Reallocating Incoming Payments without cancelling deposit

There does need to be a method whereby incoming payments can be allocated to different invoices without having to go back and cancel the deposit.
If Credit vouchers are submitted automatically, the incoming payment is unable to be cancelled at all, making a simple task very complicated.
Sometimes deposits include many cheques which also makes the process difficult.
Users who are authorised to allocate payments / process incoming payments are not usually authorised to deposit funds, or to cancel deposits.
It is frequent that a payment can't be exactly matched at the time of receipt, and the remittance advice arrives at a later time

There is no provision for this requirement other than Journal Entry.

Similar Messages

Incoming payment without Customer

hi,
May I know how to enter incoming payment without customer, and knock off the payment with an invoice later on?
Thank you..
Regards,
Catea k

Hi,
Without knowing the customer you can keep track of the amount which you had received.
but you can do like this for Which document A/R or A/p invoice the amount was received in this case you can collect teh amount by selecting ON ACCOUNT. and keep track of the vendor / customer balance.
Regards
Chidambaram

How to Insert Incoming Payments without Invoice?

Hi,
Please help me how to insert incoming payments without invoice or those Incoming Payments that is paid to account. I have created code for this but error pops up: "Cannot perform transaction in controlling type account [ThankJDT1.Account][Line: 2]"
Thanks...

Hello,
you may try this:
Dim oPymt As SAPbobsCOM.Payments
        Dim sum As Decimal = 0 ' Forget double 4ever
        oPymt = oCompany.GetBusinessObject(SAPbobsCOM.BoObjectTypes.oIncomingPayments)
        oPymt.DocDate = Date.Today()
        oPymt.CardCode = "CB0001"
        oPymt.CashSum = 1200
        oPymt.CashAccount = "38110000" ' here you enter your the account where you record the payment
        If oPymt.Add = 0 Then
            MsgBox(oCompany.GetNewObjectKey())
        Else
            MsgBox(oCompany.GetLastErrorDescription)
        End If
Regards
János

Offset incoming payment without superuser role

I would like to give one user to do incoming payment and to directly offset with outstanding AR invoice but I don't want to give them as superuser.
Try to play around with the authorization but cant find any, even you set the user not as superuser but give full authorization on all subject but still cant work, they cant see the out standing invoice.
I am using 2007B PL16

Hi Gordon, when you say restart you means close the SAP client and open it again? I have not done that before but I am opening two window at the same time one is the manager row and the other one is the user row I just do the refresh by doing form setting and apply authorization.

Error while posting Incoming payment Cancellation entry in Current date

Hi Experts
Scenario
Incoming payenet created on 31-05-2009
Cancellation to be done on current date - 02-06-2009
Current period selected as 010609 to 300609 in general settings
When Incoming payment is cancelled - The system shows message ' The selected period is locked, Posting will be created in Current period', Continue - ?
When YES is clicked - 'Date deviates from permissible range - (Journal Entry - posting date) Msg - (173-11)
Document Numbering Journal entry is for Current period. (All the Journal entries are getting posted in current date, hence Document numbering is correct for Journal entry)
PLEASE NOTE - The cancellation entry is needed to be passed on system date (02-06-2009) and NOT original document date of incoming payment (31-05-2009)

Hi Sundaraja
In 2007 B this issue does not arise, working FINE
In 2005 B, there is option to set period as Current which I have done. and Active 'YES' & Locked 'NO'. Infact I have done this for all the periods of yr 2009-10.
Still getting the error.
Regards,
Sid

Incoming Payment - Deposit function

Hi All,
My customer have a scenario whereby when received cheques from customer, it will bank into their account only after few days but however, other departments that is in charge of chasing payment, wanted customer balance to be clear so that they will not mistakenly chasing payment for those customer that in fact has paid up.
Any idea what function can I use for this purpose? I was thinking of using deposit function but do not know how to use this as previous customers does not require to use this function. Would appreciate if anyone could tell me how to use this function, thanks.
Regards,
MH

MH,
It is really simple:
When you create Incoming payment for Customer the Customer Account (AR balance) is reduced. If you have used a clearing account then the debit will post to this account.
The deposit function simulates the deposit of checks at Bank. So,
Debit Bank A/c
Credit Checks Clearing Account.
Out of the box if you follow these two steps it should work perfectly.
Process Incoming Payment and then Deposit.
Suda

Issue with customer Incoming Payment

Hi Gurus,
I need your help related to an issue with Incoming customer payment. This is the first time I am doing this Incoming payment set-up. I have odne the payment program set-up for outgoing payments. I need to configure the automatic payment program for incoming payments. After the payment run is successfully executed, we need to create and send Idoc's to the bank. This process of payment run and Idoc creation is being used successfully for outgoing payments.
From configuration side, I have created a new payment method and have set it up for incoming payments. I have selected ACH as format and PPD as format supplement. I did the bank set-up and have assigned a partner profile to it. I have assigned a reference key 17 in the SPRO-> Print->Payment media.
The issue is that when I run the payment run for customer open item, the payment run is successful and the item gets cleared but no Idoc's are being generated. I have entered my House bank and account number in the variant as well. I am getting the following error:
Step 001 started (program SAPFPAYM_SCHEDULE, variant &0000000000869
No variants found for format ACH
No Payment Media Created in Format 100
I would really be thankful if you can help me in resolving this issue. I am not sure which step I am missing.
Thanks,
Best Regards,
Shalu

Hi Lakshmipathi,
Yes the Document split has been activated. This issue is the specific one. We have different C&F location. Sales happens accross India. Hence we have created the Business area concept for each location to get the location wise balance sheet. I have also activated the zero balancing for Profit center and also Business area so that i can derive the Location wise Balance sheet.
Now the sales invoice has been processed from C&F Location. Customer deposit the Cheque directly to the Head office Bank and not at the C&F Location bank. I don't want to clear the existing open item because 50% of the cheque gets bounced. So i am booking the incoming payment without clearing the open item.
While processing the incoming payment user is entering the C&F location business area in the customer line item (Credit line item) and Head office business area for the Bank line item as the bank is at the Head office so that we can arrive the Balance sheet.
Now system is not deriving the profit center for the customer line item even though the business area wise zero balance has been activated. Recon account field status group has market as optional for profit center but in F-28 i am not able to get the profit center field (Because it is balance sheet item).
The Document type already been configure for Document split and the Recon account also categorised as Customer inthe doc splitting. I don't have any problem with document split other than this issue.
For this issue anything can be done in the document split??
Regards,
Devendran

Getting error when cancle the incoming Payment

Dear All,
when i am trying to cancle the incoming payments i am getting the error massege-
''reconcilation difference must be zero before reconcilation''.
can any one tell me how can i do it. these entries are already reconciled.
Regard's
Hari

Hi
Have u used any Deposit for this paymetn, if its so then u have to cancel the deposit then only u have to cancel the Payment.
Pls check the Thread:
Re: Cancel part of Incoming Payment
Re: Cancelling Incoming Payment with Cheque deposited
Deposit and Incoming Payment
Unable to cancel Incoming Payment
Cancelling Incoming Payment Failed
Regards,
Giri

Sales Return and Incoming Payments

Hi, I have worked with SAP Business One for a long time, but as an end user. Now I am employed as SAP Support for my new employer. I have a couple of questions:
1. My past experience with SAP is that a Return is a function created through a credit memo. My new company has a Return AND Credit memo in AR. I understand why this is needed, but when a return is used instead of a credit memo, the invoice is not linked to the return, nor is closed by the return. Is this because of the way the system was initially set up through SDK? Can this be corrected/reconstructed to do Sales Order -> Delivery -> Invoice -> Return -> Credit Memo. And have all the reconciliations done internally by SAP?
2. SAP was working on an issue but then stumbled upon another issue that they wanted me to look into from our database.
Here is a copy of their response:
In the course of our investigation for message 1065121 2010, for the database of (Customer 1127763), we noted that this is also affected by the scenario described in Note 1026115 - Invoice does not appear on Incoming/Outgoing Payment. I have attached the said Note for your reference. We have created this message on your behalf to pro-actively create a fix for the issue.
What I found out: My past experience with Incoming payments was that in the incoming payment screen, you could easily reconcile/click on the credit memo and the invoice and add it just fine. But in my new company, we are not allowed to add an incoming payment without entering a payment in the 'money bag', which is impossible because it's a credit memo against an invoice. We have to do an internal reconciliation, therefore the invoices do not show up in the incoming payments table. I know there is not a validation created to validate an incoming payment because I did not create a validated function to do so. How is this possible?
Your response is kindly appreciated.

Hi Marianne,
I think this is more a Business Process issue than an SAP issue.
If you have delivered goods, but not invoiced them, the correct document is a return. If you have delivered and also onvoiced, the correct document is a credit memo, not a return.
The return is drawn from the delivery, which creates the required links, and the credit from the invoice, also creating the links.
Creating a return where the goods have been invoiced is a redundant step and will break the links, as you point out, and requires additional reconciliations.
The credit memo based on an invoice will create all the accounting and stock entries you need. Perhaps some testing & training will convince them to change their processes?
PS if you do use internal reconcilation to close an invoice, you can find the applied transactions by using right click on the invoice

Accepting Incoming Payments for BP on Hold

We have certain BPs that are past due and we would not like to take orders from them. If i put them on hold then i cannot accept an incoming payment from them. In which case every time i try to accept a payment i have to take them off hold and put them back on hold which is a lot of work when you have tonnes of payments coming in. Is there an alternative where i can make sure no one takes an order but atleast they are able to accept an incoming payment without going through this complex process.
Thank you
Chintan

hi chinsut
yes there would be a sp with the name transitional notification u just need to right click and click on modify and at the bottom just write in ur code and execute it this would save ur code in the sp transitional notificatio
and for the code u can check the link given by Godon it would help u in writing a similar code,
Regards,
Manish

Incoming Payments Error No matching records found G/L Accounts.

I have a client that uses foreign currency. It appears that when I enter an incoming payment with VEF currency get this error. This only happens to some customers.
When I make a partial payment and Do Not change the Total Payment on the line I get the error
No matching records found 'G/L Accounts' (OACT)
For example I have an invoice for VEF1000.00. I do not change the Total Payment. I go to the Payment Means and enter a Bank Transfer for VEF600.00. When I try to add I get the error.
However, if I first change the Total Payment amount to VEF600.00, and then enter the payment means Bank Transfer for VEF600.00 I can add the incoming payment without the error.
Any suggestions

Hi,
Can you please confirm whether the issue is happening even after the Rounding Account is defined in the G\L Determination window under the Administration > Setup > Financials?
Kind Regards,
Jitin
SAP Business One Forum Team

How do you cancel a "credit card" (incoming payment, deposit)

Hi
How do you cancel a credit card payment
customer cancelled the deposit than the credit card summary, went to cancel incoming payment and it will not "no records found in credit card management"
how do we do it and if the above incorrect how do we fix it

Hi,
Check the following thread :
[Cancel Incoming payment|Re: Cannot cancel incoming payment]
Regards,
Jitin

Cancel/Clear Paid Downpayment Invoice without cancelling payment

Hi,
I have a scenarios where AR Downpayment (DP) Invoices are raised for requesting Deposit from Customer based on Sales Orders.
The DP Invoice are fully paid. (eg 30%)
The Sales Order is raised into a Delivery order and then AR Invoice.
During AR INvoice, the AR Downpayment Invoices are not matched (to offset the amount).
Resulting the AR Invoice is billed 100% instead of 70%.
How can I closed off the DP Invoice without cancelling the Incoming Payment and wihtout raising Credit Note against the DP Invoice?
Can I do some kind of reconciliation against the the DP Invoice to offset against the Invoice? This is to clear away the Deposit Clearing A/C.
Please advice.
Rgds
Jessie

hi,
Raise anothr AR Downpayment invoice for 70%,do incoming payment,
Link both AR downpayments invoice 30% and 70% to ar invoice,
Also check this link
DIFF BETWEEN AR DPINV AND AR DPREQ
Edited by: Jeyakanthan A on Jun 9, 2009 7:20 PM

How to cancel incoming payment

dare all ,
when create incoming payment by credit card and it deposited then who to cancel incoming payment for open the A/R Invoice to create A/R credit Memo document.
I have cancel deposit document and when canceled incoming payment then (can not cancel . one of the credit voucher was cashed ) this error occurred.
Please give me the solution .
thanks
Arabinda
Edited by: Dreamlite International Pvt. Ltd on Feb 12, 2011 10:55 AM

Hi,
I had been going through this issue. All you can do for a deposited credit card payment is,
Create a similar payement with a negative amount and deposit it.
Regards,
Rakesh N

Cancel Incoming Payment (if Pay by credit card)

Hi..
I want to ask,
how to Cancel Incoming Payment (if pay by credit card), and incoming payment created one month ago..
If i create new incoming payment, and i cancel, it works..
But if i find old incoming payment, i cant cancel it
the error sounds: "one of the credits voucher was cashed".
any idea to solve this problem?
Thankyou for your help
regards

Hi Dony,
Issue is described in SAP Note 542274. I assume that mentioned credit voucher is overdue, and the settings in Administrations - System Initialization - General Settings - Sales tab, Submit Credit Vouchers is "Automatically". It means, that credit voucher is already deposited, you can check it in Banking - Deposits - Deposit - Cheques/Credit Card/Cash tab(It depends on the payment means of incoming payment).
It is not possible to cancel deposited credit vouchers, you must to
create a similar Incoming Payment with negative amounts and deposit it.
Regards,
Paul

Reallocating Incoming Payments without cancelling deposit

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