Internal Order value check upon CM request entry

Hi,
We would like to receive an error message when the amount input in the sales order exceeds the available value of the assigned Internal Order (in the account assignment tab). Is this possible?
Currently, this happens only when we do the billing, where an FI document is generated.
Pls advise any user exit if any..

Hi Kailash ,
What kind of value check are you talking about... Are you concerned wether budget is exceeding limit or not...
For doing that.. you can use SAP standard functionality using tolerance limit for avialibility control...
Check the SAP IBM Guide -> Internal Order -> Order Master Data -> Budgetary Control..
Kindly revert back for any further clarifications
Regards
Sarada

Similar Messages

PO should not exceed Internal Order Value ( Check Required )

Hi experts,
Ideally PO should not be made for more value than the sanctioned amount raised through Internal Order no ( KO01).
But we find that users are creating PO for more value than the sannctioned value in internal order no.
Check is required . Pl. suggest how it can achieved.
Regards,
( Rajneesh Gulati )

Hi,
In SPRO
Controlling>Internal Orders>Budgeting and Availability Control-->Maintain Budget Profile
Maintain Budget profile and assign to the order type.(Controlling>Internal Orders>Order Master Data-->Define Order Types)
Maintain Tolerances in below path.
Controlling>Internal Orders>Budgeting and Availability Control-->Define Tolerance Limits for Availability Control
You can maintain the tolerance limits with which in PO, you can give error or warning message when the value exceeds.
Regards
Edited by: Varaghamurthy Chakravarthy Kannan on Sep 2, 2009 11:14 AM
Edited by: Varaghamurthy Chakravarthy Kannan on Sep 2, 2009 11:16 AM

Internal order number in debit memo request in external billing

Hi Experts,
I am trying to create a Debit Memo Request in ECC from a confirmation in CRM. This confirmation is created as a follow-up to the service order.
The debit memo request is getting created but it does not have a reference of the internal order and hence on billing, the revenue is not getting posted to the internal order.
Could you suggest if there is some setting required in CRM to link the internal order to the Debit Memo Request?
Thanks in advance

Hi,
I have the same issue, can you let me know how you resolved?
Thanks,
Kevin

AUC - Internal order values to upload

Hi,
We are doing master data upload.
We have created BDC to upload the Internal order from legacy system to SAP.
Can any one please help on how to upload the Internal order Balances (with Asset under constructurion)
Thanks,
Sudha

"Can any one please help on how to upload the Internal order Balances (with Asset under constructurion)"
What is the actual problem?
Assuming you want historical balances for each period on your Internal Order. One option is to:
Post a take-on journal for each month of the Internal Order:
Dr P&L Exp (Capex P&L Account) with Internal Order
Cr 999999 Opening Balance takeon GL (Balance Sheet)
Run settlement for each month:
Dr AuC
Cr P&L settlement account with Internal Order
Assumes you use a separate P&L settlement account otherwise you need to create a report painter report to report on the P&L Capex account if you don't (i.e. report painter separates settlements and actual expenditures ect in columns for the Capex account).
Above process is painful if you have many years of data. Otherwise you can pick the end of the prior fiscal year to post the bulk of the Internal Order Value then settle it, carry forward the AuC by standard asset module closing, and then post each period as above for the current Fiscal Year.
You would then need to exclude these figures from the Trial Balance for the remainder of the opening Balance postings at Go-Live.
Anyone with a better idea?

Not checking the budget for internal order at the time Travel Request creat

Hi All,
I have two issues.
(1) We activated travel managment in our system for public sector germany. In that case we need to create trip directly from PR05 instead of TRIP. I created budget for internal order but its not controlling and checking budget at the time of creation of the trip. We activated fund management also but i need control at internal order level. Please guide me.
(2) While creating trip in PR05 what ever expenses mentioned in Trip it's committing and also i am able to see in fund management commitments report. We extracted reports based on COSP table. This commitment is not updating in this table. Please guide me which table is showing link between internal order and fund management account assignment objects.
Regards,
sree

thanks for your reply.
I maintained Budget profile and Tolerance limits. I am getting error only at the time of posting in PRRW.But i need to control at the time of saving the trip. I can use user exit to control. If there is any standard functionality of checking the budget at the time of saving then it should be good.
For me main problem is i am not able to get report both trip commitments and fund management details. Please inform me in which table internal order and trip commitments are storing.
Regards,
Sree

Internal Order Budget Check for PO with reference to PR / RFQ

Hi All,
I have a scenario where the budget availability control is not working for PO created with reference to PR or RFQ. While creating the PO if i modify the PO value more than RFQ or PR value then system is looking for budget control.
If we create a direct PO system is checking for Budget control where the PO value is more than availability budget.
We have the budget control check with internal order for services and non stock material based on substitution rule created for cost element group and cost center group.
In tolerance limits budget availability control we have not activated for PR, itu2019s activated from PO.
Kindly let me know what is the reason for budget availability control is not active where the PO is created with reference to PR or RFQ.
Thanks & Regards,
Rama Mohan

493900 - FAQ: Release Strategy:
It is not possible to create a purchase order if the referenced purchase requisition is not released. But the system allows you to put the purchase order on hold and then release the purchase requisition.
On the other hand you can create a purchase order with reference to an unreleased request of quotation.

Internal Order values table

Hi Sap Experts,
I want to fetch internal order and WBS Element amount( Local curreny , Group currency and transactional currency).from which table can i Fetch the above values.
Please give me the advise .
Regards,
Prabhakar
Moderator: Please, search before posting

Hi Prabhakar,
You may check BSEG, FAGLFLEXA, COEP tables for internal order/WBS values.
Regards,
SAPFICO

Internal Order Values

Hi
I have an Internal Order Settlement Error.
Incident Details:
P2P order No xxxxxxxxxx was booked into SAP in period 09 (lines 10 /20 & 30) This P2P Order was linked to an Internal Order (No xxxxxxxxx) and the cost was moved to the Asset Module when this Internal Order was settled at month end using KO8G.
Unfortunately the cost also hit FI with the values being booked into GL Ac No xxxxxxx - The cost is therefore in our accounts twice.This was moved manually at Month End to a Balance Sheet Accont but needs to be removed as it is already on the Balance sheet in Fixed Assets.
I have no Idea how the values are transfered to asset twice.
Thank you
Veeru

Hi
What you are saying cant happen... When settlement is done to asset, it is bound to hit GL account (Asset recon account specified in AO90)... This is not a double posting
I dont know how you manually moved the cost to a balance sheet accont because recon accounts cant be touched manually.. I am not clear as to what you are saying
br, Ajay M

Internal Order Budget check while asset procurement through PR or PO

Hello Experts ,
Hope this is the correct place to post my issue!!
I have created the IO- KO01
Assign Budget - KO22
Activated tolerance limit and availability control and released the IO
status of IO is- REL AUC AVAC BUDG
Now, i want to create the PR/PO for this IO. Please tell me the process ahead ie. which a/c assign category is to be used,what document type is needed etc.
Please Also , suggest what are the other things/configuration needed for the same i,e. G/L assignment or Cost Element creation.
Please help experts.
Regards,
Ankur
Moderator: Please, search before posting

HI,
.1. Create Investment program (IM01 u2013 Create)
2. Create top node (IM11 u2013 Create Top Position)
3. create position id (IM22 u2013 Change)
4. Put appropriate budget on position id (IM32 u2013 Edit Original)
5. Create an internal order with internal order type CAPX- Capital Investment Orders (KO01 u2013 Create)
6. System will ask to create AuC assets at this time. We need to create AuC Assets here. It will be used to post the value from CWIP account at the month end.
7. Assign this order to appropriate investment program node. (IM32 u2013 Edit Original)
8. Change the status of I/O from u201CINPL- Initial Planning by Locationsu201D to u201CINPR- In-Principle Sanctionu201D (KO02-Change)
9. Allocate the appropriate budget to this I/O (T-Code IM52)
10. Change the status of I/O from u201CINPR- In-Principle Sanctionu201D to u201C30 APPR Board Note Approu201D and from u201C30 APPR Board Note Approu201D to u201C40 EXEC Execution Phaseu201D. (KO02: Change)
11. Create PO with reference of this I/O and give the expense GL account (ME21)
12. Goods receipt (MIGO) with reference to PO and refer the vendor excise invoice created in above step.
13. At this time cost element u201CCWIP accountu201D will be posted with reference of I/O. (KOB1 Line Item display for Order)
14. At the month end we need to run the settlement for the I/O through KO88. It will post the value to AuC and credit the u201CCWIP accountu201D. It makes the CWIP account zero at the month end.
15. Create an assets master for final settlement. (AS01)
16. To settle the value from the AuC to Final asset we need to run the order settlement once again and at this time we need to give the final assets in the settlement rule for I/O. It will post the final assets and credit the AuC. (KO88 u2013 Line Item settlement)
17. At the month end depreciation need to be run (AFAB u2013 Execute)
18. Do retirement for transferee asset.
See the bellow Link also
http://help.sap.com/saphelp_470/helpdata/en/4f/71e6f0448011d189f00000e81ddfac/content.htm
Thanks,
Raviteja

JSP form values lost upon servlet request (RequestDispatcher)

Hello,
I have a query screen (jsp) that calls a servlet and gets results. However, although the results or errors display just fine (I do a setAttribute for them), I lose the initial values in the query form (values that the user input - which are stored in the request object). Shouldn't those values be maintained and displayed, since I'm using the RequestDispatcher and thus, I should have the same request object? Thank you, C Turner
*****My JSP (the related code)*****
<jsp:useBean id="form" class="com.foo.ActivityBean" scope="session">
<jsp:setProperty name="form" property="*"
</jsp:useBean>
<HTML>
<BODY>
<FORM ACTION="ActivityFormHandler" METHOD="POST">
<P><B>From Date</B>
<INPUT TYPE="TEXT" NAME="fromDate" SIZE="9" VALUE="<jsp:getProperty name="form" property="fromDate"/>">
<P><B>To Date</B>
<INPUT TYPE="TEXT" NAME="fromDate" SIZE="9" VALUE="<jsp:getProperty name="form" property="toDate"/>">
*****Java from my HttpServlet, ActivityFormHandler (acting as a formhandler)*****
if (errors.size() == 0) {
ActivityBean myActivityBean = new ActivityBean();
myActivityBean.setBeanQueryValues(acctNumber, department, fromDate, toDate);
Vector resultsVector = null;
try {
resultsVector = myActivityBean.executeQuery();
} catch (CreateException ce) {
errors.add("There was a problem retrieving the requested data from the database.");
request.setAttribute("results", resultsVector);
} else {
//Data is not okay.
String[] errorArray = (String[])errors.toArray(new String[errors.size()]);
request.setAttribute("errors", errorArray);
RequestDispatcher rd;
rd = getServletContext().getRequestDispatcher("/public_html/ActivityQuery.jsp");
//rd.forward(request, response);
rd.include(request, response);

For those interested in my question, here's what I figured out.
Instead of:
<INPUT TYPE="TEXT" NAME="fromDate" SIZE="9" VALUE="<jsp:getProperty name="form" property="fromDate"/>">
Use:
<INPUT TYPE="TEXT" NAME="fromDate" SIZE="9" VALUE="<%out.print(request.getParameter("fromDate"));%>">
This allows the input field to persist the query value instead of blanking it out when the results are displayed. -ct

Internal table value checking in custom table using SQL...

I have a table which has following fields:
X1 TABLE (ZCONfig custom table)
LIFNR land1
123      br
234      br
456      br
567      Gr
and
X2 TABLE: (Internal table)
LIFNR:
234
567
123
Now I want to see if all the field values of LIFNR in internal table X2 (X2-LIFNR) are present in X1 or not.
Raise error if it is not.
How do I do this using SQL ? I guess I have to use read statement.
Please help. Points will be awarded.
Thanks.
Regards

Hi Tushar,
1 Ya u are right , we need to use READ statement.
2. Populate X1 (all records)
   in an internal table.
3. Then Loop at X2
   and compare with X1.
( u can also keep an extra field in X2
    of type c, so that if a record is found,
   mark it as X )
4. try this code (just copy paste)
REPORT abc.
DATA : BEGIN OF itab OCCURS 0,
       bukrs LIKE t001-bukrs,
       present TYPE c,
       END OF itab.
DATA : t001 LIKE TABLE OF t001 WITH HEADER LINE.
itab-bukrs = '1000'.
APPEND itab.
itab-bukrs = 'X000'.
APPEND itab.
SELECT * FROM t001 INTO TABLE t001.
LOOP AT itab.
READ TABLE t001 with key bukrs = itab-bukrs.
IF sy-subrc = 0.
    itab-present = 'X'.
    MODIFY itab.
ENDIF.
ENDLOOP.
BREAK-POINT.
regards,
amit m.
Message was edited by: Amit Mittal

Internal order number not present in debit memo request in External billing

Hi Experts,
We are working on external billing in CRM and have single object controlling configured. I am trying to create a Debit Memo Request in ECC from a confirmation in CRM. This confirmation is created as a follow-up to the service order. The debit memo request is getting created once the confirmation is completed but it does not have a reference of the internal order and hence on billing, the revenue is not getting posted to the internal order. Could you suggest if there is some setting required in CRM to link the internal order to the Debit Memo Request?
Thanks in advance

Hi,
I have the same issue, can you let me know how you resolved?
Thanks,
Kevin

Issue with internal order postings

Hi Experts,
I have created one service order in CRM and created a debit memo. In this i have two issue, please help me if know the solution.
1. Once i created the Debit memo, it was replicated in to ECC and line item wise one internal order should be created and displyed in account assignemnt tab, but it is not showing any values in the internal order field, showing as blank. when i checked in the T.Code IAOMC with CRM service order there showing internal order which was generated for the line item.
can you please tell me which settings need to be done for displaying in sales order account assignment filed.
2. In that Internal order the sales order values are not flowing even we done billing and accounting. In the accounting document one controling document is created which is posted the values to CO-PA.
Can you please tell me the settings need to be done to overcome this errors.
CAHANDU

Dear Kuppam,
For your first issue, you have to manually push in the Internal order value in Debit memo i.e. enhance the BADI.
What I understand for your second issue is, PSG is populated in the Debit memo request which is a real cost object and hence system is creating PSG document when accounting and controlling document is created. If the posting is to happen to internal order then that should appear in debit memo request and then only you will see the values in internal order.Some settings are required in CRM which will resolve your second issue.
To resolve this,please refer the SAP note 1310727 - Account assignment for CRM documents with sales items
Hope this will resolve your issues.
regards,
makrand

New internal order type--need help

Dear all:
i have a case need help.
now i want to create a new internal order type ,and assign a new number range and a default settlement rule to it .
the settlement rule is that the actual costs of this internal order type need to be
sent to a cost element .
what should i do step by step?
thanks!
best regards!

Hi,
2. Order Master Data
2.1 Define Order types (KOT2_OPA)
IMG Controlling  Internal Orders Order Master Data  Define Order Types
An Internal order is created under an Order type. An order type is used for storing various control parameters and various defaults while creating an internal order. It is used for classifying various types of internal orders according to usage for e.g. Real orders for trade fairs, real orders for Capital investment measure, Statistical orders for motor vehicle expenses.
The order type is client-specific, which means that every order type can be used in all controlling areas. A number range is assigned to the internal order type.
Click on New Entries
Take a drop in the field Order category and select 01
Enter
Update the following
Give Order Type :- Z810
Description :- Traders First Real order type
Object Class :- OCOST overhead
Reference Order :- Collective order without automatic goods movement
Residence time 1 :- 12 months
Residence time 2 :- 1 month
Check Commit Management and Check Integrated Planning
Activate CO Partner Updating -You activate this so that allocations between orders and other CO objects (cost centers, projects, etc.), the partner information is retained and whether for each order a totals record should be written.
Save
Click on Field Selection
Here you can hide the various fields or make it as required entry or only display or available for input. Thus while creating internal order only those fields are displayed and available for input.
Click Save
2.2 Maintain Number Ranges for Orders (KONK)
IMG Controlling  Internal Orders  Order Master Data Maintain Number Ranges for Orders
Number Range needs to be assigned to the internal order type. Number range can be internal or external. In Internal numbering system automatically assigns a number from the given number range. In external numbering the user has to manually assign the number from the given number range.
We will configure internal number range for our internal order type Trade Fair
Click on Group Maintain (From the menu bar)
Click on Group  Insert (From the menu bar)
Update the following
From Number: - 910000000000
To Number: - 919999999999
Click in plus icon at the left bottom of the screen
Click Save
You will find internal order type Z810 in not assigned
You need to assign the order type to the group we created above. Proceed as follows:-
Position the cursor on: - Z810 Trade Fair real order type
Click on Arrow Z810 Trade Fair real order type note it turns blue
Select Check mark Z810 A ltd India fair real order
Click Element Group
The internal order type Z910 moves under the group which can be seen as follows:-
Z810: A Ltd India Trade fair real order / Z810 Trader Fair real order type.
Click Save
Select: - Z810: A Ltd India Trade fair real order / Z810 Trader Fair real order type.
Click on Pencil icon.
Click Back arrow.
2.3 Define Model Orders
IMG Controlling Internal Orders Order Master Data Screen Layout
Define Model Orders
Model orders are not orders in the commercial sense, but serve merely as references for creating "normal" orders. Model orders contain default values for the orders in an order type. The Model order is assigned as the reference order in the order type.
When you create a new order, all the fields active in the relevant order type are copied from the model order to the new order.
Example
You want to settle all your marketing orders to the same sales cost center. Stipulate the cost center as the default value in the model order for marketing orders.
When you create a new marketing order, the system defaults this cost center. If you want to settle the order to a different cost center, you can overwrite the default cost center in the orders.
We will create a model order with some defaults and assign it to the Trade fair internal order type
Click Create CO Model Order
Press F4 and select ($$) 03 model order
Click on the master data and update the following
Order: - $$$ Z81000001
Description text: - A Limited Trade affair
Click Save
Assign this model order to the order type Z810
Update the reference order with the model order number $$$Z81000001 in the reference order field
Click on save.
3 Planning
3.1 Maintain User-Defined Planner Profiles
IMGControllingInternal OrdersPlanningManual PlanningMaintain User-Defined Planner Profiles
Check the User defined planner profile ZOCM91 created by us contains the layouts for internal orders.
Double click on General controlling
Planning area: Cost element/activity inputs.
Cost Center: Activities/Prices
CCtr Statistical key figures
Orders: Cost Element/Activity inputs
Ord: Statistical key figures
Select :- Orders: Cost element/activity inputs
Double Click on Layouts for control
3.2 Maintain Planner Profile for Overall Planning (OKOS)
IMG  ControllingInternal OrdersPlanningManual PlanningMaintain Planner Profile for Overall Planning
Here you can specify the time frame for which values are to be planned for Internal order. Further you can also default the number of decimal places and the display factor. Default cost element group while planning.
Double click on Define planning profile for overall planning
Click on New Entries
Select 05 Planned Total
Profile: 810000 General Plan Profile A Ltd
Click Save
Select back arrow
Double click maintain planning profile for order type
Give: - Z810 Trader Fairs Real order type
Give Plan profile: - 910000
Click Save
4 Settlement
4.1 Maintain Allocation structure
IMG ControllingInternal OrdersActual PostingsSettlement Maintain Allocation Structures
An Allocation structure comprises one or several settlement assignments. An assignment shows which costs (origin: cost element groups) are to be settled to which receiver type (e.g. cost center, order and so on)
You have 2 options:- You can settle to a settlement cost element or settle by cost element i.e. settle using the original cost element.
We will use settle by cost element.
Click on New Entries
Allocation stru :- Z8
A Ltd : Internal order settlement structure
Click Save
Select Z8 Internal order settlement structure
Double click on Assignments
Click on New Entries
Assignment :- 10 Settlement Primary cost Element
Click Save
Select 10 Settlement Primary cost Element
Double Click on Source
Give From Cost Element To Cost Element
Save
Click back arrow
Note:-The color has become green
Select: Settlement primary cost element
Double click on Settlement cost
Click New Entries
Select CTR Cost Center
By Cost Element Check
Save
4.2 Maintain Settlement Profile
IMG Controlling Internal Orders Actual Postings SettlementMaintain Settlement Profile
Here we define a range of control parameters for settlement.
Double Click on Maintain Settlement Profiles
Click on New Entries
Select Settlement not allowed
Assign the allocation structure Z9 created earlier in the settlement profile.
Click on Save.
Select Back Arrow
Double Click on Enter Settlement Profile in order types
Give Settlement Profile Z9100
Click on Save.
4.3 Maintain Number Ranges for Settlement Documents
IMG Controlling Internal Orders Actual Postings SettlementMaintain Number Ranges for Settlement Documents
You should define separate number range intervals for settlement documents for each controlling area.
Click Group  Maintain
Click Group Insert
Update the following:-
Give From Number 1000000000- To Number 1999999999
Click on + at the bottom left side.
Click 8100
Click on Arrow icon.
Select Settlement documents for A limited Check box
Click Element group button
Click SAVE
Assign Points
Zia

Inaccurate JE hitting wrong Internal Order

Hi
We got a journal entry posted during the month of February through FI (FB50). The JE got one P&L a/c (debit) and balance sheet a/c (credit). The P&L entry consist of a real internal order..That particular internal order consist of a budget (KO22) as well JE was posted for February without any errors. Budget also consumed accurately. The internal order was settled (KO8G) during the month end for the month of February and it had hit the respective cost center without errors.
This month we realized that the JE should not have been used an internal order. It should hit only a cost center. Not an internal order.
How to correct this entry? Please let me know the steps.. Budget also need to be revised to the original figure
Thanks

Hi Srikanth
Thanks for the reply
The orginal JV was posted by,
Debit - Expense (with internal order)
Credit - Bank
Internal order was settled during the month end and it has hit the cost center.
If I do the JV you mentioned, dont you think the cost center value will be double coz the settlement of the internal order has hit the cost center as well?
What will happen if I reverse the JV through FB08 and put a new JV with correctly..and suppliment the budget through KO24?? I guess the internal order problem will not get sorted if I do that right??
Thanks

Internal Order value check upon CM request entry

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