How to settle costs to GL accounts

hi sap gurus
how to settle costs and revenues to GL accounts
I will appreciated with reward points
Thanks and Regards
Ramya

Ramya sree,
If you want to settle cost to GL.
1).Create allocation structure
2).Create source structure
3).Settlement profile.
in Settlement profile
Default value:
Populate Allocation structure,Source structure,if you are using COPA PA transfer structure and defaulft object tyep(for you its GL).
Indicators:
check following check boxes
100% validation
% settlement
Amount settlement
Valid reciver:
GL Account: Settlement Optional
Other Parameters:
Doc Type: SA
IF this helps,please assign points.
Thanks,
Rau

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How to settle on G/L account groups

Hi,
I had discussions with the client and he provided me with a list of gl accounts. He has sorted the same as per his needs. I am unable to figure out what the account groups should be for the g/l's. Am pasting an extract.
                         FINAL GROUPING
     Level 1          Level 2          Level 3           GL-ACCOUNTS
01SHAREHOLDERS' FUNDS
          01     SHARE CAPITAL
                    01AUTHORISED,ISSUED,SUBSCRIBED AND PAID- UP
                              0001     EQUITY SHARE CAPITAL
          02     RESERVES AND SURPLUS
                                    01RESERVES AND SURPLUS
0001     CAPITAL RESERVE
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                                   0003     PROFIT & LOSS ACCOUNT-SURPLUS
02     LOANS
          01     SECURED LOAN
                    01     TERM LOANS FROM BANKS
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                              0002     TERM LOAN FROM PNB
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                    01     LOAN FROM HOLDING COMPANY
                              0001     V.S HOLDINGS PVT LTD(LOAN WITH INT
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                    02     LOAN FROM DIRECTORS
                              0001     YATISH S (CAR)
At what level should the account group be. Am confused between level 2 and 3 as I see pros and cons for both.
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Dear saileshsinha,
There is only two level with regards to sap account group and accounts.
With reference to the given detail
you can use following account group
Share capital.
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This naming convention will totally depend on clients requirement.
How they want to differentiate his chart of accounts.
More over the legal part will be addressed in FSV.
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FI-AA: Unable to settle costs off of AUC

In Depreciation area 01 (Book Depreciation), planned/posted values were recorded on an AUC via settlement from WBS Elements during FY 2006.
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In FY 2007, all values posted to the associated WBS Element are journal entried off to another WBS Element and the AUC is zeroed out once the settlement from the WBS Element has posted. The Non-Insurable value has been carried forward to FY 2007 and remains on AUC.
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Also when it comes to AMR creation, is it common practice to create the AMR at the same time the AUC is created or at least have the AMR created by the end of the next FY? In our situation above I think if we would have created the AMR in FY 2007 and executed Settlement to AMR - Prior FY in FY 2007 we not have encountered this problem.
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Thanks for the response.
Note 425601, if I'm reading it correctly, explains how to settle costs posted in previous years from the WBS Element to an AUC.
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Refer below link
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Dear all,
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Dear Naresh,
To settle the cost of production order, you need not to confirm it. But on the same time if you want to settle the order when its not confirmed then WIP amount will be posted. WIP value will be posted if your order does not have DLV or TECO status. In your case, if you not confirmed the order, only material cost if any issued for order will be calculated, no activity cost will be calculate. And if you want to post the variance then order status needs to be either DLV (Completely Delivered) or TECO (Technically Completed). Here also the cost of activity will not be considered as you didn't confirmed the order.
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Transferring tem(training and event management) costs to related accounts

Hi Experts,
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How to allocate cost variances during goods issue in sales process?

Hi all,
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Message was edited by:
Shuping Liu

Hi,
All variances between Standard & Actual cost should be settled to a P/L A/c as these are similar to Purchase Price variances on Raw Material purchases.
If you are valuing your Finished Goods @ Standard cost, then the difference between the Standard & the Actual cost should be debited or credited to a Price or Cost difference P/L A/c either at the time of doing the GR of the Production or at the time of posting the Goods Issue for Sales Order.
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Assign points if useful.

Internal order settlement to G/L account

Dear All,
User has created one internal order 650002012 and the settlement profile is created settle to G/L account S882000000. this is a cost element category "1" (Loss on contract cancellation & co).
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In the internal order the Requesting cost center is DA26ZPSHRD (Shared Cost Center for Deltron), the profit center is "DA26"
in the settlement profile when i double click on the settlement rule, he has assigned the Cost center DA01ZPSHRD (Shared Cost Center for Ko) and the profit center is "DA01".
But when he execute the T.C "KO8G" the system is showing the error is " G/L account requires an assignement to CO object".
1. The receiver G/L account has created as a cost element. is this correct?
2. In the allocation structure do we have to select the "By cost element check box" or do we have to give the secondary cost element in the settlement cost element field.
Please give the sugessions to solve this problem.
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It sounds like you are a little confused on how internal order settlement works. If you want the internal order to settle to a G/L account then you must enter the G/L account number in the settlement rule in the internal order. To do this, click on the settlement rule button in the order, select category G/L and enter the G/L account number. In order for you to be able to select G/L as a settlement object the settlement profile you've assigned to the order must allow this. Check the settlement profile and make sure that G/L account is listed as settlement optional or settlement required. Also check the allocation structure that is attached to the settlement profile. In the allocation structure you must have an entry under the settlement cost element for receiver category G/L. Here you should specify a cost element of type 22 as the settlement cost element.
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HI guys: we have a situation where we have set up a capital project. We have 2 levels, one that settles to an AUC and the 2nd that settles to a cost center. Now what if you want to settle to a specific GL expense account along with a cost center? SAP is asking me to use a default cost center for this purpose. How can i settle to a GL account and use a specific cost center? Remember the receiver GL account is different from the one i initially posted to....
Will i have to set up something in OKB9?
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It seems that SAP only allows me to choose either a cost center or a GL account as the receiver category, but how can i settle to a different cost center using a cost center? Will a user exit help?
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You can set up that in OKB9.
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Hi all,
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Hi Eli Klovski,
Actually we are using the 3.1 version. in :OKB9" it has the fields only are company code, cost element, business area check box, controlling area, cost center, order and profit center fields.
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i have checked in allocation structure, here settlement by cost element check box has been selected.
how this picks the business area when we are doing the settlement to G/L account from internal order.
here it is showing the error is "field business area is a required field for G/L account". when we are doing settlement using the T.C. KO8G.
Please give me sugession how to overcome on this issue.
Have a nice day.
Navuluri Rao.

How to transfer cost from old sales order (cancelled) to new sales order

Hi Gurus
I want to know, how to move cost from one sales order to another sales order.
SD created sales order before 1 month and there was production order behind this. Production was completed and all the cost was moved to sales order and also SD has raised invoice on customer. This transaction was completed.
The above order was rejected by customer due to some changes in the order. SD raised another sales order and production order was created to to additional work. Production transfered above stock (produce before on old production order) to new production order.
My problem is stock is now transfered to new production order but cost is still sitting on old sales order. How do I transfer cost from old sales order to new sales order. SD cancelled old invoice and raised new one with full value (old + new work) on new sales order. Now cost is on old sales order and revenue is on new sales order.
Please help.
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Hi
I have reverse the sales order settlement, PP order settlement to sales order and I have also done KB11N for transfering the cost to the new production order.
The only problem is I was unable to transfer labour hour confirmation as cost element used for this are not for transfering cost. If I will reverse the confirmation in PP order system will reverse material movement also which I don't want any more. Can you please tell me how to I reverse the Labour hours with out affecting goods movement?
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How to reassign new chart of accounts to company code

I created company code, assigned fiscal year K4 to 4040 co. code. Later on I created Open/Close Posting period/Assign Company code to Fiscal Year. I prepared new chart of accounts 4040 for Canadian company.
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I tried to delete G/L accounts Tnasaction code OBR1 & OBR2 But nothing changed.
I wish to assignment of chart of accounts in company code in Global settings & wish to re-assign different chart of accounts. I have not created any assignment of company code to controlling area, plant, sales organization, etcu2026 While removing this it says Reset company code data before changing the chart of accounts. Screenshot is attached.
1) When I am trying to remove assignment of K4 fiscal year to company code it does not allow me. SO how to solve this problem.
Should I delete company code & then retry the same?
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Hi Paul,
Thanks for the answer. I have not copy any company code to my co. code 4040. Just as new entry I created 4040 company code. In Org object Check everything about table found OK. No seprate G/L A/C is created by me for co. code 4040
To see if company code is productive means Active? In "Enter Global Parameter? Tab-->Cost of Sales Accounting ACTV is 2. When I tried to make it Inactive (Blank), it is not allowing me and showing error msg as below.
You do this in Customizing as follows: Cross-Application Components -> Bank Directory -> Change Message Control.
I checked this but asking for Application Area to put & I do not know hwat area I should put.
Am I going right as suggested by you?
I had deleted G/L accounts earlier but Sales Actg is active so sould not go ahead.
As per Venkat I had decided to delete company code, But I want to solve without deletion.
I am SD guy so asking many Qs of FICO as I am learning now.
Thanks
Reason why you are not able to delete the assignment is that, you have already created GL accounts for the COA. I hope you have not done any posting using those GL accounts.
First of all please make that you company code is not set as productive. if set prodictive you will not be able to delete any master data. So please remove the productive check(if any).
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Subsequent / re-activation of Cost of Sales Accounting

We are currently engaged at a new SAP customer (ECC6) that does not currently require COS Accounting to be activated /functional area functionality, but might require it at a later stage / subsequent to the initial go-live.
Based on the contents of SAP Note 740519, it appears that when COS Accounting is subsequently activated, the functional area cannot be repopulated for historic data when using ECC6.
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Should the customer decide to subsequently activate COS Accounting at the start of a new fiscal year (i.e. post go-live), all the P&L data will be populated with the functional area from the start of the new fiscal year. However, what about the carry forward balances for the Balance Sheet accounts? Is there a way to repopulate the "carried forward" balances in the Balance Sheet with a functional area, else the balance sheet will always contain incomplete functional area data for the carried forward balances.
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As such, what is the recommended course of action:
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I look forward to hearing from you.
Kind regards,
Dolf

Hi Dolf
   I have exactly the same requirement now with respect to cost of sales accounting. My client went live a couple of months back and now wants to activate Cost of Sales Accouting. I have the same question of how to populate the existing historic data with the functional areas.
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Functional area and cost of sales accounting (company code 2000) active

Hi There!
I hope someone can help.
In our sandbox system, whenever I try to convert a Purchase requistion into a Purchase Order I get the following error message : "Functional area and cost of sales accounting (company code 2000) active".
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How to settle costs to GL accounts

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