Funds Management - authorisation before FI Entry
Hi,
my client wants to control expenses which are happening directly from FI same as in case of purchases thru MM.. In MM we raise PR & PO have implemented release strategy, here budget owner wld approve the expense that is even if budget is available he analyses the need of expenditure and approves/reject the expense as the case may be.
So they want similar kind of mapping for direct FI entries. For some expenses for which raising PR & then PO does not make sense, wld be directly handled in FI, for e.g. Project Manager taking his team for Team Lunch.. in this case he will not raise PR. Even if we ask them to do so for this kind of expenditures, it is not at all feasible to create PO for this.
Is there anything available in Funds Management to handle this. How shld I go about this??
Thanks & Regards,
Jyoti
Hi Eli,
Thanks for your suggestion, but using Earmarked funds will not solve the purpose as the scenario is somewhat different, it is like Users/PM will raise the Payment Requisition and his Manager/Budget Owner will then approve it. Thereafter Accounts will make the posting with reference to that.
In case of earmarked funds, it is not a requisition, it is only blocking or creating commitment and how Budget owner would approve this. Besides this a document number gets generated, which needs to be manually linked in FI doc.. which in Practical situation may lead to errors.. as the user may choose any document number.
Could you please suggest me any other solution to this problem.
Thanks & Regards,
Jyoti Gupta
Similar Messages
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Dear Guru,
In my client place they are using fund management. While making entry the commitment item is shown as depreciation for all expenses items irrespective of its nature. how to rectify it please guide me to solve this issue it is very urgency
Regards,
Girijahi santhosh,
Please tell which t code i have to check this for all expenses gl by defult the same depreciation commitment items is coming
pl guide me.
girija -
Budget check at service entry sheet release in funds management
Dear Forum,
We implemented the funds management recently we have the requirement like below
Generally in FM at the time of service Purchase order creation system will consume the budget and at the time of service entry sheet release the consumed budget in the purchase order level will adjust. Now the business requirement is that they don’t want to check the budget at service purchase order level but they want budget check at service entry sheet level.
This is the case only for service PO’s.
If anyone have same scenario please share your views.
Regards,
Ravi.Maybe you can try having the account assignment 'U' in the service PO which will then allow you only to enter the account assignment only in the service entry sheet for budget checking.
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Runtime Error due to activating Fund Management
Hi,
I had activated Funds Management in SAP. I started getting Run Time Errors. I deactivated the Fund Management. But still the Run Time Error is there. I am attaching the file for your reference.
I enquired with the Basis consultant who is telling this is a Functional problem, hence I need to solve this. I checked all the configurations, but could not find the exact problem.
Can anybody tell me how this can be resolved.
Note: This error is showing in Quality Server. There was a copying from Production to Quality.In the error I see the statement before the dump comes is PERFORM exit--entry_from_table | | 1039| IN PROGRAM (-callback_report)
That sounds like an user exit from a table that is not there.
You say you had a copy from production. It could be that a user exit which was not implemented yet in production and therefore not in the exit table. is now also not present anymore in your Q system after the copy. Were there any changes about to go to production ?
Also in the dump I read the comment:
| 1063|* version and guid are used by strategy -> further params for generated | | 1064|* routines. guid is only used for reference purposes and not returned at | | 1065|* the moment
That could possibly mean that this is a generated program. Maybe you need to regenerate it.
I also see: STEP--METHOD_DRULE
That could mean that these have something to do with rules that have not been maintained.
You could ask a programmer to debug the program and see where SAP tries to get the rules and exit information from (which table) .
Maybe that give you a clue what is going wrong.
If you have a table name start SM30 and click customizing. If it opens a customizing transaction then that is where you need to maintain entries. -
Activate / Deactivate Funds Management
Hi,
I am getting issue in posting my MIRO entries for 2014, and I have activated the BCS part from 1st Apr 2015. System is giving the error of "FI 311 No Commitment Items entered in item xxxxxx"
I have posted few transactions in Mar 2015 through FB60 which were posted perfectly, few service entries were also posted which were entered after FM activation. In the year 2015 revenue invoices were also posted perfectly.
But there are these MIRO invoices where service entries were entered and released before activation of funds management. Now this has halted our ending process serverly. Consultants are working on the issue, but time is running out.
Meanwhile, can the below be the solution
I want to know, with this scenario can I deactivate Funds management and also deactivate "update" will this step enable me to post the pending MIRO documents where I am getting issue (Error FI311). I will stop posting for Apr 2015. Once these documents get posted I will again activate the Funds management and activate the "Update"
Please guide
Regards
ShaileshShailesh Joshi wrote:
Hi,
I am getting issue in posting my MIRO entries for 2014, and I have activated the BCS part from 1st Apr 2015.
That's ok, but... did you think or test in QA system, the system behavior before FM is activated?
Because in MM flow, you can't ignore the data history flow.
I mean, you have:
PR - PO - MIGO/MIRO
Suppose that you activated FM/BCS between PO and MIRO.
How do you expect the system react?
I think you must convert historical data to fill FM objects.
Check here at scn, a lot of discussion about this topic.
Regards,
Oswald -
Status of PO becomes F in fund management
Hi,
recently we have upgrade SAP from ECC6 to EHP4 and found some of the PO's Status becomes F in fund management, so we are not able to make service entry sheet and payment as system asking for further budget though actually POs value has not reduced fully.
Plz help to remove the status F from FM so that it can be able to make payment.
P K SahooHi, try to reconstract PO(I don't remember tcode, but you can find it in spro like M*4N)
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Down payment in fund management
Hi,
When i am posting a down payment in reference to purchase order, budget is carried back by system automatically which was committed at the time of creation of Purchase Order. It may lead to actual procurement exceeding the budget as budget is reduces.
For example:
Purchase Order created - 100 USD (Budget is committed by 100 USD)
Down payment created against PO - 100 USD (Budget commited by purchase order is carried back automatically)
It means another PO can be created for for 100 USD till the time down payment is not cleared.
Can anybody guide me to stop reversal of budget commitment at down payment.
Further, standard update profile 350 is used where down payment & down payment request are marked as 'Statistical Update'. SAP version is ECC 604.
Thanks
ManishHi Mar,
I had seen this SAP note before posting thread.
I have some doubts in regard to implementing above note which are as follows:
1. In update profile Down payment request & Down payment is marked for statistical update then why it is impacting funds
2. SAP Note says that it is a modification & SAP will withdraw support after implementation of note. What are the changes take place once note is implemented:
a. Whether I would not be able to make down payment against purchase order line item?
b. If i can not make payment then this note is of no use as i want to track down payment against purchase order.
c. If i can make the down payment against purchase order, will it not impact purchase order history?
OR
d. this change will only impact fund management & down payment document will not impact fund management
Thanks -
The application has accessed a fund managements or cash mgt module with par
When I am trying to post a entry Mesage appears F1030
The application has accessed a fund managements or cash mgt module with parameters missinfg or defective
Please solveHi,
This error occurs when you post data which is not related to that specific company code.
post the correct data and check.If the problem still exits.Please clearly explain the problem.
Thanks
micheal -
Fund Management - Issues in Upgrade from 4.6C to ECC6
Hello,
We are upgrading SAP Application for a client who is on 4.6C to ECC6. The client is currently using Funds Management in 4.6C. With ECC6 I understand that this functionality is moved into Public Sector and is available only on activation of IS-PS Extension Set.
The question I have is that does this activation impact any other business processes or is just a technical activation.
What I mean is that if I activate this extension set does the system start doing things differently and needs specific data related to Public Sector which the business users will be required to be entered while doing transactions OR the activation will not impact business processes as such and would work as earlier with Funds management active. (except where there was a change in the functionality between 4.6C to ECC6)
I would like to know the risks, if any involved in upgrading Funds Management from 4.6C to ECC6.
Please reply and let me know any question to get more clarity on the issue.
Best Regards
KuldeepHi Kuldeep,
There are several main issues that have to be addresses when upgrading from 4.6 to ECC6. The main ones are:
1 - Derivations. The object are no longer connected through tables or master data entries (you may have a table that links Cost Centers to Funds Centers for example). These assignments are now maintained through a flexible derivation tool. These derivation rules have to be maintaind, or the posting addresses will have no FM values and you will not be able to post any documents.
2 - Inventory purchases. The inventory purchases scenarios are no longer maintained through the customization (you can no longer choose one of the 4 inventory scenarios, and there's no warehouse Funds Center). These are all maintained through derivations.
3 - BCS. There's a new budgeting and AVC tool called "Budget Control System" (BCS). You can either activate it, or keep working with the old budgeting (called "former" in the customization). The new BCS affords flexibility in budgeting and AVC, including several AVC ledgers.
More data regarding migrations can be found in documentation. If you want, I can send you the PDF document.
Best regards,
Shahaf Yaari
[email protected] -
Validation rule in Funds management.
Dear Friends,
We use commitment items to monitor the budgets with overall budget for budget type Payment budget
In some cases, users are posting some adjustment entries to transfer the consumed budget values from one commitment item to another.
Ex:
Original Entry: Expenses incurred 1000, So entry booked with PK40, 123456 (expense GL), amt 1000, and commitment item ABC.
So at a later stage they came to know that they have used a wrong commitment item for the above document.(Correct CI would have been DEF)
So they are posting an adjustment entry like
PK40 GL123456 amt 1000 CI DEF
PK50 GL123456 amt 1000 CI ABC
So when i check the funds management doc for the above doc, FM uses VALUE TYPE 66 to do the transfer postings to commitment items, since these documents are giving wrong impact on my CI overall balances report FMRP_RFFMTO31X - Overall Budget -> Totals Records .
For the debit commitment item, it is not adding that amount in invoice column of above report, but it is comsuming the budget. So there is a mismatch in my total record for the debited commitment item.
For the credti commitment item, it is not deducting that amount in invoice column of above report, but it is increasing the budget. So there is a mismatch in my total record for the credited commitment item.
(Ex: Total budget-invoices-open items = Available budget) This is not happening at all
So i tried to restrict these kind of postings with a validation in FM like
Prerequisite: BPJA_VALID-FIKRS = 'AE69' (AE69 is my FM area)
Check: BPJA_VALID-WRTTP < > '66'
Message: Error message.
And activated the same in SPRO->PSM->FMG->Budgeting and Avl Control (Former Budgeting)->Budgeting (Former Budgeting)->Validation rules->Activate Funds Management Validation----
But still i am able to post those kind of documents.
Is there any other workaround for this restriction or can only be restricted by a validation?
Please corret me if i am wrong in validation condition expressions.
Thanks,
SrinuHi,
Actually we are using a Z program, which is copied from standard program as said earlier.
In the z program, we made some conditions to treat value type 66 also as like 54.
Now we are getting our report as expected.
Thanks,
Srinu... -
Fund managment exceeding the budgeted and committed items
Dear All,
In my client place we implement the fund management. we create the department wise fund center and related committed items.
For example for the Fund center Administration Expenses- Committed item is Advertising expenses. When ever i made the payment to that particular expenses if i exceed the budgeted amount it will though error .
Like this i am getting for the some of the fund center and commitment items. I am having department wise fund center and commitment items list of 50 under that for 25 fund center whenever i exceed the budget it shows the error message for the some of the fund centers it not showing any warning message. and also allowing to make entries so my fund center report is showing negative values. so please guide to solve this issue.
Regards
girijaDear Alex,
in my client in Availability control limit
they send for
MSL MSL001 pb selected proceed ++ Action 1 usage % 90
Msl Ms002 Action 3 usage % 100
it is correct or not pl guide to solve this issue for half of the fund center and commitment item when exceed the budget it is through error but for the remaining fund center is is accepting.
Regards,
girija
Edited by: k.r.girija devi devi on Nov 13, 2009 5:14 AM -
Migration Funds Management from 4.7 to ECC.6.0
Hi,
The company is migrating the system from v. 4.7 to ECC 6.0. We have the module FM (Funds Management), but we don't know if this module is still active in ECC 6.0.
Do you have any information about this? And any documentation to do this migration?
Thanks in advance
LluisaHi Lluisa,
See note[669764|https://service.sap.com/sap/support/notes/669764]:
as of release R/3 enterprise, Funds Management is delivered as an add-on, i.e. EA-PS.
Suggest to check all the release notes for PSM including the ones for EA-PS 110,200,500 and 600
https://websmp206.sap-ag.de/releasenotes
As you are an Spanish Public Sector customer, I am also including the link to the available documentation, but if you did not have IS-PS nor ISPSe before, I think most of the specific upgrade tools will not be relevant for you. No matter, just have a look for your information:
https://websmp201.sap-ag.de/sectorpublico
Servicios para Sector Público España -> ISPSe Contabilidad Presupuestaria > ISPSe Support Packages > EAPSe600
And, in EA-PS enhancement package 4, there are additional functions for Spanish customers:
http://help.sap.com/erp2005_ehp_04/helpdata/en/42/fbded750e61febe10000000a422035/frameset.htm
> Business Functions in SAP ERP -> Enterprise Business Functions -> Accounting>Public Sector Management --> Country-Specific Business Functions -->FI-FM Localization Topics for the Spanish Public Sector
Maybe this is too much information for now..;)
Kind regards
Mar -
Funds Management related error while creating Purchase Requisition
Hi,
Am working in ECC6.0 system with Funds Management integration. While creating PR am getting below mentioned error
"At least one GL account was not derived by the budgetary ledger
Message no. FI_E034"
Diagnosis
You are using the Funds Management system integrated with the budgetary ledger (BL) active for FM area .
Postings into the budgetary ledger require a GL account for each of the budgetary ledger line items. However,
in this case, at least one of the line items in the BL interface table does not contain a GL account.
Use the link below to analyze the table contents before and after the account derivation process.
Budgetary ledger account derivation trace
System Response
The budgetary ledger cannot post this document. The BL document"
Can some body guide me how to fix this error.
Thanks in advancehi
which component you are using?
FORMER BUDGETING OR BUDGET CONTROLSYSTEM( BCS)
CHECK YOUR DERIVATION STRATEGY BY USING FMDERIVE.
CHECK DERIVATION RULE FOR BUDGETERY LEDGER AND G/L ACCOUNT.
THANKS & REGARDS
MALA K VUNDELA -
Fund management in plant maintenance module
Hi.
can anyone explain how fund management works in plant maintenance module. Actually to say we have implemented FM. We make FM entries in orders in GOTO -> assignment -> Fund Management.
The question is, when we make entries in PM orders, it creates auto reservation No. for the materials (components) which are added in component tab of order. though in PM order we have made FM entries it is not carried by the system in auto generated reservation no. Plz advice.
HarishHi,
Plz find below te error occured in program.
Program RFFMRP_MAT_RESERVATION does not exist
Message no. DS017
Diagnosis
The program you specified does not exist.
Procedure
If are creating a new program, acknowledge the message and continue.
If you are trying to access an existing program, check the spelling. For
a list of existing programs, select Utilties -> Find program.
Can You suggest the alternate answer for the problem.
Regards,
Harish. -
Fund Management-Configuration guide step by step
< MODERATOR: Message locked. Please read the [Rules of Engagement|https://www.sdn.sap.com/irj/sdn/wiki?path=/display/home/rulesofEngagement] before posting next time. >
Dear Sap gurus,
Please send Fund management configuration guide step by step.
Its very urgent.
Thanks in Advance,
SreeHi
Funds management :
Funds Management allows management to set budgets for revenues and expenses within your company as well as track these to the area of responsibility.
http://ot.bloomu.edu/Documents/SAP/Word%20Docs/New/SAPReportsJan2006.pdf
http://help.sap.com/printdocu/core/Print46c/en/data/pdf/FIFM/FIFM.pdf
nagesh
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