GR based Invoice Receipt scenario...

Hi
I have a PO with say 5 GR's associated with it. If the Invoice receipt flag is checked then i would have only only Invoice for the PO.But if the GR-based IV flag is checked then I would have 5 Invoice receipts for each GR.
I want the table and field which links each GR with the correct Invoice.

The table field linking the respective GR with its Invoice for GR based IV Receipt scenario is:
rseg-lfbnr
rseg-lfgja
rseg-lfpos
These three fields give the required Unique record.

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EDI Config steps for the IC sales invoice to post invoice receipts

Hi experts,
I need to setup EDI in which the Intercompany sales invoice in company A auto triggers the incoming invoice receipt posting in company B.
My scenario is as below:
1. Company C places a PO to Company B
2. Company B creates a sales order for Company C in which the delivering plant assigned belongs
to Company A.
3. Company A ships the parts directly to Company C
4. Company A bills intercompany B
5. Sales invoice created in step should auto create the incoming invoice receipt at Company B
6. Company B then bills Company C
I need to setup the above mentioned in step no:5.
Could you send me the configuration steps to establish the above?
Thanks for your great help !
Regards,
Pri

Hi Prakash,
Thanks for your reply. Since there is no PO in this step which are the only required steps for me to
proceed with?
We already have the steps in our system which works fine for PO based invoice receipts.
With the steps to be there already in the system, when I try to post the intercompany billing & if I add
RD04 manually for now for my testing, it says
"No entry in Outbound table not found"
"No Partner profile (Outbound parameter) could be found using the following key,
//SI3300 / KU / RE / INVOIC / FI
I do not know where this Partner type RE comes from. Do you have any idea?
Regards,
Pri

Goods-receipt-based invoice verification default for material group

Hello experts,
I put by default the option Goods-receipt-based invoice verification when creating a purchase order by tcode ME21N. Now, I would like if possible to only insert the option Goods-receipt-based invoice verification by default for some material group. Is this possible? This behaviour needs to be automatic.
How can I achieve this behaviour?
Thanks in advance,
Best Regards,
JP
Edited by: Jeyakanthan A on Nov 20, 2011 11:11 PM

Dear JP,
In standard system this is not possible to default this indicator based on Material Group. This can be defaulted from Vendor Master record or Purchasing Info Record or Ticked Manually PO Item Details.
If you look to enhance you system to do this, I would not advisable you to go with this default option because there can be situation that you order some material without Material Master Record (Like a frame work Order) in that case you will not be able to do GR and there can be conflict.
You can create Material Group Info. record and default it from there, but again this for scenario where Material Master Record does not exists(Non Stock).
Hope you find this useful.
Regards,
Reetesh

GR Based invoice tick to be made done after goods receipt

Hai,
I need a way to do mass updation of GR Based Invoice tick in PO in which goods is already received.
Some of POs released without this tick and migo is already done. but now I want to tick that check box
but in system it is in non editable mode.
regards
Madhu.

Hi, Madhu,
I had the same problem. This field becomes readonly when a good receipt or an invoice is booked. Mass maintenance, LSMW and CATT do not help. But you can use SE16N to set (X) the EKPO-WEBRE field and the goods receipts and the invoices take it into consideration as it was set in the first place.
Now, running SE16N for a few items it's ok, but if you have thousands of items to modify it becomes out-of-hand. I tried a LSMW on SE16N, unfortunately with no success. Then I tried a Windows program to record the keyboard and mouse actions combined with a tab delimited text file with PO number and PO item and, voila, I have 33000 items modified. The program I used is AutoIt, but there are many free programs doing the same thing.
Three notes:
1. Use it on your own risk. SAP Note 457511(FAQ: Purchase order change and goods receipt in purchasing) warns: It inevitably leads to follow-on errors because of mutual field relationships.
2. SE16N it's not a good place to fool around.
3. In this way you use SE16N online, so it takes A LOT of time.
Hope it helps,
George
Edited by: George Palaghean on Dec 14, 2009 12:34 PM

No goods-receipt-based invoice verification

I need some guidance on a new process.
We are a north american company.
1- We create a PO to China and we unchecked the GR based IV flag
2- we send it...
3- When the stock is delivered to the China Port, we receive the invoice from the vendor and pay
4-6 weeks after we do the GR in our plant.
At GR time, if the quantity doesn't match what we ordered or paid, is there a way to control that?
What is the standard process to deal with quantity variance when the invoice is already paid?
Thank you!

hi Luc,
Quantity differences between goods receipt and invoice receipt for a purchase order result in a balance on the GR/IR clearing account.
If the quantity invoiced is larger than the quantity received, the system then expects further goods receipts for this purchase order to clear the balance.
If the quantity received is larger than the quantity invoiced, the system then expects further invoices for this purchase order to clear the balance.
You can also clear differences for delivery costs.
If no more goods or invoices are to be received, you must clear the balance manually.
This can be done in different ways:
You can return the extra goods to the vendor.
You can cancel the invoice and post a corrected invoice or a credit memo for the surplus posted quantity.
You can clear the GR/IR clearing account manually.
Hope this Clear.
Anil patreddy

Framework order : GR-based invoice and Goods receipt fields

Hello,
In our solution, framework orders (purchase orders type FO) have no goods receipt, they are directly invoiced.
However, when creating a purchase order (ME21N), the fields "GR-based invoice" (Invoice tab) and "Goods receipt" (Delivery tab) are flagged by default. We then have to "unflag" them each time we create a framework order (purchase order type FO).
In customizing, can these fields be "unflagged" by default for the purchase orders type FO?
Thanks for your answers.

Hi Shirley,
Go to Vendor master change(XK02/MK02)with whom you are creating the Framework order - Purchasing data, in that uncheck the check boxes for GR-based invoice and Goods receipt. Then save the vendor master. Then create the framework order.
Hope this helps.
Thanks,
Viswanath

Intercompany billing RD04 with goods-receipt-based invoice verification

Hi members,
we think about making use of the automated intercompany billing functionality with the RD04.
In our logistic processes we apply the goods-receipt-based invoice verification. This is a very important requirement. That means that invoices can be only posted if the goods receipt has taken place.
Is there a possibility to configure the automated intercompany billing so that this requirement is met?
Any ideas? Any documents? Helpful links?
Thank`s in advance.
Best regards.

Hi Imer,
I believe you must be following any one of below process steps for Inter company Billing:
Sales Order
Delivery
Customer Invoice
Inter-company Invoice
Or
Inter company STO
Delivery
Invoice
GR Based on Inter Company STO
Automatic Vendor Posting (RD04)
If you are following first process then no need for GR at all.
If it is second process then assign Requirement Routine (Logic: Check GR has been completed or not for STO, if completed Pass the requirement else fail. take MM consultant's help for exact table and field details if needed.)
Change the RD04 trigger based on Background Job processing and Run Background job for processing of the Output type.
Regards,
MJ.

Contract, Item category W & 'goods-receipt-based invoice verification'

Hello gurus,
In a contract item with the item category 'Material group', the indicator 'goods-receipt-based invoice verification' (field EKPO-WEBRE) is set.
But, why this should be active?
I need to tell you to my client why SAP is working in this way with item categoy = W - Material group.
Do you know where I can find this information from SAP?
Thanks in advance.
Regards,
Sandra Palomo

Thanks or the answer, but, I saw before this customizing and it does not have nothing about GR-IV, only to Good Receipt and Invoice Receipt.
Do you know where I can find this?
Why is active this GR-IV indicator in the PO when the I have a Material Group Contract (item category W)?
Regards,
Sandra Palomo

Invoice Receipt document (TABLE RBKP) based on Sales Order (table VBAK).

Hi Folks,
I have to find Invoice Receipt document (Table RBKP) based on Sales Order (table VBAK).
Please tell me how the two documents are linked.
Thanks,
Punit

I don't know table RBKP, but I would start by seeing if I could find the value of RBKP-BELNR or XBLNR as the next document in table VBFA. If found, then you know how to read VBFA forward from sales order (VBAK) to VBFA with correct next document type, then to RBKP with the document number....
Don't know if this will work, but this is the first approach I would take.

EDI - Incoming Invoice Error and GR based Invoice Verification - 51 No GR

Hi,
We are implementing EDI for incoming invoices and use Goods Receipts based Invoice Verification. When processing an inbound IDOC Invoice (type INVOIC01) where the Goods Receipt has not yet been posted, then Inbound IDOC is siiting at Error Status, 51 - No GR documents found.
Is there any way we can process this as a Parked Invoice or for Verification in the background (MIRA)? because the current situation is a problem, as 95% of our Inbound Invoices will be received electronically before the Goods are Received.
The actual Vendor's delivery note is stored in the segment E1EDP02 (Qualifier 016), field BELNR.
Currently the IDOC as to sit in error until the Vendor's Delivery Note is Goods Receipted which can be several days later - SAP OSS Note 393883 fro 2001 suggests doing this, but surely this is a common situation. The IDOC sitting in error in WE02 in the list of IDOCs is difficult to isolate from true errors.
If this is was mnaul Invoice it could be processed through MIRA for background Invoice Verification later with program RMBABG00.
We havd SAP version ECC 6.0
I have spotted OSS Note 501524 which implies that is possible automatically Park Incoming EDI IDOC Invoices, has anyone tried this? and what would be the transaction/program that could be used to post several at once when the GR has been processed (similar to RMBABG00)

Hi ,
You can use the program RBDMANI2 which will reprocess all the IDOCs (EDIinvoices )that have failed . You can schedule this program in the background and it will post all failed invoices which have the GR posted later .
We had the same scenario and we have scheduled this program as a daily job at night .
Regards,
Hari.

PO based Invoice posting

Hi ,
How do I do PO based invoice posting . I have always done GR based Invoice verification . But I have a scenario where the vendor wants to do invoice before GRN . So I guess we will have to do PO based invoice verification.
Regards
Nandini

Hi
You can do the Invoicing with reference to PO just like any other Invoicing, the difference in your case is you will get empty line items in MIRO screen since you have not done any Goods receipt. In Import PO scenario we carry out similar payment clearences for all kinds of taxes. So there is nothing psecial yo have to do , only thing you need to take care is that you do not have the Gr-Bsd IV indicator activated.
Regards

2LIS_02_SCL / Getting both Posting dates of goods receipt & invoice receipt at the same time

Hi,
I have created a DSO based on the schedule lines standard extractor 2LIS_02_SCL.
The keys of this DSO are PO Number, PO Item and Schedule Line number.
I have succeed to get some key figures like PO Quantity, GR Quantity and Invoice Receipt Quantity according to the Process Key value.
Furthermore, I'd like to get too the goods receipt date (Process Key = 02,12,22).
In order to do that I wrote a small routine in the transformation rule for my target field which fill it only if the process key is 02, 12 or 22.
The problem is that it doesn't work well because of the invoice records in my source package...
Indeed when there is an invoice in my PSA for a schedule line, my target field (GR date char) is empty (for these schedule lines, last record is Invoice Receipt type). So it means my transformation rule works but is overwritten by an blank value when there is a process key 03,13 or 23 (invoice Receipt type).
Do you have a idea to solve my issue ?
Thank you very much

Hi.
You have to write start or end routines for this scenario, not the field level routine since it gets overwrite with last record values....
overall logic is:
Collect GR date per PO Num, PO Item and PO SCH. Lin num..like you have internal table with PO number, PO Item and PO Sch line number and GR date. First you have to go through source_package or result_package and fill up that temporary internal table
And than again go through source_package or result_package and READ that temporary table and fill GR date for all records of same PO sch. lines ..hope this resolves the issue.
I would prefer end routine if you have posting date in DSO or target structure
this is little bit complex, so you need ABAP skills....

PO - GR based Invoice Verification/ IR Indicator

Hi,
I am facing a problem with the IR indicator in PO. The scenario is a SC is created, a PO is created automatically out of the SC and then a GR confirmation has to be done against the PO. I am using a service product.
In the vendor master, I have set the "Goods-Receipt-Based Invoice Verification" indicator and "Invoice Receipt Expected" indicator.
Now, if I create PO manually then these 2 indicators are defaulted into the PO follow-on documents indicator values. However, when the PO is created automatically from the SC only the IR expected indicator is set so I am not able to create a confirmation against the PO.
The same way, if I set the "Invoice Receipt Expected" indicator and "Indicator:GR Conf.Expectd" indicator in the vendor master then only the "Indicator:GR Conf.Expectd" is set in the PO (created from SC) and not the IR indicator.
Can someone suggest to me what could the problem be since a manual creation of PO picks up the indicator values from the vendor but it does not when created from a SC?
Many Thanks,
Saravanan.

hi,
See the foll related threads/Links/pointers:
Re: Confirmation for PO without SC
Error Indicator for GR-based invoice verification when order PO
Re: Receiving Services as Materials in order not to perform goods receipt
Re: Indicator u0093GR Conf Expectedu0094 in Business Partner
Invoice Receipt Expected controlled from R/3 Vendor master
Vendor Data Replication Problem
869055 "Follow-on Documents" PO EBP Confirmation Flag 20.05.2006
912428 509(SE) Account assignment for entry sheet missing 19.01.2006
886307 Creating follow-on docs in the Order Collaboration scenario 18.10.2005
518340 EBP: Tolerance checks with goods receipt and invoice 08.06.2005
502981 EBP: Terminatn w/ invoice creatn for back-end purchase order 08.06.2005
450068 EBP: Checks to invoice for BE purchase order incorrect 08.06.2005
834270 IV inbox message BBP_BD 002: "Invoice will be .. 13.05.2005
784775 Goods receipt-based invoice verification indicator part 2
BR,
Disha.

SRM PO failed: Indicator for GR-based invoice verification used not allowed

Hi Friends,
I have an issue with a specific PO failed to transfer from SRM to ECC. We are in ECS scenario, SRM 5.0 Service level 7.0. We are in process of SP upgrade but this issue occured in Production system which is still in old SP level(SP 7.0).
when I check the App Monitor, I am see the following errors: but the status shows Auto_Completed
1. PO: Indicator for GR-based invoice verification used not allowed
2. PO: Instance XXXXXXXXXX of object type PurchaseOrder could not be changed
3. PurchOrder XXXXXXXXXX: Purchase order still contains faulty items
4. PO XXXXXXXX: Indicator for GR-based invoice verification used not allowed
I can see the PO copied over to ECC. but status in SRM PO shows 'Error in Process'.
BBP_PD for object PO shows: Created, complete, ordered, In Transfer to Execute, Change was Transmitted as Inactive status. Transfer Failed shows Active, Document completed, created.
I checked BP Maintain for the vendor and PO and its no different than other POs and Vendors except Vendor had 'Goods Receipt based Invoice Verification' indicator checked in SRM.
I tried to simulate the same Material, Vendor with GR-IV indicator both on and off, it works fine. Ofcourse this is in Quality box with SP 15 level.
So, I am not sure if SP level upgrade might help it or not? If there are any other means to test, please advise.
thanks
Rao

I was wondering how I could liquidate the PO by either creating a new PO or ??.
What you could do to revive the PO in question is that after the upgrade, and after a round of background jobs run for CLEAN_REQREQ_UP and BBP_GET_STATUS_2, ask the buyer to make a dummy change to the PO (for example, change the description of the PO) and order again. This would trigger the transfer to the backend again. And hopefully this time, no error would occur.

Query with GR-Based invoice verfication

Hi All,
one of my user had created the PO for 10,000 qty and partially done the GR for 2000 and done the invoice and released the invoice for payment in MRBR the issue is unfortunately for another parts of 2000 qty before doing the GR he had done the invoice the system also allowed to created the invoice when the vendor and in PO check mark has been made in GR-BASED INVOICE VERFICATION,same i had tested in testing environment when i am doing the invoice for the whole qty sysytem doesn't allow me do the invoice and when i am doing like the above scenario system allow me to create the invoice before GR.kindly can you please let me know whethre this is SAP standard or is there any reason for system allowing to d invoice before GR.
Thanks

Check Message no.
M8081 - Quantity invoiced greater than goods receipt quantity
M8504 - Quantity invoiced greater than goods receipt quantity
M8504 is for POs with GR based IV ticked.
If this is warning message....sysytem will allow you to Post Invoice more than GR qty and then block the Invoice as per the tolerance limit maintained in DQ.
Rajesh

GR based Invoice Receipt scenario...

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