Internal Reconciliation - Payment transactions applied to down payment req

Our client has 2 transactions in their Suspense Account:
1. Incoming Payment: Type = Other and have posted an amount to a G/L Suspense Account.
2. General Journal: One side to the Expense (credit) and the other side to the Suspense Account (debit)[this was for a refund]
When they go into the Suspense account to perform an internal reconciliation, the system errors with a message - "Payment transactions applied to down payment requests cannot be reconciled here"
The problem is that they have not used a Down Payment Invoice at any stage of the transaction...
They are on v2007A Patch 06

Logged with SAP been waiting for 3 months and no reponse assume that this is a bug

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Payment transactions applied to down payment requests cannot be reconciled

Help
See the scenasrio:
A customer added sales order( SO-123) of Amount 100000 dated 23/08/2009, Than request for advance INR 100000( 100 %)
from customer and added A/R down payment request( Based on S0-123) dated 24/08/2009, Customer argree to give advance,
So user added Incoming payment dated 25/08/2009 and received INR 100000. Now delivery( based on SO-123) happend on
date 26/08/2009, And A/R Invoice added on date 27/08/2009. Since customer already paid said A/R Invoice amount
through A/R downpayment request and Incoming payment on dated 25/08/2009, Now How to close the A/R Invoice
I already tried with business partner ledger and manually reconcile the incoming payment with his invoice,
than this giving error
Payment transactions applied to down payment requests cannot be reconciled here [Message 3821-19]
Regards
Arun K Singh

Hi Heather,
I have found the same problem too.
In SAP Business 2005A, we allow to do Internal Reconciliation on this Downpayment Request with 100% and the Invoice.
The only differences is this Invoice with status Closed.
But In SAP Business 2007A, we not allow to do Internal Reconciliation on this Downpayment Request with 100% and the Invoice.
The only differences is this Invoice with status Open compared in 2005A.
I have checked in both version 2005A and 2007A Journal Entry, there is nothing wrong on it.
Why this happen in version 2007A?
Hope Jitin can answer our Question.
Best Regards,
danny

Reconciliation of a A/R Down Payment Request and a A/R Invoice

I want to do a reconciliation of a A/R Down Payment Request (100% paid of a total ) with a A/R Invoice. I want to do an internal reconciliation through BP> Internal Reconciliation > Reconciliation . A/R Down Payment Request is for 100% of the document total. I cannot create a Down Payment with the Down Payment Request and the invoice because the total es 0.00 . So I need to make an internal reconciliation. But when I select both documents, and press the reconcile button, the following errrors apears Payment transactions applied to down payment requests cannot be reconciled here [Message 3821-19] How do I reconcile both documents ?

Hi,
The concept of Downpayment is to have the advance payment received booked in the system by creating a downpayment request/invoice.
In your case the Downpayment Request is 100%, so it becomes difficult to apply the same to the Invoice in the Payment window.
Through Internal Reconciliation window, the same cannot be reconciled. Check Note no. : 1340606 regarding the system behavior.
The following options can be checked in the COPY of the database :
1) Option of applying the Downpayment Request and the Invoice and making a payment of 0.01 cent and then transfering the same to the Rounding account.
2) Checking the option of AR Reserve invoice in case there is 100% Downpayment.
Please check and consult the account of the company.
Kind Regards,
Jitin
SAP Business One Forum Team

Error when posting Down payment with reference to down payment request

Hi Experts,
In October of 2010 we upgraded from version SAP 4.7 to version 604 SAPKH60406.
With this upgrade we decided to select the following FM setting:
"Flag to activate down payment request update to PO history"
If this flag is set, down payment requests are updated to the purchase order history. In addition, when you create a down payment referencing this down payment request , the down payment request is cleared by the down payment.
Use- Set this flag if you want to see the down payment requests in the purchase order history.
So, since October 2010, the Down payment requests have been updated to the PO history (note - no update of the down payment request was made to the PO status tab) and the down payments (made with reference to the down payment request) have been clearing the DP requests.
Today we have applied packages SAPKH60407 - SAPKH60409 and we are in the process of testing.
Now we are experiencing errors when processing down payments:
1. create the down payment request (F-47) - this is OK
2. create the down payment (F-48) with reference to the down payment request - ERROR MESSAGE F5373 - "Order value will be exceeded"
Can anyone please explain why this is happening? We would like to keep the "Flag to activate DPR update to PO history" ON
as it has been since October 2010.
Thanks,
Michelle

Hi,
Please find the below link it will help full for you,........
Order Value will be exceeded Msg No. F5373
Naresh

DIFFIRENCE BETWEEN AP DOWN PAYMENT REQUEST AND AP DOWN PAYMENT INVOICE

HI
ALL
Please tell me the diffirence between AP DOWN PAYMENT REQUEST AND AP DOWN PAYMENT INVOICE
And Please tell me when those are applicable in practical scenarios in SAP B1
Prasad

Hi,
You can check these threads to find out more:
Re: AP Down Payment Request is not being Linked with AP Invoice
Re: Down Payment Problem....
Re: A/P down Payment Issue
Thanks,
Gordon

AR Down Payment Request Vs AR Down Payment

Hi Experts,
Pls explain what is the use of A/R down payment Request and AR Down Payment
and Differentiate both with scenario
Thanks
anand

Hi,
Check the following link to the documentation which explains the working of the Downpayment Invoice and the Downpayment Request :
https://websmp202.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700001303782005E
Check this as well :
https://websmp202.sap-ag.de/~form/sapnet?_FRAME=CONTAINER&_OBJECT=011000358700000738282007E
Kind Regards,
Jitin
SAP Business One Forum Team

Excess Payment to vendor against Down Payment

Dear All,
This is case of excess payment to one vendor for one material PO against down payment.
After allowing advances to this party, our purchase department has changed the prices substantially by negotiating with vendor which resultant into reduce the purchase order value by Rs. 10 lakhs, and due to that our ledger shows Rs. 10 lakhs excess payment.
Our accounts department is not aware about the subsequent change in Purchase order; and they made balance payment to vendor of said amount has to be recovered on account of excess payment over purchase order. But now as per reconciliation, the excess amount recovered on account of subsequent changes in prices in purchase order.
All changes made in the PO has been reflected in the header changes and Item changes as well as version management.
I would like to know how system has allowed to do this transaction as there is no linkage in between down payment and amount going in invoice verification.
Please help me.
Thanking you.
With Best Regards,
Rajesh
Edited by: Rajesh Jadhav on Feb 17, 2009 12:54 PM

HI Raj
When you physically receive the cheque payment from vendor, do the transactions through T Code:F-52 like any other customer receipts.
Regards
Chandrasekaran

Payment block set for Down payment requests processed via F110

When I process a vendor down payment request from F-47, it gets paid during F110. However it gets posted to Vendor a/c with special GL indicator and with a "payment block". I am not sure why the payment block is put automatically. Can this be functionality be changed.

Hello Krishna,
Can u pls elaborate the question.
Step1: Post down payment request F-47
Step2: Post down payment against request F110
When your getting this payment block.
however pls go through this path
IMG/FA/ARAP/Business transactions/Outgoing payments/Outgoing Payments Global Settings/Payment Block Reasons/Define Payment Block Reasons or Define Default Values for Payment Block
Regards
Murali

Default Payment Block in Invoices & Down-Payment

Hi Experts,
I want that Payment block to applied to any Invoices / Down-Payment Requests posted in that Vendor's Account.
I have assigned payment block indicator in the Vendor's Master. but still when i post a Invoice / Down-Payment Request, the Payment Block is not assigned by default.
please help me in case if i missing any config part.

Hi
If you want the Payment Block to be applied to any Invoice posted in a Vendor Master, give a Payment Term in the Vendor Master and in the Payment term give the Payment Block.
The Payment Block given in the Payment terms which is assigned in the Vendor Master will carried on to the Invoices.
Kindly check out for Down Payment requests whether it is carried or not.
Regards
Venkat

Is there a way to deduct TDS on outgoing payment without making AP down payment Invoice?

Hi
One of my client want to deduct TDS on out going payment but they do not want to create AP down payment invoice for this.
Please suggest me the best way.
Regards
Ashish

Hi,
No other feasible workaround other than creating AP Down Payment Invoice to record the TDS.
Kind Regards,
Jitin
SAP Business One Global Support

Down Payment Clearing Account Vs Down Payment Interim Account

Hi Experts
What is the use of Down Payment Interim Account & Down Payment Clearing Account??
Difference b/w Down Payment Clearing Account Down Payment Interim Account ??
regards
anand

Hi Anand,
You may check: Re: Down Payment Interim Account In SAP 8.8
Thanks,
Gordon

Down Payment (partial Payment) calculating commision on Down Payment

I have created a report to calculate the commission payable to a sales rep, based on cleared invoices, the invoices are created in SD or FI, doc types RV or DR.
The Sales rep is assigned to the Sold to as a personnel number in the partner function.
Based on the sales rep, all the cleared billing documents are retrieved, all the cleared FI invoices are also retrieved.
The net payment amount on the cleared invoice documents is output.
The commission rate is retrieved from the KNVV table.
For SD invoices, the commission rate is retrieved based on the sold to.
For FI invoices the commission rate is based on the account number against posting key 01, the account number is the same as the customer number in the knvv table.
I want to add this scenario:
Now when customer makes a downpayment. It is posted in the system as a doc type DZ with special GL indicator u201Cau201D, posting keys are 40,19. Using Tcode F-29.
This down payment is used to pay off SD and FI invoices, doc types, RV and DR respectively as listed in FBL5n report. The clearing is done in Tcode F-32.
This clearing can be complete amount clearing or partial amount clearing, In the case of partial amount clearing, there can be upto 5 partial clearings.
In all these cases the commission should be calculated for the cleared amount only, the cleared invoice and amount needs to be listed.
Please Suggest???

hi Clinton,
Please note that when there is <b>Balance </b>of line itme showing then only u can run the F110 and u can clear the payment.
IF u want u can also cleate the Payment trough the F-58 and this is also through the Check method.
Steps in F110
Go to F111
Enter parameters (tab on the application bar)
Enter next payment run ( some other later date), company code, pament method and your GL
account (rent account)
Then click on payment medium, give variant under rffous_c
Go back and click onl dynamic selections enter your housebank details
Enter aditional log, check line items display and give your other gl account there (payable
account)
Then save, you got the message parameters have been entered...
then click on proposal.. you will get message ...then press enter
then click on payment medium ... you will get message... then press enter....
save....
Then go to SE38 give program variant rffous_c and enter remaining required fields and then
execute F8
assign the points...if need full..
Ranjit

Internal Reconc. against Incoming payment made against down payment request

Internal Reconc. against Incoming payment made against down payment request
Dear Experts,
Scenario: An incoming payment made against down payment request and create an A/R invoice when i try to reconcile both of them using Internal Reconciliation. It gives an Error: "Payment tranaction applied to down payment requests cannot be reconciled here".
Can somebody please guide me, how can I reconcile both the documents mentioned above. (i.e. incoming payment made against down payment request and AR invoice).
Thanks & Regards,

Hi,
You cannot reconcile the Incoming Payment and the AR Downpayment Request in the Internal Reconciliation window.
AR Downpayment needs to be paid through the Payment window.
There is a Note as well explaining the working. Note No. :1121093.
Kind Regards,
Jitin
SAP Business One Forum Team
Edited by: Jitin Chawla on Dec 7, 2011 2:15 PM

A/R Down Payment not posting to A/R Invoice

We are having trouble with the a/r down payment process. We have open invoices even though we have already received payment.
For example, a customer mailed in a check to order items. We added the items on a sales order. We clicked on the Money Bag (Payment Means), and entered the check as a deposit on the order. SAP added a note that the order was linked to down payment. Through a batch process, we delivered the order and it became an a/r invoice. Because the A/R Invoice is created in a batch, we can't apply the down payment at the time of invoice creation. When we go back into the a/r invoice, the down payment money is not available to apply to the invoice. If we select the box with the triple dots next to total down payment to apply the down payment, it says u201CNo matching records found.u201D
When I click on the Business Partner, I can't see the down payment in their account balance to close it manually. What I do see is three entries. The first is a DT, debiting customer account for the a/r down payment. I donu2019t understand this entry, because this sounds like itu2019s u201Cchargingu201D the customer for their deposit. The second is an RD, crediting the customer account for the incoming payment. These two entries are reconciled against each other and closed. The third entry is an IN, for the open invoice.
How do I get the a/r down payment process to work and reconcile the incoming payment to the invoice?
Please help.
- David Daniels

Hi,
The Downpayment functionality is the advance payment recieved and the same needs to be assigned to the Invoice.
If possible, please test the compete scenario which you have and make the target document from the Sales Order to Delivery and from Delivery document to Invoice.
The Invoice automatically assigns the Downpayment created based on the Sales Order. (Check in 8.8 version).
If it is not helping then you can check the option of creating a Reserve Invoice to book the advance you get against the Sales Orders prepared.
Hope it helps.
Kind Regards,
Jitin
SAP Business One Forum Team

Combine Down Payment Request and Payment of Open Item

I am paying $ 1000 to a vendor to cover $ 300 down payment request and $ 700 for an open invoice. Is it possible to make one payment transaction to cover “down payment request” and “payment of open item”? I want only one amount to appear in the bank ledger account. Thank you, Pravin

Hi
In payment program configuration under the payment method configuration for your company codes, make sure that under grouping of items, the two radio buttons are not selected. This should combine the two items into one payment document. Screen shot attached
regards
Sanil Bhandari

Internal Reconciliation - Payment transactions applied to down payment req

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