Employee as Vendor

Hi All
I have questions around the creation of Employee as a vendor. My understanding is that there is native SAP interface that require configuration and then the employee vendor can be created with the use of the info type.
I would appreciate if you could shed a light on this, please its very urgent.
Thanks & Regards
Abhishek

Hello Prasad,
is it a compulsory stuff with TCode PRAA nad BAdI that you'd mentioned to post to FI? What exactly should be procedeed in BAdI?
Regards,
Eldar

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Employee ID & Vendor Integration

Hi to All Experts
The FI people wants to provide Additional Payment to an employee from their side. So they'll create this employee as vendor.
My doubt is that where Personnel No & Vendor code will integrate and is that additional payment will add employees salary ?
and How it'll post to FI ?
Please clarify my doubts.
Thanks & Regards
Amar

Hi,
Each employee can be considered as a vendor, as salary is credited to the employee and this is an expense debited to the company. For this while the vendor account is created (fk01- creation of vendor for accounting), the respective personnel number is assigned to them. Through which the vendor acc is linked to the employee.
This amount is affected in payroll, if the vendor configuration is done in the FI posting config settings of Indian payroll. That is the wages are split between the employee vendor and the expense GL accounts of the company. If you want to post to the vendor accounts, configure the assign vendor accounts node in payroll posting to accounting in Payroll India.
regards.

Why to have Employees as vendors

We have FI and HR imlemented on same system. Now we are going to have Travel management also. We have not created employees as vendors. Could someone please explain why to have employees as vendors. What are the benifits of having employees as vendors and what we miss by not having them.
Thanks!

Hi,
There are following reason for employees to be created as vendors.
There is no way that you can make posting with personal number though you can give it as an additional account assignment. So, whenever employee takes an advance for travel then how would one keep track. So, when employee is created as vendor you can post the document like Vendor Dr and Cash Cr. So to keep record of any transaction to employee like travel advance, medical advance, advance against expenses vendor is created for employee.
might help you.........................................................

Travel Management - employees as vendors

Hi,
does anybody knows if it is possible to no to set employees as vendors when implementing Travel Management module? How in SPRO? How are the payments to employees from SAP in that case?
cheers

Hi,
There are two options,
1) Attaching HR master data to Travel Management and treated them as vendors and liability will be paid through f110.
2) Without attaching the HR master data to Travel management and clubbing all the details in GL. Then doing the payment.
Thanks
Kalyan

SUS :- Employee for vendor

Hello Folks,
We are implementing SRM SUS (5.0) (EBP SUS scenaio). We are able to successfully replicate vendor to SUS. We can se ethe vendor org in SUS. My concern is -
1. How can we create employee for vendor (business partner) in SUS.
2. When we create employee for vendor in EBP (BBPMAININT) and replicate in the vendor to SUS, in the vendor org- contact person in SUS there is a node getting created. But unfortunately this shows userid ABCSDFEW and shows name 'DO NOT USE'. And we are not able to login with this userid.
Please help.
Thanks,

Thanks,
1. I tried to change password in SU01 and when I try to login in SUS with that information it says 'your coampany is locked please contact administrator to unlock the company'. I tried it with 3-4 vendor and those are locked. Now how I can unlock those company (Vendor).
2. I also try to use SUS_SELFREG url (my assumption is that for self reg we dont need any userid/passwd becuase the url will direct you to the user creation page .... please correct if I am wrong) but it gives the below error -
The following error text was processed in the system QXS : Name or password is incorrect (repeat logon)
The error occurred on the application server qx1xidb_QXS_21 and in the work process 0 .
The termination type was: RABAX_STATE
The ABAP call stack was:
Function: BBP_SUS_USER_CHECK_REPLICATION of program SAPLBBP_SUS_ROLE
Method: ONINPUTPROCESSING of program CLO236ERN0NKC9F306R926UTBE9V5CP
Method: %_ONINPUTPROCESSING of program CL_O236ERN0NKC9F306R926UTBE9V5CP
Method: DO_REQUEST of program CL_BSP_PAGE===================CP
Method: ON_REQUEST of program CL_BSP_RUNTIME================CP
Method: IF_HTTP_EXTENSION~HANDLE_REQUEST of program CL_HTTP_EXT_BSP===============CP
Method: EXECUTE_REQUEST_FROM_MEMORY of program CL_HTTP_SERVER================CP
Function: HTTP_DISPATCH_REQUEST of program SAPLHTTP_RUNTIME
Module: %_HTTP_START of program SAPMHTTP
3. My concern is that why I am not able to create vendor user as a purchaser role in SUS. I am getting the above ( in my 2nd post) error. What could be the problem .
Please suggest.
Thanks,
Prahsant

Employee as Vendor - Details

Dear All,
Is It Possible to have One Screen in FK01/XK01, where can we create the Employee as a Vendor.
The Information we are looking are as below
Date.Of Joining, Qualification, DOB.Etc etc.
Do suggest
Regards

Hi,
If you want add some fields in Vendor master apart from standard you need to do enhancement through user exit.
For vendor master creation, Please find the following exits
Exit Name           Description
RFKRRANZ            User exits: Accounts Payable Information System
SAPMF02K            User exits: Vendor master data

Employee as vendor - PRAA

Hi
We have a rek to create vendor from Employee..which is taken care by PRAA..which is good..
But its creating the Batch input Session everytime we try to create the vendor/vendors...
My question is ..Is there any way that we can directly create the vendor without a batch input session...coz we are creating this step as background job and we DON'Twant to execute the session to create the vendor...We want vendor created automatically without a session...
Please let me know
Thanks

Not sure if your issue is associated with a manual execution of the generate BDC session or with BDC session in general.
If the former,
We have our employee vendor jobs consisting in (pairs of) 2 steps :
one step to create the BDC session
one step to execute the BDC session via RSBDCSUB
The 'integration' point between those 2 steps is the session name, both steps have indeed a BDC session name as a selection option.
Session name of step 1 (PRAA) maps the session name of step 2 (RSBDCSUB)
I was referring to 'pairs of' steps since we have variations per company codes (different reference vendors) --> we have one pair of steps for Cy code 1, another one for Cy code 2, ... each pair has its own session name (for which we have applied a naming convention)

Employees as vendors

Dear All,
Here in my client, they are using different s/w for HR module. so as i know we need to create vendor master records for all the employees. Can anybody guide me what are the fields i need to consider while creating master record ?
And how the data will flow from that present s/w package to SAP. Here we dont have HR module.
B/regds,
CB

Hi
You need to create HR masters (through PA40) for employees. Then there will be batch update for personnel records to create vendor masters for employees. If a vendor master is generated with reference to personnel record you can see that number in vendor master's accounting information tab as personnel number.
In HR master you have to define organization position for the employee, bank details, working hours and address, other fields also you may consider. (choose Hiring action in PA40)
Thanks

External number range for Employees as vendor

Dear SAP gurus,
The requirement is to have same vendor code as that of personnel number for all employees in FI. I ran PRAA but it is running only when reference vendor belongs to account group which has got internal no range assignment, Is it possible to have vendor code in FI same as that of employee personeel no. in HR.
Please adv.
Thanks a ton!

Hi,
Yes, you can have in FI.
1. Create an accounting group- Employee Vendors.
2. Assign number range to account group however you want. Make sure account number assignment should be external.
3. When you create vendor FK01 system prompts external number, so here you can enter the Employee personnel number and crete vendor.
Rgds
Murali. N

Is it possible to implement iSupplier Portal for Employee type Vendors

We have iSupplier portal for external suppliers which we customized to show only invoices and payment advices.
Is it possible to implement the same to our internal employees without creating them as new suppliers ?
We want employees use iSupplier portal to view their expense(payments).

If you are using presentation API then as Nagarajan said, you can use Endeca Dimension Search to power your TypeAhead/Predictive search. Below are a few pointers that may help.
Trigger typeahead only after user enters a few characters (ideally after 2-3 characters).
Introduce a delay of a few milliseconds between your Endeca Searches.
Limit the Dimensions to include using the Di parameter.
Control the number of dimVals returned and other Dimension behavior using Drc and Dp
Use Drc (to evaluate InStock products) in a seperate query with D=* to get a list of all valid DimVal IDs. Cache them and use this list to remove any out of stock dimVal IDs from the real query results.
Use Dk and Dx to control match mode and your relevance ranking strategy to sort your results.
Oracle Commerce Services also offers a prepackaged service called Endeca Predictive Search (EPS) module that can be quickly implemented to power TypeAhead. EPS provides other configurable features like caching, record search, frequent matches ,etc. Reach out to your Oracle representative if that intersts you.
All the best! I hope this helps.
Best,
Kaush
P.S. Google limits the search result to 4 which, works for them and might work for you but to exploit the full potential of Predictive Search based on Endeca, try HomeDepot.com, Staples.com, etc. for inspiration.

While uploading data for employee as a vendor (with their loans and advance

Hi,
We are going for one company live. We are not taking HR module as of now.
We are creating employee as a vendor for all employees with outstanding loans and advances.
Now while uploading initial data for these employee (created as vendor), business wants personal loan outstanding balances employee as a vendor wise.
Generally in case of normal vendor, we treat like
Vendor A/C Dr
to takeover creditors a/C Cr
while going for initial upload.
In above case what should we do if we want outstanding balances (personal loan) while initial balance upload?
Thanks,
Taral Patel

Hi,
You can create a separate employee vendor for Advances paid to them with an assignment to a separate recon account titled as Advance to Employees. Later, you can upload the entries by Debiting the Employee Advance Vendor account and crediting Vendor Upload Account.
Advances paid to employees (recon account) will represent in the TB as a separate line item forming an MIS.
Regards
Hari

Group one payment document in F110 by different employee vendors

Dear Guru,
   We setup employee as vendors and book their salary in 1 accounting document.
   Dr   Other Account payable - salary            5000
       Cr   Vendor 1 (employee 1)   -1000
       Cr   Vendor 2 (employee 2)   -1000
       Cr   Vendor 3 (employee 3)   -1000
       Cr   Vendor 4 (employee 4)   -1000
       Cr   Vendor 5 (employee 5)   -1000
When we need to pay the 5 employees into one payment accounting document under F110 as belows
       Dr   Vendor 1 (employee 1)   -1000
       Dr   Vendor 2 (employee 2)   -1000
       Dr   Vendor 3 (employee 3)   -1000
       Dr   Vendor 4 (employee 4)   -1000
       Dr   Vendor 5 (employee 5)   -1000
           Cr Bank account                  5000
When running F110, the system creates 5 separte documents for 5 different vendors. Instead of creating 5 documents. How can i group the open items for all Vendors into one payment document?
Thanks
Justin

Hi Justin,
In FBZP, there is a field, Payment method Supplement and it is used to Group payments..
Try and test if this works out.. F1 help says:-
"Use
If you select this option, a payment method supplement can be predefined in the customers and vendors of the company code. This supplement is used to group payments. Payments are separated according to payment method supplements and can be printed separately by these supplements or sorted by them for printing. The payment method supplement is defaulted during document entry and can be overwritten there."
Regards,
SAPFICO

Same Employee Number two Vendor Codes

Hi All
I created an employee as vendor by linking his personnel number in FK01 but when I tried to create the another vendor with same employee number the system is allowing me to do so. Am i missing any config or is it a standard process in SAP to allow to vendor codes for one employee number.
Expecting your replies.
Regards
Rajaram

Hi,
yes why should this be not possible? Normally you cretae the "employee" vendors e.g. for the travel management with TC: PRAA, so just think the case one employee is working in company code A (assigned to personell area A) he gets paid his travel expenses through the vendor account in cc A, then the employee moves to another company e.g B in assigned to Personell Area B then he gets paid on his vendor account cretaed in cc b but stil has the same employee number.
I hope this help a little bit to explaing why it should be possible to allow this,
Regards,

Vendor as Employee

Hi,
Wanted to knwo if employee is Vendor, is there any indicator or settings to do in Vendor master record.

Hi,
If employee is vendor then there will be two types of transactions with vendor-
1. Purcahse of material or service
2. Payment of salary.
In this case if you need the details separately you can use the special gl transactions to post the employee related transactions. This is because for material related transactions , posted from MM cannot use special gl indicator. Hence it is advisable to use special gl for employee related transactions where bifurcation is needed.
If you dont need any bifurcations in transactions then you can simply use vendor account for recording all the transactions.
Regards
Milind Sonalkar

Employee Vendor Address Issue

Hello Guys,
We have issue with Employee vendor. We send employees as vendor to some non-HCM systems. When we are sending one of the employee vendor from HCM system to non HCM system. It sends vendor data and throws iDoc error which is from Function module ADDR_POSTAL_CODE_CHECK.
It is creating address with one extra entry in POST_CODE2 field. So IDoc is getting failed. Can someone help here? Not sure from where it is creating that extra entry?
Thanks!

Hi Sieg,
Thanks for your reply.
Company has given Forex advance to employee via third party vendor
So, We need to debit the amount into Employee Vendor and Credit into Third Party Vendor
For Ex: Third Party Vendor is Thomas Cook (Forex Provider)
Please guide me how to post the above entry in Standard.
Regards
Shaik

Employee as Vendor

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