Excluding disabled and expired users from Global Address List

There showed a request in my company to remove expired user accounts from the GAL. Is there any way to do it in the filter rules of the GAL? I would practicaly like to exclude them from GAL when they are expired, and include them in the GAL when enabling
them again, but in an automatic way. Is there any method existing to do that? We are using Exchange Server 2003.
Thanx,
Kristian

Hi,
To hide from the address list, you can follow the steps below to get this.
1. Open ESM, expand Recipients.
2. Click on All Global Address Lists, in the right hand pane right click
Default Global Address List and go to Properties.
3. In the Default Global Address List Properties, click preview.
4. Scroll through a list of users to choose the user you want to hide, right click and go to Properties.
5. Under the Exchange Advanced tab, check "hide from Exchange address lists"
Best regards,
Belinda
Belinda Ma
TechNet Community Support

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Hiding users from Global Address List in Exchange 2010

I am attempting to hide users no longer in our company from our GAL. I have been trying to do this through Active Directory. I verified the 'hide from Exchange address list' in AD is checked for these users, but they still shows up. On
my own PC I deleted the *.oab files and downloaded the offline address book again, but it still shows. I also checked OWA and they show in there as well.
Is there anywhere else that would hold these? I have searched but could not find much related to this. We are running Exchange 2010 SP1.
Any help would be appreciated.

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http://pdtechguru.wordpress.com/2012/10/26/how-to-hide-users-from-gal/

Get users from Global Address List (GAL) using FindPeople operation of Office 365

I need to find details of all users using FindPeople operation. If I perform any search by giving value in the <QueryString> element, I get result from both GAL + My Contacts but if I remove the QueryString, I am forced to provide folder name in which
to search else I get "Internal error" resonse.
Is there any way I can retrieve/browse all the users in GAL ?

>> I need to find details of all users using FindPeople operation
How big is your GAL ? the problem with using a QueryString if you want all users is even if you use a string like SMTP: this will only return the first 100 entires in the GAL. There is a note in the link Laeeq posted that states " When
searching the GAL as the primary search folder, you must specify a query string instead of a restriction, because this operation does not allow for browsing of the GAL."
One way you can use to browse the GAL using this operation is to use the Guid of the Gal (or other address list you want to browse) you can get the Addresslist guid using the Get-GlobalAddressList cmdlet
http://technet.microsoft.com/en-us/library/aa996579(v=exchg.150).aspx and then you can use code like
FindPeopleType fpType = new FindPeopleType();
IndexedPageViewType indexPageView = new IndexedPageViewType();
indexPageView.BasePoint = IndexBasePointType.Beginning;
indexPageView.Offset = 0;
indexPageView.MaxEntriesReturned = 100;
indexPageView.MaxEntriesReturnedSpecified = true;
fpType.IndexedPageItemView = indexPageView;
fpType.ParentFolderId = new TargetFolderIdType();
DistinguishedFolderIdType contactsFolder = new DistinguishedFolderIdType();
AddressListIdType adList = new AddressListIdType();
adList.Id = "2117949e-abe8-4915-91eb-9999f867fd8de";
fpType.ParentFolderId.Item = adList;
FindPeopleResponseMessageType fpm = null;
do
fpm = esb.FindPeople(fpType);
if (fpm.ResponseClass == ResponseClassType.Success)
foreach (PersonaType PsCnt in fpm.People) {
Console.WriteLine(PsCnt.EmailAddress.EmailAddress);
indexPageView.Offset += fpm.People.Length;
else {
throw new Exception("Error");
} while (fpm.TotalNumberOfPeopleInView > indexPageView.Offset);
Cheers
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Remove entries from Global Address List

Hello,
Does anyone know of a way to remove entries such as orcladmin, portal_admin, sysadmin and other system accounts from the Global Address List? It would be nice to remove them from the GAL, but I don't want to change the functionality of each account. Thanks for the help.
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Nevermind, I figured it out. If you add the line "gal_enableldapsearch = FALSE" to the "[ENG]" section of the calendar server configuration file, it will only put calendar users in the GAL and not search OID for users.
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Global Address List Not Updating in Outlook

I have a question from user about Global Address Not updating in Outlook. We have a user whom name was changed, how ever his new name didn't appeared on Global Address List in Outlook client
I did explained to him that Outlook require about 48 hours to reflect a new update Global Address List then he asked me why previously (24 hours) his old name also disappear from Global Address List.
Could you please advice.

Hi,
Please check whether the new name is updated in Global Address List when the user accesses his mailbox from OWA and Outlook Online mode.
If the new name is also not changed in GAL for OWA, please refer to bawzman's suggestion to run cmdlets to update globel address list in Exchange server.
If the issue only happens in Outlook cached mode, the issue should be related to Offline Address Book which is used for Cached mode as Globle Address List. We can manually download it and update the address list by clicking Send/Receive > Send/Receive
Groups > Download Address Book to have a try.
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Outlook Global Address List question

Hello,
We have changed our company name and I have updated all our users in Exchange 2007 so they have the new email address, but when users open their Outlook clients (2007-210) and click on the Global address list it will show "Global Address List - [email protected]"
instead of "Global Address List - [email protected]"
I I recreate the uses Outlook profile is will then show the users correct name, but I can' do this for 100s of uses, is there a workaround?
Thanks

mail enabled user, and mailbox enabled user are two different things.....
You need to look at what that 3rd party piece of software is doing. If it is manipulating Exchange mailboxes, then it needs to use the Exchange cmdlets. Directly ripping attributes is not how this is tested or supported. Please get them
to use the proper Exchange tools to manage Exchange recipients.
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Microsoft Senior Exchange PFE
Blog:
http://blogs.technet.com/rmilne
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Get name from Outlook Global Address List and other info

Hi, I hope somebody can help me. I'm new in Acrobat scripting so I need some more Help.
I have a link that executes a script that will send an e-mail message.
This is my script:
app.mailMsg(true,"[email protected]","[email protected]","","This is the subject","This is the body of the mail.");
I noticed that when executing this script, Acrobat opened the Outlook Global Address List to verify the e-mail accounts; which is great.
Now, I'd like to know if there is a command that does this:
1. (before opening Outlook new message window) Open a window asking for the recipient e-mail address.. with the possibility to get it from the Outlook Global Address Book
2. Open a second window asking the same as above but putting the e-mail address in the "CC" field.
2. Finally, the New Message window appears with the "to", "cc", "subject" and "body" fields filled.
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Also.... is there any other command to get date and hour in a variable?
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Hey Cristian,
I'm interested in your link script. How do you use it? In what program are you and where do you put the actual script?
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Disable Global address list suggestions when composing e mail

I got a question of one of my users a few days ago pointing out that when using an Iphone with Active Sync / Exchange synchronisation he is not able to disable e mail address suggestions he gets when typing the e mail address in the TO field comming from the Global Address list.
My user wants to use his personal contacts he uses in Outlook, but does not want to use the Global Address list from exchange. (at least not the automatic suggestions which pop up during typing an e mail in the TO / CC fields when composing an E mail.
I am able to disable this in the Contract app, but not in the E mail app in IOS.
It seems that when I enable to sync the contacts I get both the Personall contacts plus the Global Address list, there is no way to set any setting in regard to the contacts here.
I cannot find any setting which disables the phone of looking up the address I am typing in the Global Address list, having a verry big corporate global address list (we use this in our desktop / outlook environment) this can be verry annoying.
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What device do you have? And what is missing? You Compose a message, choose a name, then they have email addresses missing? or the contact is missing?
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Exchange 2010 - Offline Address Book and Global Address List Issue!

I don't think I'm going crazy but cant find out why this is happening?
When I search the Address book in cached mode (OAB) in outlook for "Jackie W"
I get a number of users which include "Jackie W***"
but some are "Jackie K***" or "Jackie B***"
but their Office is set to "Westminster"
But this is the strange part when I search on the address book with Cached mode disabled (GAL) I only get users with Surnames begging with
"W" so only "Jackie W***" show up and if I just type in "Westminster" I get users form that location! but not a mix like on the OAB! Also when using the OAB if I type
"Jackie West" it brings up the Jackie from Westminster but this dose not happen when using the GAL because there is no
"Jackie West" in the Address book?
To my knowledge the OAB is just a Copy of the GAL that updates every 24 hours, and should be the same (give or take a few starters and leavers in the last 24 hours) and should pull up the same information when searching is this correct or am I going crazy!
:D
Technical Beta Tester || Matthew John Earley BSc (hons) || www.o0MattE0o.myby.co.uk

Hi MattE,
Does it happen for each Outlook profile you have, from every user account which is on Cached Mode.
A.If not then I believe OAB copy is either corrupted or Out of date.
Checking it on OWA would confirm the actual GAL data.(Similar to Online Exchange)
Client side update runs by default at Startup and every 24hrs , if skipped it will wait for next day or manual update.
1.In Outlook 2010, select the File tab in the upper left corner, then Download Address Book from the Account Settings drop down menu.
Outlook 2007 users should select Tools from Outlooks uppermost menu, then Send/Receive and Download Address Book from the Tools drop down menus.
2.The Offline Address Book window will appear. Make sure the following options are selected:
##De-check the Download changes since last Send/Receive option
##Make sure Full Details is selected
##Make sure the \Global Address List is selected from the Choose address book drop down menu
Q: How frequently is the offline address book updated on the Outlook client?
A: If left constantly running, Outlook in cached mode automatically updates the offline address book on the client every 24 hours. The 24-hour time period is measured from the time that the offline address book was last downloaded successfully. For example, if you complete an offline address book download at 09:00 today, Outlook will start the offline address book download the next day at approximately 09:00. Therefore, different people will receive updates at different, random times.
Note The default setting on the Exchange computer is to generate an offline address book differential file every morning at 04:00. For a change that is made in Active Directory to reach the client computer, the following events must occur:•The change must be picked up by the Exchange computer that generates the offline address book files. This can take several hours. At worst, it can take 24 hours. This variable will be referred to as "x."
•The Outlook clients must download the offline address book updates every 24 hours. This update can take several hours. At worst, it can take 24 hours. This variable will be referred to as "y."
The update reaches the client machines x+y hours later. It would be rare for a client to ever experience a 48-hour delay or more unless there were some Active Directory or public folder replication issues.
B.If yes, then there is a issue with OAB generation, that needs further troubleshooting depending on the distribution structure used Public Folder based or EWS.
• Try following:
EMC > Organization configuration > Mailbox > Offline address book.
Then right click on "Default offline addressbook" and select properies.
Click on "Distribution" tab, and untick "Enable public folder distribution". Click "Apply" and "OK"
Update the Address Book. Let replication finish.
Now go back to same location and tick "Enable public folder distribution" back again. Click "Apply" and "OK".
Here is a old times article I like:
Offline Address List Generation Overview
http://blogs.msdn.com/b/dgoldman/archive/2005/03/31/overview-of-the-oabgen-process.aspx
One More Old but relevant:
Administering the offline address book in Outlook
http://support.microsoft.com/kb/841273
Regards,
Satyajit
Please “Vote As Helpful”
if you find my contribution useful or “Mark As Answer” if it does answer your question. That will encourage me - and others - to take time out to help you.

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What do these attributes have to do with the updating of global address lists?
1.msExchAddressBookFlags
2.msExchModerationFlags
3.msExchProvisioningFlags
and what exactly happens with showInAddressBook when hide from address lists are selected or unselected??

Hi,
1. MSExchAddressBookFlags attribute is a flag about the default address list to display for Outlook users address lists. When the value is set to 0, the user would set Contacts as the default address list, when the user opens Address Book, it firstly displays
user’s Contact.
2. MsExchModerationFlags attribute on the Distribution Group indicates if sending the auto approval to senders.
3. About the msExchProvisioningFlags attribute, there is no official article explaining it. Your understanding will be appreciated.
Hope this can be helpful to you.
Best regards,
Amy Wang
TechNet Community Support

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I have MS Exchange server 2007 and Active Directory at my school. I have moved all of my teachers to Mac and everything is right with the world, until this morning. I noticed that the global address lis in Active Directory does not show up in the Address Book application, which means that educators can't use the parent address found in AD in order to make class email lists. I can't find any solutions online. Is there a way to get Address Book to show the Global Address list? The Mail app searches the GAL just fine.

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Excluding disabled and expired users from Global Address List

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