Vendor as Employee

Hi,
Wanted to knwo if employee is Vendor, is there any indicator or settings to do in Vendor master record.

Hi,
If employee is vendor then there will be two types of transactions with vendor-
1. Purcahse of material or service
2. Payment of salary.
In this case if you need the details separately you can use the special gl transactions to post the employee related transactions. This is because for material related transactions , posted from MM cannot use special gl indicator. Hence it is advisable to use special gl for employee related transactions where bifurcation is needed.
If you dont need any bifurcations in transactions then you can simply use vendor account for recording all the transactions.
Regards
Milind Sonalkar

Similar Messages

Error in the PRAA (create vendors from employees).

Hi to all!
I have a problem: I run the transaction PRAA (create vendors from employees) and receive the message about error: "Reference vendor E000REFER0 , company code 1320 do not exist".
Please let me know how correctly run the transaction?
Thank.

Hi,
Reference Vendor of Fi should have the same Company Code of the Employee in Personnel Admin. The purpose of reference vendor is that, the system picks all the features that exist for the reference vendor while creating a new vendor for the employee. To solve your problem, check with your Fi person, the list of vendors that exist for Company code 1320. Take one Person as reference employee from the list. Fi Person will also assist you in giving one reference person if you tell him the scenario.
Regards,
Suhasini

Reg: Vendor as Employee

Hi Consultants,
We have issue with some vendors as vendor type as Employee. i see the employ information from AP it is showing the incorrect location address and one vendor is not having the location and address details. how to update this information.
as per my research Employee Update program will update employee information from HR to AP vendors.it this correct or is there any way to update.
Please advice me.
Thanks,
Anu

Hi,
Are you trying to attach ship/Bill to(location) Information at Supplier header level..? Try to Include location details at site level...
Please follow below steps.. e.g.
1) Supplier Header :
==============
General tab:
Supplier Name : Test SP
Supplier Number : 1111
Classification Tab :
Type : Employee
Employeee Name : DASH, Mr. SP (assuming that you have already defined Employee)
2) Supplier Site :
============
Site Name : TEST 100, Country : Ireland, Address : 1, Belfast
General tab : check Pay and purchasing check box
Payment Tab : you set as per your requirement
Go to Purchasing Tab --> Ship to location : DIR_OTR_IRL, Bill to Location : DIR_DIST_IRL.. Save your work..
DIR_DIST_IRL & DIR_OTR_IRL are basically 2 locations which was defined through Inventory --> Locations
If you are finding that Supplier ship_to or Bill_to info is missing when you are cehecking this from AP then you need to query and correct Supplier Site. Use appropriate Resp to modify the supplier header and Sites information.
Hope this will help
Regards,
S.P DASH

Employee should be treated as Vendor or Customer?

Hello,
Employee should be treated as Vendor or Customer?
Loan payment and advance given....how can we handel it????
Thanks

Hi Pari,
In Conpany's point of view, all Employees should be treated as Vendors.
Loan Payment and Advances sould be treated as Other Special GL Transactions for Vendors.
Steps to be followed:
1. Define Alternative Reconciliation Account for Vendors (Here Employees)
Path: IMG/FA/ARAP/Business Transactions/Postings with Alternative Reconciliation Account/Other Special GL Transactions/Define Alternative Reconciliation Account for Vendors
Here you can create Special GL indicator for Loan Payment or Advances: Click Create (F6) and create special GL indicator (L) for Loan to Employees and save the data
DC on the Special GL indicator: L - Loan payment
Here give the following inputs:
In Recon.acct: Give Recon A/c for Vendors (Employees) (B/S A/c - Liability Group) Ex. A/c No.1000
In Special GL account: Give Alternative Recon. A/c to Employees i.e. Loan to Employee A/c (Create this a/c in FS00). (B/S A/c - Assets group). Ex. A/c No. 3000
2. Go to F-02 and post the entry.
Entry will be:
Employee A/c Dr
To Bank A/c
Entries in General Ledger View:
Alternative Recon. A/c for Employee A/c Dr. (In our example: A/c No. 3000)
To Bank A/c
Note: If you want to deduct TDS, then follow the same procedure for WT for Vendors for Payments.
In this case the journal entry will be:
Employee A/c Dr.
To Bank A/c
To Withholding Tax A/c
To Sur charge A/c (if any)
To Education Cess A/c (if any)
Hope this helps you.
Regards,
Kannusamy S

Group one payment document in F110 by different employee vendors

Dear Guru,
   We setup employee as vendors and book their salary in 1 accounting document.
   Dr   Other Account payable - salary            5000
       Cr   Vendor 1 (employee 1)   -1000
       Cr   Vendor 2 (employee 2)   -1000
       Cr   Vendor 3 (employee 3)   -1000
       Cr   Vendor 4 (employee 4)   -1000
       Cr   Vendor 5 (employee 5)   -1000
When we need to pay the 5 employees into one payment accounting document under F110 as belows
       Dr   Vendor 1 (employee 1)   -1000
       Dr   Vendor 2 (employee 2)   -1000
       Dr   Vendor 3 (employee 3)   -1000
       Dr   Vendor 4 (employee 4)   -1000
       Dr   Vendor 5 (employee 5)   -1000
           Cr Bank account                  5000
When running F110, the system creates 5 separte documents for 5 different vendors. Instead of creating 5 documents. How can i group the open items for all Vendors into one payment document?
Thanks
Justin

Hi Justin,
In FBZP, there is a field, Payment method Supplement and it is used to Group payments..
Try and test if this works out.. F1 help says:-
"Use
If you select this option, a payment method supplement can be predefined in the customers and vendors of the company code. This supplement is used to group payments. Payments are separated according to payment method supplements and can be printed separately by these supplements or sorted by them for printing. The payment method supplement is defaulted during document entry and can be overwritten there."
Regards,
SAPFICO

Employee as vendor - PRAA

Hi
We have a rek to create vendor from Employee..which is taken care by PRAA..which is good..
But its creating the Batch input Session everytime we try to create the vendor/vendors...
My question is ..Is there any way that we can directly create the vendor without a batch input session...coz we are creating this step as background job and we DON'Twant to execute the session to create the vendor...We want vendor created automatically without a session...
Please let me know
Thanks

Not sure if your issue is associated with a manual execution of the generate BDC session or with BDC session in general.
If the former,
We have our employee vendor jobs consisting in (pairs of) 2 steps :
one step to create the BDC session
one step to execute the BDC session via RSBDCSUB
The 'integration' point between those 2 steps is the session name, both steps have indeed a BDC session name as a selection option.
Session name of step 1 (PRAA) maps the session name of step 2 (RSBDCSUB)
I was referring to 'pairs of' steps since we have variations per company codes (different reference vendors) --> we have one pair of steps for Cy code 1, another one for Cy code 2, ... each pair has its own session name (for which we have applied a naming convention)

Posting Loan to Vendor Employee

Dear Experts,
We're in 4.7. We have a requirement where we need to keep track of loan payment of all our individual employees. Is it possible to post the loan payment in payroll individually to each and every corresponding vendor employees ? Any input will surely be appreciated.
Thanks and regards,
Arief

Hi
You can do the following.
1.Define your employees as vendors and attach the employee code to respective vendor.
2.Define Symbolic Accounts
In this step, you create the symbolic accounts that you require for posting to Accounting.
A symbolic account has the following characteristics:
A four-character alphanumberic code
A descriptive text
An account assignment type (AA type). This defines the type of posting (posting to expense account, posting to payables account, and so on) that applies to the wage types that are posted to the symbolic account.
An employee grouping for account determination (EG) indicator
The following table shows what kind of account and what transaction is linked to an account determination type and what additional information (for example, for cost assignment) is also included in the posting transaction.
AA type Meaning Transaction Additional fields
C posting to expense account HRC cost assignment
CN posting to expense account HRC cost assignment
without quantity   without quantity
R posting to expense account HRC
if accounting is installed in
R/2 System.
F posting to bal. sheet account HRF
FL posting to bal.sheet account HRF
for checking balance
in retroactive accounting
(recalculation difference account)
FO posting to bal. sheet account HRF
(original periods for
wage types whose amount
cannot change
retroactively)
Q posting to bal. sheet account HRF personnel number
with personnel number
D posting to personal   HRD acc. determination
customer accounts   with personnel number
DF posting to fixed customer HRD direct assignment
    of customer account
L posting to customer HRD acc. determination
account(for specific loan)   with personnel number
    loan type,
    sequential number
K posting to personal vendor accounts HRK acc. determination with
    personnel number
KF posting to fixed vendor HRK direct assignment
acc.   of vendor account
Note the following with regard to account assignment types:
In the standard system, no quantities are transferred from wage types in the payroll result to the payroll documents and the resulting accounting documents, although information on quantities is available on the report log for report RPCIPE00 (or RPCIPX00). It is also possible to modify the system to access this information. The account assignment type CN is only useful if you have made this modification and if, in certain instances, you want to suppress the transfer of quantity information.
The account assignment types FL und FO are only of use if there are cross-company code transactions. For more information on customizing cross-company code transactions, refer to Posting to Company Code Clearing Accounts.
We recommend that for symbolic accounts with account type FO, you determine the account in Accounting independent of the Employee grouping for account determination (Feature PPMOD). For this reason, only one G/L account is provided for the payment of wages and salaries as standard. If you determine this G/L account depending on the employee grouping for the account determination, this can lead to inconsistencies when posting the retroactive accounting results. This is due to the fact that when posting retroactive accounting results for wage types that cannot change retroactively, a technical posting takes place (for example, for the wage type Payments (/559)). Since this technical posting usually takes place in the same account in Accounting, it balances to zero and does not appear in the posting document. However, if you determine this account independently of the employee grouping for account determination, and an employee falls in a different employee grouping due to a retroactive change in the HR master data or feature PPMOD, the technical posting cannot balance to zero because two accounts are affected in Accounting. This is why you have to make changes manually in this case.
Example
The wage types Basic pay and Overtime both represent personnel costs and should therefore be posted to expense accounts. You also want to assign these wage type amounts to Cost Accounting objects. Both wage types are dealt with in the same way as far as posting is concerned and can therefore be posted to the same symbolic account. You must specify the account assignment type C, since, in Accounting, there should be a posting to expense accounts and Cost Accounting should be provided with information.
Requirements
You have carried out the step Define Employee Grouping for Account Determination
Standard settings
Symbolic accounts are already set up in the standard system. In this step, you can modify these to meet your requirements.
Recommendation
We recommend that you do not change the definition of the symbolic accounts. If changes to the definition of the symbolic accounts are necessary, you should map the changes using new symbolic accounts.
Activities
1. Check that the existing symbolic accounts meet your requirements. Note the EG indicator. If this indicator is set for an account, posting to this account also considers employee grouping for account determination. With the exception of the key (column SymAcc), you can change the default values.
2. To create additional symbolic accounts, choose New entries
3. To delete unnecessary symbolic accounts, mark the account and choose Edit -> Delete.
Further notes
Symbolic accounts are not country-specific.
3.Assign Vendor Accounts
In this step, you make the settings required for posting to vendor accounts.
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005
Further notes
It is not possible to use the special G/L indicator with posting to customer accounts.
in summary whatyou do is defne a symbolic account of type K , link your wage type to this sym account , define the posting to vendor with *0002
regards
Pravin

Transfer to accounting, to pay Employee vendor and Visa vendor accounts.

If the company pay Employee via vendor account, and also uses VISA and post to Visa vendor account.
The question is that
There would be one FI document generated with 2 vendor accounts (Employee and Visa) ?
Or separate FI documents for Employee vendor and Visa Vendor?
As the company wants to issue separate invoices for employee and Visa

we use the same process, posting happens as mentioned in the below link. we need to use clearing account concept
http://help.sap.com/saphelp_470/helpdata/en/78/f9b3aa9fcfe24a8bb0384c6ae2215c/frameset.htm
see the example at the end of the page
Regards,
Anantha

Asset Issue to Employee Vendor

Dear All,
Scenario to be mapped
PO is raised against an Asset. GR is done
and It has to be issued to an Emloyee vendor.
this has to be shown in inventory in order to issue to a vendor, but it is an asset.
How this can be mapped in SAP
Regards.
Edited by: appu appu on Jul 30, 2009 10:23 AM

Hi,
When you post the Invoice Assign Internal order to the PO and then it will be posted in internal order, then from that internal order you can settle it to the asset.
Process:
Create Vendor with employee information
Create one PO with the internal order
Releasing to accounting
Create New Asset
settle from internal oder to ASSET
I hope this solution will clear your scenario.
Regards,
Venkat

Create employee vendor to post net salary

Hi Experts,
We have a client requirement where they want to post employee salary net salary to employee vendor. Currently i have configured employee salary to go to balance sheet account.
Can someone please tell me how to create employee vendor in HR and then post net salary to employee vendor account so the HR and finance can see employee wise ledger.
Really appreciate any help.
Regards,
Jyoti

Jyoti,
If you will refer your message, it is cleared that vendor of this PERNR is not created, In FI end, for every pernr they create vendor, so you please coordiante with FI people to resolve the issue,
This is a very simply issue, dont know why your FI people is treating like.
1. No creditor with the search key 1000 LFB1 PERNR 00100005 has been found
2. No vendor found for this selection
3. Required field GL_ACCOUNT was not transferred in parameter ACCOUNTGL
4. Error in document: HRPAY 0000000102 CLNTAVD510
5. No data was transferred in parameter ACCOUNTPAYABLE
Further read the doc. of Vendor accuount, you will get more clarity, Please go thru the same and discuss with your FI people
There are two kinds of vendor accounts available:
Fixed vendor accounts: Employee grouping for account determination offers the most precise means of control for posting to fixed vendor accounts.
Employee vendor accounts: Posting to employee vendor accounts enables posting for a specific personnel number.
In this step, you make entries in table T030 for the assignment of vendor accounts to symbolic accounts.
Example
Fixed vendor account
You want to deduct dues to various unions from the employees in your enterprise. For each union, you have set up a specific wage type for dues and a specific symbolic account. In this step, you assign a fixed vendor account to each of these symbolic accounts.
Employee vendor account
You want to post dues to a different vendor account for each employee. To this effect, you have created a symbolic account for all employees. In this step, you specify how the corresponding employee vendor accounts are determined.
Requirements
You have created the required vendor accounts in Financial Accounting.
You have carried out the step Define Symbolic Accounts. In that step, you created symbolic accounts with the relevant account assignment types (KF for fixed vendor accounts, K for personal vendor accounts). In that same step, you flagged the indicator EG-depend for symbolic accounts to which you want to post in line with the Employee grouping for account determination.
If you want to post to employee vendor accounts, you have entered the relevant personnel number in one of the following fields in the vendor master data of Financial Accounting. We recommend that you use the Personnel number field. If you use another field, you must enter the personnel number with leading zeros.
Personnel number
Search term
Telephone 2
Data line
Teletext number
Standard settings
There are no standard settings for posting to vendor accounts. If, in the step Define Symbolic Accounts, you have not created any symbolic accounts with the account types KF or K, you do not have to carry out the step Assign Vendor Accounts.
Activities
1. Enter the required chart of accounts.
2. To make settings for the posting procedure Personnel posting to vendors (HRK), choose Rules
3. Choose Posting key. Enter the posting key for postings to vendor accounts or copy the default values (21 for debit posting and 31 for credit postings).
4. Choose Accounts. Make the corresponding entries in the table T030.
a) If you want to assign a fixed vendor account to a symbolic account, and if required, an employee grouping, enter the number of the vendor account in the Acco column.
b) If you want to assign an employee vendor account to a symbolic account, and, if required a employee grouping, enter the relevant key (see table below) in the Acco column.
Personnel number in field (Vendor master data) Entry in the Account column (T030)
Personnel number    *0002
Search term    *0001
Telephone 2    *0003
Data line    *0004
Teletext number    *0005

Update the Vendor master from Employee master - PRAA

Hi
I need to know the process of updating multiple vendors from multiple employee data .i.e.bank,address and pernr.
I was using PRAA transaction but it was not updating ...i think i miss some entries..especially file path...
what are the steps need to be taken care of ...what should be in the file in the file path?
please let me know
Thanks

Thanks Rob
I checked the documentation..and found my error...actually the PRAA is updating vendor with employee data only when the employee number(PERNR) is updated in Vendor master...so i updated the field PERNR in Accounting section of Vendor then i ran the transaction PRAA it worked...it created the session and i processed the session..
My question is ..is the PERNR is mandatory in Vendor master record?
and How iam going to update the multiple vendor records with multilple Employee records? since the vendor for Reference is the single filed?
Please let me know
Thanks
Govi

Automatic creation of Vendor in FI from Business Partner

Hi, experts!
We are looking into a process to automate the creation of vendor master data in FI Accounts Payable for our employees and to keep them in sync as employees' names, banking and address info change over time. We use concurrent employment, and we noticed that running PRAA as a mass-update job to create vendor records for all employees will create duplicate Vendors for employees who have more than one active Personnel Assignment.
We are now looking into the possibility of using the Business Partner as a means of pushing HR data into FI within the same ECC6 system. So far, we have been able to turn on the automatic creation of BPs when new employees are 'hired' into our test system via transaction PA40. We can also use the program HRALXSYNC to create the BP for existing employees. Once these BPs are created, master data updates flow from the employee master data in HR to the BP. However, we can't seem to get the system to automatically create a Vendor record for this BP and have that linked together at the same time.
Is this possible? If not, is there a transaction that can be run to do a mass creation of Vendor records for Business Partners that don't already have one?
I can see that our BPs have been assigned to the proper Role in table BUT100, and we have "define(d) vendor link for business partner roles" in V_TBC002 to be "vendor-based". What configuration step might we be missing?

Hi, Mahesh
Thanks for the response!! We have already created an entry in this table for Role Category = BUP003 (the SAP-delivered role category "Employee"). In this table, we have chosen the "Vendor Based" radio button, since we want Vendor master data to be created for all BUP003 business partners that are created.
Which function modules need to be activated via the SPRO path Cross-Application Components -> SAP Business Partner -> Data Distribution -> Activate Function Modules in order to have Vendors automatically created whenever a specific role of BP is created?
Thanks again for all your help!
- Steve Miller

Vendor payments using bank info from HR master data

Dear experts,
We have setup all employees as vendors in FI to make reimbursements.
Can we use the banking information in HR master data (IT0009) and make the vendor payments in FI. We don't want to maintain bank information in vendor master.
So, by entering the personnel number of the EE in the vendor master, can SAP integrate and read the banking information from the HR master data?
Please let me know if this is possible and how.
regards,
vishal.

You have to maintain bank data for vendors and employees separately. Vendor master cannot access bank data in payroll module. Use LSMW to populate bank data in XD02 and establish a process to update bank information whenever there are changes in payroll side.

Vendor enterprise services

Hello,
I'm looking for an entreprise service which returns the basic data or complete data of one or several customer/s in ERP(i.e. I need the information of customer with ID = 0000000025) or i.e. I need all data of all my customers, ID = *).
I found 2 related Enterprise Services:
- Read Customer and Read Customer by Basic Data but they only return the data of ONE customer :(.
If there is not entreprise services of Customer with these properties. It can be also helpful if someone provide/reference me an enterprise service wich is able to return data/basic data of one or several Master Data as: Vendor, product, employee or business partner.
Thank you
Best regards,
Marta.
Edited by: Marta Sánchez on Jul 4, 2008 10:29 AM
Edited by: Marta Sánchez on Jul 4, 2008 10:30 AM

Hi Marta,
SAP delivered enterprise services are available for CustomerByID Query, MaterialByIdQuery, BusinessPartner query etc I am sure there will be services for the other mentioned business objects too. Most of these query services provide details respective to the single id (or a single record). I have not come across an enterprise service till now, that has table as response message type, like for valuehelps etc.. (if i remember right).
There is a performance aspect to these. You can search for SAP delivered services in ESworkplace. (<sdn link>/ esworplace).
Kindly check it out before developing your custom services.
Hope this helps,
- anto.

Reclassification of vendor group

friends,
1. how to reclassify the vendor group to match with gl account.
2. can we create spl gl code for employee transactions
regards,

Hi,
1. Go to transaction code FD02 and change the vendor reconciliation accounts in the Account Management tab of the Company Code section
2. You can create a Vendor group "Employee" and create all the employees as Vendors. Then you can make postings of advances to employees.
Regards,
SP

Vendor as Employee

Similar Messages

Maybe you are looking for