F110 payment for invoice not more than USD 25000

Question

Is there a way to set up the system for F110 so that the payment per vendor cannot be more than USD 25000. Any amount above it has to be paid via approval.

Answer 1

Hi both,
There is some standard configuration indeed. In trans. FBZP, choose "Payment methods in company code" and you will see a field "Maximum amount" (T042E-BISBT). If you set it to 25000 USD in all relevant payment methods then the payment program (trans. F110) will put the vendor payment to exceptions (with error FZ618 - Payment amount is not within the limits allowed) if the payment amount exceeds this limit. I have just tested in sandbox and it works like this:
- it does not look at single item amounts, but at the total to be paid together in one REGUH line (e.g. if you have one invoice for 11000 USD and one for 15000 USD, then both will be blocked if they fall in the same payment proposal)
- early payment discounts are deducted (e.g., if you have an invoice for 25500 USD with a 3 % discount (24735 USD net) and nothing else then it will be paid)
- however, if the payments are split (e.g., after ticking "Individual payment" LFB1-XPORE in vendor master), then it considers each invoice separately, even if their total exceeds the limit
- SAP help says that if you enter the payment method directly into the item (rather than choosing it from vendor master), then the limit is not taken into account.
So, from the above you can see that it is not a complete protection (there are loopholes and back doors) but it is the most simple - and standard - thing you can do.
Would this help? If not, then a user exit would be a solution.