Machinery(Asset) parts receipt

Hi All,
Please help me to configure the below scenario.
Vendor dismantle the Machine and then send Parts twice or thrice to assemble in Our location.
In such case, Vendor will raise invoice for partial delivery of parts.
For Eg:
Main item: Machine Price=10lacs
1. Part 1-------- Price Zero
2. Part 2-------- Price Zero
3. Part 3-------- Price Zero
4. Part 4-------- Price Zero
Vendor will send two parts(Part 1 and Part 2)and will raise invoice for some amount 4lacs.
he will deliver the rest(Part 3 and Part 4)in next delivery with invoice of 6lacs
Now i need to capture the price 4lacs in first GRN and 6lacs in next GRN.
Please guide me to map it in sap.

Hi,
You order Machine X to Vendor for a value for 10 lacs. Now vendor supply this machine in parts (both quantity wise and value wise) and you need to invoice vendor accordingly.
Considering this above understanding. (Hope that machine had 1 item code in your records and In your inventory part by part are not maintained).
You can simply create a PO with Machine X - Quantity 1. Maintain Delivery schedule as per vendor supply quantity and value. Go ahead with inbound delivery confirmation and once done - make GRN based on confirmation.
Or simply change quantity - reference to PO in MIGO (if you know how many times vendor will complete the assembly of machine - divide quantity with that many fractions and proceed with MIGO, MIRO.
Also check Payment plan functionality in SAP may be suitable for you or not. If this is highly sensitive issue you can proceed with Payment plan .

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SPP for machinery service parts planning within single location ?

Hello,
I'm seeking for general directional advices from anyone having gone thru an SPP implementation. We are currently investigating how to handle machinery service parts in one of our main production plants. ERP6.0 does have anything specific in terms of planning/forecasting etc. since such service parts are typically sporadic use and the requirement is to plan for a service level on such. We have roughly 20.000 service parts in the plant where roughly 3.000 are used within a month (can be once a month or more).
So far we have checked the SAP ERP "add*ONE INFORM" solution and it looks promising and like a all-in-one for this purpose. Now the question came whether we can use SCM-SPP for this since we do use SCM7.0 DP/SNP/GATP for a couple years now and have a certain experience in DP forecasting and SNP heuristics. We are not sure if SPP in SCM is meant for such a case like we have - we do not need to distribute service parts - we don't necessarily would need BODs etc.. But the interesting part are the predefined forecasting methods and automatic model assigment in SPP etc. in there (in comparison to APO-DP where we have to chose and set the models for each part individually).
Is there any general recommended use / non-use of SCM-SPP in a certain area or for our single plant service parts planning ?
Thanks for any advice or hint !
Regards
Thomas

Hi SRS Kannan,
tks for your reply.
Questions: our machinery spar parts don't have "Sales Orders" but PurchaseOrders buying such parts from vendors and a consumption history while using such parts for repairing /replacing machinery parts - will this work too assumping we can connect BW datacubes carrying such data into SPP forecasting process (or is SPP "insisting on Sales Order history) ?
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Mutiple Goods Issue happening for Asset Goods Receipt.

Hi all
I have created an asset PO for 1 computer by assigning A as a Account assignment Category.
I have given the asset number and order number(single assignement) in accout assigment tab to which 1 computer is to be issued.
I made GR for 1 computer in MIGO with 101 mvmt type also captured excise invoice.
When I tried to post the excise invoice, I checked for Part 1 updation under part 1tab here I found that 1 computer Receipt is happened in 1st line, the same is issued in 2nd line AND THE PROBLEM IS AGAIN THE SAME 1 COMPUTER IS ISSUED IN 3RD AND 4TH LINE.
IN TOTAL
GR - 1 NO
GI - 3 NOS
SHORTAGE - 2 NOS
I posted it and while I see the updated RG23C regiter for part 1
I found 1 receipt qty, then 3 issue qty and finally in Total quantity in Stock i found 2.000- (that is -2). How it is happening and how to rectify this.
Pls help.
INFO: Only one material document is generated for the receipt and all issues. Also unable to track it in MM stock report as it is non-valuated material.
Regards
Srini

Awaiting replies from the experts.

No accounting doucment for asset goods receipt

Hi!
I have created asset purchase order and posted GR through MIGO, only material document is posted, no accountind document generated.
what could be the reason?
regs,
ramesh

Hi Ramesh,
In the PO's tab folder "Invoice" we have the field "GR-Non Valuated" . If this field is marked, then the asset is not updated when posting a Goods Receipt in trx. MIGO. The asset is only updated when posting in MIRO instead.
If this field is not selected, then as soon as you post the goods receipt in MIGO, then the asset is updated.
As your description of the problem, I undersatnd the settings of your system, currently this flag is MARKED by default. So it is correct not to have values in the asset!
Regards Bernhard

Asset parts

Hello all,
We are procuring some patterns, jigs & fixtures from x vendor . These jigs & fixture, patterns , we are treating them as an asset.
Once we are in receipt of these above asset from X vendor then we sends this asset to Y supplier for making the finished product which he has to supply us by using the asset material.
Now at present we do not have material no. for above asset material so how can i move further?
My Requirement is ,
> The asset material which we are sending to Y supplier should be tracked some where in the system ( asset lying at subcon or vendor )
> The asset material ( jigs & fixture or pattern ) should be linked to finished material so that we can come to know how much finished material we have received after using the asset type material.
Thanks in advance.

Hi,
If you are going to take depreciation run for this asset, then create a nonvaluated material with quantity update only.
Now procure Asset 'A' from vendor. AFter that send that Asset 'A' to vendor 'Y' with movement type 541. The receipt Asset will be 'B'. Report ME2O will show stock lying at subcontractor.
To link these asset A & B, maintain BOM for the same.
Regards,
Piyush

Tracking Fixed Assets between receipt and invoice processing

We have encountered an issue while using Oracle Fixed Assets that we are trying to solve. The issue involves asset tracking from the time of receipt until the invoice is processed and the asset record created and posted.
As you're probably aware, assets don't appear in FA until the invoice has been accounted and transferred to GL. We can have assets that are received and deployed before we even get the invoice for processing.
We need the ability to record and track where the asset has been deployed(Employee Name and asset Location) and to later update the appropriate asset records after they are created and posted in Oracle.
Right now we are doing this manually which means someone is entering data twice for the same thing. Has anyone come up with a workaround to cover this gap between asset receipt and asset creation?
TIA
Ken

Hi,
I see this is a very old post but did you find a solution? I am keen to learn more about this.
Mike

Asset Goods receipt

Hi
I have ascenarioo. Its asset procurement of Computers. When material comes it has to be first send to quality check, then if accepted it should be poated to consumption. Can i manage this scenario with Movement types 103, 104, 201 used in Order?
Pls reply
regards
B Shar

Hi,
If you dont want movement type to be reflected in the stock,then create material master for the computre with material type NLAG.
NLAG Material Type. (non-stock material)
Non-stock material is material that is not held in stock because it is consumed immediately. (Office supplies such as stationary. You need to create purchase order and accounting document for payment but the stock balance is always zero as it is issued out immediately to the various department.)
Hope this helps.
Thanks,
Kaveri

Goods Receipt of Asset

Dear All,
In case of Asset Goods Receipt (MIGO), I am facing following problem-
1) Capital Goods PO created .
2) At the time of MIGO, system is saving the GR, but no accounting document is generated. Here the Asset Clearing Account should get credit.
How to address this issue?
Pl help.
Thanks & regards,
Gov

Process for asset procurement.
1.P.O creation.
in P.O you mention Account assginment 'A" & you mention Asset no.(once you select the account assginment A system will ask for teh asset number.)
2.Goods Receipt(MIGO):
Once you execute MIGO system will post materail docuemnt & accounting docuemnt.
accounting document
Asset a/c dr TO
GR/IR claering a/c.
check for the above steps , .
chandra

Excise Accounting document not generated for Imported Asset GR

Dear all,
Excise accounting document is not generated for imported asset goods receipt(MIGO)
but "C" Register part 2 no. is generated,usual accounting document is generated for GR,
Asset is Dr to GR/IR
Process is
1. Create asset purchase order with acct. assignment "A",
2. Customs miro based on p.o.
3. Do GR with excise
4. Post invoice for orginal vendor.
What will be cause of this problem ?
How to solve this issue ?

The above issue may be due to Accout assignmnet -A . Check your accout assignment in spro -mm-purchasing -accout assignment - Asset A - GR Non valuated has Ticked on . If it is ticked on - No Fi entry will happen at the Time of GR .
The reason being , if an FI entry happen for the first time , asset is capitalised . To avoid this GR is made in ur config as this .
rewdzzzz is full if correct
Edited by: manu m on Apr 24, 2010 11:11 AM

Transfer Prior Year Asset to Multiple new assets

Hello friends,
We are required to breakdown one of our large Expansion Machinery Assets to multiple assets to reflect the main equipment purchased for the project.
There is a transaction in SAP (ABUMN) Transfer with-in Company Code. I think this transaction will work OK, EXCEPT for the following issue:
The Old Asset currently has a book life of 8 years. When we break this asset down, there are a few peices of equipment that we would like to depriciate at 12 years.
If we use Transaction ABUMN (Transfer) the transation will automatically move the % of depr allocation to the $ transfered based on book life of the old asset (8 years). What this will do is show the new asset (that has a book life of 12 years) as being over depriciated.
When this project is completed and the assets have been changed, I would like to show an adjustment in Depriciation Expense.
I am not sure as to which transaction ABAA or ABMA to be used to adjust the depreciation. Or is that I need to tackle this differently.
Please advise.
Regards
Umesh Gothankar

Dear Friends,
Thank you for spending time on my request. As a solution. I have used write-up in Asset Accounting to adjust the additional depreciation which was generated due to change in the useful life of Asset. I have still not done the changes in production system. Can anyone of you please confirm what I have done is correct. so that I can replicate this in our production system.
Regards,
Umesh

Transfer 1 asset to multiple assets

I'm looking for the functionality to transfer 1 asset to multiple assets in one in one transaction. In transaction code ABUMN, there is a "multiple asset" functionality but it cannot be used to transfer 1 asset to multiple assets. SAP will give an error message "You want to post a retirement to asset XXXXX. This is not possible, since a retirement was already posted to this asset in the current document." Is there another transaction code to accomplish this or SAP don't provide this functionality?
Thanks

write your own program with bdc (shdb)
basis could be a simple excel-worksheet like
old_bukrs old_anln1 old_anln2 new_bukrs new_anln1 sub-asset part
1000        4711        0             1001         1000                          50 %
1000        4711        0             1001         1000          X              25 %
1000        4711        0             1001         1000          X              15 %
1000        4711        0             1001         1001                          10 %
1000        4712        0             1001         1002                          50 %
1000        4712        0             1002         1002                          50 %
load this from csv into internal table
and loop this table to fill trx. abumn
A.

Asset retirement (Depreciation by day)

Hello,
My client want Depreciation by day for Plant & Machinery Asset class.
While retiring an asset they calculate the depreciation till previous month. for eg. if they want to retire an asset on 20th Feb, they will calculate the depreciation on the asset till 31st Jan.
But, if depreciation by day is used in the depreciation key then the system would calculate the depreciation for 20 days of Feb also(as depreciation by day will override the period control).
The client want depreciation till 31st Jan, the 20 days of depreciation for Feb is not required by them.
Is it possible...Kindly help...
Regards,
WNR

Hi,
If you hav chosen Dep to the Day tick in your Dep Key - Then this would be the system behaviour...
What you are wanting is combination of both - i.e. Dep to the day in the case of Acquisition , but depreciation till last month in the case of retirement.. This is not possible...
you should check with your business as to what should be the treatment in the case of Acq / Transfer / Retirements... Based on that, You should untick the "Dep to the Day" and choose the relevant period control and make relevant assignment in OAVH for your period control
With the present settings i.e. "Dep to the Day" switched ON, what Bernhard said is the only choice... you should choose Asset value Date as the end of previous month+1... This would stop the dep calculation as of Last day of the previous month
br, Ajay M

Change over year at the time of legacy asset load

For the US tax books ACRS/MACRS we are using the standard depreciation key 'M200' for machinery asset class. The useful life of the asset is 7 years.
The depreciation key is calculating the correct depreciation but when we r creating a legacy asset the key is taking the transfer period as a change over period 2007 and it it is coming into next phase of the calculation in the key.
Change over year is completely changing the calculation of the key. Did anyone come across this situation If so please help
Thanks in advance
Shravanthi

Dear Yogi.
you have configured a settlement profile for settling AUC's in t/code OKO7 and then assign this profile to your company code in t/code OAAZ. Check whether it is based on the error message.
OA84: do you have maintained period control Z1 for the fiscal year variant? Generate period controls for sure in OA84.
Br,
Swapnil Vaidya

Lease Assets Management

Hi Gurus,
Thanks in advance
I need Lease Assets Management in SAP configuration documents.
If any body have please send me on following mail ID : [email protected]
Thanks

Hi deepika.... the following notes may useful to u ..
The "Leased Assets" scenario describes the management of leased assets from the standpoint of the lessee.
Leased assets create special accounting requirements for the lessee, as compared to assets that an enterprise purchases or produces itself. During the term of the lease, leased assets remain the property of the lessor or manufacturer. They represent, therefore, a special form of rented asset. Such assets are legally and from a tax perspective the responsibility of the lessor, and are not relevant for assessing the value of the asset portfolio of the lessee. However, in certain countries, you are nonetheless required to capitalize leased assets, depending on the type of financing.
This scenario makes it possible to handle different types of leased assets differently. Depending on legal restrictions, you can capitalize and depreciate leased assets (capital lease) or post their rent expense periodically to the profit and loss statement (operating lease).
There are different ways of handling the values of leased assets in the system. Depending on legal requirements and the conditions of the lease, there are two different options:
You have to capitalize and depreciate certain leased assets (capital lease).
You treat others as periodic rent expense, which flows into the profit and loss statement (operating lease).
This second type is not relevant to the fixed assets of the lessee. It is therefore sufficient to do one of the following:
Manage operating leases as statistical assets in the Asset Accounting component (with no active depreciation areas)
Manage them only as cost-accounting values (or for group accounting) in the corresponding depreciation areas
There is a special report on rent liability that can be used for all types of leased assets (see below).
You can also manage insurance values for purely statistical leased assets (without depreciation areas). You enter a manual insurance value and an index series for the leased assets in the asset master record. You obtain reports on these values using the standard report for insurance values.
Capital Lease Method
Leased assets can be capitalized in the Asset Accounting component using the capital lease method. The system calculates the acquisition value from the present value of the future lease payments in the leasing agreement. To be able to determine the future burden of payment, you need to maintain the following leasing conditions in the asset master records:
Amount of lease payment
Number of payments
Payment cycle
In order to calculate present value, also enter an interest rate. The system requires that you post a leasing partner as a vendor in the asset master record at the time of the acquisition posting (opening posting).
Periodic Posting
The depreciation posting program posts the depreciation of leased assets and the write-off of the interest. You can use any depreciation key. The standard R/3 System includes a special depreciation key, in which the depreciation amounts correspond to the present value of the periodic leasing payments (LEAS). Using this key, interest is determined as the difference between the leasing payments and the present value.
Calculation of Present Value
The present value of the leased asset is calculated on the basis of the following specifications:
g : Amount of lease payment
i : Annual interest rate
n : Number of lease payments
r: Leasing cycle (for example, 3 = quarterly, 6 = semiannual)
m : Number of periods in a year
q : Period interest factor = 1 + ( i / 100 * r / m)
If payment is made at the beginning of the period, the present value then results from the following formula:
Present value = g + g * q** (n-1) - 1 / (q**n-1 * (q - 1))
With payment at the end of the payment period, on the other hand, the present value is calculated as follows:
Present value = g * ( q*n - 1) / ( q*n * ( q - 1))
Example
g : 100
i: 10.000 %
n: 20
r: 3
m: 12
q: 1 + (10.000 / 100 * 3 / 12) = 1.025
Present value at the beginning of the payment period:
100 + 100 * (1.025*19 - 1) / (1.025*19 * (1.025 - 1)) = 1597.89
Present value at the end of the payment period:
100 * (1.025*20 - 1) / (1.025*20 * ( 1.025 - 1)) = 1558.92
Reports
There is a standard report in the system for determining future leasing liability (especially in regard to leased assets that are not capitalized). The report displays for each leased asset:
The payments already made
The payments due up to the date of the report
The total lease payments to be made for the asset
You can create a totals list with cumulative values for each fiscal year and company code. In order for the report to work properly, you must make sure that the following leasing conditions are properly maintained in the asset master record:
Start date of the lease
Payment information (lease payment amount, payment cycle, number of payments)
Leasing type
Using the APC by acquisition year indicator, you can display the theoretical acquisition value of leased assets according to acquisition year. This statistical analysis is required in some countries for financial reports. The system uses the base new value that is specified in the asset master record in the leasing information. The acquisition year is determined from the start date of the lease.
Implementation Considerations
General Tips
If you want to manage capitalized leased assets in the system, follow these steps:
Define leasing types in Customizing for Asset Accounting with the specifications for posting asset acquisitions.
Create special asset classes and account allocations for your leased assets.
Define depreciation areas, in which you plan to capitalize leased assets using the capital lease procedure, so that they manage interest that can be posted with the depreciation posting program.
Activate the depreciation areas, in which the leased assets will be capitalized and depreciated, in these asset classes.
Assign a leasing type to the asset master records for leased assets.
Maintain the information and conditions of the leasing agreement in the master records of the leased assets. Specify an interest rate for calculating the present value and determine whether the lease payments should be made at the beginning of the payment period or at the end of the payment period.
Post the acquisition of a leased asset with the display transaction for asset master data.
Leased Asset acquisition
The "acquisition of a leased asset" is considered for our purposes to be the entry of the leased asset in the FI-AA System. This does not necessarily mean that the leased asset must be capitalized. You can enter a leased asset simply to manage purely statistical data. You handle the leased asset as a master record, with no values in the book or tax depreciation areas.
Posting the acquisition of a leased asset may be necessary for one of the following reasons:
You have received a new leased asset (goods receipt).
You need to change the way bookkeeping is handled for a leased asset due to a change in the conditions of the lease.
You need to post a leased asset to a new asset master record due to a transfer.
Process Flow
Before posting the acquisition of the leased asset, you must determine the bookkeeping method to be used, either:
Capitalization of the leased asset to fixed assets, with the present value of the future lease payments and depreciation of the present value (capital lease)
Statistical management of the leased asset (no capitalization), and direct posting of the lease payments as rental expense in the profit and loss statement (operating lease)
For more details.....
http://help.sap.com/saphelp_47x200/helpdata/en/4f/71fd71448011d189f00000e81ddfac/frameset.htm
If u satisfied... please assif=gn me points...
Dasharathi

Hierarchical Query for Chart of Account

Hellow all
I have one Table which is for chart of account
The Column in this Table is
Acc_id and Acc_name
I Insert data in This chart of account
Insert into COA
values
*(01,'ASSETS');*
values
*(01001,'Current Assets');*
values
*(01002,'Fixed Assets');*
values
*(010010001,'Banks');*
values
*(010010002,'Cash');*
values
*(01001000100001,'Metrol Politan Bank');*
values
*(01001000100002,'Royal Bank');*
values
*(01001000100003,'Stander Charted Bank');*
values
*(01001000200001,'Cash in Hand');*
values
*(01001000200002,'Patty Cash');*
That's all my record now i need to create a Hierarchical tree
Which look like this
*01- Assets*
------010001 Current Assets+
----------010010001 Bank+
--------------01001000100001 Metrol Politan Bank+
--------------01001000100002 Royal Bank+
--------------01001000100003 Stander Charted Bank+
----------010010002 Cash+
--------------01001000200001 Cash in Hand+
--------------01001000200002 Patty Cash+
------010002 Fixed Assets+
----------010020001 Machinery Assets+
--------------01002000100001 Needle Machine+
--------------01002000100002 GGT Machine+
----------010020002 Computer Assets+
--------------01002000200001 Computer Server+
--------------01002000200002 Computer other+
Hope you guys understand i need the Hierarchical query for making this kind of Tree
Regards
Shahzaib

In above posts you have solution to your problem but maybe you can think about changeing the design slightly.
I would suggest using parent_id to find parent account, instead of operations on strings which can be slower in larger tables.
SQL> create table t14(id int, account_code varchar2(16), account_name varchar2(32), parent_id int)
2 /
Table created.
SQL> insert into t14 values(1,'01','Assets',null);
1 row created.
SQL> insert into t14 values(2,'01001','Current Assets',1);
1 row created.
SQL> insert into t14 values(3,'01002','Current Assets',1);
1 row created.
SQL> commit;
Commit complete.
SQL> select * from t14;
        ID ACCOUNT_CODE     ACCOUNT_NAME                      PARENT_ID
         1 01               Assets
         2 01001            Current Assets                            1
         3 01002            Current Assets                            1
SQL> select lpad(' ',2*(level-1)) || account_code as account_code, account_name
2 from t14
3 start with parent_id is null connect by prior id = parent_id
4 /
ACCOUNT_CODE                   ACCOUNT_NAME
01                             Assets
01001                        Current Assets
01002                        Current AssetsWith kind regards
Krystian Zieja

Machinery(Asset) parts receipt

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