Email output of PO

Hi Gurus ,
My client wants PO to be sent to vendor by Email upon saving PO.
I have already made some search in forum and tried to configure but it didn't work . I have some questions ,
Do I need to maintain condition record for each vendor ?
Which access sequence should I maintain ?
I would appriciate If any expert could guide me in detail.
Thanks in advance.

hi
You need to do some configuration for this.
u2022     Goto NACE .
u2022     Select EF and click on OUTPUT TYPES.
u2022     Then select Output Type NEU and click on processing routines .
u2022     In that you have to add a new entry - medium 5 .
u2022     Then you need to assign a program, form routine and form.
u2022     You can use the standard program i.e. SAPFM06P, FORM routine is always ENTRY_NEU and standard MEDRUCK.
u2022     Then in PARTNER FUNCTION you need to add a new entry : medium - 5 and function - VN .
u2022     For subject of the mail goto Mail Title and Texts. In title give PO No. &EKKO-EBELN& .
u2022     Under General data -> Replacement of text symbols give programm as SAPMM06E and Form Routine as
TEXT_SYMBOL_REPLACE .
u2022     Now the subject will be PO No. 1800004202.
u2022     You need to maintain your email id in tcode SU01 and also the vendor's email id.
u2022     Now while creating a new purchase order , change the medium to External Send .
u2022     Then goto Communication Method and select CS01 . ALSO make sure that the Cover Page Text has value PO No. &EKKO-EBELN& .
u2022     Goto tcode ME9F .
u2022     Execute.
u2022     Select the checkbox and click on Output Message.
u2022     You will get a message MAII 00000000000001 generated .
u2022     Use note no 191470
hope it helps
regards
kunal

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How to configure Email output in SD

Dear friends Pls sent me details of how to configure email output in SD module.
<REMOVED>
Thanks & Regards,
<REMOVED>

Hi
Idoc Def :Standard SAP format for electronic data interchange between systems (Intermediate Document). Different message types (such as delivery confirmations or purchase orders) normally represent different specific formats, the IDoc types. However, multiple message types with related content can be assigned to one IDoc type: For example, the IDoc type ORDERS01 transfers the "logical" message types ORDERS (purchase order) and ORDRSP (order confirmation).
Idocs are of two types basic type and the extension type .we need to configure the system settings for this process .
IDOC (Intermediate Document) - A data holder.
IDOC is divided in to three parts.
Control Record
Data Record
Status Record
Control record (Table: EDIDC):
- Every IDOC has only one Control Record
- Each Control Record contains header information like:
o IDOC Number
o Direction of IDOC: Inbound or Outbound
o Date and Time of creation of IDOC
o Date and time when the IDOC was last modified.
o Message Type of IDOC
o IDOC type and extension of IDOC
o Sender and Receiver Partner
Data record (Table: EDID4):
- Data Record contains Data to be processed.
- Every IDOC has one data record with multiple segments in hierarchy.
- Segments and Hierarchy of Segments are defined by IDOC Type and Extension.
- IDOC created has to strictly follow the hierarchy; else IDOC fails with Syntax error.
- Segments which are repetitive have qualifiers attached to it
Status record (Table: EDIDS):
- Status Record describes the status of IDOC.
- Each IDOC contains one status Record with multiple status information.
- Status at each level is appended to IDOC. E.g. When IDOC is created in SAP, Status is This IDoc has been generated through a test transaction, When the IDOC is added to system it is IDOC added, IDOC ready to be transferred to Application
- Status should always be read bottom-up. Status at the top is the latest status.
- Some Example of Status Records:
o Inbound:
§ 53 - IDOC successfully posted
§ 51 IDOC Failed
§ 64 - IDOC ready to be transferred to Application
o
Outbound:
§ 30 IDOC ready for Dispatch
§ 03 IDOC passed to port OK
§ 12 IDOC Dispatched
§ 16 Functional Acknowledgement Positive
§ 17 functional Acknowledgement Negative
IDoc Type: Defines the segments and hierarchy of segments
o Transaction Code:
§ WE30 To create, change or display the IDOC type and the extension.
§ WE31 To create the Segment
- IDOC type defines the segments to be used in the IDOC.
- It also defines the hierarchy and syntax of the segments.
- IDOC extension is nothing but to add segments to standard IDOC types.
- Transaction WE31 allows you to create segments.
- Program RSEIDOC3 documents the use of each IDOC type.
Segments:
Attributes of a Segment:
- Mandatory Segment: If checked, this segment should always exist in the IDOC.
- Minimum Number:
- Maximum Number: Maximum number of times this segment can be repeated in IDOC. -
Parent Segment: Parent of this segment
- Hierarchy level: Level of hierarchy.
Segment Definition (WE31):
Messsage Type: Defines the type of data in the IDOC
o Transaction Code:
§ WE81 To create, change or display the Message type and the extension.
§ WE82 Using this transaction you can link Message Type, IDOC Type, IDOC Extension and version.
- Message type identifies the type of data IDOC holds. E.g. Orders (ORDERS), Delivery (DESADV), Invoice (INVOICE). It also defines what needs to be done with the data in the IDOC, in case of Inbound IDOC, and which data to be extracted in case of Outbound IDOC.
- Message Type is linked to a process code, which in turn is linked to a Function Module. This function module extracts from or posts data to SAP depending on direction of IDOC.
- Relation between Message Type, IDOC type and IDOC extension needs to define. Without this relation Message type or IDOC type cannot be used.
Message Type Create, Change or Display (WE81):
Setup link between Message Type, IDOC Type, IDOC Extension and Version (WE82)
Process Code: Function Module is linked to a process code. This function module in executed for inbound or outbound IDOC.
o Transaction Codes:
§ WE41 Outbound Process Code
§ WE42 Inbound Process Code
- Process codes are linked to a Function Module.
- Relationship is Message Type is linked to a Process Code which is linked to a Function Module.
- In case if you are using a stand alone code to trigger an IDOC, you need not define a process code.
RFC Destination: System definition of destination.
o Transaction Code: SM59
- RFC destination identifies the destination of IDOC.
- In case of ALE:
o In ALE the communication mode is IDOC to IDOC, hence the type used is R/3 Connections.
o It is the destination SAP system which will receive the IDOC.
o In RFC destination you define the destination SAP system details like System, Login and Password.
Go thr below links:
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCMIDALEIO/BCMIDALEIO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCMIDALEPRO/BCMIDALEPRO.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/CABFAALEQS/CABFAALEQS.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/BCSRVEDISC/CAEDISCAP_STC.pdf
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Repeat email output for purchase order

Hi all,
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If i create another output ZMAL manually in PO, then i can resend ZMAIL.
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thanks
Joyce

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I am having problem in executing email output in order.In customer master email address is mentioned correct.But from order when I am executing the email output its going to some the customer email address not the one which is mentioned in the customer master.Can anybody tell me why it is happening??

Dear Chakri,
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hi guys,
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Hi Anya,
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Hi Gurus - To trigger an email from the output type, I've configured a output type with medium as 5(external send) with communication strategy and created condition records with medium as 5 to trigger immediately.
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Hi Guys,
i am customising a program for print preview email for PO output type, but the preview does not come out , here is the code:
form entry_neu using ent_retco ent_screen.
data: dtext like tline.
data: l_druvo like t166k-druvo,
        l_nast like nast,
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            ix_screen      = ent_screen
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            ex_retco       = ent_retco
            ex_nast        = l_nast
            doc            = l_doc
       changing
            cx_druvo       = l_druvo
            cx_from_memory = l_from_memory.
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l_nast-TDCOVTITLE separated by space.
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   where t001~bukrs = ekko-bukrs.
endselect.
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    where bukrs = ekko-bukrs.
if sy-subrc eq 0.
     T9S01-BUKRS = EKKO-BUKRS.
endif.
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perform set_textsymbol using '&T9S01-REGNO&' t9s01-regno.
perform set_textsymbol using '&T9S01-BUKRS&' T9S01-BUKRS.
lfa1-lifnr = ekko-lifnr.
select single adrc~str_suppl3 into lfa1-name4
    from lfa1
    join adrc
    on   adrcaddrnumber = lfa1adrnr
    where lfa1~lifnr = ekko-lifnr.
perform set_textsymbol using '&LFA1-LIFNR&' LFA1-LIFNR.
perform set_textsymbol using '&LFA1-NAME4&' LFA1-NAME4.
perform set_textsymbol using '&EKKO-WAERS&' EKKO-WAERS.
perform read_text using 'F15' DTEXT-TDLINE.
if dtext-tdline is initial.
        if ekko-ekgrp eq 'CP1' or ekko-ekgrp eq 'C03' or
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           ekko-ekgrp eq 'P03' or ekko-ekgrp eq 'P04' or
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           ekko-ekgrp eq 'P09' or
           ekko-ekgrp eq 'C05'.                             "B0691
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        else.                                               "B0691
          move 'Accounts Payable.' to DTEXT-TDLINE.             "B0691
        endif.
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    CLEAR GV_NO_CONTRACT.
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       FROM LFM1
       WHERE LIFNR = EKKO-LIFNR
         AND EKORG = EKKO-EKORG.
   perform set_textsymbol using '&LFM1-VERKF&' LFM1-VERKF .
     loop at l_doc-XEKPO into ekpo where zwert = 0.
       if ekpo-peinh ne 0.
         ekpo-zwert = ( EKPO-MENGE * EKPO-NETPR ) /
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       else.
         ekpo-zwert = ( EKPO-MENGE * EKPO-NETPR ) / 1000 .
       endif.
       modify l_doc-XEKPO from ekpo.
     endloop.
clear: gv_print, gv_terms, gv_tcode.
      gv_print = tnapr-FUNCNAME.
      gv_terms = tnapr-sform.
      gv_tcode = tnapr-FONAM5.
      call function 'Z_ME_PRINT_PO'
           exporting
                ix_nast        = l_nast
                ix_druvo       = l_druvo
                doc            = l_doc
                ix_screen      = ent_screen
                ix_from_memory = l_from_memory
                ix_toa_dara    = toa_dara
                ix_arc_params = arc_params
                ix_fonam       = tnapr-fonam                "HW 214570
                gv_no_contract = gv_no_contract
                gv_print       = gv_print
                gv_terms       = gv_terms
                gv_tcode       = gv_tcode
end of additions
           importing
                ex_retco       = ent_retco.
    endform.
did i miss anything in the coding? pls advice

hi,
There are two options.
1. Change the output medium of the output type to Print putput 1(No 1).
2. For the sender customer go to transaction XD02 and give your mail ID instead of the customers and check. You will get the output in PDF format.
Thanks,
Kasiraman R

Email output determination.

Hi,
I have configured the V3(Billing) output determination to send an email to my lotus notes, SAP and yahoo email address. It does send me an email the problem i am running into is the attachment which comes along with the out put is a blank text file, can any one help me of what config is missing. I am using the std sap program "RSNASTSO" and form "SAPOFFICE_AUFRUF_VX" no form routine. I have used both the transmission medium 5 and 7 still the same results. Any suggestions would be greatly appreciated.

Dear,
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Hi Santhosh,
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