Externally processed operation and planned order

Hello experts,
When an operation is defined as externally processed, once the production order (from a planned order generated via MRP) is created, the purchase requisition for that operation is automatically generated. My question is if it is possible to generate the purchase requisition before generating the production order, I mean, with the planned order.
Although this external operation is defined in the routing, the planned order does not show it and it means that the purchase requisition is not generated.
In our scenario we want to convert the production orders as late as possible to have automatic changes in BOM, but if we do not convert the planned orders to production orders, we won’t have this purchase requisitions.
Is there any way to solve this?
Regards

Hi Laura
No, it's not possible to generate the purchase requisition for an externally processed operation before the creation of the production order. The planned order routing is only exploded for scheduling and capacity requirements calculation and an operation is not actually created.
As an alternative, you can create a separated material number and assign the special procurement 30 for subcontracting to this material. If you add this component to the BOM of the parent material, MRP will directly generate a purchase requisition for subcontracting.
BR
Caetano

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Regarding Costing in External processing operation in production Order

Hi Everybody,
We are trying to do sub contracting through external processing operation in production order. In brief, we are creating a production order which contains just one operation and when the prod.order gets released, it creates a purchase req through external processing operation. Pur.Req is being converted to Pur.Order with all the Raw's which we are going to send to Sub Contractor..
The costing issues we are facing are
1. First we receive GR against Pur.Order, once its done, the Raw's which we sent to Sub.Contractor will be backflushed.. but we dont receive the Finihsed part until we confirm the production order.... there is a Gap between this two processes.. so how can we make sure that there wont be any differences in terms of FI..
2. Second issue is, some times even if we ordered 10 pcs, subcontractor can only send 5pcs and 5 pcs afterwards.. but every month end FI dept tries to close the books, so how can we deal with this issue if i receive 5 pcs in this month and remaining 5 in the next month...
If any body dealth with this kind of situation.. your hints will be really valuable,
Adavnce thanks
srikanth

Dear Srikanth,
Please note the following:
1. First we receive GR against Pur.Order, once its done, the Raw's which we sent to Sub.Contractor will be backflushed.. but we dont receive the Finihsed part until we confirm the production order.... there is a Gap between this two processes.. so how can we make sure that there wont be any differences in terms of FI..
- a) Issue your raw materials through T.Code. - MB1B, Mvt. Type - 541. This will transfer materials from your stock to vendor stock (provided you have initiated vendor material provision and activated 541 mvt. type for PP)
b) After you receive the material back from vendor, run the T.Code MB01, which will cause Mvt. Types 543 and 101. Now the material has come back to your Production order, but not in Storage location stock.
c) Then carry on normal CO11N and MB31 for your production order.
Hope this will solve your problem.
Revert back if you still have any question.
Regards,
Angshuman Kar

Tracking of wip material in externally processed operation

Hi All,
As part of production process, most of the operations would be processed internally in the manufacturing plant and some of the operations would be
performed by vendor at his own premises (outside the manufacturing plant). Material will be called as WIP (work in process) material if it completes some of the operations (two operations completed out of four operations) in production process without forming its final product shape
WIP (work in process) material will be sent out to vendor against externally processed operation in production order. We’ve a business requirement to track the WIP (Work in Process, No inventory yet in system) material status details such as when was the WIP material shipped out to service provider by purchasing department or returned back to production floor from stores after receiving from vendor for externally processed operation in production
order
The scenario is explained below and the process in SAP would be as follows.
1. Production order would be created for
respective header material (semi-finished/finished) with required quantity with five operations to be processed, for example: OP10 (turning), OP20 (drilling), OP30 (milling), OP40 (shaping), OP50 (powder coating). OP10, OP20, OP40, OP50. would be processed internally in the shop floor of the manufacturing plant
2.After finishing the internal processing at OP10 and OP20, Operation no 30 (OP30-milling) for the respective header
material would be processed externally by sending the partially processed part(WIP) to vendor outside the manufacturing plant. In SAP, the partially processed part doesn't have any material code and will not be updated in the inventory and will be treated as WIP (work in process) and automatic purchase requisition for external processing through production order is generated as follows
For OP30 Milling (Externally processed operation), from PP module perspective, we would be maintaining a control key which supports external
processing in the Operation 30 (OP30, external processed operation - An externally processed operation is not carried out within own organization, but is assigned to a vendor, who then does the work) with relevant information such as material group, purchase group, description of operation, cost element to track costs in the production order.
When the respective production order is saved, system creates a purchase requisition for external processed operation 30. We can see
the number of the purchase requisition on the external processing tab of operation details screen of OP30 in SAP Production order.
Purchasing department generates a purchase order against the automatic purchase requisition generated in production order, which informs the
vendor which service is required.
With reference to the purchase order – service oriented, the WIP material (no material code exists in SAP) is sent out to vendor. After the material has been processed, the vendor delivers the material back to manufacturing plant. When a goods receipt against purchase order is posted at manufacturing plant, the system displays the received quantity on the external processing tab of operation details screen of the operation - OP30 in production order and also displays in order information system reports. It also possible to track the cost incurred for external operation. However, Goods receipt against production order does not cause an increase in the quantity and value of the warehouse stock of header material of production order.
The above mentioned process is not a subcontracting process - where in we send raw materials and receive semi-finished/finished materials from vendor
3. The respective partially processed part (WIP) received from vendor is sent to shop floor to complete the rest of the process
in OP40 (shaping) and OP50 (powder coating).
4. After OP50, the respective header material (semi-finished/finished) of the production order will be received (goods
receipt against production order) as inventory in respective storage location.
With reference to the above process, we can track the status of receipt of WIP material from vendor after processing at his premises;
however, we can’t track when WIP material ( after completing processing at OP20) was sent out to vendor for external processing by purchasing department and when WIP material was returned back to production shop floor for further processing at OP40 after receiving from vendor by stores.
Please provide your feedback for the possibility to track the details of WIP material (no material code exists in SAP system) sent out to
vendor and received back at shop floor from stores for external processed operation of production order
Thanks for help in advance.
Regards,
Rajesh

Hi Rajesh,
Process what ever you have explained is the right process with respective to operation wise subcontracting as per SAP Best practice. As you rihtly said in operation wise subcontracting PR is created with any material code. Once PR is created after PO and GR actual cost of that particular operation will be seen on the order. I believe sub contact operation after GR can be confirmed through confirmation transactions. Since it is subcontract operation specfic to peration seperate inventory is not tracked instead cost is reflecting directly on order
If you to want to track the inventory of the intermdiate product then you need to have a seperate material code for intermediate product (Eg A) received after second operation and do seperate subcontacting PR for seperate new material (Eg B) by issuing the intermediate material (Eg. A). Upon receivng GR for PO inventory will be updated for the new material (Eg B).This new material can be issued to your final product which has operation 0040 and 0050. Here two different material codes will be required.
Else follow the suggestion given by expert Caetano.
Thanks & Regards,
Ramagiri

Process Orders and Planned Orders data

Hi,
I am working on extracting process order and Planned Orders data into BW. I could not find any standard DataSources available for my req, so I want to develop generic extractor. the main key figures are Actual Labor and Machine Hours, Target Labor and Machine hours.
Please help me if there are any standard datasource available or ECC tables to pull the data or any standard function modules available.
Thanks,
Reddy

Hi Sanath,
Thanks for your reply. I want to pull Actual Machine hours, Target Machine hours, Actual Labor hours and Target Labor hours.
these fields are not there in PLAF table.
I am looking for a table or datasource which can give those details.
Thanks,
Reddy

Table for process order and planned order in apo

I would like to know the table for stratagy profile for particular process order and planned order.
in /sapapo/rrp3 there is one filed RECEIPT/Reqt.Element ( process order ) for this field which table it is coming and i required particular strategy profile for that process order .
Please help me the table in apo.

Hi Venkat,
This value is stored in structure /SAPAPO/RRP_ORDREQ_STR
under the field name EXTRA.
You can check the details of the same in transaction se11
Regards
R. Senthil Mareeswaran.

Confirmation of external processing operation

Dear All,
I would like to know is it possible to prevent the confirmation of an external processing operation (pp02 control key) until the Purchase Order associated with that operation is received (GR) ?
I checked the forum for this, but was unable to find any inputs & also in customizing where i find only settings for confirmation of orders & not at operation level.
Hope my problem is clear, await inputs.
Regards,
Vivek

Yes,
it can be done but no through std SAP setting...but with user exit.
Check this exit
CONFPP03 PP order conf.: Cust. specific check after op. selection
CONFPP04 PP order conf.: Customer specific input checks
CONFPP05 PP order conf.: Customer specific enhancements.

Need Schedule Lines for the External Processed Operation

Dear All,
In My routing, I have totally 10 operations. 2 of which are externally processed Operations.
When i create Production Order, the system creates Purchase Requisitions for both the Operations.
My client wants, Schedule lines to be created in the Production Order Operations.
Please guide me where will be the settings to get this.
Thanks & Regards
Bala

Hi,
For schedule lines cofigration kindly check the following Path:
Material management-- Purchasing--
Schdulling agreement
Here you need to do the cofigration of the following as per your requirements:
Number ranges
Docuemnt types
Release procedure
Screen layout ( if required)
Authorization check for GL Account
Regards,
Syed

Mass update for production and planned order MRP controller

Hi Gurus,
It's anyway possible to mass update MRP controller for Production orders and Planned orders. If any please provide me step by step process.
Thanks,
B.Deethya.

I feel You have changed the MRP controller in Material master and want to incorporate same in production order & plan order.
For Planned order Run MRP with delete and recreate mode, system will create a new plan order with MRP controller in Material master
For production order, Mass change is not possible, create a simple BDC or LSMW, And change the MRP controller

Error in Externally Processed Operation

Dear Experts,
I am setting up "externally processed operation". I have created the purchase info record & the control key is PP02. When I release the production order, I get the following error.
Material class differs from material class from info record
Message no. 06354
Diagnosis
The material class or material group of the info record differs from that of the item.
Procedure
Check the material class or material group entered, or the info record number.
The material group is same in the material & purchase info record. I have also maintained the same class in the material (Class type 001) & purchase info record (Claas Type: 057).
Do I need to make any other settings? Kindly advice.
Regards
Tom

why don't you use PM02 key?
an operation can only be processed externally if its control key allows or prescribes external processing
just in case: since an external operation has to be sent to a different company, additional data needs to be maintained on the 'External processing' tab page. You can maintain the data in the routing or in the production order
you said that "I have also maintained the same class in the material (Class type 001) & purchase info record (Claas Type: 057)" - what is the 057??

External process operation

hi
how to inspect external process operation which are given for subcontracting, how to reject the operation which was done by subcontractiong
regards
Baswa

Dear Raj,
Inspection of external process is done in the same way as of internal one.
Please check the following:
1. You must make sure that the operation control key in the production order specifies external processing.
2. You must activate a goods receipt inspection for the operations to be processed externally by:
a. Specifying an inspection type (inspection lot origin 01) in the routing (external processing data for the operation)
b. Activating this inspection type in the material master of the final product
Regards,
Alok Tiwari

VSF and planned orders same day

Hello,
When running MD04, forecast (VSF) and planned orders are landing on the same day. This is causing confusion for the users. Is there a setting that's causing this to happen? We are using checking rule PP. Should we be using A instead? The planned order should actually be showing up before the forecast because we don't want the inventory to show negative from the forecast. Any help will be appreciated.
Thank you.
MZ

Hi MZ
On the standard MRP process, the planned order basic finish date will generally match the requirement date.
Check this document which explains the scheduling in more detail:
Backward Scheduling for In-House Production - Material Requirements Planning (PP-MRP) - SAP Library
BR
Caetano

Req. delivery date and plan order finish date relationship

Dear Experts,
I have a question on setting the req. delivery date and plan order finish date relationship. Now, I want the plan order finish date is one day before the req. delivery date, is it possible to set it in configuration? Please advised! Many thanks!
Regards,
Matt Yim

Matt,
Please use a schedule margin key(SMK) in the material master MPR2 view which has float after production defined as 1day.
If there are no SMK with that defination then you can define you own in customisation and assign the same in the material master. (SPRO--->Production ->MRP->Planning ->Scheduling and Capacity Parameters->Define Floats).
Regards,
Prasobh

Settings for the relation of requirement type and planned order type

Dear Gurus
Where we maintain the settings for the relation of requirement type and planned order type?Actually I have maintained strategy 60 for a particular material (planning material) so the requirement type is vsev and along with that the planned order type is coming is vp i.e non convertible planned order.That is ok the system is behaving right.But nowhere I can find the setting of vp with vsev how the system is picking vp?
Regards
Sandip Sarkar

Hi!,
That is an inbuilt sytem setting and you can't change that.
Regards,
Uday

Dependant Requirements and Planned Orders

Hi,
For dependant requirement, question is whether once the planned orders (of independent requirements) are converted to production orders, then only will the dependant requirements be converted to planned ordersor it is converted once independent requirements are converted to planned orders? I.e. independent requirements are blown down all the way in MRP.
Thanks.
Rgds,
Sue

Hi,
Let us take some example so that it is easier to explain.
Material A - Finished Good
Material B - Raw material
PIR generated for A - 100 Nos , MRP is run and Planned order created for A - 100 Nos. Now
For Mtl B Dep reqt is generated for 100 Nos.
If No stock is available then a planned order for 100 nos generated.
IF Stock is availabel then no planned order is generated.
When production order is created for Mtl A then the "dep reqt" status of Mtl B changes to
"ordres"(order reservation)status.U can check this MD04.
Thanks and regards,
Rajesh

Plan Order Conversation in to Process Order and Plan Order in Back Dates

HII
we are working in a process industries with three plants each of them have three order type. we have define MRP group in "OPPR" then assign each MRP group to Orde types in "OPPE". Now the problem is whn i convert plan order in process order for any material systme automaticaly pick the order type PIi01.
2nd Problem is system system is not creating plan order for prrevios dates. say i enter PIR for month of november from first november to 30th november and run MRP on 29th the sytem create plan order on 30th of november with exception message 30.
Regards
Ahmed

Dear
Problem No 1 : we are working in a process industries with three plants each of them have three order type. we have define MRP group in "OPPR" then assign each MRP group to Orde types in "OPPE". Now the problem is whn i convert plan order in process order for any material systme automaticaly pick the order type PIi01.
Answer :
1.Please check the OPPR -Plant and MRP group -Select Order Type Button -Check what Order Type you have assinged here ( PI01( May be the default Process Order Type )
2.If you are maintaing MRP group ( 0001 or 0002) , did you asisng the same in MRP1 view ?? because
3.Did you maintain the similar Order type in OPKP -Define Production Scheduling Profile ? -This has highest priority .
4.Did you maintain correct order type in OPJH-Maintain Order Type ??
Refer the expert comments on the same issue : Strategy group to define production order type
Problem No 2: 2nd Problem is system system is not creating plan order for prrevios dates. say i enter PIR for month of november from first november to 30th november and run MRP on 29th the sytem create plan order on 30th of november with exception message 30.
Answer : You can plan the order in back dated , if you maitain Satrt date in the Past optiuon in OPU3/OPU5-Define Scheduling parameters .Goto OPU3 -Select the Order Type -Double click -Maintain 90-60 days in the Start Date in the past in Scheduling Control and Details scheduling tab .
Hope it helps
regards
JH

Externally processed operation and planned order

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