Email Notifications Based on Response

Is it possible to have the email notification go to different email addresses based on response from a drop down menu?
For example, a "Safety" issue, when chosen, would be automatically forwarded to the safety manager or a "Clinical" issue to the clinical operations manager and not each and every email address of the whole team?
Thanks for your help!

That might be a good idea for the future.
Thanks for your help and I hope that you have a great day!
Laura

Similar Messages

Auto Email notification based on data from Table

I need to send a auto email notification based on the information updated on the table. Like when response table is updated as 90 for ( column users).A Email should automatically trigger to the different users listed in a table named (email).. I have stored the value of users in a table named response and the person to whom i need to be email has been stored in table name email.
I'm using Oracle 10g Express edition
Let me know how this can be done automically.

Wrong forum...should be over in the Database Forum or PLSQL forum. You need to add a trigger to the table and the trigger needs to utilize the UTL_MAIL or UTL_SMTP packages. You can get more info on UTL_MAIL here or more info on UTL_SMTP here
and here is some example code for a trigger:
create or replace trigger my_trigger
after insert or update
on my_table
for each row
begin
   utl_mail.send(sender     => '[email protected]',
                 recipients => '[email protected],[email protected]',
                 cc         => '[email protected]',
                 bcc        => '[email protected]',
                 subject    => 'utl_mail test',
                 message    => 'if you get this message it worked!');
end my_trigger;UTL_MAIL and UTL_SMTP may need some configuring before you use them, see the links above for details.

Send Email Notification based on UPDATE

Hi,
a simple issue : how can I send an automatic Email Notification based on whether or not a particular field/attribute has been updated ?
Currently, in my User Form, I have "Checkboxes" to handle this task. The Checkbox code is as follows :
<Field name='global.FirstNameUpdate'>
<Display class='Checkbox'>
<Property name='Title' value='Tick this box if the user's first name has been changed'/>
</Display>
</Field>
In other words, if the First Name is changed at any time (or edited/updated), the Checkbox there will be ticked. When this happens, an automatic Email Notification is sent to whomever-it-concerns, saying : "Good morning. Your First Name has been changed/updated".....blah blah blah
For now, this works fine.
But, this system is not a good one. The reason is obvious : what if the First Name is changed more than ONCE?
(Of course, a person's first name is never changed. But, this is just an example)
What if the Field/Attribute in question, is something that is changed often? Like : the person's Address, or Age, or Marital Status, etc, etc
Obviously, a Checkbox is useless, because it can be ticked only once.
What I need is a way for my Update-User Workflow to detect any changes that are made in the User Form, and, based on this changes/updates, it can trigger an Email Notification.
I know that this is a simple issue. I just don't know how to do it.
What code/syntax should I use in my Update-User Workflow, to *"search for"* updates?

Hi,
a simple issue : how can I send an automatic Email Notification based on whether or not a particular field/attribute has been updated ?
Currently, in my User Form, I have "*Checkboxes"* to handle this task. The Checkbox code is as follows :
*<Field name='global.FirstNameUpdate'>*
*<Display class='Checkbox'>*
*<Property name='Title' value='Tick this box if the user's first name has been changed'/>*
*</Display>*
*</Field>*
In other words, if the First Name is changed at any time (or edited/updated), the Checkbox there will be ticked. When this happens, an automatic Email Notification is sent to whomever-it-concerns, saying : "*Good morning. Your First Name has been changed/updated"*.....blah blah blah
For now, this works fine.
But, this system is not a good one. The reason is obvious : what if the First Name is changed more than ONCE / or, on a regular basis?
(Of course, a person's first name is never changed. But, this is just an example)
What if the Field/Attribute in question, is something that is changed often? Like : the person's Address, or Age, or Marital Status, etc, etc
Obviously, a Checkbox is useless, because it can be ticked only once.
What I need is a way for my Update-User Workflow to detect any changes that are made in the User Form, and, based on this changes/updates, it can trigger an Email Notification.
I know that this is a simple issue. I just don't know how to do it.
What code/syntax should I use in my Update-User Workflow, to *"search for"* updates?

What is the cost to have email notification feature? I would like email notification when someone response to my form with attachments;so I can download them asap.

What is the cost to have email notification feature? I would like email notification when someone response to my form with attachments;so I can download them asap.

Email notifications and email receipts are available with any of our payed plans.
Andrew

Test my Email notifications give a response so I can see if I am notified

Hello, I do not believe I am getting the proper email notifications for my Apple G4 power Mac and Quicksilver. Please just do a test reponse so I can see if it works.
Thanks

My first test response for notifications

Updating a SharePoint Calendar and sending email notifications based on information from an Access Web App

Hi MSDN Forum,
I have created an Access Web App that I am hoping to add some functionality to. I am looking to provide email notification to different users from my organization (a field within the Access Table) when the current date approaches the renewal date (another
field within the Access Table). I would also like to display all renewal dates on a SharePoint Calendar for users to see. Any advice on how to do this would be much appreciated.
Thanks!

I'm not familiar with how Access Web Apps work. However, on the SharePoint side of things, it looks like a workflow will be your best bet. Are you using Visual Studio? I've created a few tutorials on sending email notifications in Visual Studio 2012. https://youtu.be/JFdiQEyDkEk

Email notifications but no responses

I received 4 emails indicating that responses had been posted to one of my forms, but the form showed no responses. This was at a time when my contract renewal was due and Adobe didn't have a current credit card on file. I updated the credit card information as soon as I received the notice, but none of the four responses ever appeared on my form. If the form was deactivated due to lack of payment, it seems the user should have gotten a message to that effect rather than just accepting their information and throwing it away. Are the responses lost forever?

Josh, I have confirmed that it’s the correct form. I only have one account, so I know I was logged in to the right one. The notification emails were sent out on August 14th at 9:32am, 10:55am, 11:03am, and 11:23am. I looked at the form within just a few minutes of receiving the emails and found no entries.
The same form now shows 2 responses, but when I look at them, there’s one with data and a second one with no data at all – just a date of yesterday at 4pm. I don’t know if a user can submit a form with no data at all, but that’s how it appears.
I’m concerned that we’re losing data. I’d appreciate your help in tracking down what’s going on.
Thanks,
Pat Resende
Office Manager
East Shore Unitarian Church
12700 SE 32nd Street
Bellevue, WA 98005-4317
(425) 747-3780
[email protected]

Email notification - pdf form responses

Is there a way for the pdf form responses to be atttached to the email notifications

Hi,
We don't currently support having the response data be attached to notification emails in PDF format. You can vote for this feature here:
http://forums.adobe.com/ideas/1984
Regards,
Brian

Oracle Workflow Email Notifications

Hi,
I have created a custom workflow and role(using user management). The notification_preference for this role is defaulting to QUERY. From what I have understood is that when the notification_preference is set to 'QUERY' the users in the role receive email notifications based on their preference(MAILHTML). However, no emails are being sent.
I updated the notification_preference to 'MAILHTML' in the wf_local_roles and the notifications started pouring in. Why aren't there email notifications being sent when notification_preference is 'QUERY'. Is there a UI way to update this role preference?
Regards,
Dheeraj

QUERY is actually used not to receive mails, the notifications are only available on the application notification list for the user:
From the documentation:
Do not send me mail (QUERY) - The notification mailers do not send you e-mail notifications. Instead you must query and respond to your notifications from the Worklist web page.
The preference is updateable for end users via the preferences link on the home page (if not displayed, enable it via personalization).
As you mention this being a custom role, I don't know if the preference could be set via the user management responsibility, though.

Procedures and Email Notifications

boldEN*bold*
Hi everyone!!
In my BPM development, i'm trying to automatize the email notifications, based on due process periods. Also, I need to inform, based on the delay, some other participants that escalates the alarm message.
Is it possible to do it using an "E-Mail Notification" component that can be reused during all the process, even that the interval conditions and informed users varies upon each activity.
Is there another way to solve it?
Thanks
boldSP:*bold*
Saludos a todos!
En mi desarrollo BPM requiero automatizar el proceso de envio de email, al caducar ciertas actividades. Basado en ello, el tiempo de caducidad varia de acuerdo a cada actividad y al usuario, ya que varian tanto los intervalos de aviso, como los correos y su escalamiento en caso de demoras mayores a lo solicitado.
Pienso que es posible tomar un procedimiento especializado que permita ser reutilizado en este y otros proyectos, a pesar de que requiera parametrizar tanto los usuarios "base" y "escalados", como los intervalos de alarmas, durante el proceso.
¿ Existe otra forma de realizarlo?
Gracias,

I think I understand what you're after. I think you want to use the same escalation logic for all of your processes and instead of embedding this in every process you want something reusable. If this is not the case, read no further.
While you can do this, there are still going to be 5 things each process would still need to have inside of them:
<li> your process would need to set the "deadline" predefined variable to the intial timeout (2 hours in the future in your example)
<li> your process would need an Exeption Handler needs to be added with an Exception transition set to "Instance Expiration"
<li> your process would need an Integer instance variable "alertLevel" to keep track of the current level
<li> your process would need a String instance variable "currentlyAssignedTo" to keep track of who's supervisor you want to notify
<li> your process would need an Automatic activity with one line of logic inside it.
You could have the Exception transition leaving the Exception Handler activity go to a subprocess using a Subflow activity. This subprocess would send the emails, determine the new deadline interval, determine the new priority of the instance, look up the currently assigned user, manager and supervisor's email addresses and send the email(s). The subflow would have two input argument variables (alertLevelArg and currentlyAssignedToArg). In the Begin activity, these arguments would be mapped to corresponding instance variables. Inside this subprocess there would be an automatic with the logic to send the email to the user / manager / supervisor based on the alertLevel instance variable. This subprocess would pass back out through its output argument variables the new alertLevelArg, and new deadline (a time argument variable set to some time in the future based on the new alert's level).
Once the instance in the called subprocess completes, the output arguments need to be mapped to the original process's "alertLevel" and "deadline" variable. From the Subflow activity, you'd have an unconditional activity that flows into an Automatic activity via an unconditional transition. This automatic activity would have the single line of logic "action = BACK" so the instance is sent back from the Exception Hanldler's flow back to the activity inside the process it was in when the Instance Expiration exception occurred.
Avoid hard coding the values of "2" and "5" and "8" for the number of hours to have elapse inside your logic. Instead make them business parameters capable of being edited by an business owner.
Dan

Workflow Single Email Notifications

Hello all!
We have a custom workflow that sends an email notification based on list data in two fields MATCHING up
SEID (employee ID) and SEID of Shipping POC.
The employee that correlates to the SEID of Shipping POC
field will receive an email notification. However,
there are cases where there are multiple orders (SEID) for a single Shipping POC
(SEID of Shipping POC) aka the two fields data do not match. We need to figure out a way to only send 1 email out per bulk order so the Shipping POC
(SEID of Shipping POC) does not receive a bunch of emails for each SEID on an order. The notifications have to be sent based on the data in the
SEID of Shipping POC field.
Any suggestions would be greatly appreciated!

Hi JLuna,
Yes, a picture is appreciated. Also please provide more
detail about your list. Such as the columns and their type.
Thanks,
Eric
Forum Support
Please remember to mark the replies as answers
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Send Email Notification only once

I've configured my User Form to send out Email Notifications, based on whether or not a particular attribute (usually a Checkbox) is "Yes" or "No".
When the checkbox is ticked, my Update-User Workflow sends out Email Notifications.
The obvious problem is : if another Administrator logs into IDM, views that same User Form, and then clicks SAVE, naturally, my Workflow sends out the Email notifications AGAIN.
Everytime the Form is processed, emails are sent (*because the checkbox is ticked*).
How can I solve this problem? How can I ensure that Email Notifications are sent only ONCE ?
Thanks.

I tried to do it like this :
*<Action id='1' name='email12' application='com.waveset.provision.WorkflowServices'>*
*<Condition>*
*<and>*
*<isTrue>*
*<ref>user.global.checkbox</ref>*
*</isTrue>*
*<isnull>*
*<ref>user.update.accounts[Lighthouse].changes[checkbox].old</ref>*
*</isnull>*
*</and>*
*</Condition>*
*<Argument name='op' value='notify'/>*
In other words : send the Email ONLY if the "Old" value of the checkbox is NULL. (if the checkbox was not previously ticked).
But, it didn't work. The email was sent again.
Perhaps, my syntax is wrong?

Can I receive notifications based upon user answers on a web form?

I currently use another form service and I'd like to change to Adobe across the board. I have a web form that my customers complete so they can access their original image for download. It is a 5 question survey. If a customer selects, "I'm disappointed" I get an email notification with their response letting me know they are unhappy. I don't want to review every response to watch for them because it would be thousands of emails per day during busy season. Is this possible with FormsCentral?

Thanks for your reply. That answers my question about being able to convert to Adobe. Is that in the pipeline? Seems like a big one.
Thanks!
Andy

Is there a way to send an email notification from FormsCentral based on a specific response?

For example, on my form I have a rating scale of 1-5. I would like to set it so an email is sent only if the rating is a 1, 2, or 3. Is that possible?

We currently do not support that level of control for sending email notifications. If you think others are interested in this you should add an idea here: http://forums.adobe.com/community/formscentral?view=idea
We use that to help us prioritize our work.
Thanks,
Randy

Attach the response file to Email notifications

Is there any way to automate the download of the response file, perhaps allowing it to be attaqched to the Email notification?

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site. For technical question about an Oracle product, you can
select the appropriate discussion forum in our 'Discussions'
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Best Regards,OTN Team

Email Notifications Based on Response

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