Import of vendors

Hi Guys,
I am trying to import vendor master. Check tables have been imported, mapping is also done but when I import an xml file imported from R/3 [thru XI] I am getting an error [in import manager while using CREMDM04 map ] -> "Map cannot loaded because E1LFA1M is not a source."
Not sure where I have gone wrong - Can some one help ?
Regards,
Vinay

Vinay,
This error comes when your xml file structure is not matching with your xsd. Please check your xml file and xsd carefully. But, this has nothing to do with your repository or maps. Checking the way the xml file is generated in xi may be helpful.
Hope this helps and let us kknow the result...
Regards,
Rajani Kumar

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Addition of New Fields to CG36VEN Transaction - Import of Vendor MSDS

Hi Guys,
I have a business requirement for addition of New fields (text field and check box) in the CG36VEN transaction (Import vendor MSDS) in SAP EHS.
(Something like in the attached screenshot )
Are there any User Exits/Enhancements points available for the same? (we tried checking but couldn't find any).
If no, should we copy the function group into a custom function group and make the changes?
Please suggest the best way forward. any pointer are really appreciated.
Regards,
Gaurish Dessai

Dear Gaurish
if you check the normal process to upload "pdf" files using SAP standard import you are able to create additional data (using a SAP standard class; but you can change that using a custom specific class) by standard without the need to "modify" screens etc. . I would prefer to do the upload in a "document" class and not to ESTDH as the use of a class is standard; but yes you can use append fields in ETSDH (or use custom driven own table); In e.g. DOC-X and similar interfaces you can download then the data from the class (e.g. as in your case for "reuse" in a different data base). PLease check SAP online help or the many threads which are related to the topic of "mass bulk download of pdf SDS/MSDS files (e.g. Bulk MSDS Download))
The "correct" (best solution depending on the real customer needs) solution depends a little bit on your further use of the "on top" data which you would like to upload (and the potential risk that after e.g. 6 months user would like to get a third, fourth etc. checkbox inthe screen).
E.g. the two check boxes could be implemented as "identifiers". The "pro" of this solution is this:
a.) you can execute easily inquiries in EHS database
b.) you can extract the identifiers easily (e.g. as part of an output variant or other similar options (combination of ALE with XI/PI)
Second option: you can generate an own EHS class as part of the property tree; then you can use as well inquiry options (and ALE or other options to download the data).
As mentioned before: the "best" option (near to the SAP standard) is to use a customer exit in Cg50 (check e.g. Customer Exits in SAP EHS MANAGEMENT
and these two exits as mentioned there:
C1G20001
EHS: Menu exit 1: Report management
Yes
C1G20002
EHS: Menu exit 2: Report management
Yes
One "disadvantage" of the transaction CG36VEN is that you can upload only one document in one run. Using the exists as mentioned you can generate a more "user friedly" option to do mass uploads as well (based e.g. on key files (similar to the "Standard option" but more user friendly)..
Using this option you are as well flexible to use own customer document classes (e.g. you can/could define per "document type" one class; e.g. for REACH exposure scenarios you can use a different class in comparison to SDS upload.
A well known shortfall of transaction CG50/CG54 is the limitation in the available search options. You could not select reports based on the "check" boxes in your screen (therefore if you use "append" fields for ESTDH there is very limited option available to sue an inquiry standard SAP function to select reports of a specific type)
Therefore in most cases it is better to change your process or your approach (how you would like to store the data); e.g. to store the check boxes data on spec level (e.g. as identifier) and then by using CG02 "switch" to CG54/CG50 transaction (which is now easily possible) to check the reports (and content of the reports).
C.B.

How can i import Customer/Vendor Opening Balances - Invoice wise

I am going on a parallel run from next week onwards and the Client want to import all Customer/Vendor Opening Balances invoice wise , so that they can get the Aging Analysis report the no of days Outstanding as well as they can enter payment invoice wise.

Sanjay,
To import BP Opening Invoices or Credit Memo's,
Use the template inside DTW folder
\Templates\oInvoices for AR Invoices
\Templates\oPurchaseInvoices for AP Invoices
and so on
I presume you would want to import them as Service Invoice so
In the Document template
Set
DocNum....................................DocType......................HandWritten
original Invoice number...............dDocument_Service..............tYes
Document_lines
AccountCode
Opening Balance Account Code (Opening Balance Account is generally created in the Equity drawer and is used purely for all Opening trasactions and will balance out to zero (0) once all opening data from legacy system has been brought over)
Let me know if you need further direction
Suda

Import material - Vendor returned(Indian scenario)

Dear all,
I have searched forum for returning imported material with no solution discussed in any of threads.
It would be nice if any one writes a blog for above subject in indian scenario it will be useful for everyone.
What will be standard procedure followed in sap for returning imported material to vendor ?
For my case,please note,
A. Material to be returned partially
B.Excise credit(CVD & its cess's,AED) is already taken
C.Vendor is already paid.
I'm ready to provide further inputs if required.
Your help is really appreciated
Thanks in advance,
Jeyakanthan

hi
i never tried returns of the imported goods and also don't know the legal issues for the following process
1)ME21N - Create a Returns PO (Activate "Returns" indicator for PO line item)
2. MIGO - Goods Receipt > Purchase Order (Returns PO) (Here system will hit Mvmt type "161" and you can also select Un-restricted/blocked stock from where you want to return the stock)
3. J1IS u2013 Excise Invoice Other Movements
Here click on u201Ccreateu201D button to create an outgoing excise invoice and reverse the CENVAT Amount.
Here put all details as below and Press u201CEnteru201D.
Ref.doc.type - MATD, Doc Number - Material document No of 161 mvmt, Doc Year, Series Group, Excise Group and Vendor
Here check BED, ECS and SECess values to be reversed and click on u201CSaveu201D button to post the excise invoice.
4. J1IV - Post and Print Outgoing Excise Invoice.
5. MIRO - Credit memo w.r.t. Returns PO.
i think this process may be acceptable,
regards
kunal

Import & custom vendor

Hello experts,
In an import PO scenario from which vendor should the GR based IV check removed .Because we will invoice before GR for the custom.
Is it from the import vendor or the custom vendor?
Thank you
Pradeep

hi
As per the scenario goes on real grounds you will have to pay the custom duties while clearing the import goods from the customs.
So you will have to pay to the customs the duty involved in the import procurement.
For the same change the vendor code in PO for every duty condition type in an line line item.
Also change the vendor code if you have used the regular vendor in the PO while doing MIRO at header level in details tab the feild would be Invoicing party.
Remove the GR based iV from the invoice vendor master record
Regards
Sujoy
Edited by: Sujoy on Oct 6, 2008 11:31 AM

Custom vendor,freight vendor in case of import purchase order

Hi all,
I make the purchase order for imported goods and provide the insurance vendor,custom vendor & clearing charges vendor in PO itself. But when i was go for MIRO for planned delivery cose system show me message as:
Different invoicing party 1000055 planned for del. costs item in PO
4500000280
    Message no. M8287
Diagnosis
    You entered an invoice for delivery costs.
    In a delivery costs item for purchase order 4500000280, the invoicing
    party is 1000055. You are now posting the invoice to 1000040. This can
    be for one of two reasons:
    o   You entered 4500000280 in the field Purchase order, and 1000040 in
        the field Invoicing party.
    o   You entered a multiple allocation. The first item refers to a
        purchase order with invoicing party 1000040. Another item refers to
        purchase order 4500000280. The system copies the invoicing party
        from the first delivery costs item to all items, in this case
Note:
The category of this message can be changed in Customizing for Invoice
Verification. This means that you can receive a message as an error
message even though it is defined as a warning message in the standard
system.
The following documentation deals with the case applicable to the
standard system only.
cedure
Check your entries and make any necessary corrections.
If you want to allow delivery costs with different invoicing parties to
be selected, change the system message to W in Customizing. To do this,
you work through the step Define Attributes of System Messages in the
Implementation Guide for Invoice Verification.
The message is set as an error message in the standard system. In this
case, the delivery costs are not selected.
regards,
dinesh

Import Vendor return is like re export from business point of view.
You can follow export sales process in sap.
What i suggest is for example if it is raw material you can create a bom with parent material as X-01,child material as Y what
you are returning to vendor.
Note: Create parent material as HALB with sales view & accounting view with valuation of raw material.
Do production goods receipt,it willl bring stock to parent material.
Create customer for vendor.
Adopt export sales process,create a sales order,delivery,billing,invoice,excise invoice,ARE1.
Note : Discuss with FI consultant/core team take care of accounting effects in billing.
Clear balances for customer or vendor using F-53 or F-58.
Note : You need to tell excise/submit documents telling it is not actual export.
or
If you opt for purchasing route,then there is lot of customs formalities to be completed & also need to pay duties taken credit,depends on value of goods if it is high, you can opt for import vendor returns or ask vendor for debit memo which will be adjusted with future purchases against same vendor
I also asked same question in forum, refer link for solution [ Import material - Vendor returned(Indian scenario) |Import material - Vendor returned(Indian scenario);

Vendor Return process in case of Import Goods (Excisable)

Can anyone provide me the complete process details with configuration in case of Return of Import Goods to Vendor?
The scenario is we have received the goods from an overseas Vendor by availing the benefit of CVD and we have made payment to the Vendor. Now the goods need to be returned back to the Vendor overseas.
Thanks in advance

Import Vendor return is like re export from business point of view.
You can follow export sales process in sap.
What i suggest is for example if it is raw material you can create a bom with parent material as X-01,child material as Y what
you are returning to vendor.
Note: Create parent material as HALB with sales view & accounting view with valuation of raw material.
Do production goods receipt,it willl bring stock to parent material.
Create customer for vendor.
Adopt export sales process,create a sales order,delivery,billing,invoice,excise invoice,ARE1.
Note : Discuss with FI consultant/core team take care of accounting effects in billing.
Clear balances for customer or vendor using F-53 or F-58.
Note : You need to tell excise/submit documents telling it is not actual export.
or
If you opt for purchasing route,then there is lot of customs formalities to be completed & also need to pay duties taken credit,depends on value of goods if it is high, you can opt for import vendor returns or ask vendor for debit memo which will be adjusted with future purchases against same vendor
I also asked same question in forum, refer link for solution [ Import material - Vendor returned(Indian scenario) |Import material - Vendor returned(Indian scenario);

Error importing vendor master data from ERP

Hi experts,
currently we are trying to import vendor master data from ERP to SAP Sourcing 9.
We exported the data in an XML file by using the transaction BBP_ES_MAST_DOWNLOAD.
We already imported all the dependencies like vendor account group, purchase org, regions etc. successfully.
However, every time we are trying to import the vendor data we receive the same result:
Data Import:
Trace.txt:
Do you have any hints why this happens?
Thanks in advance and best regards,
Johannes

Hello Johannes,
This looks to come from a custom script in your system.
Go to Setup > Script Definition and check all scripts defined on class "Supplier" (starting with those on context: Import Lifecycle Event).
Search for a script that starts with "throw doc.createApplicationException(test..."
Regards,
Bogdan

Error: Vendor and Material Import tasks fail

Hi gurus.
Our CLM Vendor and Material imports tasks have been working fine until recently when we experienced the error:
Data Import Service: File: Material20150401-101647-817.xml is corrupt and cannot be imported
We have not done changes to either CLM/PI/ERP. Please can you shed some light what's causing this error? Thanking you in advance.

HI
which version and service pack you are using ?
we are using V9-SP19.
In SP16 SAP has fix an issue with Vendor import.
check this :
Fix has been done to handle the processing of Payment Term field for Vendor import. Vendor XML import file should contain a field tag as
<PAY_TERM></PAY_TERM> with desired value specified within the tag.
this might be an issue.
Thanks
kanchan

Importing vendor beginning balances

Hi experts,
Good day!
I have some problem with importing my vendor beginning balances. Here are my questions:
1. I tried importing through the journal entries but SAP won't accept BP code as my credit. Is this true? Or maybe I just miss some settings.
2. Before I wasn't successful in my first attempt, I tried it through the purchase invoice and I have a different problem here. The column that is recognized by DTW is just the recordkey (in the header template); recordkey and linenum in the (line template). The rest of the columns are not recognized. This is true even if I used the template found in the data preparation samples of DTW. Please help.
3. Any suggestion, how can I import my vendor beginning balances?
Thanks,
Jackilou

Hi Gordon,
I just finished browsing all threads related to DTW. Unfortunately, I wasn't able to find the solution to my problem. Is it possible to encode vendor beg balances thru the journal entry? If so, what are you gonna put in the credit row? Is it the vendor code? I tried putting the vendor code and I get an error.
Please help.
Thanks.

JDI - Import 3rd party vendor code?

I'm currently investigating JDI and how we're going to implement it. I think we're most likely going to start with a 2+ environment, with perhaps moving to 3 soon after.
I have a question regarding 'vendor branches'. Using a tool such as CVS or Subversion, it was a simple task to import 3rd party source into a branch, and use that branch for builds. Does JDI have a similar capability?
My guess it that you would create a workspace and import the vendor code into that workspace. Or, would you create a track for the vendor code, and specify a dependancy on that track? This would imply a Scenario 3 environment.
Any guidance you have would be appreciated.

When a third party order is saved for items to be delivered by the vendor, a purchase requisition is created in the background, which is then converted to purchase order. In your case you have CMIRs for various customers neverthless if the Material is shipped only by the vendor then you can have the Item usage in the CMIRs and have a item category determination configured for this combination, which will determine a third party item category for these CMIR material when is used in third party orders, that triggers a purchase requisition.

Free Goods handling in Import Scenario

Hello All,
1)We have a scenario of imports/foreign vendor providing the materials free of cost.
2)Here the requirement is that the materials are free of cost(From Vendor), but customs duty has to be paid to the customs office for that material.
3)How best can we map this scenario in SAP.
Kindly suggest steps involved in the above scenario.
Regards
Mahesh

Hi
You need to create the customs department as Vendor in SAP .
If you are getting the material free of cost then SAP provides you to create PO with"Free Item" indicator or
create PO with Invoice reciept as unticked in Invoice tab as we dont recieve Invoice from vendor.
But we need to pay to customs as this is Imported item.
When we use the "Free Item" indicator or Invoice reciept as unticked in Invoice tab then the condition tab where we mention the conditions disappears so we need to handle by FI module

Excise duty in the Pricing Procedure for Local Purchase / Importation

Hi,
I'd like to know how to set up the pricing procedure for the purchase of an IS Oil Material; for local purchase and importation, especially with regards to the excise duty posting.
Local purchase: the vendor will bill us inclusive of the ED tax he previously paid, so the tax is just passed on to us.. My receiving location has ED paid status. In the PO item, we need to see this price (inclusive of tax) in the net price field.
Importation: the vendor only bills us the cost of the material. When we received the fuel, we paid ED tax to local tax authorities.
I know that both in these scenarios, the system has to determine the excise duty.
My questions are (1) how do you set up the excise duty condition type in the pricing procedure(or do they have to be maintained in the pricing procedure?) ? and (2) how do you set up this condition type in the config?
Thank you and hoping for your immediate feedback.
zccr

Hi,
You can use same pricing procedure
put 4 in subtotal in pricing procedure against the Discounr or freight cond
and in taxinn
BASb ALTCBV 362 and for jmop 363
But this will work only if same discount or freight value is in IV as that given in PO
if freing value changes in IV then its a problem
This is SAP bug, and SAP workes in that way only, freight value should be same in PO and IV
other solution
in taxinn create tax code like v8 vat 4% for 003 tax clasification
in ftxp create tax code V8 desc vat 4%
in fv11 for jvrd put 4
and at the time of IV put this tax code for freight amount
and for regular material value V1 tax code
this will work only if u have used acess seq MWST instead of JTAX pr JST1
hope this helps
Vipin

Import Purchase order-Condition type and pricing procedure

In purchase order (IMPORT) has 500 line items. For each line item having customs condition type (BCD, cess, HScess, CVD, cess, HScess, Additional duty). For this manual entry is very difficult to entry.
By default condition type can pick default % or value like as
BCD 5%
Cess 2%
HScess 1%
CVD 10%
Cess 2%
HScess1%
Additional duty 4%. at the time of PO creation level by default this values come to in PO
For this anything maintain in condition type level or calculation schema level.
Pls explain step by step.

create a acess seq in tcode M\07 with say table 044 for vendor
assign this acess seq to ur condition type of customs ecess cvd etc
create a cond record in MEK1 for all import vendor
so when ever u create PO for any import vendor u will get all the value for all condition type from cond record.
u can create acess seq as u woulds like to maintain cond record may be on purchase org if u have created seprate for Imports
or vendor plant comb etc
hope this solves ur issue

Import po pricing

hey guy
i have make import po where my import pricing for custom & excise are follow
1. NI01- 1 %HANDLING CHARGES
2.NI02- 7.5 BASIC CUSTOM DUTY
3.NI03-10 % BASIC EXCISE DUTY
4.NI04-2 EDU CESS ON BASIC EXCISE DUTY
5.NI05-1% SEC & HIGH EDU CESS ON BASIC CUSTOM DUTY
6.NI06-2% EDU CESS ON BASIC CUSTOM DUTY
7 NI07-1% SEC & HIGH EDU CESS ON BASIC CUSTOM DUTY
8 NI08- 4 ADDITIONAL DUTY
i have also customize J1ID FOR THE EXCISE DUTY CAPTURE.
A.check in conditions of NI02, NI02 the customs clearing vendor(Indian vendor) and percentage is assigned. This can be done by In condition tab select condtion then click on display, then enter.
B.MY PROBLEM IS WHEN I DO MIRO , I AM CANNOT GETTING DUTY TAB,HOW TO CAPTURE BILL OF ENTRY IN MIRO.
C.I AM NOT ABLE TO PUT MY EXCISE CONDITION TYPE ON EXCISE DUTY DETERMINATION-TAXINJ
D.Here CVD will b converted to BED
I WANT TO ABOUT WHAT IS IMPORT CUSTOM VENDOR i.e custom clearing agent or indian custom.,
HELP ME WITH THE SAME
REGARD
NABIL

1.how i can create custom vendor my xk01 or other code,is ther any tab for for assign vendor number in PO condition type.
2.first i have done miro for custom duty ie basic custom duty(CVD),2% cvd, 1% cvd, 4 percent additional import duty, how i will capture this duty by purchase order or other document.and in which g/l accont my all this duty will hits, and i am not getting the total amount in miro when i am doing for custom duty.
3.or i have to made seprate invoice for custom duty payment.
4.or i have miro for custom duty/vendor first with po, then how it possible with the same po i can do miro for foreign vendor.
5.in po i have to put all the custom duty manually , or i have to create create pricing schema and info record for both vendor and material
6.for import po, how i can enter the foreigh vendor detail in J1ID,
7.when i capturing excise invoice i am getting assvalue amount, is is rite, or it will come all the cvd duty.
8.i have also done migo with excise tab , i only can see the percentage but were i can see the amount which i have got credit.
9.But i am not able to to update all RG excise register, i all the excise register is only sale or purchase also
t showing blank what will be the problem.
10.i want to know what ever credit i am gettinh were is getting posted.
11.how to capture excise invoice reference to miro
I12.in import purchasing all duties( like CVD, E cess on CVD) are getting updated in registers and are following, were i can see all this register or g/l account
1. When Customs Duty Clearing Invoice
Custom Clearing Dr.
Custom Payable Cr
2. When Excise Invoice Credit
Cenvat Account Dr.
Custom Clearing Cr.
3. When Invoice Verification
GR/IR Clearing Dr.
Vendor Payable Cr.
regard
nabil
Edited by: sayednabil on Jun 4, 2010 7:10 PM

Import of vendors

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