File sizes on shared reviews are becoming quite huge... how to reduce?

We have many .pdf's that are shared out for review for users to make comments on. It appears that every single stroke is being recorded as a markup which may be causing the huge increase in the .pdf file size. Is there a way to condense these comments, or make acrobat only record a series of commenting under a single user?
Some of these .pdfs jump 500kb just from a few boxes and lines drawn.
Any help?

Ok these are P&ID's. (Process and Instrument Diagrams) So yes in a way they are CAD drawings.
They start out around 50-60kb's. Then people will come in do mark-ups on them, sometimes drawing in boxes, small valves, pumps, etc. And will add text comments against these.
Eventually with enough comments the size starts getting up into the 600-700kb range. This creates a burden on our oversea workshares who have to retrieve these huge file sizes. We also have a worry that the .pdf will start dropping comments once the file size gets too large as other projecs before us have reported.

Similar Messages

Captivate Shared Reviews are based on Acrobat workspaces, right?

Since the very latest Captivate 7 publishes its shared reviews to Acrobat workspaces - and that is really the most effective way to use them, how will this feature be affected?

I think the Captivate team was taken by surprise as well. Adobe can be like that. Too big to even know what is going on with their products (which aren't a part of Creative Cloud) - otherwise, why would the Captivate team not have sent a message to their users? Captivate even has a built-in window for "News about Captivate", so it isn't like they don't have a mechanism for that.
Of all the features in Acrobat.com, shared reviews was the only one that really had much (unique) value, and it is a critical functionality when it comes to producing elearning. It is also one of the things which brought value to Captivate. I hope the team there comes up with a solution which corrects this significant oversight.
Ah, Adobe. What that we rely on shall you kill off next?

Other file size grow to more then 6GB. Heed help to reduce size.

I have the iphone 3G- 16gb. Recently I noticed that the orange section(Other) has grown to 6gb. I have less then 1gb free space now. How can I reduced this "other" file size and what is this? At first I thought it was the book mark so I got rip all of it but "other remain at 6gb". Any suggestion or help appreciated.

i had the same issue. I had just updated to iTunes 8.2.1. When I synced phone it said phone was synced with another library. IMPOSSIBLE! this is the only computer (iMac) I have ever synced with (or even plugged into.) I went ahead and clicked erase current iphone content and sync. I thought "no problem" as I have everything backed up already.
I got a message saying "Not enough memory for all the music and photos." No new music or photos since last sync a few days ago. Not there is 9 GB of "other" data. How do I erase all the "other data?" Does "restore" really do this? or an app like iStat?
Any thoughts will help.
Thanks
Message was edited by: Swaim
Message was edited by: Swaim

Sharing song to iTunes but exceeding max file size of 2.0 GB.... how

to get around this? It says please choose a shorter bounce time. Actually, the file is a lecture of about 120 min and i don't understand why it's exceeding 2 GB..... any suggestions are appreciated.

uncheck Auto Normalize in GB's prefs

Limited File size uploaded to Content Area

Is it possible to limit the file uploaded as an item in the content area/folder ?

Its a benign error. It has to do with flexible parameter passing. You can ignore it.
Recently I have been receiving the following error in my apache error log file...It tells me to refer to the doc for ways around this issue...I am unable to locate any doc on this issue. I have looked in the iAS plsql doc as well. Now this comes and goes as well. For the most part clients can upload files successfully, but once and a while this error occurs. The error causes the 404 error in the browser
[Tue Oct 29 16:41:25 2002] [warn] mod_plsql: /pls/portal30/PORTAL30.wwv_add_wizard.edititem had to be described for execution. Refer to the PL/SQL GateWay documentation on how to avoid this
mod_plsql: /pls/portal30/PORTAL30.wwv_edit_tab.edititem had to be described for execution. Refer to the
PL/SQL GateWay documentation on how to avoid this
Any help would be greatly appreciated...
I am on 30980 portal at the moment...we are upgrading in the next couple weeks. Is this a known bug in a specific version??

Automatically send out shared review files from hotfolder?

Hi - I haven't been able to find an answer so I hope you can help me.
Basically, I have a group of 10 people who always needs to review PDF files.
Currently one of them is taking care of sending out for shared review but I would like to eliminate that step as it takes a lot of time.
Is it possible to automate this process, e.g. by placing PDFs in a hotfolder and have them sent out automatically for these 10 people? Or is there another option that could completely eliminate the need for a person to send them out for shared review?
Any suggestions are very welcome.
Regards,
Filip Jensen

Hi Filip,
Unfortunately shared reviews are designed to be a manual process initiated on the desktop.
Regards,
Rave

Is it possible to move files under shared review?

Hi,
With Acrobat X Pro I published pdf documents for shared review on a network drive.
Now I want do reorganize these pdf files on the network drive. I want to group documents within subfolders.
What I can do is move the documents manually and afterwards open Adobe Tracker and redirect the "File Location" of the moved files to the new path.
This can be done by clicking the link to the document in Adobe Tracker and by answering "yes" in the "The document being reviewed could not be found. Would you like to find it?" dialog.
Now I can open the document again (from it's new location) but Adobe Acrobat shows an error messege:
"Acrobat cannot connect to the Review Server: .......
If this is a temporary network problem, you can click Keep Trying ......"
After clicking "Keep Trying" I can open the document and can see old comments in the document. But I can not check for new ones and cannot publish new ones.
Final Question:
Is there a way to move files published for shared review??
THX
Josef

Trying opening the file from Tracker and then doing a Save As to the new location.

File sizes - Click through selection

How bout looking at the ballooning file sizes?
I just got pissed off at how slow illustrator was (using the new cs4 version and "mistakenly" left a couple layers pallet open) and did a copy-paste into Freehand and finished the job.
When done the freehand EPS file was 52k.
Illustrator's file size for the same project? 1.1 MB
Good Lord! import that into an InDesign file . . .
Click through -
If they could use a "click through" model to access items beneath layers like in inDesign and Freehand they wouldn't need to have all these layers and tiny layer previews for every tiny little piece of art on the page.
Maybe that would save some space. Sure hard drives are getting cheaper all the time, but why are these files becoming so huge?

Kirby,
are you recommending to downgrade the original image files, even if the JPEGs in question are the only copies? JPEG compression is lossy and creates horrible artfacts, if it is applied too heavily. But even with only a sllght JPEG compression applied, it is difficult, to apply any adjustments, like sharpening, after the compression.
My iPhone photos are 8MP in size and the average file size is 3MB. I am quite happy with that amount of storage and would not compress the originals further.
As a test:
To the left, the original JPEG with 3.85 MB and to the right a compressed version with 598 KB.
Looking at the pixels (the sun hat at the bottom of the picture) : the stronger compression hides the details:
Or the pine cones:
I don't apply any JPEG compression to original files, beyond what the camera does anyway.

Shared review not working for me in Adobe Pro 9

Suddenly, I'm not able to do shared reviews in Adobe Pro 9.5.5 on my Mac, OSX. I have been doing shared reviews successfully for the last several months. I deleted some preferences files recently and may have accidentally deleted an important Adobe preference file, but I'm not sure, and am not sure if this has to do with my current problem. Now I download shared review files that are emailed to me, open them in Acrobat, and nothing happens--no indication that this is a shared review file. My colleagues don't have any problems with the same files, and I am connected to the server we use. I can participate in a shared review with the same files if I open them in Adobe Reader XI.
Any ideas? Thanks!

I've been having the exact same problem today and yesterday, and I've been doing shared reviews for years. I am definitely logged in, I've checked every setting that I can think of, rebooted my computer, logged in and out and in and out, still nothing. Adobe: Did you guys make some changes? Everyone where I work has definitely noticed the occasional Acrobat server hiccups, but this time, my problem is exactly as described above: My colleagues on the shared review are able to see the shared review, but mine just comes up as any other pdf file. Adobe: Can you shed some light onto what's going on? It's frustrating!!

Shared Review Publish function not available

I'm using Adobe Pro 9 (9.2.0) to create a Shared Review using a network folder. I am able to create the file correctly and SOME people are able to use Acrobat Reader 9.2.0 to Publish comments. The Publish function does not show up in Acrobat Reader 9.2.0 for many people and they are only able to save a copy. This isn't really using the Shared Review function at all.
How can I enable the Publish function to work for everybody on the Shared Review file?

I found the solution and thought that I'd post it. This question seems to come up, but never seems to get answered. Here it is:
If you're having this problem with Adobe Pro, then update the following registry entry:
[HKEY_CURRENT_USER\Software\Adobe\Adobe Acrobat\9.0\Workflows ] “bEnableWorkflowPart”=dword:00000000 to 1
If you're having this problem with Adobe Reader 9, then update the following registry entry:
[HKEY_CURRENT_USER\Software\Adobe\Adobe Reader\9.0\Workflows ] “bEnableWorkflowPart”=dword:00000000 to 1
Hopefully, this will benefit somebody and save them hours of time and frustration chasing Forums that never get resolved.

Shared Review: Can't Check for New Comments or Publish Comments

I am having a problem with a network file share (SMB) Shared Review. I am not able to Check for New Comments or Publish Comments. When I click those buttons all I get is the green circle continuously spinning forever. Other members of my team are able to check for and post new comments. I am able to connect to the SMB file share outside of Acrobat just fine. I am using Acrobat Pro XI with the latest update 11.0.03.

Try the following steps :
1. Keep the review file closed and remove the review enty from the Tracker. For this "Go to View->Tracker. Choose the review file under the Review->Joined node and from right click options choose 'Remove review from Tracker'."
Note: Do not remove the reviews which you had initiated i.e. those under Sent node. Otherwise, the review will removed from the server also.
Alternatively, you can delete the Collab and Synchronizer folder from the following location:
/users/+username+/Library/Application Support/Adobe/Acrobat/+version+/
2. Sign out from Adobe.com comment. For this "Go to Preferences->Adobe Online Services". and click sign out.
3. Now open the review PDF again and login with the correct credentials.
Hope, this will resolve your issue.

Acrobat Shared Review: Access Denied?

One of the guys on our network is on a Mac, the other two on PCs, and we all have Adobe Acrobat Pro 9. He is trying to send out a shared review, but whenever we click the link to the review in the "Please join this shared review" email, we get a popup message saying Access Denied. If we navigate through all the folders to find the file manually, we can open the file, but the link will not work.
One thing I did notice is that when he sends out the email, his link is slightly different from ours; it starts out with "smb:". What's different about the way his reviews are coming out, and how can we fix it? Thanks in advance for any helpful input!

Try to edit the smb: link as mentioned below and then try to open it from a windows pc.
1) Replace smb:// with \\
2) Replace all the / with \
The way we access the network folders is different for win and mac and hence the difference in the path. So the link generated from windows machine will not be directly accessible from a Mac Machine and vice versa. A work around can be that when you send the shared review, choose the option to send as attachment after the server selection step. In this case the file will be attached to the email that is sent out and hence there will be no dependencies on the path of the file.
Thanks,
Abhilasha

MP4 & compression & file size, etc.

I know very little about video exporting and compression other than the most basic steps. My project is creating a long list of 4-10 minute tutorial videos for internet streaming. I have produced one video so far, and at 5 minutes, 1280x800, H264 mp4, it's 65mb. That's way too big.
After many hours of research and numerous trial exports, I'm not gaining any ground. I just don't have time to spend days/weeks learning this in depth.
I used a screen capture video program and recorded at the full screen resolution, 1280x800. The initial streaming presentation would be a smaller resolution, but should the viewer choose to go full screen, I would like it to be crisp and clear, so my goal is to maintain 1280x800, or close to it.
Lowering the quality seems to defeat the purpose as the quality is substantially degraded. My question is, what are my reasonable expectations in terms of file size for a 5 minute mp4 video at 1280x800? Is 65mb about right? I have no idea but if I have 30 videos, and 5 minutes is one of the shorter ones, that could be many many gigabytes. Is there something I am missing how to get smaller file sizes?
H264 compression was recommended, and tried out several resolutions, having to calculate different multiples of 1280x800 - it all seems very manual and tedious. I just don't know how to proceed since the first video was just so big... Any guidance is greatly appreciated! Thank you.

I know very little about video exporting and compression other than the most basic steps. My project is creating a long list of 4-10 minute tutorial videos for internet streaming. I have produced one video so far, and at 5 minutes, 1280x800, H264 mp4, it's 65mb. That's way too big.
Actually, 65 MBs is quite a reasonable file size for a 5-minute, 1280x800, H.264/AAC MP4 file. (File Size = Total Duration X Total Data Rate so your data rate is only on the order of 1.7 Mbps which was originally the limit for 640x480 5th generation iPod files.) In order to make the files smaller you will have to either settle for reduced video quality and/or a smaller display size. (You could, for instance, create a 1024x800 anamorphic encode that displays as a 1280x800 file, but this would only reduce the file size by a small amount whereas a 640x400 non-anamorphic file could cut the file size significantly while retaining similar quality in the smaller display. In short, you need to re-evaluate your streaming/fast start requirements. (I.e., I typically use 2 to 4 times your data rate for what I consider "good quality" 720p24 file encodes for viewing on HD capable devices.)
After many hours of research and numerous trial exports, I'm not gaining any ground. I just don't have time to spend days/weeks learning this in depth.
It is unlikely you will be able to further reduce your file size without a loss in video quality and/or a reduction in the file's display dimensions.
I used a screen capture video program and recorded at the full screen resolution, 1280x800. The initial streaming presentation would be a smaller resolution, but should the viewer choose to go full screen, I would like it to be crisp and clear, so my goal is to maintain 1280x800, or close to it.
The only way to reduce file size is to either "throw away" data or use a more efficient, higher compression codec. H.264 is about the most scalable, highly efficient, highest compression capable codec you can use which is why it is used for everything from FaceTime to BD/AVCHD encodings.
Lowering the quality seems to defeat the purpose as the quality is substantially degraded. My question is, what are my reasonable expectations in terms of file size for a 5 minute mp4 video at 1280x800? Is 65mb about right? I have no idea but if I have 30 videos, and 5 minutes is one of the shorter ones, that could be many many gigabytes. Is there something I am missing how to get smaller file sizes?
"Reasonable epectations" are realative—and may be quite different for each person. Basically, the expectation is reasonable if the file delivers the quality you want at the display dimensions you want in a file size with which you can live. If not, then you have to re-evaluate your "expectations." Further, encoding is driven by the content itself with every file being different and should be treated as such depending on the graphic complexity of the content, the number/type of vector motions involved, ratio of light:dark scenes, display dimensions, etc. There is no "one shoe fits all" here and what is "reasonable" for one file may not be "reasonable" for another. What you are actually missing here is an overall goal strategy.
H264 compression was recommended, and tried out several resolutions, having to calculate different multiples of 1280x800 - it all seems very manual and tedious. I just don't know how to proceed since the first video was just so big... Any guidance is greatly appreciated!
You say you are creating tutorial files for internet streaming. If this is your goal, how do you plan to deliver these files in terms of internet connection speeds? The target speed for internet delivery will determine the data rate limits within which you must work. Once you determine the playback data rate limits for target users, you will know the data rate limits at which to encode your file for playback. In turn, this data rate will determine the combination of display dimensions and level of video quality you will have to accept. At this point the size of individual files is of lessor importance because once the file begins to stream or play in the fast "start mode," the file can continue to play as the data continues to stream or download to the end user's local platform/media player. In fact, at this point you can actually decide if you want to create multiple file versions for users having different target internet connection speeds or just a single file. Frankly, until you are able to answer such questions, there is very little advice that anyone can give you.

What is impact to MDF file size if change database to simple recovery mode

Hi,
Currently I have a Database with 27GB MDF and 80GB LDF.
If I change from Full recovery to Simple recovery mode, would LDF information be transfered to MDF file and make
MDF file size exceed 100GB?

Hi
May I know how to perform point in time recovery? Currently the only backup we perform every 4 hours is the server OS snapshot.
Example :
1. Now is 6pm and some error transaction occurred.
2. We can perform 3pm server OS snapshot recovery on the mdf file. ( We would lost 3 hours data in this case )
3. Could we apply the ldf transaction log after OS snapshot recovery and roll it forward till 5:50pm?
You would be able to perform point in time recovery if you have
1. Database configured in full recovery mode
2. You were taking transaction log backups.(of course with full backup or may be differential)
In your scenario applying snapshot wont help you.What you have to do it you should have full backup in place .If you had full backup ,like full backup at 3 PM then you would have restored it with no recovery.After that suppose you took tansaction log backups
every on hour then restore 1 PM ,2 PM and 3 PM log backup all in nore covery.
Now i should have mentioned first but before restoring full backup you can also take tail log backup read this article
http://technet.microsoft.com/en-us/library/ms179314.aspx
So now after full and all log backups are applied with no recobery apply tail log backup with recovery and its quite possible that you might not have a data loss or in some scenario very small data loss( not 3 hrs as you would have with snapshot)
hope this helps
Please mark this reply as the answer or vote as helpful, as appropriate, to make it useful for other readers

Two step import, downsizing image file sizes and/or keeping copies?

hi all,
leonie was kind enough on another thread to suggest a two step import from the iphone in order to make sure that there is no accidental deletion or data loss. my understanding (i'm repeating it here myself in case i am misunderstanding) is that this routine involves 1. importing images into Aperture via the conventional import method and then 2. backing up to iTunes (to save the images) and 3. verifying (visually i think) that the images are in the Aperture database and then if so allow Aperture to delete all the images from the iPhone.
this seems to make sense to me but i realized i had a couple of questions about general "photo hygiene" related to this kind of thing.
1. is there some way to downsize file size after images are imported into Aperture? i take a ton of photos and only some are important to keep at a high resolution and i feel like i am stuck between having a huge Aperture database cluttered with lots of photos at high resolution /or/ turning down the file size and finding that i have an important image that is at a low resolution because i forgot to turn up the file size (i think these are in settings somewhere in my phone) before i took the photo or only realized later that it was important to have this image at higher resolution. if i could downsize while thinking about it in Aperture this seems like it would work.
2. does anyone keep an external copy of their images outside of the Aperture database?
thanks

hi terence,
thank you.
so can i ask if anyone is using an iphone and/or what setting(s) and/or resolution folks are using?
i guess i have a bit of a dilemma in that i take a ton of photos and i only use one at a high resolution while the others can be something as insignificant as a visual note to myself. and it kind of kills me that these could be 1.2 MB in that i have a lot of them. i sort of wish there was a way to downsample imagery since a lot of these are not so important.
anyway. yeah i guess i was wondering if folks do a referenced library or keep an extra copy as a backup (i guess i am 'embedding' images in the library but i forget what i call this in aperture) - and i have started to wonder if there is some utility to doing a referenced library or keeping a backup but this seems like overkill while at the same time a referenced library would allow me the ability to downsample images from what i can tell but i am just guessing here since i haven't tried this method.
thanks.

File sizes on shared reviews are becoming quite huge... how to reduce?

Similar Messages

Maybe you are looking for