Tracking Fixed Assets between receipt and invoice processing
We have encountered an issue while using Oracle Fixed Assets that we are trying to solve. The issue involves asset tracking from the time of receipt until the invoice is processed and the asset record created and posted.
As you're probably aware, assets don't appear in FA until the invoice has been accounted and transferred to GL. We can have assets that are received and deployed before we even get the invoice for processing.
We need the ability to record and track where the asset has been deployed(Employee Name and asset Location) and to later update the appropriate asset records after they are created and posted in Oracle.
Right now we are doing this manually which means someone is entering data twice for the same thing. Has anyone come up with a workaround to cover this gap between asset receipt and asset creation?
TIA
Ken
Hi,
I see this is a very old post but did you find a solution? I am keen to learn more about this.
Mike
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Altough for all the assets accounts track as an asset checked there wont be any entries transferred to Fixed assets unless otherwise you have defined that asset account as a clearing account in your categoris.
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Hi all
can anybody say Difference between billing and invoice?
thanksHi Ipsit,
Invoice is document indicating to delivery goods and Billing is a receipt of payment
Tables are VBRK & VBRP. For flow, go to transaction VF03, enter document number and hit 'Display Document Flow' button on toolbar
VBRK and VBRP holds billing/invoice details..
Billing Document:
Generic term for invoices, credit memos, debit memos, pro forma invoices and cancellation documents.
The tables are VBRK and VBRP.
2) -- once u do PGI the delivery document will be created. There is no way to stop it.. The thing u can to do go to the list of created deliveries in VL09. Select the delivery doc which u created. There u have the option of reversing the goods or canceling it.
Billing is generic term and u can say invoice is a type of billing document.
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Please Reward If Really Helpful,
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Difference between billing and invoice? How to stop PGI?
can u please help me in these questions.
Difference between billing and invoice? How to stop PGI?Invoice is document indicating to delivery goods and Billing is a receipt of payment
Tables are VBRK & VBRP. For flow, go to transaction VF03, enter document number and hit 'Display Document Flow' button on toolbar
vbrk and vbrp holds billing/invoice details..
Billing Document:
Generic term for invoices, credit memos, debit memos, pro forma invoices and cancellation documents.
The tables are VBRK and VBRP.
2)-- once u do PGI the delivery document will be created . there is no way to stop it .. the thing u can to do go to the list of created deliveries in VL09.. select the delivery doc which u created.there u have the option of reversing the goods or canceling it.
let me know if i am wrong...
thanks,
madhan
Message was edited by:
madhan n -
2LIS_02_SCL: goods receipt and invoice document number
Hi,
the BI Content documentation for the [Purchasing Data (Schedule Line Level) (2LIS_02_SCL)|http://help.sap.com/saphelp_nw04/helpdata/en/8d/bc383fe58d5900e10000000a114084/frameset.htm] DataSource reads:
The DataSource also provides information about the documents that are posted with regard to the purchase order, such as goods receipts and invoices.
The point is: where are the documents' numbers ?
When I test the extraction, I get the expected number of records, provided that those records with ROCANCEL=X (cancellation of Data Record) are taken into account.
For example, for a Purchase Order (PO) Schedule Line that has 3 Goods Receipts (GR) and 1 Invoce (IR), I get:
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Therefore the DataSource provides the needed level of granularity. Just the field I need is missing, i.e. BELNR! Is there any trick to get it or the only way out is enhancing the DataSource?
Thanks, [Davide|https://wiki.sdn.sap.com/wiki/display/profile/Davide+Cavallari]
Edited by: Davide Cavallari on Jan 18, 2008 5:38 PMI think I would choose the option that takes advantage of 3 DataSources:
- 2LIS_02_SGR, for GR number;
- 2LIS_06_INV, for IV number;
- 0FI_GL_4, for document amount, as well as some other informative characteristics, such as document type (useful when the document is an invoice), referred document (the field that contains the supplier's document number), document date, posting date
The Logistic DataSources would basically provide the link between GR and IV, while the General Ledger DataSource would provide the financial information.
In fact an analysis for controlling purchase expenditures at a detailed level is required. Not just a simple analysis of expenses for vendor, or even purchase document, but for any financial document posted to the General Ledger. This analysis has sort of a financial perspective. Probably it's not the kind of strategic analysis best suited to BI. It has a more tactical, operational nature. And maybe BI is not the best platform for developing this kind of application.
Anyway, if you have better ideas or any suggestion on this topic, please feel free to comment!
Cheers, [Davide|https://wiki.sdn.sap.com/wiki/display/profile/Davide+Cavallari|My wiki profile]
Edited by: Davide Cavallari on Jan 19, 2008 8:16 PM -
Difference in Quantity and amount between PO and invoice
Dear Experts,
In my implementation, the customer puts water in the finished material BOM and wants to issue it to the production. So we made a fake PO with the required quantity and received its quantity in the inventory. The problem faces us when the monthly water invoice comes from the water company and we want to invoice in "MIRO" with reference to the purchase order. Always the quantity and amount in the incoming invoice are different from the ones in the purchase order. Please, Advise.
Thanks,
Magdy.Hi all ;
I think that you procure water which is used your BOM. You get invoices periodically but there is inconsistency between PO and Invoice quantity and amount.
You can benefit from M8 system messages , i created a document M8 messages for incoming invoices with tolerances that might be helpful.
If it is used in BOM, i do not think so relation pipeline material process...
Regards.
M.Ozgur Unal -
I want to have only display of Goods receipt and Invoice receipt indicator
I want to have only display of Goods receipt and Invoice receipt indicator in Purchase Requisition for only category D. Is it possible.? Pls help.
Hi balaji,
we cannot change the setting of item category.
in the customizing we maintain the links between the item category and account assignmnet category.
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by following this link
IMG...>MM...>Purchasing...>Account Assignment...>Maintain Account Assignment Categories
Hope it wud have answered ur question
Reward if useful
Aasif -
Different quantity between GR and Invoice
Hi gurus,
If there is a different quantity between GR and Invoice, how could I handle it?
Please tell me the process in detail for 2 cases: GR > Invoice and GR < Invoice.
Thanks!!!hi
firstly why u will pay for more quantity if u have received less ????
if the quantity is less and bill is for more quantity then u can use invoice reduction
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DI API to import fixed asset master data and acquisition.
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Environment : SAP B1 8.8 PL18 & Fixed Assets Add-on 880.236.00.18
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Arief .SSynchronus data processing is that in which the program calling the update task waits for the update work process to finish the update before it continues processing.
In Asynchronus update the callng program does not wait for update work process to finish the update and continues as normal.
A BDC done with sessions is always synchronus.
A BDC with call transaction is by default asynchronus
unless you define it explicitly as
call transaction 'XXXX' ...... update 'S'.
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The update method is of importance when one transaction locks data which may be required by a subsequent transaction . The subsequent transaction will fail if data is locked from previous one. An example would be you are creating sales order for same material in succession ( with asynchronus update ). Quite likely that some of transactions would fail due to material locked.
For large volume of data Call Transaction will be faster but you have no restart capability here. Suppose from 1000 transactions 100 fails . You will have to run the BDC program again exclusing the ones which wrere successful. However with session method you have the option to process the error transactions again in SM35 . So if you are sure that errors will not occur use call transaction else use session method. -
SUS POs update with Goods Receipts and Invoices Information
Hi SRM Experts,
We have a SRM - SUS - R/3 landscape.
1. We create POs in SRM (extended classic scenario) and transfer them to R/3 (via RFC) and to SUS (via XI Interfaces PurchaseOrderRequest_Out and PurchaseOrderChangeRequest_Out).
2. We post Goods Receipts into SRM (or alternatively into R/3).
3. We post Invoices into R/3.
Is it possible to update SUS POs with Goods Receipts and Invoices Information?
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Marco.Hi Marco,
you want to update SUS POs with GR / IV data?
In a SUS environment each document counts as an own document and needs to
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Posting of difference between PO and invoice by authorization level
Hi all,
I have a question on price difference between PO and invoice.
If i want to restrict postings of invoice by authorization like the following, is it possible to be done? If yes, how?
Clerks only allowed to post those invoice with no difference and rounding difference (small difference). Other invoice with difference (not caused by rounding) can be posted by a higher authorised person and not the clerk. Can this type of authorization be set?
Thanks.
Regards,Hello
First decide on the authorization roles for different users.
Then these roles can be set by the BASIS team.
Also tolerence groups for different users and amounts can also be set.
Tolerances for Employees
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting ® Accounts Payable Accounts Receivable ® Business Transactions ® Incoming Payments ® Manual incoming payments ® Define Tolerance Groups for Employees
Tolerances for Business Partners
To carry out the activity, choose one of the following navigation options:
Transaction Code SPRO
IMG Menu Financial Accounting ® Accounts Payable Accounts Receivable ® Business Transactions ® Incoming Payments ® Manual incoming payments ® Define Tolerances (Customer)
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LO DataSource for Goods receipt and Invoice receipt
Hi all
In LBWE, under Purchasing there are few DataSources available for Goods receipt and Invoice receipt. Is there any DataSource for both Goods receipt and Invoice receipt. What are the DataSources available for Goods receipt and Invoice receipt. Please clarify the difference.
Thanks.
Zak.Try to use the PROCESSKEY standard infoobject (BWVORG in R3/ECC) to discriminate the good receipt from the invoice one...
An other option is create a custom generic data source with a view on EKBE table and use the EKBE-VGABE field to discrimate them.
Regards. -
How is goods receipt and invoice sent from backend system to SRM system?
Hi friends
How is goods receipt and invoice sent from backend system to SRM system?
Thanks
regards
KrishnaHi Khan
BBP_GET_STATUS_2 and Clean_recrec_Up are background jobs to sync ecc and ebp.
BBPIV and MBGMCR are used to send goods receipt and invoice from srm to backend system
So we dont require any special idocs to send goods receipt and invoice from ecc to ebp.Are all handled by BBP_Get_status_2
Regards
Krishna
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