How to close Item while doing GR

Question

Dear Sir
i would like to close PO item when i do Goods Receive
Example   PO Qty = 5000 ea
and GR = 3000 ea only, then i want to close this item during Goods Receive
so, when i do GR for the rest 2000 ea, system will not allow because this item is already closed
How to do ?
Annop ch

Answer 1

Hi Annop,
Unfortunately, this is not possible during the goods receipt.
At the time of posting the goods receipt, the only option we have is to set the "delivery completed" indicator, but this does not stop the system from avoiding the posting of further goods receipts for the Purchase Order quantity that remains opened.
Setting the 'delivery completed' indicator has the following effects:
.- The purchase order item is considered as completed and can be deleted even if not the entire quantity was delivered.
.- A further delivery is not expected. This affects material requirements planning (materials planning) and purchase order commitment.
.- However, another delivery up to the purchase order quantity (including overdelivery tolerance) is still possible.
.- During the next goods receipt, the system does not select the item as a proposal in the selection list in Transaction MB01. In Transaction MIGO, the system does not propose the 'OK' indicator even if it would normally be proposed due to the user settings.
To stop the system from proposing a quantity in Transactions MB01 or MIGO and to prevent a GR posting, you can proceed as follows:
.- Reduce the purchase order quantity to the previous GR quantity.
.- Block the purchase order item. (ME22N: Block pushbutton; ME22 Menu -> Edit -> Block).
.- Fill the date field for the 'Latest Possible Goods Receipt' (LEWED) in the purchase order item. If you do this and you enter a GR document after this date, the system issues message M7163, which you must set as an error message in Customizing.
I hope this helps,
Esther.