GRR3 Report Painter change history

Hello Experts,
Please bare with me as I am a security consultant and not functional. Today, I received an inquiry regarding GRR3 - Report Painter. It was noticed that in one of the reports that a few items were added in.
What I would like to know is how I can find who made these changes to this specific report and when. Is there any way to do this within GRR3 or from any other transaction code that you know of?
Many thanks for advice.

Thank you very much for such a simple and informative reply.
I was also wondering if there happened to be another area or table in which I can see even more details. I noticed that it says last changed and username (which is great), but are there any other places which shows more details (i.e. for which items were changed by whom?). I know this level of detail is possible with user IDs but not sure about Report Painter.

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Actual Value displayed in GRR3 report painter Library 1VK

Dear Experts,
In report painter GRR3 > 1VK
I have summarized the Consumption according to Cost Centre of each activity types, I have set;
1. Column of Actual Quantity to take in Basic Key Figure from Statistical Quantity
2. The value is 4 (Actual) and Version is 0
Once I run the GRR3 report, there is some figure in that particular column and does not know where to trace the origin of those value. This actual figure appears on current period onwards where actual data does not been distributed on the system yet.
Kindly advice.
Best Regards,
Anne

Dear Ajay,
Im so happy right now I found that the Actual value appeared are actually taken from the previous fiscal year. I have checked the line items and their document posting date it shown as last fiscal year.
In this case, where should I amend to have the report pick up only actual value of this fiscal year?
Thank you very much Ajay
Best Regards,
Anne

Report Painter - Change multiple selection criteria

Hi Experts,
I am new to report painter. I need to change a report which is being developed in Report Painter. I need to add extra selection criteria.
Please help.
Regards,
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Please search for available information before posting, do not post basic questions.
Thread locked.
Thomas

Report Painter: Change descriptions with *

Hi
I have a doubt: In the Report Painter >> the fields with * Color Blue. Is possible to change the description or is Standard ??
Merry christmas

Please search for available information before posting, do not post basic questions.
Thread locked.
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Report Painter Change Description ( Read it, Please )

Hi
Please, How to change the description of a field based on sets ??
Example
Report painter
Report
1
2
3
all fields <------- I need to change this description but I do not get ( It's a default name ? )
1
10
20
*all fields <------- I need to change this description but I do not get ( It's a default name ? )
I have tried to change the sets, see tables ...but I do not find where is it.
In THE START of report:
Clase_document
Clase_document   double click >> there have been created a element and his description
                                                    correct >> no problem
Clase_document
Clase_document
Clase_document
In the FINAL PART of report :
Clase_document
Clase_document   double click >> There is description but there is not a element >> I have created
                                                    a new one but it doest stay there when I execute >> Result: It
                                                     does not change the correct field.
Clase_document
Clase_document
Clase_document
     < -
Description that I wanna change.
Where do I change it ?
I can't put it up anymore ...It's hard to me ...Obs. I am from FI not CO.
thanks

Hi
Please, How to change the description of a field based on sets ??
Example
Report painter
Report
1
2
3
all fields <------- I need to change this description but I do not get ( It's a default name ? )
1
10
20
*all fields <------- I need to change this description but I do not get ( It's a default name ? )
I have tried to change the sets, see tables ...but I do not find where is it.
In THE START of report:
Clase_document
Clase_document   double click >> there have been created a element and his description
                                                    correct >> no problem
Clase_document
Clase_document
Clase_document
In the FINAL PART of report :
Clase_document
Clase_document   double click >> There is description but there is not a element >> I have created
                                                    a new one but it doest stay there when I execute >> Result: It
                                                     does not change the correct field.
Clase_document
Clase_document
Clase_document
     < -
Description that I wanna change.
Where do I change it ?
I can't put it up anymore ...It's hard to me ...Obs. I am from FI not CO.
Answer me ...Can be just to say >> I do not know ...good luck !!!    hehe >> It 'll make me better
thanks

GRR3 report name changes when assigned to report group

I have define report title to be "expense report" in Grr3(both short/middle/long text), but when I execute it, I assigned it to one report group, in GR53, I found the report name is changed to "cash flow report", even I removed it and insert again, it still be cash flow report,,
The report result is fine, only the report title got this problem, anyone can solve it?

1.Use transaction code: GRR2.
2.Double click on the report
3. Click on Extras, Report Texts and then Select Headers
4. Define your report title under headers.
Elias
Edited by: Elias Akorli on Nov 6, 2009 2:01 PM

Track report painter change

our previous consultant change some Grr2 report, but system doesn't have change log for it, how can we know what he changes(i.e. collumn, formula, gen data selection), thanks

Hi,
as you said, changes are not recorded. So
1: ask for a change documentation from the consultant (I am wondering why this is not made with the changes itself)
2: Maybe you have some older versions of the same report in other systems/clients (development, sandbox,...) you can compare them using 2 screens.
Best regrads, Christian

How can I change reports in report painter.

Dear Consultants,
I need to change report according to client requirment.
1, Lay out change in std report.
2, How can I customize report to get cost element group wise with sub totals one by one.
Please tell me how to do it step by step, I'll will award full points.
Kind regards,
Arvey.

Dear Arvey,
1. Layout can be changes by going into report painter change transaction GRR2, selecting the report (by double click) and then going to Formatting-->Report layout.
2. Second question is not very clear to me. pls provide more detail.
Regards,

Report Painter for B/S , P&L statements

Hii gurus
this is ramki...
Plssss help me in the making of Report painter for Balance Sheet and Profit And Loss Statements , as of now i didn't did Report Painter .
I have tried no.of times , i dont know the confg also...
My client is asking DR & Cr columns for the statements..
can any body plsssss forward to me report painter confg documentation...( atleat for base level confg )
helpers will b great appreciateble..
thanks in advance
regards
ramki

Hi
i am sending you a sample of how to createa report in report painter follow it,
Main Steps in Creating a Report Using Report Painter
The illustration below shows the main steps in creating a report with Report Painter:
In this section, you learn how to create a Profit Center Accounting (PCA) report with Report Painter.
For these sample reports, you should focus on the tables that correspond to the SAP application areas with which you are working. The examples shown in this section have been created in Release 4.6C.
Sample Report for Gross Profit Margin
Bungee Corporation wants to use Report Painter to create a gross margin report. This Profit Center Accounting report uses data table GLPCT. The desired PCA report displays the gross margin for each profit center.
Below is an illustration of the completed gross margin report.
Prerequisites to Creating a Report with Report Painter
Before you can create a report with Report Painter, you need to:
     Determine the table
     Find the library
     Create sets
     Create variables
The following sections explain these prerequisites.
Determine the Table
Before you can start creating the report, you must decide on the table you need to use. In this example, we use table GLPCT in Profit Center Accounting.
Find the Library
Determine the library you want to use for the desired table.
If you need to create a library, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Library → Create.
     In the Command field, enter transaction GR21 and choose .
In our example, we use existing library 8A2 for creating a report.
Create Sets
Create the required sets for your report. To create a set, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Set → Create.
     In the Command field, enter transaction GS01 and choose .
Note that this procedure is not necessary for creating the report given in the example that follows.
Create Variables
Create any variables for the fields that must be entered before the report is executed. To create a variable, on the SAP Easy Access screen, either:
     From the navigation menu, choose SAP menu → Information systems → Ad hoc reports → Report painter → Report Writer → Variable → Create.
     In the Command field, enter transaction GS11 and choose .
Note that this procedure is not necessary for the sample report in the next section.
Creating a Report with Report Painter
When you are ready to create the report using Report Painter, use the following steps.
Example Task: Creating a report using Report Painter
1.     On the SAP Easy Access screen, either:
o     From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Create.
o     In the Command field, enter transaction GRR1 and choose .
2.     On the Report Painter: Create Report screen:
a.     In Library, enter the name of the library to be used for the report (for this example, 8A2).
b.     In the Report, enter a name for your report and a short text description.
c.     Choose Create.
1.
To help you better understand how to create a report in Report Painter, the next procedures explain the varying substeps. You can either:
o     Define the rows (or rows with a formula)
o     Define the columns (or columns with a formula)
o     Define the general data selection
Define Rows
Example Task: Defining rows (including defining a row with a formula)
To start defining the rows, on the Report Painter: Create Report screen, double click on Row
On the Element definition: Row1 dialog box:
a.     To include characteristics in the first row of the report, select the desired characteristics in the Available characteristics frame (for example, Account number)
b.     Use to transfer the chosen characteristic to the Selected characteristics frame.
c.     In From, enter the account number(s) you want to include in the row definition. Either enter to and from values or a group set (for example, the value 800000).
d.     To enter the row heading, choose
On the Text maintenance dialog box:
a.     In Short, enter the desired short text (for example, Revenue).
b.     To copy the short text into the Medium and Long text fields, choose Copy short text.
c.     To continue, choose
On the Element definition: Row1 dialog box:
a.     To check if the selection is correct, choose Check.
b.     To transfer the selection to the row 1 definition, choose Confirm.
You have now defined the first row.
To define the second row for costs, on the Report Painter: Create Report screen, double-click on Row 2.
On the Select element type dialog box:
a.     Select Characteristics.
b.     Choose
On the Element definition Row 2 dialog box:
a.     To include characteristics in the second row of the report, select the desired characteristics in the Available characteristics frame (for example, Account number)
b.     Use to transfer the chosen characteristic to the Selected characteristics frame.
c.     In From and To, enter the account number(s) you want to include in the row definition (for example, 400000 and 490000).
d.     To enter the row heading, choose
On the Text maintenance dialog box:
a.     In Short, enter the desired short text (for example, Costs).
b.     Choose Copy short text to copy the short text into the Medium and Long text fields.
c.     To continue, choose
On the Report Painter: Create Report screen:
a.     You can now choose to add further rows with other required characteristics. In this example, you can create a formula in the third row.
b.     Double-click on Row 3.
On the Select element type screen:
                   a. Select Formula as the row element type.
                   b. Choose
On the Enter Formula screen:
a.     Enter the formula for Row 3. You can either type it in or use your mouse and the formula components buttons. If you type the formula, do not forget the spaces. In this example, Y001 and Y002 represent Revenue and Costs respectively.
b.     To check the correctness of the formula, choose Check.
c.     Choose
On the resulting Text maintenance dialog box:
a.     In Short field, enter the text for the formula field (for example, Gross Marg).
b.     In Medium and Long fields, enter the required text (for example, Gross Margin).
c.     Choose .
You have now defined three rows (Revenue, Costs, and Gross Margin).
Define Columns
Example Task: Defining columns
On the Report Painter: Create Report screen, double-click on the first column, Column 1.
On the Select Element Type (not shown) dialog box:
a.     Select Key Figure with characteristics.
b.     Choose .
On the Element definition: Column 1 dialog box:
c.     In the Basic Key figure field, use the dropdown to select Amount in company code curr.
d.     In the Available Characteristics frame, select the desired characteristic for column 1 (for example, Fiscal Year).
If you want to be prompted for the fiscal year at the time of running the report, you must make this a variable instead of a value.
e.     Choose to move the desired characteristic to the selected characteristics frame (for example, Fiscal year).
f.     Place your cursor in the From value field and select the checkbox to the left under (variable on/off).
g.     To view the possible entries for the From field, choose .
h.     From the resulting selection dialog box:
     Select a variable from the list of available variables (for example, CYear).
     Choose .
i.     On the Element definition dialog box, choose .
j.     On the resulting Text maintenance dialog box:
     In Short, enter a text for the column header (for example, Curr Year).
     To copy the short text to Medium and Long text fields, choose the Copy short text button.
     Choose .
Now you have defined the column 1 for your report.
k.     Back on the Element definition dialog box, choose Confirm.
On the Report Painter: Create Report screen, define column 2 and all other columns you choose to define. You can define these columns either by:
o     Repeating steps for column 1
o     Copying columns
o     Entering a formula that calculates the difference between columns (for example, between Current Year and Prior Year [variable is Pyear] in a column called Variance)
Adding a column or formula is similar to adding a row formula. After defining the rows and the columns, the screen would appear as follows.
General Data Selection
After you define the rows and columns, define the general data selection screen for the report.
Example Task: Defining the general data selection screen for the report
1.     On the Report Painter: Create Report screen, from the menu bar, choose Edit → General data selection.
2.     On the Element definition: General data selection screen:
a.     From the Available characteristics frame, select the fields to add to the general data selection as shown.
b.     Choose to move the selections into the Selected characteristics frame.
c.     Enter the values for each field. (For example, the standard ledger for PCA is 8A to 8E and the U.S. company code in IDES is 3000. This example is a year-to-date report, so all 12 periods are in the range. The standard Version in PCA is 0, the Record type for actual dollars is 0, and CO is 2000).
d.     To check the selections, choose Check.
e.     To create the definition for the general data selection for the report, choose Confirm.
      3.   On the Report Painter: Change Report screen:
a.     To save the report, choose
To include the report into a report group, choose Environment → Assign report group.
      1.     On the Insert Report in Report Group dialog box:
a.     In Report group, enter a report group name (for example, ZTGR).
b.     Choose .
2.     On the Create report group dialog box, choose Yes to create and assign to a new report group.
Display and Execute the Report
Example Task: Displaying the report you created in the previous steps
1.     On the SAP Easy Access screen, either:
o     From the navigation menu, choose: SAP menu → Information systems → Ad hoc reports → Report painter → Report → Display.
o     In the Command field, enter transaction GRR3 and choose .
2.     On the Report Painter: Display Report screen:
a.     Double-click on your report.
b.     Review the report display.
c.     To execute the report, from the application toolbar, choose execute.
On the Selection screen:
a.     Enter the variables used to execute the report (for example, Current Year 2000 and Last Fiscal Year as 1999).
b.     On the application toolbar, choose execute.
The report appears. You have successfully created a report in Report Painter.
You can also execute the report through the report group (for example, ZTGR).
1.     On the SAP Easy Access screen, choose SAP menu → Information systems → Ad hoc reports → Report Painter → Report Writer → Report group → Execute or in the Command field, enter transaction GR55 and choose
2.     On the Execute Report Group: Initial Screen:
o     In Report Group, use to select a report group.
o     Choose .
3.     On the next screen, enter appropriate values and choose .
4.     On the next screen, from the menu bar, choose:
o     Settings → Column attributes to change the column attributes such as changing the column width, setting the scaling factor, and setting decimal place numbering for number display.
o     Settings → Summation levels to specify a range of summation levels for which totals will display.
o     Settings → Print page format to change the layout of the report output.
5.     To transfer the report to Microsoft Excel or Lotus 123, from the application toolbar, choose .
6.     On the Options dialog box, select the radio button of your choice and choose . Note that for the report to open in Microsoft Excel or Lotus 123, you need to have these applications installed on your PC.
7.     To get back to the original display of the report, select Inactive on the Options dialog box.
Understanding the Report List
After executing a Report Painter report, several additional functions can be applied to the output to make your reports as meaningful as possible. You can:
     Sort on each column.
     Highlight rows that meet the threshold criteria, for example any amount greater than 6,000.
     Drill down from any line item. Drilling down you can access ABAP programs, transaction codes, SAP Queries, drilldown reports, or other Report Painter and Report Writer reports.
     Launch SAP Graphics.
     Send the report through SAP mail.
     Save as an extract to be brought up later.
     Expand and collapse rows.
     Change the layout settings.
     Display the report in Microsoft Excel with office integration.
hope this gives you an idea, and send me an email to [email protected] i will send you a doc on it,
if this was helpful then assign points ..
regards
Jay

Report Painter Report Form Query

Dear All,
I have developed report painter change form with fsi6 .TCode and "form" type is financial statement Key figures.
My query is that i need difference or two rows with minimum values but no negative values to be displayed. example should be
row1 figure -1
row2 figure 2
row3 difference of row1 & row2 figure 0
Kindly suggest with proper solutions.
Thanks in advance
Usman

Hi Usman,
Salaam!!
You can at best supress the zero values or reverse the signs.. But you cant display -ve values as zero in report painter
Regards
Ajay M

Report Painter - Hide library and report instead of deleting

Good Afternoon Everyone,
My finance users are pressuring me to clean up the navigation in the GRR3 report painter transaction. Many of the libraries that are displayed are standard SAP libraries and I'm hesitant to begin deleting standard SAP libraries, reports, and report groups since you can't get those back once deleted. Is there a possibility to hide libraries/reports that are not being used any longer? I'm on my own and would like your input about what the best practice is when faced with this scenario. Thanks in advance for the help.
Jordan
Edited by: Jordan Simons on Apr 4, 2011 9:06 PM

Hi,
I don't know if its possible to suppress/hide libraries/reports.
Create T-codes for the reports the users really need and add the reports to the corresponding area menu in SAP. Thus users don't have a need to use GRR3 anymore, remove the T-code from the authorization concept.
best regards, Christian

Help:: Tracking the change history for a BP

Hi All..
I really need ur help.. Somebody please..
I'm making a prog. to update BP (TCODE: BP) & it run well. But now, i'm getting to make report for change history in BP. As for it, i look up it in table CDHDR & CDPOS, but i didn't find it :(.
I use these FM to update:
1. BUP_BUPA_UPDATE.
2. ADDR_SAVE_INTERN.
Even i have tried to run FM ADRESSE_WRITE_DOCUMENT, but it still didn't work well.
The questions are:
1. Am i right for using FM ADRESSE_WRITE_DOCUMENT in order to get the history change in CDHDR & CDPOS.
2. How to use FM ADRESSE_WRITE_DOCUMENT? What should i fill up in parameter: OBJECTID,PLANNED_CHANGE_NUMBER,PLANNED_OR_REAL_CHANGES,
and NO_CHANGE_POINTERS ???
3. Why do always i got the exception NO_POSITION_INSERTED in using FM ADRESSE_WRITE_DOCUMENT? How to solve it?
4. Or are there any ways how to update well where i'm able to track the change history for BP? / Is that any functions to update BP like FM CRM_ORDER_MAINTAIN.
Thx so much.. for ur attention
Ur guidance is so much needed.
Best Regards
Daniel N.

Hi Daniel,
You can refer to table TCDOB for object class, it has a list of object class to which you can refer to and also the text description for each object class exists in that table.
Regarding the object id, you need not pass the value of the object id unless and until you want to read the change history of a particular Business partner.
Pass the value of the object class and if required the date of change to track the changes made to the BP's in that particular time period.
Hope this helps.
Regards,
Karthik.

In report painter GRR3 1VK Actual Value picked up from previous year

Dear Experts,
In report painter GRR3 > 1VK
1. Column of Actual Quantity to take in Basic Key Figure from Statistical Quantity
2. The value is 4 (Actual) and Version is 0
I found that the Actual value appeared are actually taken from the previous fiscal year. I have checked the line items and their document posting date it shown as last fiscal year.
In this case, where should I amend to have the report pick up only actual value of this fiscal year? or Is there any value to maintain for GRR3 to pickup the current fiscal year actual posting?
Thank you very much and Best Regards,
Anne

hi..
Goto GRR3 > click on Lib 1VK it will show you all the report in 1VK library > select your report & double click on it
It will display the report format. Then go to Edit at the top. you will find General data selection.click on it you will find available characteristics. Then goto GRR2 for making any change/selection for Fiscal year char
If your report is a standard one you can not change. then copy the report from GRR1 and make the changes.
You can also see the char in GR23 by selecting 1VK lib.
kkumar
Edited by: kkbdsp on Mar 11, 2011 9:21 AM

Implicit enhancement for report painter reports(For GRR3 and CJE3)

Hi,
We have a client requirement to add 5 fields (In selection screen) to report painter reports ( Reports of CJE3 and GRR3 ).We created Z reports as a copy of standard reports, added required 5 fields by implementing SAP notes and other settings.We have also done implicit enhancement for all these reports to make change in the behaviour of new fields.This is working fine in the development client but the problem is once we transport this to other client new reports get generated( With new name ) and implicit enhancement will be lost.
For eg:in development client for CJE1/CJE2 report the program name will be "GPAVPSATWFP4NN0YRDBIQBHI8MQ"
but when we transport it to other client new program "GP8O1UCNZTJYY5LTO8GN0UW2GQB" is generated in which implicit enhancements are not found.
Can you please suggest how to handle implicit enhancement in such cases? Or what is the correct way to transport it.
Thanks in advance
Regards,
Shekhar

Hi,
Thanks for the quick reply..
I have already done implicit enhancement as you said ,my problem is to transport it to another client.
I have implemented implicit enhancement for one report lets say it as "ABC", and i transport it to another client with all the enhancement. But in another client new program "XYZ" is getting generated for same report( dynamic programs ), so my implicit enhancement is present but its applicable to "ABC" program but not for "XYZ".
Can you please suggest how can i handle this??
thanks in advance,
Greeshma.
Edited by: Accgreeshma on Jan 23, 2012 3:04 PM

Implicit enhancement for report painter (CJE2 & GRR3 reports)

Hi,
We have a client requirement to add 5 fields (In selection screen) to report painter reports ( Reports of CJE3 and GRR3 ).We created Z reports as a copy of standard reports, added required 5 fields by implementing SAP notes and other settings.We have also done implicit enhancement for all these reports to make change in the behaviour of new fields.This is working fine in the development client but the problem is once we transport this to other client new reports get generated( With new name ) and implicit enhancement will be lost.
For eg:in development client for CJE1/CJE2 report the program name will be "GPAVPSATWFP4NN0YRDBIQBHI8MQ"
but when we transport it to other client new program "GP8O1UCNZTJYY5LTO8GN0UW2GQB" is generated in which implicit enhancements are not found.
Can you please suggest how to handle implicit enhancement in such cases? Or what is the correct way to transport it.
Thanks in advance
Greeshma.

Hi,
Thanks for the quick reply..
I have already done implicit enhancement as you said ,my problem is to transport it to another client.
I have implemented implicit enhancement for one report lets say it as "ABC", and i transport it to another client with all the enhancement. But in another client new program "XYZ" is getting generated for same report( dynamic programs ), so my implicit enhancement is present but its applicable to "ABC" program but not for "XYZ".
Can you please suggest how can i handle this??
thanks in advance,
Greeshma.
Edited by: Accgreeshma on Jan 23, 2012 3:04 PM

GRR3 Report Painter change history

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