How to make rebate settlement

Hi everyone,
My problem is related to rebate system ,
i am creating a report in which user is entering the amount to be accrual , this could be partial as well as complete amount pending for accrual which is already displayed to him in report,
how to make a settlement after he has entered the value ,
both partial and complete settlement.
Please guide , its urgent
helpful answers will be awarded.
Edited by: Akash Jain on May 12, 2008 1:48 PM

Hi,
1. at the end of the period or intermittently rebate settlement can be done as per requirement.
go to VBO2, change the status open to released for settment, then click on execute settlement fof final settlement. and save it automatically cr memo req is saved, go to va02 remove billing block and save it, go vf02 process cr memo.
2. some time accruals are made manual depending on the business requirement. for this settlement can be done as automatical accruals.
3. settlement material role is used to reckon the product costing and profitability for those products come under rebates. because any business want to know what is product cost and profitability. after settlement the rebate discounts go to the respective material accounts and reduces profit and increases expenses on those products i.e. increases cost price indirectly.
4. go to VBO2 and give agreement no which u want to settle and go inside change the status open to release and click on final settlement and process the step no.1 as above
regards,
sadanandam kasarla

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Example to demonstrate how to make rebate for business

Hello Gurus,
please give a example to demonstrate how to make rebate for business?
thanks very much!

hi
Rebates Processs in SAP is divided into three components
1) Configuring Rebates
2) Setting Up Rebates
3) Managing rebate agreeeements and payments
Pre-requsiistes- Check the following:
1.The payer partner needs toi have the rebate field checked in the customer master on the sales area-billing doc tab.
2.The Billing type must be marked as relevant for rebates.
3.The Sales Organisation must be marked as relevant for rebates.
Condition Technique :
Rebates, use the condition technique, but distinguish themselves from pricing in applying to transactions over time, versus on a transaction basis. Rebates have their wn field catalog and their own condition table naming convention.So you could have two condition table "001" one for pricing and one for rebates, which could have different key fields. You need to use the technical names A001 For pricing and KOTe001 for rebates when you use the query type using transaction SE 16..
Use create access sequence (AS). Enter 1 in field category for rebate specific. AS after going thru the right path of maintaining access sequence for rebates.
The big difference between the rebate and the pricing access sequence is that there is no exclsuion flag available for rebate related AS. This means multiple tables for an access sequence can be aplied at the same time.
Rebate related condition types are identified by codnition class -C.
After defining and creating condition types for rebated include them in the pricing proceedure. The requirement should be 24 here which implies that the accruals are calculated on the basis of invoice/bill.
The other fields- alctyp and altcbv does not allow you to manipulate how a rebate is calculated. Also, remove the requiremnt 24, if u want to see reabtes at order time.
Now payment of rebates:
Payments can be maunal or in full settlement. When you do manual payments, it defines how much can be paid out during a partial settlemetn. You use partial settlement only when rebate agreement is defined for a full year but the paoyouts are supposed to happen on a monthly, quarterly or anyother specified period.
These accurals are based on sales volume and when they are posted billing is created int eh follwoing manner. Provision for accruals is debited and Sales revenue is credited. When rebate credit memo is created
Customer account/ is debited and
Accrual provision account is credited.
Also, please note that when rebates are created without dependent ona material but on customer/material you need to refer to a material for settlement.
First of all rebates are more or less discounts which are offered to customers. The rebates are based on the volume of the business the customer does with you within a specified time. for eg if the customer agrees for Rs.1 Crore worth of business with u in 1 year, then you activate your rebate porocess. if at the end of the year the customer DOES achieve the target u offer him say 2/3/4 % whatever is decided. The rebates are passed on to the customer in the form of Credit notes.
The rebate can be given to the customer at one time or in installments also.
This is broadly the outline of the rebate process.
Note : I recomend you to study the theory part of why rebate and why not a discount.
This will help you understand better.
May be I can help you with rebate process.(IN -IMG)
1. define a rebate agreement type
2. define a condition type group
3. define a condition type and place this condition
Type in the pricing procedure.(REQUIREMENT=24)
ALSO IN THE PROCEDURE- ACCRUAL KEY = ERU
YOU ALSO HAVE TO DO THE ACCOUNT DETERMINATION FOR REBATES.
Once you have defined all the 3 and assignment starts.
Assign the agreement type to the condition type group
Assign the cond type group to the condition type.
Condition technique is also used in rebates.
REBATE ACTIVATION- IN CUSTOMER MASTER, SALES ORGANISATION AND FOR THE BILLING DOCUMENT.
After having done this please proceed to maintain the condition record for the rebates (transaction code-vbo1)
Note: if you maintain the requirement coloumn with the requirement as 24 - the rebate will be affected in the billing document and if you dont give the requirement as 24 your rebate will be affected in the sales order.
The rebate process is completed when you have created a credit memo to the customer.
The document type for the partial settlement is R3.
Please make sure you open two screens SO THAT YOU CAN COMPARE THE NEW ENTRIES WHAT EVER YOU'RE DEFINING WITH THAT OF THE STANDARDS or first you try with the standard condition type boo1, boo2
boo3 boo4.
AFTER YOU HAVE FINISHED A COMPLETE SALES CYCLE OF CREATION ORDER , DELIVERY AND BILLING.
GO TO THE CONDITION RECORD IN CHANGE MODE (VB02) AND SETTLE THE ACCOUNT PARTIALLY.
In a simple way,
1. First you need to create a Rebate agreement.
2. Create condition record for rebate giving the rebate rate and accrual rate.
3. when the rebate relevent billing doc is generated, the rebate and accruals are determined and posted in a seperate GL account as a noted item - amount to be settled. Also it gets copied in the rebate agreement.
4. create settlement run using credit memo request and then credit memo to settle this amount with the customer.

Rebate settlement at Sales order level

Insight requested..
How to do rebate settlement at sales order level, generally rebate settlement is done after the invoice creation and with reference to accounting document.

Dear sud
The definition for rebate is A rebate is a special discount which is paid retroactively to a customer. This discount is based on the customer's sales volume over a specified time period.
Having said that if you are willing to give some discount to your customer, on the order itself, we can call it as DISCOUNT and it should not be called as REBATES.
For discounts, you can create a condition type and assign it to your pricing procedure.
Incidentally, can you please let me know what warrants you to ask this question. I am sure, the sales process won't be like that.
Thanks
G. Lakshmipathi

How the sales returns will effect after rebate settlement in sap

Dear SD Experts,
I have a query that the Rebate settlement is done (Material Rebate) after that the sales returns has taken place and again in the credit memo the system is showing the rebate accruals.
Can any one please suggest me how the actual postings will takes place? what changes need to be done to reverse the rebate accrual already posted.
Thanks in advance.
Anjan kumar

Hi Imran
1. The first entry should ideally happen along with the invoice posting or when you run VBOF.
Dr. Rebate Discount
Cr. Rebate Accrual
This means that rebate accruals are happening. This means you are keeping a provision to pay. You are booking a liability in your books.
2. The second entry is when you pay out to the customer.
Dr. Rebate Accrual
Cr. Customer
This means you are reducing the customer balance by adjusting against the liability. Ideally this entry is passed when you do a partial settlement. If a final settlement is executed then the additional accruals if any in the account will get reversed.
3. While taking returns the entry that you say that is happening is
Dr. Customer
Cr. Rebate Accrual
This is also correct since he has returned the good, we ideally should not pass on the benefit to him. Additionally if this is happening that means the rebate is still active. When you finally settle the rebate if there is any balance in the rebate account it will get reversed. This means liability will be reversed in your books of accounts.
Thanks
Indranil

How to make Settl. rule mandatory before release ?

Hi,
I have project with settlement to AUC and to the superior wbs elements. I want to have the settlement rule to be made mandatory (before Release) for all those WBS elements, where it will be settled to superior WBS elements. How to make this mandatory ? Is it possible through validations or is there any BAdI available for this ? I had checked for user exits, i could not find any suitable one.
thanks in advance.
Vinodh

Hi
1.For making settlement rule manditory, check with function module "CJPN_SETTLEMENT_RULES" and put into validation in OPSI t.code..
2. when settlement rule is created system status will be set to SETC. So while saving the project , you can check if the status is SETC or not and the throw the required error.
You can use BAdi = Workorder_update interface AT_SAVE.
For staus check you can use BAPI_STATUS_CHECK and pass Objnr of the WBS and check for SETC ( Sys Status = I0028).
try this options
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Rebate settlements should not hit the VAT account

Hello everyone,
There is a question on Rebate Settlement.
There is a customer who is entitled to a 15% BPR rebate.
We are accruing for this rebate successfully
The issue we are having is that the materials that this customer buy from us attract 20% VAT but when the customer claims back from us they do not claim the VAT component.
We need to be able to do rebate settlements that do not hit the VAT account.
I ran a test in SAP on a sample rebate agreement but the only way I could get the rebate settlement to not hit a VAT account was to change a material to be not liable for tax and then settle against that material.
Billing doc 1-Posts to VAT since the material is Tax inclusive
Billing doc 2-Does not posts to VAT since the material is Tax exclusive
Any of you aware of any other way to do this (perhaps using a payment type)??
Kindly suggest,
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Manjunath

Hi Manjunath,
As Brian already explained the way how usually rebate settlements happen with settlement or dummy material.
Is our business needs to have settlement against actual materials billed ?
If yes, we did an approach in our client.
we have a six document concept which is custom developed.
You have 2 documents created for rebate settlement run. Rebate credit memo request and rebate credit memo for settlement or dummy material maintained in rebate agreement.
These two documents gets cancelled with corresponding cancellation documents.
New set of documents created for Rebate credit memo request and rebate credit memo with actual materials.
All of these documents are created using a batchjob and these documents form document flow in our case.
You can try with help of an ABAPer for achieving this.
Thanks
Rama

Customer final rebate settlement based on respective delivering plant

Dear Friends,
Can you please give your valuable suggestions.
Issue : Customer final rebate settlement based on respective delivering plant.
Let me explain: Customer has purcahsed some goods worth Rs. 200000.00 by 10 invoices. Different delivering plants are involved , lets say Plant 1000 & Plant 2000. Via plant 1000 - Material worth 50000 sold by 3 invoices & via Plant 2000- material worth 150000 sold by 7 invoices ). Customer is supposed to get 2% rebate means Rs. 4000.00.
Client needs how during the final settlement they can create two rebate credit memo request of Rs. 1000. 00 & Rs.3000.00 automatically with respect to the delivering plants involved in the process.
No partial rebate payment will be done. I think it will help in this process. So we can put accural same as rebate rate.
Any more clarification please let me know.
Thanks & Regards,
Gyana Ranjan.

Hi Anup,
if I get you right you want to give the customer the rebate when he reaches the sales volume of 25,000.
Please use the scales (F2)
Scales type "A" (from-scale) is probably standard, so the rule is
from scale value: 25,000 Amount 3%
If you want to give the customer the rebate when he reaches the sales volume of 25,000 and then stop
Go to condition details (F6), change the scale type to B (To-scale), go to scales again and and fill the scales table as follows:
to scale value: 24,999 Amount: 0
to scale value: 25,000 Amount :3%
Regards,
Nicole

Issue in Vendor Rebate Settlement (ECC 6.0)

Hello All,
We recently upgraded from SAP 4.7 to ECC 6.0. In the new system, the vendor rebate settlement (MEB4) is giving the following errors:
1. Error messages generated during billing document check run
Message no. MN236
Diagnosis
Settlement accounting for rebate arrangement 85 is carried out using the general billing interface in the system (credit-side settlement type) or the general billing interface for customer billing documents (debit-side settlement type).
It is also possible that credit memos (invoice verification, credit- side settlement type) are involved.
The documents cannot be created without errors.
2. For vendor 1885 no partner exists for partner function PI
Message no. WS723
The process used to work in the 4.7 version and no changes have been made to the configuration in the new system. Can someone please suggest the reason for these errors and how they can be resolved?
Thanks,
Rugmani

HI,
Please chk in the config....
SPRO>MM->Partner Deter->Partner setting in Rebate Arrangement->Define partner schemas for Rebate..
Here please check the partner function "PI" is made mandatory...
You can main the Partner function "PI" in the agreement itself...
Goto-- txn.MEB2-- enter the agreement no... inside click the icon "Agreement Partner" or (Ctrl+F2) and maintain the partner function PI..
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GK.

SD Rebate settlement in Poland.

Hi all,
I'm about to set up rebate processing in Poland.
According to Polish law, it is not possible to issue a credit note. A correction invoice is required in all cases. In case of rebate settlement, we can't issue a correction invoice for all historical invoices for up to a year.
My question is this:
How do I settle (partial and final settlement) rebate agreements in compliance with Polish law, when I'm not allowed to issue a credit note for an accumulated amount, collected via the normal rebate process?
Can the rebate processing be finalized without creating the credit note and then manually clearing the accrued amounts against an invoice we have asked the customer to sent to us?
I have searched both forums and notes, but unfortunatelly, it seems that there's no instructions about this top be found anywhere?
Please advise.
Thanks in advance,
Flemming Jacobsen

Hi Flemming
First of all Welcome to SDN Forum
If it is not possible to issue Credit Note, as per the Polish Law, then instead of rebate agreement document type, assign correction invoice document type or FD document type to rebate agreement type.So while settling the rebate agreement correction invoice document type or FD document type should come
So, you have to go with a Z program by changing the document types.So kindly get in touch with your ABAP team also by giving this inputs
Regards
Srinath
Edited by: sri nath on Aug 29, 2011 3:26 PM

Rebate settlement

Hi Team,
while settling the rebate i am gettting the error sales volume for agreement is not current. any help in solving this will be appreciated.
Regards,
Sasmita

Hi Sasmita
Rebate agreemnts is based on agreement types.Conditon records which are created like B001 and B002 are linked to the rebate agreeements specifying the rebate rate + the accrual rates.condition records specify the rebate rate and the accrual rates.
Consider an example..
You decided to give a rebate of 3% to a customer whose sales vol is $1000 for a particular SO
Then the rebate value is $30..
Now when you make the rebate settlement by doiing the Credit memo and you decide to pay $27, then the accounting will be generated saying 27$ paid towards rebate and 3$ is the accrual which you owe to the customer
Procedure:
Rebate agreement: Transaction code: VB01
When you go to VB01, choose agreement type 0002 and then in conditions give
Material rebate
1 20
20 30
Now create a sales order with a material say M-11 for SOrg 1000 12 00 with QTY 6
Now check VB03 and see rebate agreemtent it will say Accruals 120 and payments 0
since your rebate is not settled still.
Rebate setllement
Go to VB02 enter ur sales deal no, and change the agreemetn status to B then enter Shift+F12 and enter the amount to be paid for example u say $80
Then check in rebate payments rebate doc and partial setllemetn since you have not paid in full.
View the credit memo request
Remove the Billing bloock Go to VA01 and put order type G2 ,,go to create with ref and enter ur Sales order no,,save the doc now.
Then go to VF01 and enter the credit memo reqst no generated...save the doc no and go to VF02 and say release to accounting
Reward if useful to u

How to handle rebate returns

hi,
sap gurus,
how to handle rebate returns in the normal process
for eg:
my given target to the customer is 1 lac and there is rebate agreement for him
so by the end of the year he has reached the target and then
we have settled the agreement thru automatic settlement and then
after one month he has returned the goods and services back which are in rebate agreement and
then how to handle that process.
plz help me on this
regards,
balaji.t
09990019711

Hi Balaji,
Raise appropriate debit memo for that customer based on the client decision.
Regards,
kishore.

How to give rebate according to ship to party

how to give rebate according to ship to party.

Prasanta,
Rebates are driven by condition technique. You would be using the Rebate condition types (BO01 - BO06 range). Check the access sequence being used, with V/07. Assume, you are using BO01. Now, in V/07, in the 'Fields' tab, in the 'Doc. Field', the source for getting the customer number is set as Payer (KNRZE).
Change it to Ship-to party ( KUNWE),from the field catalog below.
It is recommended that you create your custom access-sequence, copying with ref to BO01 (or whatever access sequence you want) and make a change as discussed above.
Let me know

Rebate settlement with material insted of amount

hi sd gurus
               my client requirement is he want settlle rebate with material(instead of amount) how can we settle

Hi,
001                Customer/material                      BO01
                       % rebate)
                     Customer/rebate group                 BO01
                       (% rebate)
002                Customer/material                      BO02
                     (Quantity Dependent)
Along with the rebate agreements mentioned here also please check this on how to settle rebates based on customer, material ( your requriement) in the following link.
<a href="http://help.sap.com/saphelp_47x200/helpdata/en/4a/ac853478616434e10000009b38f83b/frameset.htm">Rebate settlements</a>
Hope it helps. Please reward if useful.
Thanks & Regards
Sadhu Kishore

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Automatic rebate settlement

Dear Friends,
1. We want to do the rebate settlement automatically periodically (monthly, quarterly or annually). How can I do this in SAP? When I see tthe VB(7 do not see much details.
Also is it possible to do the partial settlement automatically for % of the accrual amount or fixed amount periodically, if possible how can I achieve this.
2. We would like to give the rebate independent of the sales volume, like $500 everymonth needs to be accrued & able to create the partial settlement automatically by running a job monthly. Is this possible & how can I do this.
3. New rebate procedure, how can I activate it & what are the precaution need to be taken before implementing & what is the implication of this.
Thanks for your help in advance.
Best regards,
Sharan

Hi
For Rebate processing
Activate rebate in customer master data ( sales area data under billing tab )
salea org,
Billing type .
Maintain the Agreement in VBO1
In VBO1 Maintain the condition records .
In pricning procedure Maintain the condtion type and account keys ERB , ERU.
the requirement is 24 for rebate condtion types.
In VKOA Maintain the GL Accounts for both rebates and accurals.
run the cycle from sales order to billing
If the conditon amounts are not updated
use VBOF with this tcode and run it.
Atlast you need to settle using with the tcode VBO2
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In menu bar select the rebate payments-> final settlement-> using payment screen.
enter it and save it , system automatically give the credit memo request number ,
Using with credit memo request number you can create credit memo for rebate amount.
Thanks,
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How to make rebate settlement

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