How to merge address book fields

Okay, here goes...
I have created a template page in Pages so that I can print out some laser address labels and utilise the merge address book fields to speed up the process, but I have hit a problem.
The template that I have created has 21 text boxes with address fields applied, so I thought I would end up with 21 different addresses on one page.
Wrong! I have ended up with hundreds of pages with 21 of the same address per page, when really I want there to be 21 different addresses per page.
What am I doing wrong here? Can Pages handle this kind of thing as I know that it works perfectly for letters where you would only have one address per page.
Please help
Regards
jim

jim_78 wrote:
The template that I have created has 21 text boxes with address fields applied, so I thought I would end up with 21 different addresses on one page.
You thought wrongly
Wrong! I have ended up with hundreds of pages with 21 of the same address per page, when really I want there to be 21 different addresses per page.
This is the normal behavior
It's perfectly described in the Help which states:
Inserting Recipient Data for Contacts in Multiple Cards
You can personalize a document for multiple recipients by using multiple Address Book cards.
To insert recipient data for contacts in multiple cards:
Open a document that contains recipient fields.
Select the Address Book cards you want to use, and then drag them to a recipient field.
In the dialog that appears, choose New Document from the pop-up menu to create a new document that contains a section for each contact. Otherwise, choose “Send to printer” from the pop-up menu _to print a personalized copy of the document for each contact._
What am I doing wrong here? Can Pages handle this kind of thing as I know that it works perfectly for letters where you would only have one address per page.
You just didn't read sufficiently carefully the Help.
Pages is not designed to do what you want.
Yvan KOENIG (from FRANCE vendredi 10 octobre 2008 16:53:19)

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How to merge address book

How do I merge the Address Book on my iMac and the Contacts on my iPhone 4 into one list with everything? I have had the iPhone for a month now and have not synced it with the iMac yet.

jim_78 wrote:
The template that I have created has 21 text boxes with address fields applied, so I thought I would end up with 21 different addresses on one page.
You thought wrongly
Wrong! I have ended up with hundreds of pages with 21 of the same address per page, when really I want there to be 21 different addresses per page.
This is the normal behavior
It's perfectly described in the Help which states:
Inserting Recipient Data for Contacts in Multiple Cards
You can personalize a document for multiple recipients by using multiple Address Book cards.
To insert recipient data for contacts in multiple cards:
Open a document that contains recipient fields.
Select the Address Book cards you want to use, and then drag them to a recipient field.
In the dialog that appears, choose New Document from the pop-up menu to create a new document that contains a section for each contact. Otherwise, choose “Send to printer” from the pop-up menu _to print a personalized copy of the document for each contact._
What am I doing wrong here? Can Pages handle this kind of thing as I know that it works perfectly for letters where you would only have one address per page.
You just didn't read sufficiently carefully the Help.
Pages is not designed to do what you want.
Yvan KOENIG (from FRANCE vendredi 10 octobre 2008 16:53:19)

Address book field

How to use the feature of merging Address Book Fields into normal templates (not tables) with this new Pages version 5?

Mail Merge feature is no more available in Pages 5.
Hope Apple adds that feature back soon.
Best.

Address book field, multiple address merge on one page.

OK, after spending half a day tying to resolve this issue, I have given up. I do need to do this one way or another. Appreciate any help at hand.
I need to create a list of company info from address book into pages. problem is if I 'insert address book field' say 'company name' twice and do a merge, Pages drag the same name in twice and not the next address merge. but does put it on the next page, no good need at least 5 different address on one page.
Guy

You are responsible of the spent time.
Pages never claims that it is designed to fill pages with different labels.
It claims that it is able to merge address in documents which is definitely not the same thing.
The Apple's tool dedicated to label printing is AddressBook.
The one dedicated to merge from AddressBook is Pages.
Details available in PDF User Guide page 217
and in the Help's page entitled: "Using Address Book Fields" (I got it searching for "merge").
Yvan KOENIG (from FRANCE jeudi 14 août 2008 15:09:28)

How to add an address book field into a Numbers spreadsheet?

In Pages, I can add an address book field so I can drag & drop a contact from my address book into the actual document without having to type out the address, city, state, zip etc.
Is this possible in Numbers? I use spreadsheets to create invoices and I really miss the drag and drop features that I have gotten used to in Pages.
Any help would be greatly appreciated!

Hello,
It seems that all the same Functions are available for calculations in a table within Pages as in Numbers. Perhaps you could keep working in Pages and do your invoice calculations there.
Highlight the table cell into which you want to place a calculation and select Insert - Function from the Command Menu.
Jerry

LDAP support limited. How to configure Address Book / Directory Access?

I complained to a sysadmin that my LDAP searches were returning very limited information (just surname and e-mail). He replied,
"...[Address Book] can't be configured to query specific attributes, it can't be configured to show specific attributes except for the small set they have elected to permit, ... it doesn't even show cn/commonName which is a compulsory field in the inetOrgPerson schema or ou/organizationalUnitName which is the standard way of distinguishing components of an organization..."
Directory Access seems to offer facilities for requesting specific attributes. I tried mapping them to Address Book fields, but with no improvement in the search results. Any tips?

Here is some info I found on manually configuring and mapping schemas.
Configuring LDAP Searches and Mappings
Using Directory Access, you can edit the mappings, search bases, and search scopes that specify how Mac OS X finds specific data items in an LDAP directory. You can edit these settings separately for each LDAP directory configuration listed in Directory Access. Each LDAP directory configuration specifies how Mac OS X accesses data in an LDAPv3 or LDAPv2 directory.
You can edit the mapping of each Mac OS X record type to one or more LDAP object classes.
For each record type, you can also edit the mapping of Mac OS X data types, or attributes, to LDAP attributes.
You can edit the LDAP search base and search scope that determine where Mac OS X looks for a particular Mac OS X record type in an LDAP directory.
IMPORTANT: When mapping Mac OS X user attributes to a read/write LDAP directory domain (an LDAP domain that is not read-only), the LDAP attribute mapped to RealName must not be the same as the first attribute in a list of LDAP attributes mapped to RecordName. For example, the cn attribute must not be the first attribute mapped to RecordName if cn is also mapped to RealName.
For detailed specifications of Mac OS X record types and attributes, refer to "Mac OS X Server Open Directory Administration for Version 10.4 or Later" (available at www.apple.com/server/documentation/).
In Directory Access, click Services.
If the lock icon is locked, click it and type the name and password of an administrator.
Select LDAPv3 in the list of services, then click Configure.
If the list of server configurations is hidden, click Show Options.
Select a server configuration in the list, then click Edit.
Click Search & Mappings.
Select the mappings that you want to use as a starting point, if any.
Click the "Access this LDAPv3 server using" pop-up menu and choose a mapping template to use its mappings as a starting point or choose Custom to begin with no predefined mappings.
Add record types and change their search bases as needed.
To add record types, click the Add button below the Record Types and Attributes list. In the sheet that appears, select Record Types, select one or more record types from the list, and then click OK.
To change the search base and search scope of a record type, select it in the Record Types and Attributes List. Then edit the "Search base" field. Select "all subtrees" to set the search scope to include the entire LDAP directory's hierarchy from the search base down. Select "first level only" to set the search scope to include only the search base and one level below it in the LDAP directory's hierarchy.
To remove a record type, select it in the Record Types and Attributes List and click Delete.
To add a mapping for a record type, select the record type in the Record Types and Attributes List. Then click the Add button below "Map to __ items in list" and enter the name of an object class from the LDAP directory. To add another LDAP object class, you can press Return and enter the name of the object class. Specify whether to use all or any of the listed LDAP object classes by using the pop-up menu above the list.
To change a mapping for a record type, select the record type in the Record Types and Attributes List. Then double-click the LDAP object class that you want to change in the "Map to __ items in list" and edit it. Specify whether to use all or any of the listed LDAP object classes by using the pop-up menu above the list.
To remove a mapping for a record type, select the record type in the Record Types and Attributes List. Then click the LDAP object class that you want to remove from the "Map to __ items in list" and click the Delete button below "Map to __ items in list."
Add attributes and change their mappings as needed.
To add attributes to a record type, select the record type in the Record Types and Attributes List. Then click the Add button below the Record Types and Attributes list. In the sheet that appears, select Attribute Types, select one or more attribute types, and then click OK.
To add a mapping for an attribute, select the attribute in the Record Types and Attributes List. Then click the Add button below "Map to __ items in list" and enter the name of an attribute from the LDAP directory. To add another LDAP attribute, you can press Return and enter the name of the attribute.
To change a mapping for an attribute, select the attribute in the Record Types and Attributes List. Then double-click the item that you want to change in the "Map to __ items in list" and edit the item name.
To remove a mapping for an attribute, select the attribute in the Record Types and Attributes List. Then click the item that you want to remove from the "Map to __ items in list" and click the Delete button below "Map to __ items in list."
To change the order of attributes displayed in the list on the right, drag the attributes up or down in the list.
Click Save Template if you want to save your mappings as a template.
Templates saved in the default location are listed in pop-up menus of LDAP mapping templates the next time the current user opens Directory Access. The default location for saved templates is in the current user's home folder at this path:
~/Library/Application Support/Directory Access/LDAPv3/Templates
Click Write to Server if you want to store the mappings in the LDAP directory so that it can supply them automatically to its clients.
You must enter a search base to store the mappings, a distinguished name of an administrator (for example, uid=diradmin,cn=users,dc=ods,dc=example,dc=com), and a password. If you are writing mappings to an Open Directory LDAP server, the correct search base is "cn=config, suffix" (where suffix is the server's search base suffix, such as "dc=ods,dc=example,dc=com").
The LDAP directory supplies its mappings to Mac OS X clients whose custom search policy includes a connection that's configured to get mappings from the LDAP server. The LDAP directory also supplies its mappings to all Mac OS X clients that have an automatic search policy. For instructions, see Configuring Access to an LDAP Directory and Setting Up Search Policies.

Merge Address Book Cards Greyed out

Hi all,
I've got an envelope that I use every once in a while. It has a logo and return address. For the recipient address, I just go to address book, change the information in the group that I call "current envelope" then I go to pages, merge and print.
However, last time I went to do this, it added the address that I wanted from the group, plus 3 other addresses (i don't know where they came from.) When I try to merge again with the address book to refresh the data, the Merge Address Book Cards option is grey. What is going on?
Thanks for any help.

Hi Osvaldo
I can just confirm I had it once too. I just restarted. That solved it. But I always tought that is a Win solution If I can reproduce it I try to search why it happened.
But I have an other problem with mail merge:
If I merge more then 1 address it asks me if it shall put it in a new document. If it does so it removes all the empty fields. If you merge only 1 address it merges it always in the curent document and the empty fields stay. That still would be ok but they also print with the field name on the letters. Looks like a bug to me.
Sure I could remove the fields manually... but hey? Either it should give the possibility to merge it into a new document even with 1 address and remove the empty fields or keep it in the same document with the empty fields but shouldn't print them.
I think this are the small thing they will need to sort out over time (like that there is no possiblity to choose from "recent documents" in the open/create file wizard - if you close the wizard it closes Pages too. Or that after opening Pages without the wizard and choosin from the recent documents the blank document created automatically with the start up is not closed automatically if it wasn't edit before an other file was opened (yes , even MS has some smart tricks)).
Cheers
Petr

Address book fields

Hello,
I am wondering if 08 has the ability to insert "custom" address book fields. I use the related names/custom fields for a lot of information. With the pages I currently have I can insert all the standard address book fields but it will not recognize anything I have "created" myself.
For example I run a janitorial business and one of the fields I made was "price". I added that to the address book template so every time I add a new contact I have a field that says "price". When I go to print my bid I must manually enter the price on my pages template because only the address and name information is insertable.
I would definitely upgrade if I can merge any record.
Message was edited by: Bob Herbert

I have encountered the same problem. For now I am just using a patchwork solution by using some of the standard fields to represent something other than what they are intended, but this is not optimal. Have you found a solution? Do you know if Mac is going to fix this with an upgrade of IWork or Address Book?
Thanks,
Capt Thurmond

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Preferences set at ...
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Font size Large
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+1.123.456.7890
When application quits - it's all forgotten and it self-resets to
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Here are some general guidelines. Suppose you want to remove something called “BrickYourMac.” First, consult the product's Help menu, if there is one, for instructions. Finding none there, look on the developer's website, say www.brickyourmac.com. (That may not be the actual name of the site; if necessary, search the Web for the product name.) If you don’t find anything on the website or in your search, email the developer. While you're waiting for a response, download BrickYourMac.dmg and open it. There may be an application in there such as “Uninstall BrickYourMac.” If not, open “BrickYourMac.pkg” and look for an Uninstall button.
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Trying to remove complex system modifications by hunting for files by name often will not work and may make the problem worse. The same goes for "utilities" that purport to remove software.

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Voila!!!!
I now have a DVD that contains all of the files in my Home folder (including the Address Book archive). This DVD will allow me to restore files to my computer, if I accidentally erase it again. Note that this method will not allow you to backup the entire startup, only files. You must use an external drive or Time Machine to create a rebootable copy of the operating system.
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How to merge address book fields

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