FI-CA reconciliation differences

Hi
Looking for help on reconciliation key differences. We have an example of differences as follows:
Item in payment lot FP35, reconciliation key posted correctly to FI, no entry in CA FPL9 account balance.
Rec Key totals tables FPT1 and document itemization FPT5 shows entries to FI but not CA. Do i need to correct these totals with FPT2, if so how exactly. We have a few such instances stuck in the ether so any urgent help would be appreciated.

Hi,
The pre-requisite to transfering from subledger (FICA) to GL is that all payment lots in a reconciliation key must be closed. You must then close the reconciliation key(s). If any lot within a recon key is open or has errors, trans code FPT4 will list those lots which cannot be transferred (missing transfers). If you find some keys with errors you must then go and close them where they originated e.g. if you created a payment lot thu FPB0, then close it there! if thru FP05 or FP35, then close it there.
Should you need more clarity or further assistance get in touch with me.
Regards

Similar Messages

Reconciliation difference must be zero before reconciling [Message 3821-8]

Dear Experts,
Are there any possible solutions to retrieve the AP Invoice & CN that has been manually deleted from database? My backup database is not working and I have made mistakes by adding 2 invoices & 1 CN in the live system.
Problems:
I have created AP CN 2872 by copying from AP INV 56482 with partial amount (Inv total =15345.77 while CN total = 11205.65). Then I cannot find that AP CN in the list available in Outgoing Payment as it’s already being knocked off by the AP Inv. I need to get the manual AP CN to make the payment. Also, I found that the balance due of AP INV 56482 was incorrect as it was being deducted by CN 2872. So we have tried to create another AP invoice to cancel that AP CN. Unfortunately the balance due in Outgoing Payment is not tally with BP balance. Then, I have deleted the wrongly created invoices & CN in database and recreate the CN using SQL. Now, I am getting this error message “Reconciliation difference must be zero before reconciling [Message 3821-8]” when I tried to add the Outgoing payment.
I have messed up the tables. I have gone through SAP Note 1258628 & 1264090 but still do not know how to solve my problems yet.
Kindly assist me on the above issue.
Thanks & BR,
Leng

Hi
Check log tables: ADOC, ADOx - maybe you'll be able to find your data there. You'll still need to take care about lots of things: header and lines for docs, reconciliation, accounting etc.
but this just as an emergency - as Frank stated: you broke the rules and cannot count on SAP support.
Maybe your database's recovery model is set to 'Full' - in such case you could be able to make restore to point in time. Otherwise do what Frank suggested.
Kind regards,
Radek

Error AR Invoice add"Reconciliation difference must be zero before recon

Dear Expert,
We have smoothly process with out error @ SAP B1 8.8 PL 14. But When we upgrade to SAP B1 8.81 PL 09 we are facing error. The process is
1    A/R down payment request (independent), as payment is being received in advance (earlier than Sales Order creation).
2.    Incoming payment against A/R down payment request.
3.    Sales Order > Delivery Order> A/R invoice >> in A/R invoice (while invoice creation) we call the payment made (in step # 1 and 2).
4.    While we add this A/R invoice, we get this Error: u201CReconciliation difference must be zero before reconcilingu201D.
Please advice.
Regards

hi,
please refer your issues to the ff. SAP notes
1. [1586090 - System error when link Down Payment Request|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361706E6F7465735F6E756D6265723D3030303135383630393026]
2. [1580743 - Reconciliation difference must be zero before reconciling|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361706E6F7465735F6E756D6265723D3030303135383037343326]
3. [1553030 - Reconciliation difference must be zero before reconciling|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361706E6F7465735F6E756D6265723D3030303135353330333026]
4. [1534262 - Recocniliation Difference must be zero, manual journal|https://websmp130.sap-ag.de/sap(bD1lbiZjPTAwMQ==)/bc/bsp/sno/ui_entry/entry.htm?param=69765F6D6F64653D3030312669765F7361706E6F7465735F6E756D6265723D3030303135333432363226]
please note that you need to use your S-Account to access this note.
regards,
Fidel

Reconciliation difference must be zero before reconciling

Hello Experts,
While cancelling A/P invoice, when we add the A/P Invoice - Cancellation in system, it gives an error "Reconciliation difference must be zero before reconciling".
Can somebody please guide!
Thanks & Regards,

Hi Nazir
Can you tell me what is the status of A/P Invoice?
If it is closed can you tell me status it manually reconciled or you made the payment against particular A/P Invoice>
With Regards
Balaji Sampath

FI - PCA data reconciliation - difference

Hi all,
We have technically upgraded the system in the year Aug 2007 and activated u201CNew GL functionality u201C. In the process we have not de-activated u201CClassical Old GL functionalityu201D since we have not migrated the data from Classical G/Lu2019s to New G/Lu2019s. Both related tables are getting updated.
Our client has implemented SAP in the year 2000-01 and as of today is finalizing the Balance Sheet as per Business Area. As a year-end activity when we tried to match PCA data with FI data, there is a difference getting shown in Tcode u2013 KE5T.
To match the data we have executed
1.     F.5D - Balance Sheet Readjustment Process
2.     1KEK - PCA - Trf Payables / Receivable.
But still difference is there from the year 2001. Need guidance on the following points u2013
1.     Do we need to execute F.5D alone (without F.5E / F.5F etc) every time?
2.     If any assignment is missing in Tcode u2013 3KEH? If that is missing and now if we have given
                that then what about the data posted in past without assignment of default Profit Center in
                Tcode u2013 3KEH?
3.     In past, some of the expense G/Lu2019s have been posted without CO-object indirectly without
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                data.
4.     Some of the Cost Centers have been created without attachment of Profit Center in it.
                Afterwards Profit Center attachment given in that hence how to transfer that non-assigned
                data to Profit Center accounting?
5.     In OKKP u2013 Controlling Area setting u2013 Profit Center activated for the Year 2001 To 9999.
                Same activation getting shown in Tcode u2013 u201C0KE5u201D u2013 u201CEC-PCA Controlling Area settingu201D for the
                year 2001 only. Do we need to activate per year or one time activation like 2001 To 9999 is
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6.     What about Transaction Code u2013 1KEI / 1KEH etc?
Points will be assigned for the proper answer.
Regards,
Shridhar

Hi Chetan,
Thanks for the reply, points assigned to you. Your reply has finalised some of the transaction execution for which we were confused.
Our client has made the requirement specific to match the Customer / Vendor / Asset balances with Profit Center instead of matching overall FI - PCA data.
We have executed Tcode - F.5D and subsequently Tcode - 1KEK every year from 2001 and then after that Tcode - 2KES for transferring the PCA balance to the next year.
1. In the year 2001, I found the difference (Only in the 4th period), which was due to the "Manual Posting" made to Profit Center Accounting (Since that data had document Type - A0 - std customization setting made for PCA). Please do correct me if I am wrong ?
2. In the year 2002, if I execute KE5T with selection of "Display Differences Only" system is showing the difference but if I remove that selection, data matches between FI & PCA? Why such thing happens?
3. In the year 2003 I am getting the difference between "Base Ledger " and "Comparison Ledger" for the period 1 & 12 only. Rest of the periods has been individually tallied between FI & PCA. Do you know the reason or the way to map the difference?
4. In the year 2004 data is matching
5. In the year 2005 again if I make the selection of "Display Differences Only" (in Tcode u2013 KE5T) system is showing the differences, currency wise namely, "EUR, INR, SEK, USD" etc. but if I remove that selection, data matches between FI & PCA.
I have assigned points to you for your earlier feedback and will assign for the next answer also.
Thanks & Regards,
Shridhar

Reconciliation report

hi Experts,
I have to prepare a reconciliation report but with data from 3 cubes.Can someone tell me the procedure to populate the values from the 3 cubes in different colums, as i will be using a multiprovider and the same characteristics and keyfigures are being used in the 3 cubes.

Hi nayan,
You need to create restricted key figure by selecting the suitable characteristc and key figure (you need to include 0INFOPROV characteristic and restrict it with the cube name to identify from which underlying cube the data is fetched for that key fgure).
There will be 3 RKF for your 3 cubes and then you need to use CKF to show the reconciliation difference (breaks) between the values (as per your req.)
Hope it helps,
Thanks
Soumya

Clarifications in External Reconciliations

Hi experts,
Need your valuable suggestions for the below raised situation in Banking reconciliations.
One of our client is doing bank external reconciliation through Manual Reconciliation.
Last time when he is doing the reconciliation, he selected the bank code and entered the Ending Balance as INR 95,27,966.20.
And he reconciled with some open items and updated.
Again when he is doing the Manual reconciliation for the same bank account, system is showing last balance as INR 7,833,660.04.
Also some previously reconciled transactions are also enlisting as open items.
Client functioning in SAP 8.8 PL 21.
Kindly provide some valuable suggestions.
Regards
Ravindran Srinivasan

Hi Ravindran Srinivasan,
Refer this link.
External bank reconciliation
External vs. Internal Reconciliation
Difference in Internal and External reconcilliation? SAP B1 2005 A PL 39
May it will help you
Thanks,
Srujal Patel

Incorrect posting with internal reconciliation

Hello
I have the next scenario
I have a supplier with multicurrency.
I make a payment in a currency different than the local and then i register an invoice also in a different currency. There is a diferent exchange rate between the payment and the invoice.
If i make an internal reconciliation, the system only does it in the local currency. So i dont get the post for the loos or gain in the exchange rate.
If i try to link the payment with the invoice in the outgoing payment i need to make a payment, and it cannot be 0.
Any ideas?
Thanks
Jacobo

Hello,
When the Payment is made based on the Invoice, the Exchange rate is booked in the Journal Entry created for that payment entry (if the exchange rate is different). Even in case of partial payment the same happens.
However,
Internal reconciliation with Multicurrency BP accounts are in LC only and as a result any exchange rate difference on reconciliation can only be posted by the user manually posting a journal for the difference.
This is facilitated through the internal reconciliation screen where the user can create a journal to e.g. credit the BP account and debit the exchange rate loss account - using the Adjustment button at the bottom of the screen.
E.g. if the MC BP has the following transactions waiting for
internal reconciliation:
Invoice FC: 100   LC: 3300
Payment FC: (100) LC: (3500)
In this case if the difference, of 200, is identified as being an
exchange rate difference then the user should select both of these transactions for internal reconciliation in the manual internal reconciliation screen and then select the adjustments button to create a journal entry - when entering this journal entry the first line will automatically be populated with the reconciliation difference - in this case of 200 and the user should then create the second line of this journal entry to post the credit of 200 to the exchange rate difference gain account.
After posting this journal entry the following 3 lines will then be
selected for reconciliation:
1. Invoice   FC: 100   LC: 3300
2. Payment   FC: (100) LC: (3500)
3. JE x-diff FC:    0   LC:   200
As this reconciliation balance is now zero these three lines can now be reconciled.
Hope it helps.
Kind Regards,
Jitin Chawla

External Reconciliation

What is the purpose of the reconciliation difference account in the general tab of G/L determination.
Does it affect while using the automatic reconciliation(Reconciliation difference) for the external bank statement.
How it will be useful if we set an account for Reconciliation difference
in the G/L determination.
Give some real time example like when there would be difference between the bank statement and our books.And the difference between general,automatic and semi automatic methods.

Hi M. Sundararaja Perumal
This account is only used for the automatic reconciliation function on internal reconciliations and does not affect External reconciliations such as Bank recons. It will only be posted to where a reconciliation difference amount is specified in the automatic reconciliation selection screen.
In effect, this setting allows entries that match on date and reference for example but are different on amount within the limit (reconciliation difference) specified by you, to still be reconciled. For example I want to ignore anything where the difference is 1 cent, and reconcile it.
Hope the above helps, if not let me know.
Kind regards
Peter Juby

Reconciliation issue

Hi,
I have problems reconciling a G/L account, the account named Advance payment to supplier.
I used manual internal reconciliation from financial menu.
I choose transactions and the amount to reconcile in LC is already 0 but when i click reconcile there are error "Reconciliation difference must be zero before reconciling". there are differences in SC but i don't think it is the issue. why is this happening?
I also have checked note: 1090457
and run the query in the note. but the account affected is not related.
I'm using 2007A SP 00 PL 49
Regards,
David

Hi Gordon,
Yes this account is multi currency,
I have checked the FC amount and SC amount.
The transactions i want to reconcile only in LC and SC, no FC.
The LC is already 0, but the SC there are difference about EUR 8.33. now how to reconcile this transactions?
I also tested to reconcile another transactions with same LC but different SC, and there is no problem. are you sure it is because of the difference in SC? if yes then what is that I can do, I can not create adjustment since the LC is already 0.
Regards,
David

Historic deferred tax-related reconciliations cannot be canceled

I have a problem with a payment that i need to cancel, it sends me a message Historic deferred tax-related reconciliations cannot be canceled [3821-29]. This payment has the docdate feb-2009.
Any ideas?

The account seems fine, it's just that they've been doing reconciliations like this for years and have never needed the Automatic Reconciliation Differences Account defined. Just want to ensure everything is working fine. My concern we more so the remarks that were automatically populated 'Historic deferred tax-related reconciliations cann', as the Canadian localization doesn't deal with deferred tax. I can't explain why it was automatically populated and what is meant by that message.
Thanks,
Wendi

Unplanned depreciation in FI Fixed Assets does not post to FI-GL

We used transaction ABAA (unplanned depreciation) movement typ 640 to post a depreciation amount - The document has been posted in the AA module ( it is now showing against the Asset in the transaction Asset Explorer transactions AW01N and AB03) however we do not manage to get it posted to FI and consequently have a reconciliation difference between the value in the AA module and the FI-GL.
Can anybody please give advise how we can correct this?
We tried following so far:
(1) post the unplanned depreciation document using transaction AFAB - depreciation posting run.
No documents created.
The message log displays "You want to run the next planned run of the depreciation posting run in period 014. However, the last planned posting run was already performed for period 014."
Than tried to execute the transaction with selection 'repeat' , 'restart', 'unplanned depreciation run': no documents posted either ......
(2) reverse the unplanned depreciation document using transaction AB08
This failed; the system reports following
"No FI document was generated for the asset transaction" and subsequently after clicking the 'post'button' an error"No unique header information transferred into Accounting
Message no. RW001
Diagnosis: The interface into Accounting requires:
Header data
Item data
Currency data
The header data is missing, or several items were transferred.
System Response
Processing of the data in the Accounting interface is not possible.
Procedure
This is a system error of the application which was called up
So..............No idea how to get rid of this document.
Can anybody help?
Kind Regards,
Arjan

Hi Suresh,
Thanks for you feedback.
I had already tried your suggestion; it was the actions which I mentioned under the point (1) in my message.
The system did not generate any FI document, this is exactly the unexpected problem that I am trying to solve.
Any further suggestions?
Kind Regards,
Arjan

Rounding error between FI and CO-PA

Dear All,
We are currently in the process of migrating our NZ business on to our SAP application of ECC6. In CO-PA the Operating Concern Currency is set to AUD and in addition Company Code Currency has also been activated.
When a billing document is created for NZ the SD values and FI values correlate, however for the CO-PA document there is a rounding difference of 1 cent when the Company Code Currency amount is checked. Therefore when reconciling CO-PA with FI we come across quite a number of reconciliation differences for each document where the rounding difference has occurred.
I have read OSS message 429517, and according to this note a rounding difference should not be occurring. This is because in determining the company code value in CO-PA the values should be copied from FI.
Any thoughts on this?
Regards.

I've solved this via user-exit COPA0002.

G/L Account Determination - meaning of accounts

Hi!
I have several questions regarding the account types in the G/L account determination.
I do not know for which transactions the following accounts will be used:
Sales
-) Overpaying/Underpaying Account
-) Down Payment Receivable (I've simulated various Down Payment transactions but the system always used the Down Payment Clearing Account and the Down Payment Interim Account)
-) Open Depts
-) Down Payment Tax Offset Account (Is it a separate tax account for Down Payments - If so It can be theoretically the same account that will be used for output taxes on conventional A/R invoices?)
Purchasing
-) Assets Account
General
-) Automatic Reconciliation Diff.
-) Ex rate on def tax account
Regarding the Inventory accounts I have some lack of understanding in general. I think it is important to separate between a drop ship and a warehouse procurement process?! If I buy goods and post the quantities on my warehouse by issuing a Goods Receipt P/O I do not understand the journal entries in the background.
I would be please if someone can help me out by explaining me the aim of the above listed types of account.
Thank you and best regards

I've closed my old thread.
I put all this questions into this one thread as I did not want to spam the forum with 8 separate threads and all questions are concerning the G/L Account determination. Anyhow I will re-post my questions regarding the procurement process and the down payment issue
Joseph, thank you for this link but frankly speaking the most answers from that pages are insufficient for me as it is not explained in detail. For example I do not understand how comes to an Automatic reconciliation difference.
Thank you and best regards
Greg

Incoming Payments Unbalanced

Hi Experts,
I'm trying to add an incoming payment with 1 invoice with 1 cent discount. And then I add the payment terms as a bank transfer for the discounted amount. But when trying to add the incoming payment I get an error that says : ' Reconciliation differance must be zero before reconcile'.
Does anybody have an Idea way this is happening?
Thanks
Lou van Wyk

Hi Lou,
the application will always look for a zero reconciliation difference.
In order to accommodate your business process, you might explore the over/underpayment functionality. Please have a look at this wiki page:
https://wiki.sdn.sap.com/wiki/pages/viewpage.action?pageId=89391899
& the note referenced therein. The functionality & one of its possible applications is explained there.
All the best,
Kerstin

FI-CA reconciliation differences

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