HR Report in BI for Headcount Turnover & Retention Report

Question

Hi Gurus,
I need to create HR Report in Bex Analyser. The report is "Headcount Turnover & retention Report".
Report columns are:
Cost Center name || Headcount as of 1/1/09 || Num of New Hires (YTD) || Number of Terms YTD || Num of terms that were active on 1/1/09 (YTD) || Turnover %  || Retention %
Where Turnover % is calculated bydividing total terms over total current headcount.
Where Retention % is dividing the number of those termed YTD who were active on 1/1/09 those were active  on 1/1/09.
Headcound = Active employees(1/1/1900 to 1/1/2009).
New Hires = Newly hired after 1/1/09
Terms = who leaves company after 1/1/09.
I Created four restricted keyfigures
1).Headcount as of 1/1/09 with ( Number of employess, Calander day (1/1/1900 - 1/1/1009), Employee   status [ Active]).
2).Num of New Hires with (Number of Actions, Calander day (1/1/2009 - Current Calander day variable),
Action type [New Hire]).
3).Number of Terms with ( Number of Actions, Calander day (1/1/2009 - Current Calander day variable),
Action Reason [ Leaving]).
4).No.of terms that were active on 1/1/09 with (number of Actions, Calander day (1/1/09), Action Reason (Leaving), Action Type (Active)).
In my result it is displaying all as active employess and i didn't see any terms. For headcount it is displaying multiple times for one employee. One employee should have only 1 in every field. But each employee having like 9, 17, 25.....etc. I checked in BI side there in cube content each employee has '1' in all fields. I don't know why it is taking multiple times.
Please can any one help me on this. Sorry for such a very long mail.
Thanks,
Aparna.
Edited by: Aparna Pyeddu on Feb 10, 2009 2:57 PM

Answer 1

Aparna,
Good to see a HR question after a long time. There could be several things that could go wrong in this report.
First we will start with you did not see any terms:
Reason terms are based on Number of actions and Actions are generally on period end dates. If you 01/01/2009 is not a period end date you wont have any action on it and it will not display any terms. I would suggest to research in Master Data for 0Employee with any person you know for sure is terminated.
Second thing go back to business and ask if their retirement is to see terms on a particular date or Fiscal period end. (Terms are generally seen as in a Period range. eg from Period 01/2007 to 13/2007)
Based on your requirement it seems that you need YTD calculations. YTDs are not that straight forward with a single restricted key figure.YTD for Hires term and Actives are different animals. It would take a long answer to solve your problems.
Try these solutions even if yo do not get them. USE POSTING PERIOD  and Fiscal Year instead of dates.
Headcount avg actives YTD: you want to get actives from 01/01/2009 to the period entered by the user. Say 05/2009
So what you want to is get actives as of 05/2009, 04/2009,03/2009, 02,2009 and 01/2009
and add them up and divide them by 5.
Terms YTD: Give a range: Period 1 to Period entered by user.
Hires YTD: Give a range: Period 1 to Period entered by user.
I know this not a straight forward and easy solution. but this is the way HR is. Let me know if you need further help.
~abhijit