Issue Credit Memo
Hi All,
Our scenario is like this:
PO created.GR done using 101 Movement Type.Invoice posting through ERS run using MRER.Now ,GR is cancelled using 102 Movement Type.Payment and Clearing done using FBZ1 (Manual Outgoing Payment).
Now ,we require to get back the money already paid to vendor.
What should be the procedure ,can anybody please explain the step by step procedure,how to get return from vendor.
Thanks In Advance
Payal Saxena
Hi Payal,
Here is the procedure-
1. Reset and reverse the Clearing document through FBRA
2. Cancel the Invoice through MR8M
3. Reverse the PGI through VL09 OR reverse the GR with 102 movement type
~Thanks!
Rajesh
Similar Messages
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BAI2 Lockbox Issue-Credit memo posting
When a credit memo (Document found) is processed through the
lockbox, the payment amount/residual amount is calculating incorrectly.
The check is posting on account. The issue is visible during post-
processing (FLB1)
For example, if the credit memo is -$4428, the residual amount is
showing as 4,428.00. This should be zero since the record is contained
in the BAI2 file as shown below:
401800560101962934 00000000000000442800
Another way of looking at this issue is that the payment amount is
showing as -$8,856 rather than as -$4428.
We are not using reason codes.We are on version SAP ECC 6.0. The credit information is in the right 10 characters of the amount field (DDAMT) in the FLB24 structure.
PYAMT PYAMT_FLB2 NUMC 10 0 Payment Amount
DDAMT DDAMT_FLB2 NUMC 10 0 Deduction amount
The check contains 4 documents all of which are found and the amounts are matching. The first "4" record is the credit memo. The other 3 invoices are regular payments. The check total processes and posts on account at the correct value.
401800560102934 00000000000000440000
401800560204209 00070000000000000000
401800560304212 00030000000000000000
401800560494211 00045000000000000000
The check amount is for 140,600.00
When post-processing, the invoices are listed and the payment amount shows as follows
invoice# Inv amt payment amt
2934 -4400 -8800
4209 70000 70000
4212 30000 30000
4211 45000 45000
My OSS note search has been unsuccessful thus far. -
Use of Dummy material to issue Credit memo/ Debit memo
Hi Guys,
Can I use NLAG material type to create a dummy material to issue Credit / debit memo?
My requirement is to issue CM/ DM for the items that are not defined in material master. What should I consider from stocks/ accounting point view to implement this?
Thnx.OK..thts gr8!
Well I have defined ZLEG matl type similar to NLEG and created matl for that.
Then I have used that matl in std. CM/ DM...with std G2N and L2N item categories...In account determination proc. KOFI I have maintained req.G/L account and created one cycle. The accounting entries are passing correctly. Using the pricing proc. which I am normally using for my CM /DM.....apart from that is anything required to do?
thnx! -
Dear Friends,
I need to create credit memo for the return order so I created RE order and return delivery also I did PGR when I tried to give G2 billing type in vf01 system throws an error log saying as incorrect but for the same return delivery I could able to create RE(credit for return) billing type.....I dont understand why the system is not accepting G2 billing type....................Hi
First check your returen order cycle
In standard the reurn cycle is Sales order (OR)--delivery(LF)-billimg(F2)---Return order ,order type (RE) Mandatory reference or should be referred to Billing doc -
return billing type is also RE only and this is nothing but credit memo only
In between these processes Return delivery type LR is also there but it doesnt come in our picture
G2 is not used for giving credit memo to order type RE
In VOV8 if you go the controls of RE order type, the billing type for the same mentined will be RE only for both order related and delivery related
RE order type is invoiced with RE billing type and the process is order related billing because the item category REN which comes in RE sales order is order related billing
G2 is for issuing credit memo for normal sales
Returns is a different process altogether in SAP
Regards
Raja -
CREDIT MEMO -FI DOC TYPE ISSUE
HI
I have issued credit memo(va01) to customer ..then create billing doc (vf01) against cerdit memo..here automatic account release is there ..system has post the accounting doc .. agaist this invoce .. system alsways take FI doc type RV has taken
generally RV doc type used for std sale order .. i want to assign FI doc tye DG .. to ..credit memo billing doc ..
could any one help in this issue
regards
sesidharHi Sasidhar,
Further to your Query, If the Credit Memo raised from SD Module then the document type would be RV. If same is raised from FI the document type would be DG.
Regards
PG -
Free goods are not copying in credit memo from invoice
Dear Gurus,
I have made a invoice having two line items 1.normal goods with sale price and 2.free sample goods(part of promotional scheme) without any sale price.
but while making credit memo for receiving goods back in cancellation of invoice , i am facing problem for free goods. system is not copying the free goods in credit memo and copying only normal goods.
what can be problem for not copying? whether i am following some wrong procedure or some configuration is missing.
please advise me with your valuable suggestions.
Thanks in advance
Paraghello, friend.
first of all, the free goods are not relevant for credit memo since the customers never paid for these in the first place.
however, i observed that after cancelling the invoice, you still issued a credit memo? this may not be the proper process. when you cancel the invoice, entries into the customers Accounts Receivables are reversed as well (we are assuming no payments are posted yet). so there is no need to issue credit memos.
if you are referring to another process, please clarify the same.
regards. -
Credit Memo process in 3rd party order
Hello All,
Once 3rd party invoice is completed process as follows: (standard process)
sale order --> Purchase Requisition --> Purchase Order --> Goods Receipt --> Invoice Verification --> Customer Invoice.
When you post the customer invoice to accounting, in general system will update
1.Net Value 2. COGS (Cost of goods sold) 3. Sales Qty.
Now the scenario is when the vendor cancel his original invoice and reissue the invoice (due to change in price / change in stock item and so on..),
We have to cancel the customer invoice and issue credit memo invoice (without any reference) for the customer.
But the problem here is.. when we post the credit invoice to accounting, COGS will not be updated (currently they are adjusting COGS value manually).
How can we map this scenario ? while creating credit memo invoice we should consider some reference so that COGS should be updated.Hello Suresh,
THERE ARE TWO SCENARIOS HERE.
Scenario is when the vendor cancel his original invoice and reissue the invoice (due to change in price / change in stock item and so on..),We have to cancel the customer invoice and issue credit memo invoice (without any reference) for the customer.
> IF THE VENDOR GRANTS YOU A CREDIT MEMO ON THE QUANTITY OR VALUE BASIS, YOU CAN DIRECTLY PASS ON THIS TO CUSTOMER BY RAISING CREDIT MEMO (THIRD PARTY CREDIT MEMO IS G2S), THIS WORKS WITH ITEM CATEGORY 'TASG' (THIRD PARTY CREDIT MEMO ITEM). THE SALES RELEVANT INDICATOR ' F' IS SET IN CUSTOMISING FOR SALES FOR THIS ITEM CATEGORY. THIS MEANS THAT THE COST IS NOT CREATED.
--->IF THE VENDOR CALCULATES ADDITIONAL COSTS FOR YOU ONCE THE THIRD PARTY BUSINESS TRANSACTIONS HAVE ALREADY BEEN BILLED. THE COSTS FROM THE INVOICE RECEIPT ARE THEN CORRECTED IN THE CUSTOMER BILLING DOCUMENT WHICH HAVE ALREADY BEEN CREATED. SUBSEQUENT DEBITS FROM THE INVOICE RECEIPTS ARE COPIED TO PROFITABILITY ANALYSIS AS A DIFFERENCE AMOUNT. THIS MEANS THAT THE COST IS UPDATED HERE ALSO. IN ACCRUED PROFITABILITY ANALYSIS, THE COSTS ARE NOT COPIED FROM THE INVOICE RECEIPT, BUT FROM THE CUSTOMER BILLING DOCUMENT.
EXAMPLE:In the context of a third-party business transaction, you create a sales order for over 100 pieces.
A purchase requisition and a purchase order are generated. Ten pieces are delivered to the customer, and a billing document is then sent to the customer when the 10 pieces are delivered. The vendor sets a subsequent debit of 100 USD for shipping costs in the invoice. The cost is nowupdated in the billing document created, and in the profitability analysis (in this case, it is raised
by 100 USD). -
Wrong A/P invoice and effect of Credit memo
If we registered wrong AP invoice there is no way unless issue credit memo. And this process cause other wrong record in system. In SAP Business One there is no option to cancel an invoice but with Credit Memo. This is the only way and it has to be this way because of the law, in Venezuela every invoice that is cancelled has to have a credit memo to support it. First of all I would like to bring your attention to this point that it is we are talking about the correction of the figure just in financial side ( no impact in inventory) which it may cause because of user mistake when he /she register AP invoice with putting wrong amount at that time. Based on your solution : With debit memo not only the amount in financial side will be corrected but also the quantity of the warehouse will be changed which it is not our case.
In summary we need to correct the amount of invoice JUST in financial module with no impact in inventory?
Thanks in advanceAs you know there is only one way to cancel AP invoice , and it cause decreasing in inventory, so how can I register again AP invoice becasue related Good recipt was closed by AP invoice , and I can not issue AP base on that good receipt.
-
ABGL Post Credit memo for asset
Hi,
In transaction ABGL (Credit Memo in Invoice Year), I wanted to issue credit memo for price difference in acquisition of asset.
issue background:-
asset bought without PO (F-90), last year 2010
Now we want to post Credit memo for this asset.
Error hit:
Acquisition value negative in area 01.
Message no. AA617
What is this error message mean? How to resolve this?Hi,
in OADB, our setting :-
Acquisition value = +
NBV = +
Investment grants = 0
Revaluation = 0
Ordinary depreciat. = *
Special Depr. = *
Unplanned Depreciat. = *
Transfer of reserves = -
Interest = 0
Revaluation ord.dep. = 0
I follow your step, i change acquisition value field to "-", it prompt me this message:-
Caution: generic values for real depreciation area (refer to long text)
Message no. AC246
Diagnosis
You set up depreciation area 01 so that all types of acquisition values are allowed. However, this only makes sense for derived depreciation areas.
System Response
Warning message. The system allows the setting, but note that it can lead to undesired effects for real depreciation areas.
Procedure
Check the setting.
I change theAcquisition value + to -? -
Return to Vendor with Shipping - Help with the credit memo
Hey guys,
I've configured return deliveries to vendors, using a return PO with shipping, then creating an RL delivery type > transfer order> post goods issue.
All that works fine. My trouble is trying to set up the credit memo. I'm not an SD consultant so I don't know too much about billing.
I go to VF01 to create the billing document, however I receive an error that the delivery type (RL) is not allowed for billing type F2. I know where the config is to set up this relationship (SD>Billing>Maintain Copying Control for Billing Documents), but I would have thought a different billing type (something for credit memos) would be used instead of F2.
In standard sales, the billing type is determined from the sales order type. As there is no sales order in this instance, where is the billing type being determined? Why is SAP trying to create my billing document with and F2 billing type.
Thanks for you help/info,
Mark.Sorry, this is not clear to me.
If you send back goods to your vendor - generally - you send back the goods because those goods are damged. In this case it is your vendor who issues credit memo and not you to your vendor.
MM credit memo (that is issued by your vendor) can be posted in MIRO. If your vendor issues debit memo it can be posted in MIRO too.
Please check retrun delivery with mvt 122:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/a5/63351643a211d189410000e829fbbd/frameset.htm
Return delivery with mvt 161:
http://help.sap.com/erp2005_ehp_04/helpdata/EN/a5/63341243a211d189410000e829fbbd/frameset.htm
So, I don't think you can do anything with your return delivery in VF01.
Regards,
Csaba -
Credit Memo to transfer AUC balance to WBS Element
We have implemented Project Systems in a limited way and now need to transfer the current AUC balances into project WBS Elements.
The plan is to issue credit memo's from the AUC to a clearing account then mark the balance with a WBS Element. When the month end project settlement is run the balance would move from the clearing account to a new AUC created by Project Systems. The original AUC and the Project Systems AUC uses the same GL account for so there would be no effect on the GL.
My question is does it matter which credit memo transaction I use, ABGL-in Invoice Year or ABGF-in Next Year? These original AUC's have balances spanning several years including transaction in the current year.
Thanks for any information or suggestion on a better way to move the balances.
JeffHi,
You are trying to post a credit memo again a purchase order since its via MM. Therefore how can you have a credit memo value exceeding the original invoice value?
If you are trying to post an advance (as you have mentioned that you are receiving money to the project), it should be recored as an advance rather than a credit memo. Consider the double entry you want to post to.
NW -
DFF Values Default in Credit Memo from AR Invoice
Hi,
We have entered an AR Invoice with DFF values at the Line Level.
We are creating a Credit Memo directly from the Invoice.Almost all the information in the Credit Memo defaults from the Invoice which is being credited. The DFF information is not defaulted from the Invoice Line level.
We have to manually enter them.
Is there someway to default the DFF values from the Invoice onto the Credit Memo ?
We are on R12.1.3
Regards,
Hari CharanHi Hari Charan,
in 11i this seems to be not possible, as there is an enhancement request available for the same. However for R12 there is a patch suggested by oracle in the below documentation ...Please review the note in detail
Transactions Form Issue: Credit Memo Does Not Inherit Descriptive Flexfields of Invoice [ID 1316534.1]
Regards,
Ivruksha -
Cancel invoice document(Credit Memo) - Reg.
Dear Experts,
I am trying to cancel Invoice document(Credit Memo) through MR8M transaction. While processing, system is issuing error message (M8 534) as Balance not Zero: & debits : & Credits. But being its saying in initial screen of MR8M, i dont know where to change the amount.
Please help me out to cancel credit memo. Thanks in advance..
Regards,
KumarOther way around to cancel an invoice is to issue credit memo, In MIRO click credit memo, then date, then reference to PO, put in the amount then hit post, your invoice will be cancelled by issuing credit memo
MR8M also issues credit memo, by cancelling the invoice, and so does MIRO when you create credit memo against PO, the invoice is reversed
Edited by: Afshad Irani on Apr 8, 2010 8:09 AM -
Credit memo Entry????(Urgent PLz)
Can any body give me the entry what we have to post at the time of Credit Memo???
Hi
when you are issuing credit memo against customer discount then the entry will be
Discount Ac Dr
To Customer
Regards
Ashish Jain -
Wrong GL Dates for Distributions for Credit Memo with Rules
Hi all
Using Autoinvoice, Ive created Invoice with Invoice date 17-APR-08 and 12 month payment term. Invoice line has amount of $460 and deferred accounting rule of type "Accounting, Fixed Duration". Rule start date is 17-APR-08 and duration is 1.
I run the Revenue Recognition and then Revenue Adjustment API "ar_revenueadjust_pub.earn_revenue" to create revenue account schedule for 12 month period based on business rules. Now I issue credit memo of $60 on 18-JUN-08 with LIFO rule method and LIFO split term method, against the above invoice line.
I run revenue recognition, go to the credit memo distributions. All the distributions show GL Date as 17-APR-08 with correct percentages and amount as in the original invoice line.
Can anyone help me understand why all distributions of credit memo have same gl date?Hi Nagamohan,
Credit Memo is applied to invoice line with deferred rule.
If I issue credit memo on 18-JUN-08 with LIFO against a Invoice line which uses "Daily Revenue - All Periods" rule, the distributions show
GL Date - Dr - Cr - Amount
17-FEB-09 REV UNEARN 0.77
17-MAR-09 REV UNEARN 39.07
16-MAR-09 REV UNEARN 20.16
The above amounts are exactly the reverse distributions as in Original Invoice line.
I was expecting the same thing to happen in Deferred Fixed rule, but the only difference is for Fixed rule I cannot populate Rule_End_Date through Autoinvoice or manually.
Kishore.
Message was edited by:
chakoo
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