Items given for free

Hi,
I need a list of the most commonly used scenarios where an item is given away free. And then a detailed listing of the pros and cons... plus what happens to the accounting document... the invoice and other things?

Hi there,
Free of charge scenarios is used in the following cases:
1) when a new product is launched, free samples are sent to the customers. Order type used here is FD free of charge delivery.
2) free goods is given along with other products. For eg when a customer buys 10 quantities of item X, either 1 quantity of item X or Y is given free (inclusive / exclusive). Standard order OR is used here.
3) For eg out of 10 items sent to the customer, 2 items are damaged in transit / of bad quality, replacement products are sent to the customer. Subsequent delivery free of charge SD is used here. SD is usually created against a returns RE order.
In all the above cases free of charge item is TANN item catg where the item is relevant for billing but pricing is not carried out. Pricing field in VOV7 is not checked for TANN.
It is upto the company to decide if they want to charge freight tax for the free goods.
Regards,
Sivanand

Similar Messages

Item category for free goods that does not require extra free goods

Hi all,
I have created 3 item categories (ZM1J, ZM0J and ZMFJ)
ZM1J is standard item for sales
ZM0J is free goods
ZMFJ is also free goods
I have setup VBN1 for free goods "buy 10 get 1 free" and my order is including these 3 item categories
ZM1J 10 EA and ZM0J 1 EA. These 2 lines are correct as I need.
Then I give other free goods which is ZMFJ 10 EA and system is asking me to give free goods 1 EA but I don't want to give free goods for ZMFJ. I will deliver only 21 EA (10 for sales and 11 for free)
What config it should do for this case?
Another question, ZM0J is selected by default. How to manually change it to ZMFJ in sales order? This is because some case, I still need to use ZM0J.
Please advise. Thank you very much.
Best Regards,
Darin

Hi,
Item category is determined by the four combination
Sales order + item category group + usage + item category at higher level.
Now you are using free goods determination procedure.
So that does not depend upon item category determination.
You have to define the item category determination so that proper delivery and proper pricing happens.
Now if you are giving 10more free item for which you have maintain free goods determination master data.
Then system will automatically give one more free goods for that material.
but if you giving some other material as a free goods then please let me know.
Give your requirement that in which way you want to process your ZMFJ then we can give you better suggestion.
To define alternative item category go to
IMG u2013 SD u2013 Sales u2013 Sales documents u2013 sales document item u2013 assign item category.
Over here you can assign alternative item category for your combination.
If you assign over here then you can change manually in the sales order.
Regards
Raj.

Determination of a different item category for free goos

Please help me with this:
- I need on va01 determine a different item category with free goods, instead of tann and tan i want to use another ones only when i use exclusive free goods.
I use inlcusive and exclusive free goods conditions but i want to use with the exclusive free goods on va01 a different item category and i don´t know how to do it.
Thanks in advance.
Catarina

Thanks for your answer.
I create two new item categories : ZTN1 copy of TAN and ZTNN Copy of TANN.
I assigned to sales order entry -» OT, NORM, FREE, ZTN1 assign ZTNN. But i also have another assignement with OT, NORM, FREE, TAN assing TANN. How can i define if the system has to determine one or another because by default the system assumes TAN and TANN for free goods and if i want another item category i have to modify manually in order process.
Thanks,
Catarina Alves

Item categories for Free of charge items

Hi Gururs,
In the standard SAP the Item categories AFNN,AGNN and TANN are defined. Can the free goods be determined in Inquiry and Quotation(in any sales document with document category other than C-i.e.Order). If not possible, then what is the purpose of defining AFNN and AGNN.
Thanks in advance
Ravi

Hi Sankar,
I can confirm that a free goods determination cannot be enabled for any sales document category other than C. In some of the OSS notes, it is clearly stated that free goods is meant only for sales document category C.
However the purpose of AGNN, and AFNN are not known. When i checked the configuration, these 2 ICs have configuration which are different from TANN in some of the aspects, especially the pricing field, that itself says that AGNN and AFNN are not meant for Free goods.
However, I will confirm on the purpose of these ICs in sometime, as I am exploring that.
YOU CAN READ THE OSS NOTE 549505 ON FREE GOODS, WHICH CONFIRMS THIS. IF YOU WANT THE NOTES, LEMME KNOW UR EMAIL ID.
Reward if this helps.
Content added by Navaneetha

S4 should be given for free to anyone with an S3 or Galaxy phone

It frustrates me greatly that so many have discussed the issues with Samsung phone reception on Verizon. I've tried to get a rep to even look at the thousands of posts about this issue on XDA but they say they can't access pdaphone or xdadeveloper or androidpolice. I'd be fine if they let me trade my phone for a DNA as well. I don't think I should be stuck with a phone with known reception issues because Verizon refuses to admit the issue. When I first got my phone they said there would be an update to fix the issue. Months later I've got an update but still have crappy reception.

Are you a Verizon Rep? >MODERATOR COMMENT: No one who has responded is a VZW employee< If so I'll be happy to call you and send you tons of links that list the reception issues with the ya. Hopefully after you peruse a few thousand, you'll let me trade my S3 for a phone that works well as a phone. The PDA side of the S3 is great, the reception stinks.
You are correct, I meant to say S3 in the title.
Message was edited by: Verizon Moderator

Pricing determination for free goods

Hi Experts,
Please help me for the following issue:
This is with regarding pricing determination. I have a requirement that, for each 10 quantities of Material ABC sold out, 3 quantities of same material ABC is given free. In VBN1, I have set the requirements as such.
Material ABC has Basic discount of 20%, Excise duties and VAT.
While entering 10 quantities in 1st line item of Sale order, automatically 2nd line item generates with 3 quantities of the Same material. Item category for 2nd line items is TANN:
ORNORM_______+ TAN = TANN.
In VOV7, have defined Pricing as "B =Pricing for free goods(100% discount)" for TANN. The issue here is,
For the 2nd line item (Free goods), negative values and Tax values are getting updated because system calculates BED, VAT, 20% discount for both line items in the sale order.
When I changed the Pricing as Blank (No Pricing) in TANN item category. 2nd line item also (i.e free goods) behaves like 1st line item (Chargeable). I want the system to calculate VAT, BED, 20% discount only for the chargeable item not for free goods.
Please suggest.
Thanks in advance.

Hi Experts,
Thank you for your valuable time.
R100 condition type is already being used before taxes and discount.
System calculation as below:
1st line item (Chargeable): For 10 quantities
DNP -
5000
Discount 4% -
200 (Negative)
BED 10.3% -
468.6
Vat 13.5%----
648
Total----{4800 + 468 (BED) + 648 (Vat)}
2nd Line item (Free goods): For 3 Quantities
DNP----
1500
R100 Discount----1500 (Negative) = Value is getting zero here itself {DNP - R100 (1500 - 1500)}
Discount 4%----
60 (Negative)
BED 10.3%----
140
Vat 13.5%----
194.4
Total----{60(Negative) + 140(BED) + 194.4 (Vat)}
For the 2nd line item, negative 60 value, BED and Vat values are being calculated.
Hope that I have specified my requirement clearly, can you please let me know what should be done, if there should be no 4% discount, BED and Vat values for 2nd line item (Free goods).
Thank you,
Vijay N

Sales Order for Free Goods

Dear All
We have a scenario where goods that are given for free to the charities need to be maintained in sales,however my client wants to treat charitable trust as Customer and they want to put a credit limit of 1000 SAR,so whenever the delivery of goods to the trust exceeds 1000 SAR system needs to block.
Please any body guide me in configuration for the above scenario.
Thanks
Malik

Hello Malik,
This is normally done in many industries. Companies will always want to control value of Free of Charge Deliveries. .
Normally they block the Free of Charge Sales Order with Delivery Block & authorized person removes the block.
Now coming to your requirement, you need the Free of Charge Sales Order credir checked for limit of 1000 SAR.
For this activate Credit Management by
1. go to VOV8 & select your Order Type & enter detials in fields - Check Credit limit & Credit Group.
2. go to VOV7 & select your Item Category & mark it Credit Active.
Now go to FD32 & set the Customers Credit LImit as 1000 SAR.
Now whenever you create the Sales Order, system will check Credit LImit (1000 SAR) & block the Order accordingly.
Alternatively you can also go for Z-Developement. With help of ABAPer, write a custom-code in User Exit - USER_EXIT_SAVE_DOCUMENT in program MV45AFZZ. Mentioned in the Exit that Sales Order should be blocked for Delivery & give authorization to a concerned person to remove the block.
Hope this helps.
Thanks,
Jignesh Mehta

Urgent need for Free Goods configuration

Hi,
     i need a document which have steps to configure free goods.
i created a condition record using VBN3 using condition NA00 but free goods doesn't come.
Requirement is
Customer buys 10 items whose item catg is TAN and 1 item is free. so cust pays only for 9 items.
free good is not coming as sub item. i got stuck. please help .
anybody plz send document which have steps to configure.
my email id is [email protected]
Thanks
Afsar

Free Goods Determination in Sales Order
Free goods has the following limitations:
- Free goods can only be supported on a 1:1 ratio. This means that an order item can lead to a free goods item. Agreements in the following form are not supported: With material 1, material 2 and material 3 are free of charge or If material 1 and material 2 are ordered at the same time, then material 3 is free of charge.
- Free goods are not supported in combinations with material structures (for example, product selection, BOM, variants with BOM explosion).
- Free goods are only supported for sales orders with document category C (for example, not quotations).
- Free goods are not supported for deliveries without reference to a sales order.
- Free goods cannot be used in make-to-order production, third-party order processing and scheduling agreements.
- If you defined a free goods for variants in a generic article (only SAP Retail), you can only process the variants in the purchase order and goods receipt individually (as single articles). In other words, you cannot process them using the generic article matrix.
4.6x
Not all Sales Order can be used for free goods determination. You have to check the SD document category if it does not work. Only category 'C' are supported. Check transaction VOV8.
Assume that you want to configure an inclusive FREE goods routine. Customers must order a minumum quantity of 5 before any free goods can be assign. For every quantity of 3, the customer will be given 1 free goods.
WC07 - Maintain Number Range Intervals
e.g.
No   From number       To number
01    0000010000         0000099999
IMG -> Sales and Distribution -> Basic Functions -> Free Goods ->
Maintain Access Sequences
New Entries
Acsq
NA00
Save
Maintain Condition Types
New Entries
Ctyp   Name             AcSq
FREE Free Goods    NA00
Save
Maintain Pricing Procedures
Procedures
New Entries
Procedure   Description
FREE           Free Goods
Select Procedure FREE then click Control data
Step   Cntr   Ctyp
10       10      FREE
V/N6 - Activate Free Goods Determination
Assign Order Type OR with Document Procedure A with Procedure FREE
VBN1 - Create free goods determination
e.g. FREE inclusive
Material Min qty   From   are free good   Calc Rule   Free Goods
                       5           3                1                      1                1
In this example, if you create a Sales Order for a quantity of 10, SAP will prompt you 7 as the customer order qty and 3 will be free. Customer only pay for the 7 quantity.
Free goods
Free goods play a large role in price negotiations with your customers. As a result, free goods are determined to be placed in sales document automatically. In retail, chemical industry or consumer goods industry, it is common to provide discounts in the form of free goods.
Inclusive Bonus Quantities Free goods can be part of order quantity not included in the invoice (billing). This is called inclusive bonus quantity. The ordered goods and the free goods both involve the same material. The quantity units of the free goods and the ordered goods must be the same.
Exclusive Bonus Quantities Free goods that take the form of extra goods that are free of charge are called exclusive bonus quantities. In this case, the extra bonus quantities are not typically included in the invoice (billing). This can either be an additional quantity of the goods ordered or it can be another article. The exclusive free of goods appear in the SD document as an individual free of charge item.
Both types of free goods are treated in the same way in the sales order. The material that has been ordered is entered as a main item (TAN) and the free item (TANN) is automatically displayed as a sub item. The item category determines how the item is controlled later in the business process.
The system re-reads the free goods master record in the sales order if the quantities in the main item change or if the pricing date changes. The system then deletes the sub items and re-creates them. Any manual changes to the free goods quantity are lost.
Note: If pricing is re-run in the sales order, it does not affect the free goods determination.
The condition technique is used for free goods. Free goods are generally regarded as a supplement to the pricing agreement for a material. You can define master records for free goods at any level such as material, customer/material, price list category/currency/material or customer hierarchy/material. The transaction code is VBN1 and condition type NA00 which automatically gets converted into R100 during sales document processing.
You can restrict a free goods condition master record for one level in many ways
a. Validity period: the condition is only valid within this period
b. Lowest quantity: the condition comes into affect when this quantity has been exceeded.
c. Delivery control:
d. Calculation type:
e. Scales
You can process different master data with the same key for inclusive and exclusive bonus quantities at the same time. You only need to press a button to switch between two types of discount. When you enter an exclusive bonus quantity, an extra entry line appears where you can enter the free material if it is not the same as the ordered material.
When you specify a calculation rule, you decide how the system determines the free goods quantity in the sales order from the additional and document quantities.
a. The free goods quantity is the quantity that is calculated from the discount quantity (not the minimum quantity)
b. Additional quantity is the quantity delivered free of charge
c. Document quantity is the quantity entered by the person creating the sales order.
Three calculation rules are provided by the system i.e.
Prorated the system calculates the free goods in right proportion to document the quantity. For example if 20 units are offered for free for 100 units in the condition record and the customer orders 162 units, then the system calculates 162 * 20/100 (rounded off) as free goods.
Related to units 20 units are given for free for every 100 units ordered. In the above case the customer would only get 20 units free as he placed an order for 162 units.
Whole units the customer would not get any free goods if he doesnt match the exact quantity proposed. That is, in the above case, the customer doesnt get any free goods as the ordered quantity did not match 100 units. Anything below or over the mark will not be qualified for a free good.
Calculation rules are stored in the system in the form of ABAP/4 code. You can also define your own rules by using transaction code VOFM (system modifications).
The free goods determination procedure contains a list of condition types for the free goods. One access sequence is assigned to each condition type and each access sequence contains one ore more accesses and each access contains exactly one table. This represents the search key that the system uses to search for valid condition records.
The free goods determination procedure is assigned to sales area + document pricing procedure + customer pricing procedure just as in the case of pricing procedure assignment as free goods are generally regarded as a supplement to the pricing agreement for a material.
If the search is successful, the system generates a sub item for free goods in the document. The item category is assigned with the item category usage FREE.
You can activate an analysis of the free goods determination in the sales document. The system then displays detailed information on how the free goods were determined.
Reward points if useful
Message was edited by:
        SHESAGIRI GEDILA

Seperate GL Account in Delivery For FREE SAMPLE

Hi All,
I want to create separate GL account for the Free Sample in the Delivery Accounting Document
for the Finished Products
Already 7920 is assigned in the GBB for COGS Account VAX combination
But the same Material ie. Finished Products should be given for Free Sample for this scenario the GL should Different.
Its my Client Requirement
Thanks in Advance

Solved
1,Customized separate Movement type
2,Customized separate General Modifier ZAX
3,Assigned ZAX for the valuation class finished goods 7920 in GBB by OBYC Transaction code
4,Customized separate Schedule Line Categ and assigned tht Movement Type
So, we got separate GL account in delivery by the different Movement Type.
All done with integration with MM and FI
Thanks again for your support Lakshmipathi

Shipping Charge for free goods Error FF805 Tax statement item missing o0

Hi,
We handle a lot of free goods and Subsequent deliveries which are free of charge.
The item category has been set "relevant for billing" and "100% discount (B)" for relevant for pricing.
We have absolutely no trouble in billing and creating the accounting document for the free goods.
However, sometimes the client would like to charge shipping/handling/freight cost to customers on this. In this case (the net value is 0 and freight will have some amount), billing document is generated as expected but accounting document doesn't.
We get the error "Tax statement item missing for tax code O0" FF805"
We think this happens because the net value being $0.00.
In pricing procedure all the shipping and tax condition types have requirement '2' (and I tried with blanks also)
How to correct this issue? The client wants to bill the customer for freight even if net value is $0.00.
Helpful answers will be rewarded.
Thank You,
Manoj

Hi Manoj
Firstly , Check wheather the tax code O0 is assigned to MWST condition type in VK12 .
Secondly check wheather that tax code you assigned is an input / output tax .
Finally check what tax procedure has been assigned . and check wheather that tax code is available in that tax procedure or not
Regards
Srinath

Calculation of sales tax for free item

Dear SAP B1 Experts
I have query regarding sales tax calculation for free item .
For EG. I have two item for sales (A = 1000, B = 100)   Sales tax is VAT4%
But when i am doing sales, i am selling B for free of cost with A for Rs 1000/-
here my tax calculation is (1000 *4%) = 1040/-
but as per the govt sales tax rule, we are liable to pay the tax for free item as well
So I this case, In SAP B1 how we will calculate the tax 4% for free item .
Please help me.
Thanks

i have checked, its working okay, but
in Invoice print out unit price and line total is showing for free item. How i make the unite price 0 .
Tax only calculation is based on the Line total and the line total is based on the unit price.
in that case when i give the invoice to the customer.
It should show like this
Item A       100   * 10         1000
"    B           0   * 1              00
                                         1000
4% tax                               44
Doc Total             =           1044
thanks
Regards

Item category determination for Free Goods

Hi
I have configured inclusive Free Goods and have a second line correctly determined when I create a quotation or a sales order for a particular product.
However, I keep getting the error "Item 20: No item category could be determined".
I have created an entry in item category determination with TAN as my main item category and TANN as the item category for the free goods.
Any ideas?
regards
Tim

I forgot to specify that the usage was for Free Goods in the item category determination.
It now works.

Net value showing negative in excise billing for free goods items

Dear All,
Need value suggestions in business scenario.
While issuing Free goods to customer in excise billing ,Net value of ZTNN item showing negative
Inserted R100 % condition type above Tax condtions.
MRP is statistical and accessable value is calculated on MRP.
How to solve the above issue.
Due to the Net value showing negative for Free of charge in excise billing,qty value displaying twice the unit price value in printing
Thanks & Regards
H V Kumar.

Hi
It is depends on your pricing procedure how you defines.
Kindly check once again in your pricing procedure.
Test the cycle once again without entering the R100 condition type in sale order line item and check the next value.
After enter the R100 condition type check the base value to calculate the Amount.

Delivery proposal for free item

Dear All,
While creating sales order with free item the delivery proposal deactivated, how we can make it editble in case free items (in schedule lines)
regards
murthy

Hello Murthy,
Please check the delivery proposal setting for free item Sales Area.
go to -- IMG>S&D>BF>Availability Check & TOR>Availability Check>ATP>Define Default Setting Check for Sales Area.
i hope it may help ful to you.
Regards,
Srinivasa Rao.

Cost center valorization for free of charge item

During sales order entry I need to have some
- standard item that have to be invoiced to the customer
- free of charge items; these items have not to be invoiced and for them I need to value a specific cost center ( for the standard price stored in material master data).
I know there is a customizig setting I can use to manage the relationship between the order reason and the cost center but this value is valid at header level (VBAK-KOSTL) while I don't know how I can set different cost center at item level (VBAP-KOSTL).
Thank you in advance,
Alessandro

Hi,
in NewGL I am sure that its not possible as there is no accounting document created (which contains the PRCTR information as well) if the revenue is zero.
And I am pretty sure that its not possible too in old PCA (Ledger 8A).
CO-PA docs. can be created for free of charge items (otherwise the cost of these items are missing in costing-based CO-PA).
BR Christian

Items given for free

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