Incoming Payment - Deposit function

Hi All,
My customer have a scenario whereby when received cheques from customer, it will bank into their account only after few days but however, other departments that is in charge of chasing payment, wanted customer balance to be clear so that they will not mistakenly chasing payment for those customer that in fact has paid up.
Any idea what function can I use for this purpose? I was thinking of using deposit function but do not know how to use this as previous customers does not require to use this function. Would appreciate if anyone could tell me how to use this function, thanks.
Regards,
MH

MH,
It is really simple:
When you create Incoming payment for Customer the Customer Account (AR balance) is reduced. If you have used a clearing account then the debit will post to this account.
The deposit function simulates the deposit of checks at Bank. So,
Debit Bank A/c
Credit Checks Clearing Account.
Out of the box if you follow these two steps it should work perfectly.
Process Incoming Payment and then Deposit.
Suda

Similar Messages

How do you cancel a "credit card" (incoming payment, deposit)

Hi
How do you cancel a credit card payment
customer cancelled the deposit than the credit card summary, went to cancel incoming payment and it will not "no records found in credit card management"
how do we do it and if the above incorrect how do we fix it

Hi,
Check the following thread :
[Cancel Incoming payment|Re: Cannot cancel incoming payment]
Regards,
Jitin

Function module to display offsetting invoice of incoming payment

Hi all,
I would like to print the customer statement of accounts through sap correspondence.
Is there any function module where it will display out the offsetting invoice numbers of the incoming payment that I can use in the sapscript?
Eg:
Incoming payment: 1,000.00
Offset against
Invoice A: 500.00
Invoice B: 300.00
Invoice C: 200.00
Thanks.
Rgds,

Hi,
When you do the clearing, these invoices are stored in BSAD Table under the field BELNR and the link between the incoming payment and the invoice is the clearing document number. You dont need any function module to determine the invoice.
You can also get this link in the table BSE_CLR.
Regards
Mahendra

Reallocating Incoming Payments without cancelling deposit

There does need to be a method whereby incoming payments can be allocated to different invoices without having to go back and cancel the deposit.
If Credit vouchers are submitted automatically, the incoming payment is unable to be cancelled at all, making a simple task very complicated.
Sometimes deposits include many cheques which also makes the process difficult.
Users who are authorised to allocate payments / process incoming payments are not usually authorised to deposit funds, or to cancel deposits.
It is frequent that a payment can't be exactly matched at the time of receipt, and the remittance advice arrives at a later time

There is no provision for this requirement other than Journal Entry.

Query to link incoming payments with deposit

hi everyone
i am looking to develop a query that can link incoming payments with the respective deposit. does anyone have any such query? can you help?
thanks

Please use the following. It shows both check deposits and CC deposits
SELECT 'CHECK DEPOSIT' [Deposit Type], T0.DEPOSID [Deposit No.], T0.DEPOSDATE [Deposit Date], T0.LOCTOTAL [Desposit Total],
T2.RCPTNUM [Incoming Payment No.]
FROM ODPS T0 INNER JOIN DPS1 T1 ON T0.DEPOSNUM = T1.DEPOSITID
INNER JOIN OCHH T2 ON T2.CHECKKEY = T1.CHECKKEY
WHERE T0.DEPOSTYPE = 'K'
UNION ALL
SELECT 'CREDIT CARD DEPOSIT', T0.DEPOSID, T0.DEPOSDATE, T0.LOCTOTAL, T1.RCTABS
FROM ODPS T0 INNER JOIN OCRH T1 ON T0.DEPOSNUM = T1.DEPNUM
WHERE T0.DEPOSTYPE = 'V'
Best wishes
Suda

How to trace deposit number for an incoming payment

Hi all
May I know how to trace a deposit number for an incoming payment that had already made deposit transaction?
Thanks alot
Regards,
Catea k.

Under Incoming Payment, Check Register is the next menu item.
Just enter the selection including your required payment, you can find it.
Thanks,
Gordon

Stop using the deposit function - change default G/L account

We originally configured our system to use a separate clearing account and the deposit function for cash, credit card, and check incoming payment types. Now, we would like to change that and post payments directly into our cash account without having to go through the deposit function. I have two questions regarding this. 1.) Would this cause problems in the future, and 2.) when I go to set the cash account as the default account in the G/L Account Determination window for Checks Received, it will not let me choose or directly type the cash account. It will allow me to choose any account starting with our clearing account numbering. What would be the reason or resolution to this?

Hi!
If you select a different acc (cash acc) in Check tab, i belive it will affect the Cash flow report.

Incoming payment by F-28: Reason code error while posting

Hello everyone,
I want to post Incoing Payment using F-28 net of TDS. I want the separate GL account to be picked up automatically for the difference when I enter the Reason Code 003.
I did the following customization for the same.
1. Financial Accounting> Accounts Receivable and Accounts Payable> Business Transactions>Incoimng Payments> Incoming Payments Global Settings>Overpayment/Underpayment> Define Reason Codes:- Here I selected the Indicator 'C' for reason code 003 which is for "Indicator: Charge off difference via separate account". The reason code 003 is for TDS Netted
2. Below the Define Reason Code node, I selected the node 'Define Accounts for Payment Differences' . Selected the key ' Rules' and selected the checkbox 'Reason Code'. Then clicked on 'Accounts' and enetered the desired GL account against the reason code '003'.
After doing the above customization I posted the Incoming payment using T code F-28. I entered the difference in the field 'Difference Posting'. Then entered reason code '003' which is for 'TDS netted' in the field 'Reason Code'. Now, I am getting the follwoing error.
Reason codes with automatic charge-off are not permitted here
Message no. F5605
Diagnosis
The reason code entered is designed to ensure that the payment difference amount is posted to an account specially set up for this purpose. Postings of this nature usually require additional specifications (e.g. tax code, business area). If the difference stems from a single open item, the necessary specifications can be taken from that item. In the case that led to this error message, however, the difference does not stem soley from one item, which means that this method cannot be used.
System Response
The reason code entered is not accepted.
Procedure
You can either select a different reason code, which would create a new open item for the customer or vendor OR write off the difference using the function Charge off diff.. This function either takes you into a pre-configured account assignment model or into the document overview. From here you can enter the required difference postings.
How can I proceed ahead?
Thanks and Regards,
Pradnya

Hi Saulo,
Thanks for ur reply.
I had alreay done the config in OBXL and OBBE. Only thing I wanted to know is while posting Incoming Payment by F-28, how to use this reason code.
Ur reply was a gr8 help for me.
Regards,
Pradnya

Issue with customer Incoming Payment

Hi Gurus,
I need your help related to an issue with Incoming customer payment. This is the first time I am doing this Incoming payment set-up. I have odne the payment program set-up for outgoing payments. I need to configure the automatic payment program for incoming payments. After the payment run is successfully executed, we need to create and send Idoc's to the bank. This process of payment run and Idoc creation is being used successfully for outgoing payments.
From configuration side, I have created a new payment method and have set it up for incoming payments. I have selected ACH as format and PPD as format supplement. I did the bank set-up and have assigned a partner profile to it. I have assigned a reference key 17 in the SPRO-> Print->Payment media.
The issue is that when I run the payment run for customer open item, the payment run is successful and the item gets cleared but no Idoc's are being generated. I have entered my House bank and account number in the variant as well. I am getting the following error:
Step 001 started (program SAPFPAYM_SCHEDULE, variant &0000000000869
No variants found for format ACH
No Payment Media Created in Format 100
I would really be thankful if you can help me in resolving this issue. I am not sure which step I am missing.
Thanks,
Best Regards,
Shalu

Hi Lakshmipathi,
Yes the Document split has been activated. This issue is the specific one. We have different C&F location. Sales happens accross India. Hence we have created the Business area concept for each location to get the location wise balance sheet. I have also activated the zero balancing for Profit center and also Business area so that i can derive the Location wise Balance sheet.
Now the sales invoice has been processed from C&F Location. Customer deposit the Cheque directly to the Head office Bank and not at the C&F Location bank. I don't want to clear the existing open item because 50% of the cheque gets bounced. So i am booking the incoming payment without clearing the open item.
While processing the incoming payment user is entering the C&F location business area in the customer line item (Credit line item) and Head office business area for the Bank line item as the bank is at the Head office so that we can arrive the Balance sheet.
Now system is not deriving the profit center for the customer line item even though the business area wise zero balance has been activated. Recon account field status group has market as optional for profit center but in F-28 i am not able to get the profit center field (Because it is balance sheet item).
The Document type already been configure for Document split and the Recon account also categorised as Customer inthe doc splitting. I don't have any problem with document split other than this issue.
For this issue anything can be done in the document split??
Regards,
Devendran

When using program RFDM3000/Automatic creation of dispute cases what is the difference with the option of Automatic incoming payment and Open items?

We currently have a batch jobs running for each, automatic incoming payment and open items. This was set up in the past and we are trying to determine what the difference is for each of these functions? Do you need to have the automatic incoming run prior to the open items for residuals and payments on accounts?

Hi Chris,
Program RFDM3000 creates dispute cases for residual items arising during automatic incoming payments (account statement, lockbox), during check presentation, or in postprocessing.
Alternatively, you can use the program to create dispute cases for open receivables items. You can use the selection criteria to restrict the quantity of open items (for example, using the document type and posting key for residual items from incoming payment postings).
You will find more information in the link below
http://help.sap.com/saphelp_erp2004/helpdata/en/0b/e07340b0c6980ae10000000a155106/content.htm
Regards,
Jose

Issue in Incoming payments

Hi
We have an issue in incoming payments for Customers. In our legacy, the incoming cheques are collected and entered in legacy with details of customers, bank details of instrument, amount, date of instrument. No accounting entry is generated at this stage. Then a second person, verifies the details with physical instruments and just selects the bank. The system passes the accounting entry and prepares the bank deposit reciept.
We suggested using F-28 for booking customer incoming payments. But the client is insisint on the process to be mapped in the same way as Legacy
Regards
Sanil Bhandari

Hi
We have shown the F110 process also to the customer. The issues are
1. The Cheques are receieved at the Customer's location and then are sent to respective banks. The bank cannot provide a DME format
2. The process and the screen has to be exactly as per the legacy
Regards
Sanil

Sales Return and Incoming Payments

Hi, I have worked with SAP Business One for a long time, but as an end user. Now I am employed as SAP Support for my new employer. I have a couple of questions:
1. My past experience with SAP is that a Return is a function created through a credit memo. My new company has a Return AND Credit memo in AR. I understand why this is needed, but when a return is used instead of a credit memo, the invoice is not linked to the return, nor is closed by the return. Is this because of the way the system was initially set up through SDK? Can this be corrected/reconstructed to do Sales Order -> Delivery -> Invoice -> Return -> Credit Memo. And have all the reconciliations done internally by SAP?
2. SAP was working on an issue but then stumbled upon another issue that they wanted me to look into from our database.
Here is a copy of their response:
In the course of our investigation for message 1065121 2010, for the database of (Customer 1127763), we noted that this is also affected by the scenario described in Note 1026115 - Invoice does not appear on Incoming/Outgoing Payment. I have attached the said Note for your reference. We have created this message on your behalf to pro-actively create a fix for the issue.
What I found out: My past experience with Incoming payments was that in the incoming payment screen, you could easily reconcile/click on the credit memo and the invoice and add it just fine. But in my new company, we are not allowed to add an incoming payment without entering a payment in the 'money bag', which is impossible because it's a credit memo against an invoice. We have to do an internal reconciliation, therefore the invoices do not show up in the incoming payments table. I know there is not a validation created to validate an incoming payment because I did not create a validated function to do so. How is this possible?
Your response is kindly appreciated.

Hi Marianne,
I think this is more a Business Process issue than an SAP issue.
If you have delivered goods, but not invoiced them, the correct document is a return. If you have delivered and also onvoiced, the correct document is a credit memo, not a return.
The return is drawn from the delivery, which creates the required links, and the credit from the invoice, also creating the links.
Creating a return where the goods have been invoiced is a redundant step and will break the links, as you point out, and requires additional reconciliations.
The credit memo based on an invoice will create all the accounting and stock entries you need. Perhaps some testing & training will convince them to change their processes?
PS if you do use internal reconcilation to close an invoice, you can find the applied transactions by using right click on the invoice

Customer Tolerance for all open item selected in an incoming payment.

Hi Experts
I have set a tolerance of 5 $ in OBA3 to be written off to Bad Debts account. This settings are working fine when an incoming payment is entered in F-28.
My requirement is, in F-28 I enter the Document Date, Posting Date, Company Code, Currency, REF, Doc.Header Text in the document header & enter the Bank Account, Amount and Text, then instead of entering the customer account in open item selection, I selet the process open items and Select the Reference as the selection criteria and enter a list of references (for clearing a Batch of open items for different customers).
Standard tolerance functionality will check if the complete incoming document meets the specified tolerance limits set in OBA3. But I want the tolerance of 5 $ specified to be applied for all the open items selected to be cleared with the incoming payment.
I understand that tolerance will be applied when the amount entered and amount of the open items (total) is within the specified tolerance.
But is there any option which will check if each of the open item selected for processing short of 5 $ and then write off to the bad debt account specified in OBXL.
Do we have any user exit, or BADi or can we use any of the BTE functionality to achieve this.
Kindly give your valuable inputs..
Thanks in Advance.
KIM Khan.

Kim,
Did you get answer to this question? If so can you please share with me?
Thanks

AR Incoming Payments with GIRO Process

Hi Experts
i have a requirement in my client place as follows:
1. AR Incoming payment using Auto Incoming payments(like F110 for AP).
is there is possibility to have this customers (AR) Incoming payments using auto run from SAP Standard function. if yes can you pls tel me what is the proceedure.
2. Customer GIRO Limit
this is for all the AR incoming payments. GIRO is the instrunction to the clients bank to do the transfer from the Customer Ac to Clients Ac. but the Customer will limit the amount to be transfered at one time. this limit should be maintained in SAP. and at the time of sending the GIRO information, even if there is a open item for $10000, if a limit is maintained for $2000. the GIRO data will consist only $2000.
is this possible. any one come across this problem.
it will be more help full if any one has experiance in this kind of requirement...
pls advice guys.
Thanks
J

Hi
Thanks for your reply.
But, as of i know about F110, its only for AP. If incase if a vendor also maintained as a customer & if that customer ac is having any openitem for AR then only the balance of AP & AR will be payed out in F110. this is what i understand.
I want to Run the F110 only for Customer by itself. more over when i tested the system to run only the AR for a customer who Not a vendor. after running system give a message, Debit balance cannot be Zero or Negative.
is it really possible to Run F110 for Customers. if yes can you give me the steps / things i should look into do this.
once again thanks for your reply
J

Payment Advcie - EDI 823 (Lockbox - Incoming Payment)

Hello,
In process of testing EDI 823(Lockbox u2013 Incoming Payments) using testtool, Idocs are been successfully processing when an attempt is made to post the incoming customeru2019s payment for an open invoice (Basic type u2013 FINSTA01, Message type u2013 LOCKBX). Payment advice note is being generated for the successful processed Idocs.
Then we ran a report RFAVIS40 in SE38 which basically selects the payments advices and then posts the clearing document. In the process when we are trying to execute the report for the generated payment advices u201CFor document type DZ, an entry is required in field referenceu201D this is the message we are getting.
Manually I execute the same payment advice number using FBE2. When I enter the info in u2018Payment totalu2019 and u2018Payment doc.nou2019. at the Header level of FBE2 and then I run the report again, invoice documents are getting cleared.
What config settings require to automate this functionality? OR Am I missing any mandatory field information at the time I process Idoc? OR System would work only in this manner?
Please pass your comments.
Thanks.

Hi,
Have never worked with EDI earlier so have some basic questions.
We have an interface for incoming payments. The idea is that the incoming EDI IDOC interface would clear the open items in the customer account.
Initially, have planned to use PEXR200/ REMADV, but realised that it is for creation of a payment advice. Can i use this to clear post and accounting doc or clear an open item in the customer account.
Is there any other IDOC that i can use.
thanks in advance

Incoming Payment - Deposit function

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