Goods receipt - Tricky situation

Hi,
Could you please help me find a solution for this tricky situation. We have a contract in a different country (island) and we procure goods locally and ship it to the island and the shipment usually takes about 6 weeks. Also, we buy these goods through a middle man and our terms of payment with them is 14 days. Now, we want to be able to do our goods receipt as soon as the goods leave from here so that we can post invoice and pay our vendor in time and at the same time we want to block the stock in the system until the goods actually reach the island.
Please could you suggest any movement type that can be used to achieve this.
Regards
Swetha

Hi,
Forget about Island and Middle man.
Your business is your Client and Your business operations are main to committed source for your records.
As per situation you mentioned - Its understood - that as long as material left to island you don't want to record and pay to supplier.
In this case and more importantly if this the agreement with middle man - go for consignment stock.
Whenever you are loading materials to island, make a consumption/to own stock from consignment stock and pay the Supplier. - This your first requirement fulfilled.
Secondly, there is no need for block stock in your inventory until material reaching Island. Because the consignment stock already consumed and recorded.
Now for sending this tock to island - follow Sales process to sale stock to your customer.

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Goods Receipt PO, Based on Goods Return, Including Serials

Hi All,
When you received an item to stock from your vendor, and the item was defective,
You should return the item to the vendor using 'Goods Return'.
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Instead of crediting the returned item - the vendor decided to fix the defective part - and resend it to our stock.
The normal procedure, as I know it, would be to copy the 'Goods Return' to a 'Goods Receipt PO'.
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thank you very much for your answer, srinivas kona,
However this answer does not help much on our situation below.
Much appreciate your help in advance.
In the PO history of 1st line item, we posted the following material documents.
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Very urgent :: country of origin issue to be populated on Goods receipt

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So, the situation is we need to maintain Country of origin for part numbers, which can be seen in Goods receipt.
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There is one other option by maintaining a Batch which is the last option, plz do look for the options.
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We have multiple vendor PART NUMBERS assigned to 1 vendor i.e N - 1 Relationship,
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So, the situation is we need to maintain Country of origin for part numbers, which can be seen in Goods receipt.
By country of origin we should be able to track the inventory in Goods Receipt.
There is one other option by maintaining a Batch which is the last option, plz do look for the options.
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Country of origin issue to be populated on Goods receipt

We have multiple vendor PART NUMBERS assigned to 1 vendor i.e N - 1 Relationship,
if we maintain PIR , which can be used only for 1 vendor to 1 part number we cannot use PIR in this case as it is N - 1 Relation.
So, the situation is we need to maintain Country of origin for part numbers, which can be seen in Goods receipt.
By country of origin we should be able to track the inventory in Goods Receipt.
There is one other option by maintaining a Batch which is the last option, plz do look for the options.
Please solve this problem with possible solution.
Appreciate ur help in advance.
Thanks,
kalyan

Hi Kalyan
You need to do a bit of reading.
Check this link:
http://help.sap.com/saphelp_erp2005vp/helpdata/en/47/61017149f011d1894c0000e829fbbd/frameset.htm
Configuration is available under IMG node for MM->Valuation & account assignment.
Go through the IMG documentation also.
Best regards
Ramki

Transaction BORGR: No tolerance on goods receipt for Kanban calloff

Hello,
we have the following situation:
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- KANBAN cycle has 1 empty container with a summarized JIT call for replenishment, quantity 10 pieces.
- ASN has been created with BORGR transaction, it contains: 1 line item for the material with delivery quantity 9 pieces, assigned to this line item is the JIT call with notified quantity 9 pieces as well.
My expectation was that the JIT call can be booked with 9 pieces as it is inside the 10% tolerance defined for the scheduling agreement. In addition, I expected the KANBAN container be set to full.
Instead, the following error message is given:
'Post GR' carried out without success
(Message no. BORGR215)
Because of previous error, dispatching is not possible for ID 0180573431
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Inbound Delivery 0180573431 00010
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Total of the summarized JIT calls does not match the current delivery qty
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Changing the delivery quantity and the notified JIT quantity to 10 pieces, the goods receipt is booked correctly.
I only found the following notes that deal with tolerances but they are outdated, as we are using DIMP release 603:
https://service.sap.com/sap/support/notes/393421
https://service.sap.com/sap/support/notes/508215
Has anybody faced a similar problem or can help me with this?
Thanks!

Hello Jiaul,
Sorry I may have mislead you. The actual error message is "Goods Receipt for Production Order XXXX can only be made on 2010.08.25 to 2010.08.27". These two dates are the Start Date and FInish Date for the Production Order in CO03,
The Basic Start Date for the current Production Order is 2010.08.25
The Basic Finish Date for the current Production Order is 2010.08.27
I think what it means is that you can only Post Goods Receipt for the Production Order only after the Basic Start Date of the Production Order. Do you know where I can find the configuration for this message?
Thanks

To Set Goods Receipt Indicator For Particular Line Items In SRM

Hi All,
i am working on BBP_DOC_CHANGE_BADI in SRM. i am trying to set the goods receipt indicator for particular line items based upon certain conditions. The values are being set in the badi. But when the Purchase Order is created in the backend R/3 i coudn't able to find the goods receipt indiactor being set..
i used this field to set the GR indicator
GR_IND = 'X'. " Goods Receipt Indicator
Can anyone help me in this?
helpfull answers will be rewarded....
Thanks,
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To Murali and Christophe,
I have set the GR and GR non val indicator in CREATE_PO BADI but I face the following situation :
problem -
In case of multiple account assignment in the shopping cart, the R/3 transaction ME21N sets these flags.
The flag status determined as per EBP conditions is lost.
I need to retain the flag status as per EBP conditions even in this multiple account assignment scenario.
proposed solution -
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- I create user exit in R/3 backend system in ME21N transaction
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issue -
When I tried to verify that I can check the BBP_PDPSET table from R/3, I found that this table is not having entries for all the records in CRMD_ORDERADM_I table.
For which shopping carts will the BBP_PDPSET table not be populated ?
thank you in advance,
Bhakti.

EDI Invoice before Goods receipt

Hello ,
Purchase orders are created in the system with GR based IV checked and the purchase orders are sent by EDI to the vendor .
The vendor ships the material and also send the EDI invoice . Since GR is not posted in the system by that time , EDI invoice is failing in our system .
We have explored the option of turning off GR based IV and have only GR checked so that Goods receipt and Invoice receipt can happen in parallel.. but business wants to have GR based IV .
Is there a way to delay the posting of EDI invoices in our system ? It is not a perfect solution , but this will minimise the EDI invoice failures in our system .
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Mani

Hello,
This is a common situation faced by many custmers. EDI Invoices can be created without GR. So LIV fails. This can reset for LIV (RKBP-RBSTAT = 1) by using MIR6. You can automate this by developing and running a custom program for MIR6 prior to LIV job.
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Venu

Third party credit update with goods receipt

Hi Experts,
I need to know how customize the credit control management in the following situation:
In third party flow without SD delivery: Sales Order -> Purchase requisition -> Purchase
Order ->Goods Receips from supplier.
The credit control has to be done with the delivered amount not
invoiced. But in this flow the SD delivery is substitue by MM Goods
Receipt in order to deliver products to the customers. When goods
receipt is done the delivered credit amount isn't updated.
it's necessary to check the amount delivered not the amount ordered (as it's done with the current customization)
The customizing is:
the item category:
billing relevance 'B': Relevant for order-related billing - status
acc.to order qty
o Copying control -> invoiced quantity indicator 'E': Goods receipt
quantity less invoiced quantity
Schedule type: u2018CSu2019
Credit control area update group: 00012
Automatic control check : 'D', flag in open deliveries.
We have checked note 410685 but not solution has been found.
Example: Customer has a credit limit 1000 euros.
1) Create a sales order with an total amount 900 euros.
2) Create purchase order with the purchase requisition created
automatically by the sales order and release it.
3) Do goods receipt for an total amount 800.
4) Create another sales order with a total amount 150 euros.
Now, the new sales order is blocked, because the calculated credit is
100 (credit limit - ordered amount). If the credit is calculated with
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Thanks in advance,
Laura

Hi Nagesh,
In any credit memo scenario, always enable the creation of Credit Memo Request and then Credit memo. When the credit memo request is to be created, make sure that it is always created with reference to the invoice document only and not reference to the sales order, as the objective of Credit memo is to correct the prices in the invoice document. This will help you in various scenarios like exchange rate where the value of sales order and the value of invoice can be different in the local currency due to ex.rate fluctuations.
As credit memo takes care of incorrect prices, having a document flow of credit memo request with reference to sales order is incorrect.
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Hence the flow for your question is
Sales order>Invoice>Credit Memo req-->Credit Memo
OR>F2>G2W(Confirm with others on the doc type)-->G2S
Pls lemme know if you need further clarifications in this topic.

O4G1 goods receipt creates FM document with OFUP set to MM Invoice recipt

Hi,
We have IS-OIl-TD (Transport and Distribution) implemented. The flow of the process is the standard TD process, first we create a PO, then we create an inbound delivery (VL31N), after that we create a bulk schedule (O4F1) for the product being imported, then we make a load confirmation (O4G1) and finally a delivery confirmation (O4H1).
When we make the load confirmation (O4G1) the system, as indicated by our IS-OIL/MM specialist, makes a goods movement, placing the product in the intransit storage location. This movement makes a credit to the GR/IR account and a debit to the corresponding stock account (inventory account). However this posting is creating a FM document through the credit to the GR/IR account with the account assignment of the stock item assigned in the PO.
We have in the OFUP customizing that the GR/IR update should be performed during the invoice reception, but somehow this goods movement is not being interpreted as a goods receipt, in fact the business transaction is RMWA instead of RMWE.
Because of the situation described above, if I have a PO for 1000$, therefore have a commitment of that amount in account assignment XX, then when we make the load confirmation (O4G1) it creates a credit to the GR/IR with the same account assignment as the PO creating a reduction of the expense for the same account assignment XX by 1000$. So at that moment I still have the PO with a 1000$ commitment and a reduction of the expense in the annual budget created by the GR/IR of 1000$. When I post the invoice the system reduces the PO commitment (as excepted) and creates a value type 54 for the $1000 of the corresponding invoice. This makes the expense on FM at a net value "zero", because at the end I have an expense reduction of $1000 (caused by the O4G1) and an expense of $1000 (caused by the invoice), which is totally unacceptable.
My question is if anyone has had this problem and if you see a possible solution to this.
I would probably want the O4G1 posting to have no effect on FM, but the use of the derivation strategy seems useless because I can't control the GR/IR account assignment derivation.
I appreciate any leads on how to find a suitable solution to this issue.
Regards,

Hi,
how you have set up the invoice generating?
If you have activated ERS, then you have to cancel the goods receipt not the invoice document. ERS will then create the relavent cancellation invoice for the cancelled goods movement.
If you have not activatd ERS then you can reverse through FB08.
Thanks
Kalyan

Value of inventory after Goods Issue, before Goods Receipt for open order

Dear Experts,
Raw materials R72 and R82 are required to produce Semifinished Product S10.
Semifinished product S10 is required to produce Fnished product F20
On 10th August 2011, I created and release a Process Order for material S10 copying component materials R72 and R82.. Goods issue for component materials R72 and R82 were done for this process order using tcode MIGO (mvt type 261).
It takes four to five days to properly blend components R72 and R82 to obtain S10.
It means Goods Receipt for this process order will be done on 14th or 15th August when this blending has been completed.
Management suddenly issues a directive that stock take should be carried out in the plant on the 12th August 2011, and my process order is still open and cannot be closed ( or goods receipt cannot be done) because blending is yet to be completed.
Please how do I take care of this scenario/situation since Goods Issue has been done already?
How will the Accountants see or get the correct value of inventory?

When I run WIP Calculation for my Process Order, what will be the effect ? I mean what accouts are updated by WIP Calculation within a period (not across a perion or at period end)?
GI values issued to the Process order will come into WIP GL .( Since your client want to know the stock take should be carried out in the plant on the 12th August 2011- we are doing WIP calculation)
> After this WIP Calculation is run, and say about 2days later, Goods Receipt for this process order is to be posted, what steps am I suppose to carry out?
After GR Made, Run a WIP calculation again for the order so that The WIP from the GL account will get reduced ,now WIP= (GI value + confirmation ) -(GR Value),
Check in DEV system before doing in PRD,
On Month end, do the variance calculation and do the settlement

PO item on hold and can't create Goods Receipt PO

We have a situation where a PO was created in our system which is 2007A SP00 PL 15. The item on the PO has since been placed on hold. Now when I pull up the po I change the item number to a valid item and click Update. So far so Good. No when I gry to copy the PO to a GR PO I get an error that the item is on hold and the document can only be saved as a draft. It is trying to create the Goods receipt PO with the original item instead of the new item.
How can I handle these? It is not possible to edit the original item on the po.
Thanks,
don

Thanks for the quick reply gordon. I figured it out. I have a FMS on the Goods Receipt PO screen that was inadvertanlty changing the item number after the GRPO opened. The item number it changed it to was on hold. My Bad.
Thanks,,
don

Acquistion Value Negative in Area 01 while posting Goods Receipt (MIGO)

While posting a Goods Receipt am facing the error Acquistion Value Negative in Area 01.
The related Purchasing Document has an Account Assignment as AUC.
I have checked the Asset Master of that AUC. In the Depreciation Areas Tab when I am
trying to put the negative values allowed, it says that E669 Fiscal year 2009 is already closed in Financial Accounting.
Practically it is not possible for me to open the fical year 2009 in Financial Accounting since our Fiscal Year Variant is V3(April-March) and we currently in the period
05/2010.
Point to be considered is that Year end closing for Fixed Assets (AJAB) for 2008 is complete and year 2009 for Fixed Assets should ideally be open.
Please let me how to handle the situation without opening the closed Fiscal Year in Financial Accounting.
Regards
Gemini

Gemini,
First set your COD with OAPL.
Go to OADB and choose all values allowed for acquisition value under management of values for your effected dep area.
SAVE and import these settings to your production system and post your GRN.
Thanks,
Srinu

Errors while trying for goods receipt of orders saved

Dear members,
While clicking the goods receipt of the material I got the following two errors while trying it for different materials in two different situations:
1. No SLED processing for material . Data entered is can cancelled. What does this mean?
2. I am getting Mat. is a miss. Part MRP controller INTERTHAL will be notified. how do I handle this error.
Regards,
Sandhya

1) you have to enter Self life expiraiton date or produciton date.
2) Go to CO24 and check the missing part for this material and resolved that than do GR.

Goods-receipt-based invoice verification default for material group

Hello experts,
I put by default the option Goods-receipt-based invoice verification when creating a purchase order by tcode ME21N. Now, I would like if possible to only insert the option Goods-receipt-based invoice verification by default for some material group. Is this possible? This behaviour needs to be automatic.
How can I achieve this behaviour?
Thanks in advance,
Best Regards,
JP
Edited by: Jeyakanthan A on Nov 20, 2011 11:11 PM

Dear JP,
In standard system this is not possible to default this indicator based on Material Group. This can be defaulted from Vendor Master record or Purchasing Info Record or Ticked Manually PO Item Details.
If you look to enhance you system to do this, I would not advisable you to go with this default option because there can be situation that you order some material without Material Master Record (Like a frame work Order) in that case you will not be able to do GR and there can be conflict.
You can create Material Group Info. record and default it from there, but again this for scenario where Material Master Record does not exists(Non Stock).
Hope you find this useful.
Regards,
Reetesh

Goods receipt - Tricky situation

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