Expense Report Template in Payables Migration

is there a way to migrate expense report templates from one instance to another instance using fndload or any other methods. Please reply.
Thanks,
-Pbhav

Oracle introduced modified functionality in R12.1.
It is called Expense Report Archive and Purge (OIEARCHPURGE.)
This is a conc. program that you can run and give date / org parameters.
Hope this answers your question,
Sandeep Gandhi

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2 Mileage Policy Schedules on the same Expense report Template

Hi,
I am trying to create another mileage rate schedule and put in the same expense report template. It works and when you input mileage information for trip X,Y,Z on the Expense Report, the choice is there (drop down list) and the correct rate is automatically included in calculations.
The thing is that the project expenditure fields are grey and cannot input project/task etc.. I think I did the whole setup whether its on the Project Billing or Costing (expenditure category/type) and Payables Manager (ER template).
Am i Missing something?
Thank you,
Edited by: 985580 on Mar 15, 2013 8:55 AM

Roseline,
Create a new button and select the option to create the button as an item and not in the region position.
Item buttons behave differently to Region Position buttons.
If you are wanting to use the button to "SUBMIT" the page, you will need to change the button to Target is a URL and add javascript:doSubmit('YOUR_REQUEST_VALUE');
Gus..
REWARDS: Please remember to mark HELPFUL or CORRECT posts on the forum, not just for my answers but for everyone!
;-)

Expense Report Template -Accounts code not appearing when imported to AP

Hi Gurus,
I defined Expense Report Template for OU1, and for the courier expense i defined account code as 01-110-7410-00 ( Co-Dept-Courier Expns-IC)etc. with expense type as courier.
But when i submitted Expense Report using the same template and when imported to AP,accounts codes are 01-101-7610-00(Co-Dept-Salary-IC). Its totally wrong iaccounting treatment. This wrong acount codes came from HR whch assigned in Asssignment for Purchase Order Information.
Please provide your suggestions.
Thanks in advance
Regards
Dinesh

Hi
We have the same requirement.
Can I ask what your solution was?
Did you have to do some customisation or was there a standard solution available?
Many thanks in advance
SK.

Restrict Access to Expense Report template for a Responsibility

Hello,
We want to restrict access of a Expense Report template to a specific responsiblity.
Is there a way to do it.
Basically we have around 3 Expense Report Template. But we want to restrict access to one of the template to a particular responsibility.
Any help in this regard is greatly appreciated.
Thanks

Hi ,
To my Knowledge the only option I think right now to restrict the template for an Responsibility is to do is there is check box Enabled/disabled where you define the templates ,Try to disable that check box and see , I think when you try to create an expense report from Internet Expenses after you do this , you cant see the template you have disabled it in the List of values for that Responsibility . I hope that works .
Thanks
Deepthi .
Edited by: 796018 on Sep 20, 2010 10:32 AM

Internet expense report migrate with Project budgetary control

Dear All ,
      Does anyone use Oracle internet expense and enable Oracle Project budgetary control ?
      Casue Oracle Project standard function budgetary controls are not enforced for project-related expense reports
entered in Payables , the expense report amout is not calculated as deduction of project available fund.
      for example : create one expense report $100 , complete manger approval and export to Payables . Project budget $150.
      For out client , the project available fund should $50 . however , when I create one Procecument $80 and process fund checking . It will be passed . because system considers the available fund is $150 ( not deduct expense report entry ) . Does anyone have workaround or customization solution ?
regards,
Karol

Hi Jennifer,
Are you using AME for Internet Expense Approval or Supervisory hierarchy.
If using supervisory hierarchy than Signing limits of approving user must be define.
Also apply the Recommended Patches - Patch 16234880:R12.OIE.B
NEW! R12.1: Oracle Internet Expense Recommended Patch Collection (OIE RPC), March 2013 (Doc ID 1534509.1) -

Expense Report, Payables R12.1.0

I entered an expense report invoice in payables. In the Line TAB when I click on the Invoice Includes Prepayments check box, doesn't apply. The message displayed in the down screen bar (FRM-40200: Field is protected against update).
Any One can help.
Thanks in Advance. Regards,
Mohammed Badry

Invoice Includes Prepayments check box indicates that this Expense Report includes a prepayment to the employee. For ex. pocket money given to employee before traveling and when the employee returns his fills Expense Report and is paid the difference.
Regards,
Mohammed Badry

Programmatic expense report interface?

I am trying to enter expense reports into ERP 11.5.9 programatically. I went down the path of using the Invoice Gateway, but I ran into a snag when our accountants mentioned that the invoices I am entering are tied to an employee (i.e. an expense report wherein the employee's record is duplicated in the vendors table), not a project. Sure enough, when I carefully observed them entering one of these invoices, I saw that they were choosing type "EXPENSE REPORT".
I tried changing AP.AP_INVOICES_INTERFACE.INVOICE_TYPE_LOOKUP_CODE to "EXPENSE REPORT", but the Payables Open Interface Import rejected the invoices with the error "Invalid Inv Type Lookup: Invalid invoice type lookup code". Looking in AP.AP_INVOICES_ALL, I see many invoices with this invoice type. I'm guessing that either the Invoice Gateway doesn't do invoices of this type, or I am missing fields in AP.AP_INVOICES_INTERFACE that are dependent when "EXPENSE REPORT" is the invoice type.
Is there a way to use the Invoice Gateway to enter expense reports? If so, what is the magic recipe of required fields? If not, is there another way to programmatically enter expense reports?
Message was edited by:
ckonstanski
Reading through the Oracle Internet Expenses Implementation and Administration Guide, I see that there is already a concurrent process called American Express Transaction Loader. I am indeed writing a program to parse an AMEX spreadsheet of airling billing charges and turn the data into ERP invoices. I will look more deeply into this concurrent process in the hopes that it does what I need.

The American Express Transaction Loader is not a complete solution for me. The documentation indicates that it is still necessary for the emloyee to enter an expense report, and for manual matching of credit card transactions to expense reports to occur. Since the company purchases the airline ticket for the employee, it is not possible for the employee to enter an expense report, as he doesn't even know the amount or credit card number.
I can parse the AMEX credit card report myself. I'd like to use this data directly in the creation of expense reports that are complete. Our AMEX report contains all the information I need to match the invoice to an employee (or vendor, if you prefer).
So back to square one: how do I programatically enter an expense report? Is there an interface? Or is it fairly safe to insert data into the AP tables via SQL?

Expense Report Export does not create Invoice in AP

Hello,
I have created several expense reports in AP (Running EBS R12, I am not using iExpenses), but when I use the Expense Report Export request, the invoices are not created. I have looked online and found some plausible solutions. None of them have worked: I've made sure the Employee payment method is set up; the Usage rules for payables are also set up for Employee Expenses in the payment processing transaction type. In the Payables Option screen, I have selected the Automatic Employee as a Supplier option.
Here's the Expense Report Export log:
Payables: Version : 12.0.0
Copyright (c) 1979, 1999, Oracle Corporation. All rights reserved.
APXEXPER module: Expense Report Export
Current system time is 29-APR-2013 11:09:53
**Starts**29-APR-2013 11:09:54
**Ends**29-APR-2013 11:09:55
Start of log messages from FND_FILE
Begin Receipts Management - Holds
Process Hold Each Scenario
Determine whether to place Holds
Process Hold All Scenario
Determine whether to place Holds
Process Hold BothPay Scenario
Determine whether to place Holds
Process Obsolete Holds
Obsolete Holds
Obsolete Both Pay Holds
Begin Processing Individual expense reports
Fetching expense report...
Expense Report Number : **110**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **REEMBOLSO 25ABR2013**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **TEST_ASTRID_EXPENSE**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **TEST_EXPENSE_AGSV**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Expense Report Number : **101**
Transfer Attachments option(Y/N):Y
Fetching expense report...
Credit Card Expenses Fetched = 0
Credit Card Invoices Created = 0
Call Payables Open Interface
Expenses Fetched = 5
Invoices Created = 0
End of log messages from FND_FILE
Executing request completion options...
------------- 1) PRINT   -------------
Printing output file.
Request ID : 4105067
Number of copies : 0
Printer : noprint
Finished executing request completion options.
Concurrent request completed successfully
Current system time is 29-APR-2013 11:09:55
What else do I need to do? Am I missing something?
Thanks in advance,
Astrid

I found the answer and I am posting it here in case someone else needs it:
You need to run the Expense Report Export with the Debug Switch on (you can find this under the request's parameters). When the output is ready, just select "View Log..." and search for the "REJECT CODE"; it will let you know what went wrong with your expense report. In my case, the suppliers I was using had invalid liability accounts. As soon as I updated them, the invoices were generated.
Regards,
Astrid

Expense Report Purge in R12

Hi All,
Purging the expense report imported in Payables R12.
In 11i we have an option to purge the expense reports once they are imported the same is missing in R12.
Please let me know the process of purging the imported expense reports in R12.
Thanks in advance.
Regards,
Ravi

Oracle introduced modified functionality in R12.1.
It is called Expense Report Archive and Purge (OIEARCHPURGE.)
This is a conc. program that you can run and give date / org parameters.
Hope this answers your question,
Sandeep Gandhi

Importing of Expense Reports - Is there a way to import a specific expense

Hello All,
I have a query?
Importing of Expense Reports - Is there a way to import a specific expense report.???
Regards
Aditya

Can you be specific on "specific" :-)
You can Export self service expense reports alone or Payables Reports Alone, based on the parameter you specify to the export program.
Edited by: rveliche on Sep 2, 2008 5:20 AM

Expense reports

Looking for a good expense report that will work in numbers and Excel. Need to keep track of company credit card expense as well as personnel reimbursements. Any ideas?

Williamlg wrote:
Yes I have been doing that but most of them are pretty mickey mouse. I think I may be better off building one myself, just don't know how to do drop down menus etc. I guess its time to learn.
I'm sure none of them are much simpler than the "Expense Report" template supplied with Numbers '09.
"Popup" menus in Numberstalk.;-)
A caution on popups: The list of items can't be sorted, so think out what will be on it before you actually build that list.
If you haven't done so yet, download the Numbers '09 User Guide and the iWork Formulas and Functions User Guide. Both are available through the Help menu in Numbers. The first is a readable overview of Numbers, the second a reference manual with explanations and examples for each function supported by Numbers. Both are available through the Help menu in Numbers.
Regards,
Barry

Migrate report template 6i to 10g

Hi All
I am working on Oracle Report 10g.
but in my company I have one old template which was made in 6i.
i have question that how to Migrate report template 6i to 10g?
i have read in forum that i just have to compile template into 10g report. is that right answer or not i just want to make sure.
Thanks In advanced for your Answer.

The easiest way to find out is to just give it a try. ;-)

Importing Expense Report from legacy to Oracle Payables??

All,
I need to import ER from legacy to payables. I used ap_expense_reports_headers_all & ap_expense_report_lines_all tables. But the "Expense Report Program" is not picking up the data from the tables though i populated all the required columns of the tables!!! When i open the "View Output" it says "The conc.request did not create an output file"!!!
Can anyone tell me what could be the reason behind the failure of the program?
Do I need to populate anyother column to resolve this issue?
Detailed response is highly appreciated.
thanks in advance,
Sen

Steps to import into AP
Navigate to the Accounts Payable Responsibility
Go to View -> Requests -> Submit a New Request -> Single Request -> OK
Submit the Expense Report Export Program, after specifying all the mandatory parameters
Source parameter should 'Oracle Internet Expenses'
To view the expense report created
Navigate to the Accounts Payable Responsibility attached to the User
Go to Invoices -> Entry -> Invoices
In the Invoice Workbench Window query the Invoice Num field with the Name of the Expense Report created in the previous step. The Invoice is displayed in the Invoice Workbench with the Type as Expense Report

PRC: Interface Expense Reports to Payables

Hi All,
In R12, If we enter Expenditure batches using Expense Report classification in Projects, can we interface these Expense Reports to Payables?
Wat is the signifance of "Expense Report Cost Account", function in Projects AutoAccounting? There is no clearing Account function for Expense Reports ?
Please can any one let us know what report in R12 replaced,"PRC: Interface Expense Reports to Payables"?
Rgds

Hi all Guru including Dina,
EBS 12 i
I want your help for project billing integration with SCM shipment.
hey,I create one financial task called supply of material. and i am initiating event via project contract module for initiate shipment and delivery based billing. after draft revenue and draft invoice.
I want to know - how to control where user can not release invoice and revenue for financial task "supply of material" unless and untill he makes shipment ..i.e. ship confirm.
If you can share with me - some notes on integration of SCM with Project modules.
my email is - [email protected] (upto 5 MB) and if more then that [email protected]
Thanks for your kind support as always on behalf of everybody.
Regards,
Bharat Bhopani
+91-9892003019

Interface expense reports from Payables

Hi,
We are using projects based expneses in our iExpense module. This flows into Accounts payable and then we have a nightly process that pulls the expnese report that satisfies certain criteria. Does the expense reports needs to be accounted, paid and posted or what are the exact conditions that the process marks the expense reports that needs to be pulled into projects.
Thanks,
- Vasu Krishnaswamy -

Hi,
The expense report must be validated and accounted. Then only it is possible to send the expense report to Oracle Projects as expenditure item. It is not mandatory to transfer the accounting entry to GL or make payment of the expense report.

Expense Report Template in Payables Migration

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