HR-BW report for Travel Expense report(Urgent, max. points awarded)

Hi All,
Could anyone please tell how to write a spec to create a BW report for Travel Expense report. or how can we know from which tables can the data be extracted for Personal number, name of the EE, Trip number, Trip duration, Trip begin date, Trip end date, trip destination, reason for the trip, total cost, reimbursement amount, paid by company, additional amount, total miles/Km, cost center, CoAr, Status of the trip
Its very urgent. Please Help!!!!
Regards,
Latha

Hi Latha,
PR05 is the Tcode for Travel expense Manager where the data will be posted and The table is PTRV_HEAD where the data get stored .
Regards,
Narendra Kumar Katuri.

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Put some additional field in pdf form for travel expenses report

Heloo,
I would like to get additional field (P0001-PLANS) organisational data in form ZPTRV_EXPENSE_FORM (copy of standard PTRV_EXPENSE_FORM).
How to do that?
BR
Saso

Hello,
I am aasume you´re Adobe forms beginner, so I am sorry if I am going to tell you something what you already know.
1) you have to find the interface of the form
2) into the interface you have to add your field (probably you will have to copy the interface into a customer one)
3) if you copy the interface, you have to change the interface name in the form properties
4) you have to refresh the interface information in the form (sfp transaction, left part, refresh) and you should be now able to see your new field
5) use drag and drop left to right (from interface to form context) to copy the new field into your form context (so the form is aware there is a new field)
6) open LCD designer (if you don t have one, you have to download and install one, use 8.1)
7) in the form layout, left side find "data view" tab from where you can drag a new field and drop it onto your form layout
8) you must populate the new field, you can use initialization in the form interface or find the right spot in the printing program to populate the value before you send the data to the form
9) save, activate, enjoy
regards, Otto

Subtype 11(Credit Card Number)missing in IT0105(urgent max. points awarded)

Hello All,
I am working on Credit Card Clearing, but there is no subtype 11(for Credit Card entry) in the dropdown for Communication Infotype 0105. Where/How to Create subtype for IT0105? who will create it functional people or Basis ?
Its urgent
Regards,
Latha

Hai Latha,
If all you wish to maintain is the credit card number of the employees as a subtype to the communication infotype, there is no need to connect to any RFC. In simple words, you want to have a track of the credit card numbers of the employees, thats it.
The concepet of RFC connection arises when the subtype 0001 (system name) is maintained as a subtype to the intopye 0105, communication. The same subtype 0001 (system name) is also maintained for the Mail Address infotpe 1032 in OM. This subtype is flagged as an integrated subtype for the field of the entry MAILSAPSY and the MAILDESTN is left empty which means that the mail sent will be received in the system that we currenlty logged into. In short, the same system name will be assigned in both the infotypes 1032 and 0105 with subtypes as 0001. The same user names will be maintained in both the subtypes, say, SAPUSER. I hope I cleared your doubt.
Thanks and Regards,
Pragna Hari.

Administrator Role for "Create Travel Expense Report"

Hello Everyone,
I would like to know if there is any ESS "Role" that is provided by SAP for ESS which allows an administrator to "Create Travel Expense Report" for employees who doesn't have access to computers.
I would appreciate your help.
Kind Regards,
Gopal.

Hi Sandeep,
Thanks a lot for your reply. My client wants to completely remove the process of filling in forms for travel expenses claims. So, they are asking us to provide an alternative for the people who don't have any access to computers. Could you suggest a good solution for this scenario. I would appreciate your help.
Kind Regards,
Gopal.

Scan receipts and attach to travel expense report (max.points rewarded)

Hello All,
Could anyone please tell how the process works in r/3 for scanning receipts and attaching them to travel expense report. Please send any config documents, links or technical specs. Its very very urgent.
Thanks & regards,
Latha

receipts can be attached in PR05

Attach receipt soft copy against each receipt created in Travel Expense Report

Hi,
I want to attach each receipt to each expense line in Travel Expense Report.
I created one OSS message, for which SAP replied, that
GUID is the key for the receipts and the attachment will be linked to it. It is possible to attach because the pers.No., TripNo. and the GUID are available.
I didnot understand what is GUID and how do we activate it?
Kindly help me to understand.

Hi Vijay,
I think there's been some confusion here because it is possible to add attachments to individual receipts in SAP standard (you don't need OpenText).
It is relatively new functionality because you'll need to be on EHP6 or higher and have activated business function FIN_TRAVEL_4, see details at this link:
Travel Management 4 - Financial Accounting (FI) - SAP Library
If you have activated FIN_TRAVEL_4 then check the link below for specific information on how to activate the option to add attachments to individual receipts:
Transfer of Attachments to Receipts - Travel Expenses - SAP Library
Hope this helps,
Jack

TCode PRRW: Document Currency not taken from Travel Expense Report Currency

Hi,
We created a Trip Request using TCode TRIP and also created Travel Expense Report for the same Trip in which some of the payments were to be made to Vendor. We have Travel expense receipts in currency SGD. After settling the Trip and creating Posting Run, we made postings to FI using TCode PRRW. As a result of TCode PRRW, system considered INR as document currency and made postings in INR (same is also reflecting in the FBL1N report for Vendor).
Why system is considering INR as document currency instead of SGD as the expense receipts were entered in SGD in Travel Expense Report?
Regards,
CMC Team

Hi Aldo Manuel Sanz Castro,
Can you please explain in detail what are the changes you had done i am also facing the same problem if you share information in detail alone with screen shot it will very helpful to me
thanks in advance
thanks
Trinath

Can Single Trip have multiple travel expense reports?

Hi All,
Can a single trip have more than one travel expense report linked to it?
My Client requires different travel receipts for a single trip to have different paymnet cycles.
Say for a single trip (for 20 days) the airfare paid needs to be settled in next 7 days and the hotel will be reimbursed when employee finishes the trip i.e. after 20 days in this ex.
Can each of these receipts be settled and then posted to finance separately if they are part of the same travel expense report.
OR can we have different travel expense reports for the same trip which could then be settled and posted to finance individually?
Regards,
Amit

Hi,
I think you have some diferents posibilities:
- Let your employees create differents travel expenses in the same period (Define Schema and Individual Field Control).
- Let your employee modificate a travel expenses whith settlement status: "settle".
Marta.

Create Travel Expense Report link missing in ESS

Hello Gurus,
I am unable to see the Create Travel Expense Report link in the ESS Travel & Management tab. I have modified SPRO and details are as below:
1) In SPRO, I have copied the standard Resource (EMPLOYEE_TRAVEL_EXPENSES_SRV05) and Service (EMPLOYEE_TRAVEL_EXPENSEREPORT05) as new Resource (Z_EMPLOYEE_TRAVEL_EXPENSES_SRV05) and Service (Z_EMPLOYEE_TRAVEL_EXPENSEREPORT05).
2) I have changed the URL Parameter in Z_EMPLOYEE_TRAVEL_EXPENSES_SRV05.
3) Later I have deleted the new "Z" Resource and Service that I have created in the SPRO, so that I wanted to default back to the standard.
After deleting the "Z" Resource and Service in SPRO, I am not able to see the "Create Travel Expense Report" link from the Travel and Expenses area page in portal. Though I was able to execute the iView directly from the Portal PCD.
Did any one got similar kind of problem ????
Could you please reply with your suggestion or advise how you have fixed this problem.
Thanks for any help.
Ram.

Hi Bharathwaj,
Thanks for your helpful answer.
I have checked the Area Page EMPLOYEE_TRAVEL_ERP2005, but I don't see any entry for services.
It has Area Link Text, Picture Resource, Area Link Type and Link Resource only....
Can you suggest if I have to see any other setting ??
Thanks for your help.
Ram.

Meals per diem error in Travel Expense Report

Hi All,
I am getting the below error while creating the Travel Expense report. Meals per diem is not getting calculated. Let me know if i missed any configuration here. Appreciate your help.

Hi,
As said by the error message you are missing entries in table T706V : Per diem for meals scaled by hours.
And here you are missing the entry for trop provision variant "ID" for the country "IN"
Please start SM30 on view V_T706V to enter meal allowance amounts per countries and per hours.
Regards,
Christophe

I just created my 1st travel expense report - Now what shall I do with the original paper?

Hello,
I just created my first travel expense report. The original paperwork (e.g. from hotels) had been photographed and assigned as expenses. One question: What shall I do with the original papers? Can I throw them away (which I hope). Or is there any legal / tax-related duty to keep them (which would be stupid).
- Wolfram

Hi Wolfram,
This community is used by all Cloud for Travel and Expense customers, and each customer's travel policy varies. Please refer to your travel department's policies to confirm what you should do with the paperwork.
Thank you!

Employee Travel & Expense Reporting

I am just starting to do project prep and try to finalize scope. I know there is a module for employee expense reports under HR but HR is not in scope at the first phase.
Does anyone know of any other way to put in some functionality to track, record and interface into A/P for direct deposits to employee account without having the actual T&E subset?
Wayne

Hi,
One of the ways to go about it is to use A/P functionality for this. You may create a separate account group for employees with separate number range as well & separate recon ledger.You can go on creating employee vendors who claim reimbursements. Also you can create separate GLs (e.g. Employee Travel Exp etc.) where you can post all the expenses. Payment of employee claims can be through normal A/P payment prog.
Hope this helps.
regards,
Sameer
Edited by: sameert18 on Feb 26, 2010 6:03 AM

Bapi to change travel expense report

Hi,
I am working on an program to create a travel expense report using the 'BAPI_TRIP_CREATE_FROM_DATA' FM and it is working fine.However,i am unable to change the trip created using this FM.When i use the SAP transaction TRIP,i am able to change the travel expense report created.I am passing the status approved as '3' and account as '1' in the BAPI.Is there any bapi's available to change the travel expense report created?I would appreciate any assistance.
Regards,
Rajiv C

Dear there is no standard Bapi to change the same, However there is one to delete the same( <b>BAPI_TRIP_DELETE</b>) and then you can create the same.
Why you not trying to write a new BApi to change the Trip ( as standard is not available).
See other reply there is step by step process to write a custom bapi.
Just start you will find it intersting.
rewardif useful.
Amit Singla

Two bank accounts for travel expenses

Dear all.
We would like to have two bank accounts for the travel expenses for one employee.
For example:
$ 500.00 of the Travel Expenses should go to bank account 12345
The remaining amount of the Travel Expenses should go to bank account 67890
I can enter one bank account in Infotype 0009 for Travel expenses, but it seems the field u201CStandard valueu201D doesnu2019t work for subtype u201CTravel Expensesu201D.
SAP creates only one payment with transaction PRDX.
Does someone know if itu2019s possible to create to payments for one employee?
Thanks.
Edited by: Fluff on Feb 14, 2012 10:22 AM

It is the case that PRDX is designed to take the valid IT009 account defined at system date - see here:
The bank data is read with the TRMAC Makro rp-provide-from-last:
        rp_provide_from_last p0009 '2   ' sy-datum sy-datum.
        IF pnp-sw-found NE '1'.
          rp_provide_from_last p0009 '0   ' sy-datum sy-datum.
PRDX is designed to handle only one account (note 90320 gives more info)

Travel management-- Control Parameters for Travel Expenses-- Define global

We have setup provision variants for:
India, UAE, Africa (since travel expenses in these countries need to be settled in the local currency).
For each of the above variants, we have done the following settings in IMG node:
Travel management-->Control Parameters for Travel Expenses --> Define global setting
I have selected the respective country for the "Country grouping" field. i.e. for India Variant, it is set to India and similarly for UAE etc.
Is this correct? What is the impact if in India variant this field ("Country grouping) is set to UAE?

hi
the settings which you set is right.
you will have inconsistency between the settings you made in the other areas.

HR-BW report for Travel Expense report(Urgent, max. points awarded)

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