Fixed Asset and Depreciation method in SAP B1 2005B

Hi All,
I want to know what is the method by which we can do depreciation for fixed asset in SAP Business One 2005B.
Looking for a postive response from all.
Regards,
Kawish

Hi Kawish,
The system supports the following forms of depreciation:
u2022Ordinary Depreciation
u2022Unplanned Depreciation
u2022Special Depreciation
And for the depreciation methods:
Straight-line
Immediate writeoff
multilevel method
declining-balance method
special depreciation
You can get more helpful documentations through partner portal:
Solutions-> SAP Business One-> Solution Overview-> Documentation
Resource Center-> SAP Business ONe Add-ons 2005-> Fixed Assets
Regards,
Candice Ren
SAP Business One Forums Team

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Fixed Asset and G/L reconciliation

Dear All
Can anyone help me with how best to reconcile the fixed asset module with the General Ledger. Is there a guideline or process on what reports are best used and how to do this.
Many Thanks
PRG

Hi,
The reconciliation reports (via SE38) are:
RAABST02 - totals
RAABST01 - per asset class (reconciliation account)/asset
Regards,
Eli

Fix Assets and EC-PCA ledger

Hello team,
I am aslo kind of new with Fix Assets. I was reconciling PCA ledger ( We just went Live) in trying to reconcile by using T-code 0KE1, I acciedntally deleted some documenst related to a fix asset settlement account in PCA ledger.
I tried reposting documents by executing 1KE8 and adding the FI docuemnts but nothign gets posted. Do I have to use a different transaction to re post fix assets documents, or do I have to re-settle even after the months have been closed? I just need to see the settlement documents in PCA ledger, FI is fine.
Thank You for yoru help,

You can use 9KE0 to post profit center documents.

PO created for fixed asset and other issues

1)Where does asset clearing account or CIP clearing account picks up in while creating a Purchase order for a fixed asset ?Is it from the item itself while defined or any other place ?
2)How does the accounting line flows from Fixed asset to General ledger especially for CIP assets?
3)How can a asset be attached to corporate book and tax book ,what is the set up required ?
Thanks
Jogendra

1)Where does asset clearing account or CIP clearing account picks up in while creating a Purchase order for a fixed asset ?Is it from the item itself while defined or any other place ?
Account gets defaulted from Item if it is there, if not you have to enter manually.But if you have customized your account generator, you have to look at the account generator.
2)How does the accounting line flows from Fixed asset to General ledger especially for CIP assets?
If you are creating a PO for an expense item, and have used CIP Asset Clearing Account in the PO Distributions it gets eligble. When you invoice this PO, this CIP Clearing Account gets Debited.
Cr Liability 100
Dr CIP Clearing Account 100
Obviously as this is setup as an asset account (flexfield qualifiers) this gets eligble for the mass addition transfers once you validate and account the invoice. When you run the mass additions create and post, these accounting entries will get created.
Cr CIP Clearing Account 100
Dr CIP Asset Cost Account 100
These accounts are defined at the asset category. The asset category for the mass additions is taken from the item setup (Purchasing Tab). Ofcourse this can be entirely different in R12.
Asset Book is derived based the asset category. Create Journal Entries program transfers the accounting entries to GL. Assets Creates the entries for the CIP Addition process in FA before transferring them to GL.
3)How can a asset be attached to corporate book and tax book ,what is the set up required ?
First you create a corporate book and then create a tax book and assign corporate book to this. WHile creating the tax book if you check the Allow CIP Asset check box (Tax Rules tab), the asset will automatically get copied into the tax book.
Thanks
Nagamohan

Link between Fixed Asset and Purchase Order Tables

Hi,
I am working in Fixed Asset Report. I have a folllowing Doubts.Please clarify.
1. How to link the Fixed asset tables with PO_HEADERS_ALL
2. I took the Asset_Account field from FA_ASSET_DISTRIBUTIONS_V . But how to link with this table to other Fixed asset tables.
Please give me the link between these tables. It will be grate helpful for me.
Thanks,
Prakash

Hi,
This should be mentioned/explained in [Oracle eTRM|http://etrm.oracle.com/] website (which is down for now). Others who already know the exact link may be able to help.
Regards,
Hussein

AUC Asset and depreciation error in Area 20

Hi All,
I have a problem with AUC settlement, there is negative values in my AUC (Area 01, no values in Area 20) and when I am settle that to Asset master I got the error message Negative values not allowed in Area 01. So I have selected negative values allowed check box for Area 1 and Area 20 in AUC asset master data, now the settlement is fine and have settled that.
Now the main problem I am facing is, here am seeing the balance of negative value on AUC asset under the Area 20 and also the total negative value is picking as Accumulated depreciation.
Could you one provide the ideas how the nagative balace went in Area 20 and why it caluculated depreciation even though the depreciation key is 0000.
Thanks
Sreenivas

Hai Qian,
You can maintain the Net book value and special depreciationall values allowed in OADB t.code or whtever fields u want the maintain the All values allowed
Regards
Madhu I

Fixed Assets - Restart depreciation AFAB

Hello all,
We have change our asset useful life from 5 year to 4 years and system is posting/adjusting in 2009 and we didnu2019t noticed that.
While we are trying to close 2009 got the message dep. was not posted for 2009. Hence we have executed AFAB with Repeat Run by mistake and Repeat run was failed due to 2009 12 period was closed.
Now we have change our asset useful life 5 year (old).. but system is not correcting dep and some value is struck in 2009 run.
As per business its highly impossible to post in 2009
Is there any way to do that? Any help is highly appreciated

Hi,
Thanks for the reply,
FYI, Table field is showing TABA-XBUKZ = 1,
yes you are right:
let me give my example:
Asset # : 1234:
Useful life: 4 years.
now in 2010 i have changed useful life from 4 year to 5 years:
and i was trying to close 2009 and system give the error message dep was not posted for 2009.
I have run AFAB repeat run in background. and that was failed coz 2009 was closed.
I don't want to post any value in 2009 coz its closed period hence i have changed my useful life (orginal) 4 years from 5 years.
But still some value is struck in 2009 dep run and while i have run restart run its showing the asset no 1234 and same value which was come after useful life changed (4 to 5) and getting the error message period is closed 12-2009

Fixed assets - special depreciation negative

Hi All,
As a part of the year end process, we trying to run the AJRW (FY change). A couple of assets are showing up as errors.
These assets are legacy assets which have been moved to production system in august. The depr area 50 was derived from depr area 10 (this is configured for special depr). The system issued a message "special depr not allowed for area 50". So we changed the depr key on depr area 50 to LINA (normal depr key).
The sytem still issues the same message and we cannot go ahead with the year closing.
Please advice.
Venkat

During creation/ capitalization of some of the assets, the depr key on area 50 was changed to a normal depr key (from a special depr key). Thereby even when subsequent transactions were posted to these assets they do not create any problem.
The assets with the problem are the ones which had the special depr key for area 50. No errors comes up when the transactions are done on these assets. But the fiscal year change is not allowing the change to be done because of the reported error.
This area 50 is not supposed to have special depr and so we cannot set it accept special depr.

Fixed Assets: Changing Category, Depreciation, life

hi
i have an requirement where we need to change asset category, depreciation method, no depreciation and life(1 month). And want to make total depreciation to zero.
Ex:
Asset#A1 already depreciated some amount.
Original category X and degault rules are set to Depreciable.
Defined to new category Y and associate default rules to all CORP and TAX books to not depreciate.
Changed from category X to Y
Now after reclassification, it is depreciating entire amount of the asset and posting to current open period. As the reclassification does not default the new category depreciation flag, it is depreciating entire fixed asset cost immediately. I didn't run depreciation.
Now how do i change YTD depreciation to zero?
Thanks in advance for all your suggestions.....
Need it immediately.....

Hmm, did you not test this out in a test environment first before doing this in production? Can you be specific on the choices that you made when you changed this asset? Maybe you chose to expense the adjustment in the current period rather than to amortize? Because you originally had it in a depreciable status, then changing it to new financial information, looks like it is choosing to expense the remaining asset cost immediately (which is why you are getting depreciation without having run depreciation). You may need to contact Oracle support at this point to find out how to best recover from this. Though if just one asset, you can just do a journal entry to reverse the depreciation. Then you would want to contact support to find out what is the best way in the future to make this kind of change. The documentation unfortunately does not address the kind of change you were making here. Doe show that it is important to get the depreciation setup correct before activating an asset.
John Dickey

[B1-V9] Cancel automatic depreciation run/Fixed Assets

Dear Expert,
Could you please let'us know how to cancel automatic depreciation in fixed assets
Depereciation : Depreciation run
Possibility to cancel capitalization: yes
Version: 9 , PL:09
Thank you for your feedback
Kind regards,
Med

Hi
Below is the SAP Note for Cancel Depreciation.
1974682 - Posted Depreciation is cleared after Captalization is canceled
Symptom
Posted Depreciation in Fixed Asset Master Data ->Depreciation tab is cleared after Captalization is canceled.
Reproducing the issue
Prerequisites:
Enable Fixed Assets is ticked Administration->System Initialization->Company Details->Basic Initialization.
Scenario:
1. Define a Fixed Asset
2. Create AP invoice (Purchasing AP->AP Invoice) or Capitalization (Financials->Fixed Assets->Capitalization) for fixed asset and planned depreciation for each month is 100 for example
3. Run depreciation to post depreciation for this asset, for example 400 is shown in 'Posted Depreciation' column in Fixed Assets Master Data ->Depreciation Tab
4. Cancel the document you have created in step 2 via Data->Cancel
Actual behavior:
In fixed asset add-on: The posted depreciation remains in the 'Posted Depreciation' column in Fixed Assets Master Data ->Depreciation Tab
In Business One version 9.0: Value in 'Posted Depreciation' column in Fixed Assets Master Data ->Depreciation Tab is cleared.
Cause
Behavior change.
Solution
In Business One version 9.0, there are three status for asset master data, which are "New", "Active" and "Inactive". If the status of the asset is "New" after its first capitalization is cancelled, no data would be shown in the grid in Asset Master Data's Depreciation tab. But users can still run depreciation again to clear the posted depreciation.
And In Business One version 9.0, users can define the default behavior when canceling the first capitalization document via Document Settings form -> Per Document tab, and choose Capitalizatindocument -> check box 'Deactivate Fixed Asset After Capitalization is Cancelled'. If this check box is chosen, the status of asset master data will be "Inactive" after its first capitalization is cancelled, otherwise, the status will be "New".
With Regards
Balaji Sampath

DI API to import fixed asset master data and acquisition.

Hi,
Environment : SAP B1 8.8 PL18 & Fixed Assets Add-on 880.236.00.18
Have been used to add fixed assets, and would like to perform using the API to import fixed asset master data and acquisition.
The commands to access the table of fixed assets related to the API that is available?
Thanks.

I have the same problem...
Is there anyone who have tried these things?

Steps in after migration of fixed assets in SAP R/3 System

Hi Guru's,
I migrated all fixed assets from legacy system to SAP R/3 system. Dev,Quality and Mock Production Server.
Could anybody guide me what is the next process in Fixed Assets?
That would be greate help from our Guru's
Regards
Odaiah Pelley

Report S_ALR_87011964 will be able to give you a report by Asset Class.
In terms of the data you have migrated, I am guessing in your current system there is a way to get the same data and therefore you should compare.
Another check is the total posting you have made to the GL Data Migration account is the same as the total balance in your current system.
FS10 will give you this.
Lastly you can also use FS10 for the asset recon accounts if they are grouped in a similar way in your current system.
The business lead should be able to help you with the data they have and how they could reconcile their data.

How to clear all fixed assets in SAP Business One

Client wants to clear all fixed assets and create new ones. What is the best way to do it.
Thanks.

Hi,
My assumption is that your customer is using 9.0, is it?
I assume that the reason is because there was a mistake during the implementation, meaning that assets created using the application or using import fixed assets master data from excel are not what the user wanted.
The existing rule is that only assets in status 'new' can be removed, and this is a consistency requirement, both technical and from accountancy point of view.
So if the asset is not in status 'new' , it cannot be removed.
What you can do is cancel all transactions generated for the asset, acquisitions, retirements, etc, starting from the last, transaction, until you cancel the first.
Then you execute again depreciation run, to ensure any automatic posted depreciation is reverted.
This way the asset will remain in the system, but with no value. And you can eneter the new assets that will substitute them.
Jose

Fixed assets depreciation; Message no. AU 390

Dear Sirs,
recently when we're accessing a fixed asset by using the fixed assets browser ( AW01N) were getting the following message: <i>Values for Ordinary deprec. have changed in dep. area 40 in fiscal year 2007</i>. By following the messages suggestion were trying to re-calculate the depreciation of the specific fixed asset (for the specific depreciation area) by using the AFAR.
However, although during the simulation (test run) it seems that the fixed assets depreciation is being recalculated, without the test run flag were getting the following result:
<i>22.03.2007                                            Recalculate Depreciation                                            1
Selection not allowed in production run - program termination
22.03.2007                                            Recalculate Depreciation                                           2
Statistics
=========
22.03.2007                                            Recalculate Depreciation                                           3
Changed assets
    With value difference over limit                   0,00       0
    From selected dep.area/acct grp                               0
    From selctd dp.area/acct grp over limit            0,00       0
Top asset
    Totaling                                No asset found
    From selected dep.area/acct grp         No asset found</i>
Can you please advice us of the above? Is it possible (although it is just an information message) that this may affect us in future time (e.g. end of year process)?
Thank you in advance for your response.
Kind regards

Hi,
   In a Production run AFAR does not allow a restriction of the assets.
If you only want to recalulate a single asset, use AS02 and select "Recalulate values" from the Menu.
Kind regards

Is Fixed Assets available in the US version of SAP 8.8?

Can anyone tell me if the fixed assets module is supported for SAP 8.8 in the US? If not, are there any plans to provide it for the US? Are there any good third party addons for fixed assets?
Thanks

Hi Peter,
Fixed Assets add-on is available for the US as of B1 8.8 SP00 PL08. For more detail, download the detail about the addon availability for SBO global database from this link:
https://websmp206.sap-ag.de/~sapidb/011000358700000455842009E.xls
Rgds,
JimM

Fixed Asset and Depreciation method in SAP B1 2005B

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