DTW Chart of Accounts

I am attempting to Import some GL numbers using the Data Transfer Workbench. However, I am not very familiar with oChartofAccounts Object. Does any know what values are suppose to go under the following fields:
Numerator, Name, Size, Type.
I keep getting the following error "The Field is too small to accept the dataoChartOfAccounts. I am mapping the fields as follows:
Numerator = GL Number, Name = Name of Account, Size = Leave it Blank (not sure what value this needs to be), Type = Type of Account. The error message relates to the Numerator field.
I am guessing this is the right object to use for importing the GL numbers?
Is there any documentation on the field mappings for DTW?
Any help would be great.
Thanks!

Hi Josh,
The DTW error messages are completely useless.
Use this sample as a reference
Code                AccountType    ActiveAccount    CashAccount    FatherAccountKey    LockManualTransaction    Name
Code                AccountType    ActiveAccount    CashAccount    FatherAccountKey    LockManualTransaction    Name
2111000011.00    at_Other       tYES             tNO            2111                tYES                     PLAZA LX CAFE - ACTIV.HOTELEIRAS, LDA.
2111000012.00    at_Other       tYES             tNO            2111                tYES                     BBVA PORTUGAL
2111000013.00    at_Other       tYES             tNO            2111                tYES                     ENIGMAMESA, LDA.
2111000014.00    at_Other       tYES             tNO            2111                tYES                     CAMPONOVO & CAMARA, SA
2111000015.00    at_Other       tYES             tNO            2111                tYES                     NORTEL SUL-COMERCIO EQUIPAMENTOS HOTELEIROS, LDA.
2111000017.00    at_Other       tYES             tNO            2111                tYES                     PRAZERES IND REF DISTRIB CERVEJA LDA
2111000018.00    at_Other       tYES             tNO            2111                tYES                     SUPERGAIA, LDA.
Code - Account Code (ID)
AccountType - Profits, Costs or Other
ActiveAccount - Is it an active account or not?
CashAccount - Is it a cash account?
FatherAccountKey - Account Code of the Father account
LockManualTransaction - Is it a control account or not?
Name - Account Description
Unless you really need the other fields, remove them form the migration file.
Regards,
Vítor Vieira

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DTW Chart of Accounts error

Hello Exports
Thanks for all that you do for us.
I am have difficulty DTWing new, additional Chart of Account information into an existing database. I have searched the forum and found several posts, but nothing seemed to address my particular issue.
As I understand, CoA information requires only 3 columns: AcctCode or FormatCode, Name and FatherAccountKey. So as a test, I've only included these columns. All of my lines at this point fail with the following error
Enter Valid Code Application-defined or Object-defined error65171
I am wondering if part of the problem is the DTW template for CoA. The template from SAP has the following column headings:
FormatCode.....Name.........FatherAccountKey
_FormatCode.....AcctName.....FatherNum_
I've been told by our consultant that the template is incorrect and that the column headings should be identical, i.e.:
FormatCode.....Name.........FatherAccountKey
_FormatCode.....Name.........FatherAccountKey_
I have tried to import the data both ways, and they both fail with the same error message.
Again, thanks for everyone's help.
Randy Davis
Denver, CO

Thanks to everyone who replied with help. I actually spent 3 hours this morning on the phone with Zal Parchem, who helped me figure out the problem. In lieu of points, he requested that I just buy him a beer. Problem is, he'll probably make me buy it in Germany. Now that's an expensive beer!
Solution:
1. I needed to include the Code (AcctCode) field as the first column and fill it ordinally (line 1 = "1", line 2 = "2", etc). DTW will automatically covert this to the proper "_SYS" number.
2. Account segments needed to be set up in the chart of accounts. This one confused me a bit. I already had the CoA segmented. What I didn't do was to set up the new segment code under Admin/Setup/Financials/Account Segmentation. You need to click on the row header of the appropriate segment in order to enter this information.
3. Apparently, the requirements for the import file has changed somewhat: It use to be that both column headings were required to be the same. With the new version of DTW, the templates are formatted with the DTW fields on the first line and the SAP fields on the second line. In older version, you had to have both lines of column headers be the same. Apparently, you can do it either way in this version.
4. The template indicates that several fields require "tNo" or 'tYes" as the only valid values. This causes an error of "Data too long for field". Changing this to "N" or "Y" worked.
5. The template indicates that the field AccountType (ActType) requires "at_Expenses", "at_Revenues" and "at_Other" as the only valid values. This, too, causes an error. Instead, use "E" for Expenses, "I" for Revenues (Sales) and "N" for Other.
Randy Davis
Denver, CO

DTW chart of account

how to import chart of account through DTW?????
means there are types of chart of account like title a/c, active a/c n control a/c.
n there are five draw like assets, liability, equity, revenue, expenditure.
i am confuse in the chart of account templates.

Hi,
Try this wiki
[http://wiki.sdn.sap.com/wiki/display/B1/SAP%20Business%20One%20...To%20Go%20-%2010.%20Data%20Transfer%20Workbench?bc=true]
Hope this helps,
TVSon

How can I Migrate a Segmented Chart of Account with DTW?

Hello.
If anyone could help me to solve this problem I would be most gratefull...
The templates installed in SAP Business One under the DTW folder do not include a segmented chart of account template, so I would like to know how can I transform (if that is possible) the standard model, or maybe find a way out, cause' the chart of account is pretty big and I have it all in a well defined CSV.
Thank you.
Luciano Silva - Lima-Perú

Luciano,
The forum that you have posted your question in is for questions related to the SAP Business One integration for SAP NetWeaver. You should post this type of question in the SAP Business One SDK Forum or the SAP Business One Discussion Forum as you may get a quicker response.
Eddy

Problem with to import Chart of Accounts through DTW

Hi
I am using DTW to import Chart of Accounts in SAP B1. in CSV file in ACTIVE ACCOUNT field ,i set tNO.
while importing through DTW its giving error: " is not a valid value for field 'Postable' .The Valid Values are : 'Y' -'Active Account' -'N'. "
Thanks in Advance
Rupinder

You can check this thread to see if it helps:
Re: Import G/L Title Accounts Through DTW?
tNO means title account. Is it what you are uploading?
Thanks,
Gordon

DTW for Chart of Account changes

Experts,
I need to use the DTW for importing changes and new accounts to the standard Chart of Accounts.
When I run the DTW, nothing is imported, even though this is successfull.
Here is teh fields that I have populated:
Header: Code, Name, Cashaccount, ActiveAccount, FaterAccountKey, Account type, AcctCurrency, ForeightName, FormatCode.
Values: 1, COANew1, tNO, tYES, Cash and Equiv, at_Other, $, 12345, 111111110100101.
What do I need to populate in the Code field? Is this different when I update or import a new account?
Thanks,
Marli

Gordon,
Thanks, this worked for the new accounts.
The update of old accounts still give an error "Cannot find this object..." I believe this has to do with the 'Code' field, as there is a note in the cell:
"This field serves as the key of the record in SAP BusinessOne system and it is mandatory. This field is used as a reference in the child template. When adding new data, the value of this field is user defined (e.g., 1,2,3, etc.). When updating existing data, the value of this field should be the real record key in SAP BusinessOne."
What is the real record key in SBO?
Marli

Import Chart of Account via DTW - field ReconciledAccount doesn't work

Hi all,
I'm importing Chart of Accounts (segmented) via DTW.
I want to set the SAP LocManTran field to YES
so in the Excel file, I populate the ReconciledAccount field with tYES
The importation works fine but the SAP LocManTran field is not ticked after the import
Someone could help?
Thanks in advance
Christian

Hi Christian,
ReconciledAccount is the field RealAccount. There is LockManualTransaction in the template you should set tYES.
Thanks,
Gordon

UPLOAD CHART OF ACCOUNTS OACT DTW

Hello iam trying to upload the chart of accounts with the DTW. Iam using segmented accounts (xxxxxx-xx-xxx). I just can upload the father accounts, when i upload the first active account i get the next error:
Invalid Code Application - defined or object - defined error 65171.
I have already look to the other posts, but iam unable to upload it.
Can someone Help Me?
Thanks

Hi,
For your issue, please check below information.
- Please use the code the same way it is noted in the OACT table. This
field should also not be blank
- For currency, please also note it in the csv file the way it is in
Business One e.g. Euro would be EUR
Issue Possible reason:
1, Field     'Code' is blank.
In DI API Help file 2005 for OChartofAccount, it says that Field "Code"
is the Mandatory field in SAP Business One when Not Working with
Segmentation.
2, Field     'FormatCode'
The Account Segment Separator '-'.existed in 'FormatCode' field.
Solution
1, Field     'Code' is blank.
For updating existing chart of account with segmentation, This field is
mandatory. You must fill it with the account code of that account you
want to update. You can get the code of each account #_SYS00000000XX#
from OACT table. Otherwise, we cannot update it.
It is not covered in DI API Help file 2005.
2, Field     'FormatCode'
Please delete the Account Segment Separator '-'. For example, change
11005-000-00-11 to 110050000011. System will identify automatically.
Please make sure that the field is a Text format cell. You can change
the format cell by right click the cell.
Wish the information above could solve your issue.
Regards
Apple

Importing Chart of Accounts using DTW

Dear Sir/Madam,
I've a problem While importing chart of accounts, I get error like
"illegal parent number Application -defined or Object-defined Error65171"
I'm using SAP Business One 2005 B (7.40.252) SP: 00 PL: 32
I kindly request you to provide me a solution as early as possible.
Regards,
Murali

Murali,
I believe you has posted this question earlier too. Please check my reponse to that. I have sent the details to your email
Suda

DTW for Chart of account Acct currency

Hi all,
I have uploaded chart of accounts and given Acct currency as INR. Now I want to change it to All currency. What should I give in Acct Currency?
Regards
Shashi

Thanks for ur reply,
Should I put 2 ## or 3 ###?
Regards
Shashi

Seperate AR invoice amounts showing as a total in Chart Of Accounts??

Hi folks.
I am creating seperate entries on an AR invoice but they share the same GL code. I want to split up payments so that they show seperately on the chart of accounts. Although I am entering speperate descriptions, all the payments have the same GL code (11001) when I go into the chart of accounts for 11001 all the seperate entries have been grouped as a total. I am using a DTW template to upload all the payments and other daily data to an AR Invoice.
It is a list of Eftpos payments from a Hotel that all hit the same bank account. I want the chart of accounts to list these seperately so that I can reconcile them against our bank statements as the bank statements show all the Eftpos payments for that day as seperate amounts.
Does anyone know how I can enter seperate amounts for the same GL code on one AR Invoice and have these amounts carry over as seperate amounts when I look at the GL code they are going against??
Thanks in advance.

Hi.......
The date you are putting into the template just put the earlier date to run the charts of account. If you put the later date it will show you the consolidated figure like closing If you put the current or former date it will show you the detailed report.....
Regards,
Rahul

Sudden change in structure of Chart of Accounts

Hello ...
One case has been presented in more than one occasion. It is as follows:
The accounts of Level 5 of the Plan of Accounts overnight changed to level 2 staying active. The origin of this event is unknown, it speaks in other posts that the case has been reported to SAP but without a definite answer about the why it happens and how to fix it.
In fact, the solution is to re-offered to manually update the accounts to Level 5 ... which in cases where the Chart of Accounts has many quite conflicting accounts.
The questions are: there will be some way to get a little more detailed answer to why this occurs? ... And is it the only option to reorganize the entire Chart of Accounts (Chart of Accounts Edit option), the manual mode?
Thank's
Best Regards,

Hi,
Have you read through all of these related threads?
Re: Chart of accounts out of order
change level account by dtw
How Account Code Levels has changed automatically ?
Weird Chart of Accounts
How to see COA parent account changes history?
It sounds like a bug to me if nobody touch the OACT table.
Thanks,
Gordon

Import chart of account

when i import the chart of account through DTW i got an error that is Data is too large for the fieldoChartOfAccounts please help me i am stuck there

Hi,
<<OACT-Chartof accounts>> This is the template for importing the Chart of Account.Place the cursor at top of every column in .exl sheet and you can find here the length and type for every column.Here you can check which column has large than allowed.
Regards
Deepak tyagi

To upload Chart of Accounts

Hi
I want to upload the chart of accounts to my database.
For ex: only the Code No:,Name of the acc. and account type . pls tell me the procedure to do in DTW.

Check this links which explain "How to import and update the Chart of Accounts using DTW"
[https://websmp201.sap-ag.de/~sapidb/011000358700000117862008E/SYS_CW05_Chart_of_DTW.pdf]
[https://websmp201.sap-ag.de/~sapidb/011000358700000117862008E/SYS_CW05_Chart_of_DTW.wrf]
Edited by: Sridharan T on Sep 2, 2008 5:39 PM

Weird Chart of Accounts

Hi,
I have imported my client's Chart of Accounts into SAP Business One 2007A. After import, everything was fine and the active accounts were all in their respective levels and properly organized. However, a few months later, some of the level 5 active accounts shifted by itself to level 2 and are no longer in their respective positions in the Chart of Accounts tree.
I have checked the change log and there was no indication of any modifications by users. The last logged action was our import activity via DTW. However, compared to our pre-golive database which has the same log instance, the position of the said active account have now changed to level 2. We definitely did nothing and as far as I am concerned, the only way it can shift is via the edit Chart of Accounts.
What could have caused this?
Regards,
Alvin

Hi Bishal,
No upgrades done. Restarting the server did not solve the problem because I am able to replicate the problem on my own side.
So, you are saying that when you edit chart of accounts, no logs will be made?
In that case, I am not sure if someone is messing around but it is quite unlikely as only the Finance personnel have access to the Chart of Accounts.
Yea, I guess the only option is to edit the Chart of Accounts again. Is there anyway we can mass edit the Chart of Accounts like moving multiple GL Accounts instead of doing it one by one?
Regards,
Alvin Chong

DTW Chart of Accounts

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