Initial balances

Hello friends,
can anyone please tell me the process of uploading the Initial GL AP AR and Asset balances MANUALLY
My customers project is a green field project.they do not have much of transactional data.they do not want to go for automatic upload.
can anyone please guide me with this!
regards

To do it manually you will need to enter them in through the document entry screens in each application. GL- FB50 - Enter G/L Account Document, AR- FB70 - Invoice , AP- FB60 - Invoice. FA- AS01 - Asset. ( for credits use those tcodes in AP and AR instead). For assets you will create the asset first then load data using FB50 or F-02 - General Posting. The offset for each posting created will probably go to a conversion account which should zero out when the conversionis complete.
pls assign points if helpful as a way to say thanks.

Similar Messages

Problem in Uploading initial balance in Excise Regsiter

Dear All
Gurus
Please help me out on foll excise issue
Actually excise is kept out of SAP in legacy. And we are making excise utilisation from the month of April-007. But last year remaining 50 % cenvat credit on capital goods is not updated because excise was kept out of SAP. Making utilisation for April-07, excise payable is more than available because that 50% remaining capital goods cenvat credit was in uploaded in SAP. Now for uploading remaining 50 % cenvat credit on capital goods in current year i.e.in the month of April-07. How i will upload initial balance in excise register ?
Pls put some lights on above & provide any solution urgently.
Warm Regards
Sandeep Phatak

http://help.sap.com/saphelp_erp60_sp/helpdata/en/09/ebf138cdd78a4be10000000a114084/frameset.htm
see the above link. This is self explanatory.

Initial Balances for some of the G/L Accounts in GLPCT table changed

Sub : G/L Account Balance( T code FAGLB03 ) and EC-PCA: Totals Table (Table GLPCT) initial balances are not same for some of the G/L accounts ( Initial Balances for some of the G/L Accounts and profit centers in GLPCT table changed )
Dear Friends
We are in SAP ECC 5.0. We are using New G/L Accounting
G/L Account Balance(Initial Balance)( T code FAGLB03 ) and EC-PCA: Totals Table (Table GLPCT) initial balances are not same for some of the G/L accounts ( Initial Balances for some of the G/L Accounts and Profit centers in GLPCT table changed )
G/L Account : 1110001 AR Trade - Recon
G/L Account Initial Balance( T code FAGLB03 )          36,789,209.26 USD
EC-PCA: Totals initial balance (GLPCT table)                14,178,848.14 USD
I found in GLPCT table initial balances for G/L 1110001 and some of the profit centers are changed. The initial balances are not supposed to change for the entire financial year
I have checked   none of documents for this G/L and these Profit centers of last financial year have been posted or reversed in current financial year.
Please try to help me what has caused to changed the initial balances and how to correct it
Please let me know if you guys need more details
Thanks in advance
Thanks
MVS

Hi Vinay,
If I understood correctly you are trying to balance Accumulated Depreciation accounts (from the AA module) with the Cost Depreciation Accounts.
If they don`t balance zero, it mostly likely means, that some user has posted manually deprecian in your GL, not using the depreciation program.
Hope this helps.
KR
Severina Koleva

In which table the initial balances will be stored when loading via api

Hi all,
I am doing initial balances migration...
In which table the initial balances will be stored when loading though an api.. (pay_balance_upload.process).
First I have loaded data in to pay_balance_batch_headers and pay_balance_batch_lines tables..
Then called the api pay_balance_upload.process. and the data was reflecting correctly in front end.
But we need to reconcile the loaded data.. for that, can anyone please tell me in which the loaded balances would be stored..
I have identified two tables, pay_assignment_latest_balances
and pay_latest_balances
when I try to create a balance from frontend I can see the data in pay_latest_balances table..
But when I load via api I am not able to find it in any of these tables..
In addition to that can anyone please tell me when the data will be populated in pay_assignment_latest_balances and pay_latest_balances tables.
Awaiting for your help and quick response..
Thanks and Regards
Kishore

You have followed the correct process..As Vignesh said, you can use pay_balance_pkg.get_value to make sure you have the correct values uploaded but otherwise if you are able to see the values in the front end I wouldn't worry about the latest balances tables. These tables, as the name indicate, hold only the latest values and if a payroll (ran post the initial balance upload) has been rolled back, these are deleted since they are no longer available.
You can refer the below Metalink notes for a detailed explanation:
The Secret Life of Initial Balance Upload with Screenshots Example [ID 60057.1]

Error in Uploading Initial balance with Batch Characteristics!

Dear Gurus,
I have a material on which batch management and batch specific unit of measure is activated. I want to upload the initial balance thorugh MB1C. I have created a recording of MB1C. when i run the recording with the uplaod file, system opens a Coding block screen and does not open the Batch classification screen and does not take batch characteristics. Initially, in the recording there was no error.
Help me ikn this.
Thanks in advance.

hi,
the characteristics screen behaves strangely during a recording. i suggest you create the batch record separately. when you do a recording for this, HIGHLIGHT ALL THE CHARACTERISTICS, click on the magniying glass, and enter the values one by one.
1) upload batch records (LSMW recording - as described above)
2) upload stock balances (LSMW using BAPI)
hope you figure this out. i recently did this in a project successfully.
regards,
marvin

How to enter initial balance for material with moving average price

We have an issue where the customer wants to split one material into three materials. We are thinking of posting goods issue for the original material and post goods receipt for the new three materials. But how to enter the initial balance since these three materials must have moving average price.

Hi,
If you create material first time in system with the help of MM01 then specify the price this will gets affect on moving price.
and if the material is created with ZERO price then use the option MR21 which is said by Jürgen
Reagrds
Sandesh

Initial Balance Loading for Oracle Payroll - US Legislation

Dears,
We are in process of Oracle Payroll implementation for US Legislation R12.1.3, any i have Questions related to initial Balance Loading:
1- It is a mandatory Step to set initial values for the legislative defined balances?
2- What is the aim for this step?
3- What is the impact if we ignore this step?
4- Steps?
5- What is the Elements i need to initial values for the balances?
6- What is the Balances i need to initialize for each elements?
Note: kindly note that i read related Metalink posts, but i need it more clearly.
Please advice, it is Urgent
Thank you

1.     Prepare your Balances data with the following Details and build Batches.
pay_balance_batch_lines
(assignment_id, balance_dimension_id,
balance_type_id, payroll_action_id, batch_id,
batch_line_id, batch_line_status, VALUE,
assignment_number,
balance_name, dimension_name,
gre_name, jurisdiction_code,
original_entry_id, tax_unit_id,upload_date
2.     Run the Initial Balance Structure Creation Program.
This program defines/creates the Element for Initial Balance Feed to all the Balances involved in the Batch.
3.     Run the Initial Balance Upload Program in Validate Mode
This program when run in Validate Mode, validates the Batch to look for Errors if any. No Balances are loaded into the system.
4.     Once the Initial Balance Upload Program completes successfully in Validate Mode then Run the Initial Balance Upload Program in Transfer Mode.
5.     If you run into Errors then Run the Initial Balance Upload Program in Undo Transfer Mode, fix the issues and start from step 2 else Process Completed!!!
All the Legislative Balances need to be uploaded correctly. there is a long list of Fed, SS, Medicare and State/Local Balances for US.
We had challenges with Pre Tax Deductions that didn't update the Fed, SS and Med Taxable Wages correctly and had to make many Adjustments end of the Year.
Do a Regular Batch Balance Adjustments if possible, this will be a simple activity and will assure you that all Tax Balances will be accurate.
Initial Balance uploads cann't be archived, so there Balances will be missing in your Reportigns based on Archived data in pay_Action_information

Wbs in customer/vendor and gl document lines during initial balance upload

Hi gurus,
Can we enter wbs in customer/vendor and gl documents lines during upload of opening balance upload?
What is the impact of this?? Do we need to run project settlement on 1st day after go live to get data in cost center from ar, ap and gl????
Thanks

Hi Mohit,
Why do you want to udpate WBS element for vendor and customer line items. Basic concept of said cost object (WBS element) is transfer values to Fixed assets or GL accounts or any other cost objects like cost center ,Internal order,sales order like that.
You can update WBS element for all fixed expenses based on settlement rule and allocation types,which you created in customization and assigned cost elements or cost elment group over there. You can update WBS elements for said line items settle after opening balance update. Please note ,it may not possible to update WBS element for vendor and customer line items.
Basic cocnept of WBS element is cost collector ( You may use to collect revenue also as per nusiness processes) ,collects the cost from various resources and settle to said above objects. Vendor and customer balances are balance sheet accounts,which can settle through payments.
Regards
ManiKumar

Uploading initial Excise balances in Cutover data

Dear SAP Gurus ,
please tell me about the process of excise balance uploading through J1iH (passing the JV) ,
as i know @ table entries of all initial balances but here in our case we developed Z reports in Excise , so the values which r entered by table entry are not flowing in Z-reports , but if i m passing the JV by J1IH , then proper acc doc is being generated , so is this process is feasible to upload initial excise balances .
please Guide me
Regards
Chandan Prayag

Dear Murali,
Normally, in during cutover strategy,we upload the open orders.
Either you do it manually with all your actual processing,which might be tedious.One way of doing it ,in case 1 when the Order is partially delivered,you can upload/create the Production Order of balance qty. In case 2, where Order status is partially confirmed,based on the Order volume you can process them manually.

Opening balances for gl accounts

dear all,
how should we create gl opening balances
if year ending there is any differences in Balancesheet what would u do?
how should adjustment entries pass?
Thanks & regards,
pillaribabu.

Hi,
If u want to upload the initial balances in fi only then u can use tcode f-02 or fb50 etc. You have to select diffrent key on the basis of data u r uploading for eg. for customer debit bal 01 and cr balwith 11 or for vendor for debit 21 and credit 31 asset 70.
If you are using mm module then inventory balance will come from there. In this case the diffrence coming in ur accounting document due to inventory loading diffrently can be posted to a separate account u can define initial uploading account for this.
The diffrence you are talking about in balance sheet is not possible in sap as in each entry dr=cr for posting. If you are talking about current accounting of client ( legacy system) , then u can post that difrrence in sap by creating a separate account for thie diffrence. And when this diffrence is sorted out in legacy u can post the entry in sap using f-02 .Ur initial diffrence account must be nullified with this entry.
Award points if u found answer helpful.
Warm Regards

Conflict in recording and filed mapping in LSMW For vendor balances

Hi,
I am trying to create an upload for vendor initial balances upload through f-02. now while creating a simple invoice i have to give input in following fields:
1) Document date
2) Document type
3) Company Code
4) Posting Date
5) Posting Key
6) Account
7) Amount
8) Base line date
9) Posting Key
10) Account
11) Amount
This is the sequence in which following transaction is posted:
Initial Balance Upload Account Dr
Vendor Cr
Now every thing is fine. after recording the system shows me the exact fields that i gave input during my recording. but when i go for further, in step 5 (Maintain Field Mapping and Conversion Rules) I can not find fields from step 9 to 11. i further found that this is because the input fields 9 to 11 are exactly same as 5 to 7. this is why system removes them considering them to be a duplication. can anyone help me in this regards and tell me how can we create vendor balance upload through f-02?
Regards,

Solved any one facing the same problem can view the solution bellow:
I was right about system behavior. what system do is it excludes all duplication of fields. to fix this all you have to do is change the names of your fields after recording so that system can consider them to be separate fields.

Vendor Balances upload

Dear All,
I need one clarification on Opening balances of all Vendor, Customer and G/L balnces uploanding
Please advise me proper procedure in SAP 6.0
Thanks
Sudhan

Ultimately Vendor is and sub ledger activity in SAP. And while uploading the cutover balances to SAP that time you have to make sure about the following points.
1) Initial Upload balance GL has to be created for each groups.
2) Vendor Balances are updated in SAP like a) Open Unpaid Invoices b) Debit Notes c) Advance paid to vendor
There are different BDC's or any uploading programme should contain the all information like whatever you need to post in Vendor accounts.
3) You have to make sure if you are uploading the open Invoices of Vendor then the Debit 40 should be Initial Balance GL account and vis-vis in all other cases
Regards
Sandeep

A/c entry at the time of vendor balance uploading

Hello Gurus,
When we are uploading the vendor balance,When you upload through BDC, What are the entries posted and how was the clearing account entry
Regards
K.srinivas

Hi Shree,
Vendor having debit balances, entry as follows.
Vendor ............Dr
To Initial balance upload .............Cr.........( Use special GL indicator ,if you have down payment balances)
Vendor having credit balances ,entry as follows
Initial balances upload .................Dr
To Vendor ..........................................Cr
Rgds
ManiSuma

Need how to get the parent acount details in Trial balance report

Hi All,
I have a requirement in which i need to print the details of the parent account details as the report wont print the parent a/c details by default.
Can any one please let me know how can i achieve this?
Thax in advance.
Seshu

Generally the trial balance summary report does not fetch the parent account details.
In my customized report , i need to get the detials of the current accounts as well as the details (initial balance,debit,credit ) for a particular period of the parent account as well.

Beginning Balance of Accumulated Repair Cost and Budget Control

Hi All,
My client has two requirements which I have problems working on in SAP.
1. How do we put the beginning balance of accumulated repair cost of each equipment? Example Equipment A had $ 40, 000 worth of repairs prior to the company's use of SAP, and this balance becomes the initial balance during repair cost reporting (thus if the first work order issued for that equipment in the SAP system costs $5,000, accumulated cost in cost analysis shatll be $45, 000 alread) .
2. How do we implement budget control in Plant Maintenance, such that a work order that is over budget cannot be released? or needs to be approved by another more superior user before release?
Thanks, answers would be of great help.
Regards,
Andrew

Andrew,
I suspect the only way to do this without Asset Accounting is to create a bespoke ABAP report. You would also need a customer table to hold the repair cost/equipment data. Alternatively, if you have a cost object per equipment (say cost centre) then you could add this value to the cost centre. Either way I would discuss the issue with you finance team first.
In terms of budgetting; this can be done 3 ways:
- Investment programs (IM)
- Projects and WBS (PS)
- Individual maintenance orders (PM)
You can set threshold parameters which determine if the order can be released..
PeteA

Initial balances

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