Foreign trade for free of charge purchase orders

Hello
Scenario:
My company imports tobacco leaf into GB from a different company based in BE, and my company processes the leaf in GB and sends it back to BE. We never own the leaf, and we only charge the BE company a price for the service we provide.
A purchase order is created for a non valuated material master with 'non-valuated GR' account assignment J and no invoice receipt. Foreign trade data such as commodity code either defaults from material master or is manually entered by PO creator.
There is no pricing procedure and therefore no GRWR condition value and the statistical value field in the 'declara./values' tab is greyed out. This causes an entry on Intrastat with a zero value, which is incorrect, as we should declare the statistical value of the goods for customs purposes.
Aside from adding a value in VEFU and then creating the report using VE33, what ideas do you have for how I could get a statistical value on this PO?
Thanks

Hi,
Can just think of a wild work around...well instead of marking the items as free, put in a value and also put in an equal amount of discount. Which will negate the value of the item.
I dont knw if that will be acceptable by your client..but it is a work around never the less...
Take care..
Osayed.

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COGS Detemination for Free of charge sales order

Hi,
We have created a Free of Charge sales order. And after creating this Free of charge sales order, one material is not being charged to COGS. I have already checked GBB VAX in which GL Accounts regarding FI postings are assigned. Can any one please help me in this situation how to make it possible. Please its very urgent requirement.
Thanks
Uday

Hi,
check whether the material created for the material type is valuated material or not.In the material type configuration check whether the valuation check box has been activated or not.
regards,
Saju.S

How to add statiscal value in intrastat report for free of charge Pur Order

Hi Experts,
In Purchase Order if 'free of charge' check box is ticked then it wont allow us to have condition tab ( as there should not be any pricing for FOC) - SAP Standard functionality.
But since I want to report this purchase order in Intrastat report, I need to have some statiscal value for this purchase order.
Can somebody help me how I can add statistical Value to this PO in Intrastat Report ?
I have already tried following option :
1) I try to update through user exit but it is again coming as ZERO - Hence not allowing to update.
2) VEFU- Manually update the records - Not possible to edit Stats/Invoice Value of PO - Hence ruled out.
3) Incompletion log - It is showing/ directing me to the PO in change mode but I cannot edit this as there is no condition tab - Hence not possible.
Can somebody help me ?
Thanks
Arpit

may be you can enetr it in PO header text and extract via z program

Transfer Foreign Trade Export Import values in Purchase Order

Hello SRM brothers and sisters,
I have a question regarding the transfer of the Import/Export data (Foreign Trade) in the PO from SRM to ECC in the Classic Extended Scenario.
Basically, in the SRM BBP_ECS_PO_OUT_BADI -> BBP_B46B_PO_OUTBOUND method where we map all the values, I try to fill in the CT_BAPI_POEXPIMPITEM table with the item's Import/Export values.
The way this is done is:
if nothing exists in this CT_BAPI_POEXPIMPITEM table for the PO item, add an empty line and assign the following fields ( PO_ITEM, EXPORT_IMPORT_PROCEDURE, COUNTRYORI and COMM_CODE).
This is then sent to ECC via the RFC BBP_PO_INBOUND function module - and inside I know that it assigns the X-structure of Export/Import Item. It then calls the BAPI_PO_CREATE / BAPI_PO_CHANGE and in the debugger the values seem to be correct.
This all seems to be very nice, however when I take a look at the PO in ME23n, the values of the Import/Export data are not there! In table EIPO there is also nothing... As for error messages, nothing comes up either.
So, has this happened to anyone? Am I doing something wrong? Is there an extra step I should do (ie, fill another structure/table/field)?
Cheers,
Adi

Hi Kishor,
Thanks for your reply.I need to some more inputs if you can...
As you mention :-You need to enter the special UOM according to the specifications in the index of goods or foreign trade statistics: can you give a example to get more clarification.and how Qtys. are converted to this unit for the export declaration.
You mentionwd : (FOr each item, you have to enter the amount of the unit of measure determined
in the index of goods. Eg: number of units) -can u explain with example. what is index of Goods.
Thanks in adavance.
Thank you.
Regards
Amar

Copa document for free of charge orders not relevant for billing

Hi all,
when we create the shipment costs of the samples goods the systems give us this error: ME083 "Entre Profit. segment".
The mistake is related to the missing profitability segment in the sales order of samples goods there are not valid for the billing.
How can we generate a profitability segment for free of charge sales orders not relevant for the billings?
The Item Category is not relevant for the billing and we can't modify it.
Thanks in advance.
Best regards.
Matteo

Hi Sanil,
unfortunatly we can't create the billing. Due to fiscal requirements only sales orders and delivery exist.
We can't generate an invoice even with zero value.
The SD item category is not relevant for billing, so in the sales order no profitability segment is generated.
This is the standard functionalty of SAP, but we need to generate a profitability segment in the sales order because the shipment cost need it (transportation module of SAP).
All the other SD flow (sales orders with invoices) run already well.
Thanks
Matteo

Expt/Imp Proce & Buss.Transaction Type for Foreign Trade for Puchase order

Hello All,
I need to get the EIPO-EXPRF(Export/Import Procedure for Foreign Trade) and EIPO-EXART(Business Transaction Type for Foreign Trade) for Purchase Order. Is there any function module available for this.
To get the same information (EIPO-EXPRF and EIPO-EXART) for Invoice there is an FM EXPIMP_BUS_TRANS_CUST_PROC_DET.
But I need to get the same information for Purchase orders.
Thank you!
Best Regards,
Sasidhar Reddy Matli.

Hi Jürgen,
Thanks for you reply.
You are right that VI99 are for reporting returns, but my problem is that MEIS in ECC 6.0 now shows the items as a full value
for reporting, if i do this in 4,7 they are not seleted for reporting, and i my view they should not be seleted in MEIS but they are.
what is you opinion.
I just check the movement type in Customizing and the "type of posting" are set to "2" the setting are the same in both 4,7 & 6,0
Regards, Lars

COPA document for free of charge orders

Friends,
We are using free of charge orders (ZFD) with Item category ZKLN. I understand COGS will be updated during delivery and no accounting is posted during billing. Also I thought no COPA document is generated but in our case it is generating a COPA document posting COGS. Client doesn't want this. Can you guide me where this setting is to make sure no COPA document is generated for free of charge orders.
Thanks in advance

I agree with Ajay that this is not really a wise thing to do but, as it happens, my current client asked me to do the same thing recently.
I suggested to them that we keep the postings to CO-PA, but exclude them from reports by using the Item category as a report selection criteria (could even be hard-coded into the selection criteria so the user is unaware of it). That way you don't lose the data and it can still be reported if anyone ever requires it.
Unfortunately, they didn't accept my suggestion so I had to exclude the CoGS postings from CO-PA. I did this by using the valuation enhancement COPA0002 (EXIT_SAPLKEAB_001). The code in the exit just says that where the Item category is for a free sale (ZTANN in our case), set all value fields to zero.
An alternative, if you can have a unique billing type for these "sales", would be to use the "Reset Value Fields" settings in config (KE4W). In that case, you wouldn't need to use the exit.
Hope that helps.
Regards,
Marc

Credit release for Free of charge orders

Hi all ,
the VKM3 and VKM4 are not working when trying to release the sales order which is free of charge.
For normal orders the credit release is working fine but if the order is free of charge,the order stayes blocked for delivery creation.
What can be the reason for this??
Thanks and best regards
L

Hello,
there is no block in the order.
Its strange that after releasing it I get the credit limit error....
BR
L

Is it possible to create invoice for Free of Charge order

Dear All,
Is it required to create a Billing document for an Free of charge order as far as Indian scenario is concerned.
We are not charging any value to the customer for Free of Charge. Free of Charge order value will be Zero only.
In this case, is it required to abide with invoice while sending the materials to the customer.
Regards,
Mullairaja

Dear Reazuddin,
But in FOC orders value will be zero.
PR00 value will be compensated with R100 condition type.
But Excise condition type will be calculated on Basic price.
When the basic price value, how the system calculates the Excise condition type values.
Could you please clarify?
Regards,
Mullairaja

Free goods in purchase order

hi guys:
I got a problem. vendors will give me few goods for free when I purchase a material at a level of quantity.now I can creat a purchase order to purchase A with few quantity of A free, and the question is how can I purchase A with B free?
waiting for your help`````

Hi Keen,
In MBN1 if u select the exclusive view u will geta field wherein u can enter the name of the other material which u are going to receive free.
to get the exclusive just click on the the button that says exclusive and make sure u are in the exclusive view .
the field name is AddMatFrGd.
just check it out
Regards
Raja
And i need a help form u , if we maintain the above conditions where can we see the things happening like entering the free goods ? is it during Goods Receipt the system automatically fetches the free goods as well as a next line item if different and if the same material is used as free goods then will the system just add the free goods qty aslo?
please clarify if u get things ok
Thanks in advance
Raja

Cost center valorization for free of charge item

During sales order entry I need to have some
- standard item that have to be invoiced to the customer
- free of charge items; these items have not to be invoiced and for them I need to value a specific cost center ( for the standard price stored in material master data).
I know there is a customizig setting I can use to manage the relationship between the order reason and the cost center but this value is valid at header level (VBAK-KOSTL) while I don't know how I can set different cost center at item level (VBAP-KOSTL).
Thank you in advance,
Alessandro

Hi,
in NewGL I am sure that its not possible as there is no accounting document created (which contains the PRCTR information as well) if the revenue is zero.
And I am pretty sure that its not possible too in old PCA (Ledger 8A).
CO-PA docs. can be created for free of charge items (otherwise the cost of these items are missing in costing-based CO-PA).
BR Christian

Use Tax for Free of charge items

Here is the scenario:
In our Business, there is a process to give a Free item with mostly all the products sold online. In SAP, we will create regular sales order with 1 line item as TAN and other item category as TANN.
The Business wants to calculate Use tax on the 2nd line item where Net value=0. As we use the same Pricing procedure, we cannot charge different taxes based on line item.
The other option was to send the cost details to Vertex, so that they can store it in Vertex and use for Tax calculations. The technical issue is that whenever the Net value=0, Vertex RFC is not called.
We have proposed to create a report in SAP which will tell them the order details with Free items but this is not acceptable to Business.
Has anyone worked on such scenario where Use tax is calculated on the Sales side for Free of charge items.

The basic concept in tax is seller can levy the appropriate tax on the items which they are billing. This being the case, I am not sure, why for a free of charge item, tax should be levied. Can you please share in which Business process, this is being followed. Needless to mention, if at all you want to achieve this requirement, have a separate condition type for this free goods, set as statistical, so that, only tax portion would be posted to FI.
G. Lakshmipathi

Freight Conditions not populating on free of charge sales order deliveries

I need some assistance, please. I have searched SCN, but have not been able to find a solution to my problem.
We need to be able to charge freight charges on Free of Charge sales orders and am not able to get the charges to populate in the delivery. We send the product for free, but sometimes need to charge the customer shipping charges.
Below are steps I have completed:
Created custom header condition of ZFRC
Added to sales order pricing procedure as a manual condition
(the charge will be updated from external system)
Created Delivery Pricing procedure containing only my
freight conditions (also manual condition)
VTLA settings for item category KLN (free of charge item):Condition Order requirements – 1 Header
VTFL settings for item category KLN:
Pricing Type – D Copy pricing elements unchanged
Price Source – E Delivery/Order
There are times when the freight charges will be added to the sales order, but I also need to be able to add them directly on the delivery.
When charges are added directly to the sales order, they will flow thru to the invoice without an issue, but when I try to add at the delivery level, they are not populating, which results in $0 invoice.
I am not receiving any kind of error messages when trying to add the charges.
We also have this situation with standard orders, but I am not having any problems with it. I tried to mimic that set up for free of charge orders, but it is not functioning properly.
Any assistance would be much appreciated.
Thanks!

Hi Amitesh,
Yes, the condition type used in the Sales Order is the same, ZFRC and it is also a header condition.
The condition analysis is not available in the invoice because there is no condition in the invoice. Below are screen shots of the analysis from the LINE ITEM of the delivery note (there is not analysis available on the header) and the header details of the conditions from the invoice and the delivery.
Line Item Analysis:
Delivery Header Details:
Invoice Header Details:
Please let me know if you need further information.
Thank you for your assistance!

Free of Charge Sales Order to GTS

All of our sales orders pulls over the price into GTS for license assignment; except for one sales order type. This sales order type is for FOC sales orders.
I have checked the sales order type in the R/3 and the GTS system and it is listed.
Anyone have a clue why this particular order does not work with GTS

It states the following: all green
Performance of service: legal control
Active legal regulations found for determination procedure "LELDT"
Check legal regulation "EAR"
Country "KR" determined as relevant partner country
Run Import/Export License Type Determination
Check objects for determination procedure ZCTY1 found
Determination of Import/Export License Type at Country/Control Class Lvl
Check legal regulation "ITAR"
Country "KR" determined as relevant partner country
Run Import/Export License Type Determination
Check objects for determination procedure ZCTY1 found
Determination of Import/Export License Type at Country/Control Class Lvl
This is a free of charge sales order...no charge to customer but needs the value for the customs document and needs to depreciate and it is not.

COGS determination for Free of cost sales order

Hi All,
We have an issue regarding the COGS determination for Free of cost sales order. We created a free of cost sales order. But i need to know whether this sales order items will hit to COGS or not? If so how do i check whetehr its has been charged to COGS or not? and we have an issue raised saying thst one material in this sales order has not being charged to COGS. So please help me to solve this issue. Ihave checked the account assignment in GBB-VAX. And is there anyting to do with the settlement profile for COGS determination?.
Thanks and regards
Uday

Hi,
During PGI a material document and accounting doc gets created which would hit COGS account.
You're talking about one specific sales order in which for one material it didn't hit COGS account or any order you're creating now with that material has an issue? If its a specific material which has an issue always..then something is wrong with that material master setup. Also you can go to the reported Sales order--doc flow to the PGI document and check the accounting doc and if its not posted..check the analysis why its not posted?
And if its one off then I would suggest 2 options:
1) Reverse the goods movement, cancel the delivery or if billing has already been done..cancel the billing as well. And re-do the cycle. This always ensures correct posting.--> Recommended option.
2) Manual adjustment in FI.
And settlement profile is Controlling concept..not sure you would get any help on this in this forum.
Regards
RS

Foreign trade for free of charge purchase orders

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