Mails whenevr an inbound idoc fails

Hi Experts,
Is there any way I can trigger mails whenevr an inbound idoc fails to update in r3.With reference to workflow etc
Regards,
Arnab

Hello Arnab
On SAP release >= 6.20 you have the standard report RSEIDOCA available which can be scheduled in background.
Unfortunately SAP did not provide an e-mail notification mechanism for this report but only workflow. For our company I created a ZRSEIDOCA report having this e-mail function. For more details please refer to
ALE Error Message Handling
e-mailing: How to sent out an email to the Managers OUTLOOK express account
Regards
Uwe

Similar Messages

Triggering a mail when ever a perticular inbound IDOC fails

Hi Experts,
Is there any way I can trigger mails whenevr an inbound idoc fails to update in r3.With reference to workflow etc
Regards,
Arnab

hi,
i think u need to check tcode swu3 for automatic workflow customizing and check in we40 (error AND STATUS PROCESSING) whether the processing code is assigned to the workflow task.
if it is assigned,the workflow will be automatically triggered and the mail will be sent to the user by itself.
ALE error handling uses workflow. A standard task is provided for each message type. Task TS20000051 is used for all BAPIs.
Workflow functions as follows:
A task (work item) is generated for the error handling and stored as a message in the inboxes of the employees responsible.
If one of these employees processes the work item, the standard task method for error handling is started. The user can, for example, restart IDoc processing.
If the IDoc is processed successfully, the work item is deleted from the inboxes of all the employees involved.
For this procedure to function, the employees responsible for a particular message type and partner (sender or receiver) must be defined as follows:
1. A hierarchy of organizational units (for example, "sales office") and positions (for example, "customer officer for customer X") is created and employees are assigned to it.
2. The standard tasks for error handling (for example, an error related to an inbound sales order) are assigned to the relevant organizational units or positions (for example, "sales office").
3. The organizational unit, position or employee responsible for dealing with the error are specified for each partner and message type in the partner profiles.
If an error occurs, the system determines:
1. The employees responsible using the staffing schedule of the organizational unit or position linked to the standard task.
2. The employees defined in the partner profiles (using position, user ID, or organizational unit).
3. The employees appearing in both groups represent those who will receive a work item in their inboxes.
regards,
pankaj singh

How to block the status mail for an inbound Idoc to a specific user

Hi,
I have to stop sending the error status mail to a specific user depenidng on Partner Type. This will trigger when an inbound Idoc contains status error(message type INVOIC &ORDRSP).This user needs other mails which are getting triggered with the same Idoc for the same partner. Basically, the requirement is to block only the status mail for that user. The statndard task for this is TS70008125 and it uses the agent determination rule 30000001 (Idoc Administrator).in WE46, this task is assigned to process code EDIR. I have copied the task to a custom task and changed the agent determination rule. I would like to know how will I configure this task so that this custom task will trigger for the status error, without altering other workflows for the same message type & the partner type. Or is there any other way to block the mail?
Thanks,
Santosh

Hi,
I have done the required coding to exclude the specific agent from the rule,copied the task and its ready. My question is how do I map this custom task to a particular partner type, for the message type INVOIC in WE20? (The message type used for the inbound Idoc is INVOIC). I checked the Partner profile in WE20. Most of the process code is using function module as the processing type.
Thanks,
Santosh

Inbound idoc failing to reach SAP system.

Hi All,
We are upgrading our SAP system from release 700 to 730. Post upgrade we have identified that idocs which are supposed to reach SAP as inbound are failing in Biz Talk with below message.
Error details: Microsoft.ServiceModel.Channels.Common.XmlReaderParsingException: The segment name is not valid for the IDOCTYP, Release, or CIMTYP. Segment name: E2EDT37003GRP IDOCTYP: SHPMNT03 Release: 700 CIMTYP: . Ensure that your message xml validates against the operation schema.
This happening for only one inbound idoc which is using SHPMNT03 idoc.Whereas other inbound idoc which is using /AFS/ORDERS05 idoc is reaching SAP without any issues. I am bit confused why this is happening for idoc SHPMNT03.
Please let me know your thoughts.
Thanks,
Gowrinath.

Hi Ramya,
Thanks for your response.
In Biz Talk schema is designed for 700 release idoc.Whereas our system is upgraded to 731 release.
Hotfix is for Biz Talk. Can't we implement any solution in SAP side.
Thanks,
Gowrinath.

Inbound IDOC Failing

HI All,
We are upgrading our 4.6C system to ECC6.We have EDI interface.We are sending and receiving IDOCs through Webmethods.
We are testing inbound IDOCs.IDOC (ORDERS03) got generated in webmethods properly, but it got reached ECC6 system with error message 51.
IDOC in ECC6 system didn't created properly.All data segments didn't filled with data.
Can you please tell me, why it got happened?Do we need to change any setting in terms of port defenitions, RFC destinations?
Kindly let me know.It is urgent.
Regards,
Srinivas.

Hi Ramya,
Thanks for your response.
In Biz Talk schema is designed for 700 release idoc.Whereas our system is upgraded to 731 release.
Hotfix is for Biz Talk. Can't we implement any solution in SAP side.
Thanks,
Gowrinath.

Send mail to a specific user group when an Inbound Idoc processing fails

I am using standard Message type DEBMAS, but the process code is customed (say ZDEBM as the function module is customed). Can you tell me what configurations are required to activate the error notification message to a user when the inbound idoc fails?

hi,
i think u need to check tcode swu3 for automatic workflow customizing and check in we40 (error AND STATUS PROCESSING) whether the processing code is assigned to the workflow task.
if it is assigned,the workflow will be automatically triggered and the mail will be sent to the user by itself.
ALE error handling uses workflow. A standard task is provided for each message type. Task TS20000051 is used for all BAPIs.
Workflow functions as follows:
A task (work item) is generated for the error handling and stored as a message in the inboxes of the employees responsible.
If one of these employees processes the work item, the standard task method for error handling is started. The user can, for example, restart IDoc processing.
If the IDoc is processed successfully, the work item is deleted from the inboxes of all the employees involved.
For this procedure to function, the employees responsible for a particular message type and partner (sender or receiver) must be defined as follows:
1. A hierarchy of organizational units (for example, "sales office") and positions (for example, "customer officer for customer X") is created and employees are assigned to it.
2. The standard tasks for error handling (for example, an error related to an inbound sales order) are assigned to the relevant organizational units or positions (for example, "sales office").
3. The organizational unit, position or employee responsible for dealing with the error are specified for each partner and message type in the partner profiles.
If an error occurs, the system determines:
1. The employees responsible using the staffing schedule of the organizational unit or position linked to the standard task.
2. The employees defined in the partner profiles (using position, user ID, or organizational unit).
3. The employees appearing in both groups represent those who will receive a work item in their inboxes.
regards,
pankaj singh

Inbound IDOC for Invoice failing at segment-E1EDK28- Incorrect BankAccNumbe

Hi SDNers,
We have EDI - Invoice/Invoice Processing.
Inbound Idoc failing at segment E1EDk28.
This is because in segment E1EDK28 ,
1. The field ACNUM has the value for Bank Account Number as N111111A.
2. This is incorrect.
3. This field should have had the value for account number as 0000N111111A.
4. But for some reason the pre-zerou2019s are removed .
5. When we check the process code IDOC_INPUT_INVOIC_FI, and IDOC_INPUT_INVOIC_MM, and the table LFBK the value is saved as 0000N111111A.
But why in IDOC it is getting seen as N111111A?
Please guide as to where i need to look for the solution or fix.
Where should i look for the fix for this issue.
Regards,
SuryaD.
Edited by: SuryaD on Nov 24, 2009 7:01 PM
Edited by: SuryaD on Nov 25, 2009 9:21 AM

Hi Navitha,
Thanks for your response.
I had checked the exits to see if the field ACNUM is changed anywhere while debugging.
It wasn't getting changed anywhere.
In fact the user and the ticket creator had the assumption that the Vendor Bank Account number (in case of the Inter company billing) is maintained in vendor master (XK03) or LFBK or KNBK.
the y thought IDOC is picking the ACNUM from one of the above three place.
They were checking the Bank account number from the above 3 places and since here it was maintained as 0000N111111A while in IDOC it was showing as N1111111A they had all this confusion.
In fact the IDOC segment E1EDK28 picks the ACNUM from SPRO->Financial Accounting-> Banking->home bank.
Here we checked and found that the Bank Account Number was maintained as N1111111A and we changed it to 0000N1111111A and the IDOc segment E1EDK28 picked it correctly.
Issue got resolved.
Thanks for your input.
Regards,
SuryaD.
Edited by: SuryaD on Nov 25, 2009 10:29 PM

Inbound idoc ordsp fm:IDOC_OUTPUT_ORDRSP

my problem is that idoc fails when it comes in as a response of ORDCHG when user changes the delivery date in PO outbound idoc triggers with message type ORDCHG. Vendor sends the response as a confirmation of order via inbound idoc message type ORDRSP. it fails at that movement and gives an error ME 790(material number differ from .............) it is comparing the value of segment E1EDP19 qualifier 001 field IDTNR with ekpo-matnr &ekpo-ematn.
NOTE: there is value in segment and it is correct value. but when inbound idoc fails it is taking blank value in fekpo and comparing with ekpo-matnr &ekpo-ematn and giving an error ME 790
and when we reprocess the same failed idoc without any changes in it via WE19 it posted successfully
one more thing i noticed in all failed idoc that segment E1EDK02 qualifier 002 not got populated which contains vendor acknowledgement number.
but when we reprocess it in WE19 without doing any changes it posted sucessfully.
thanks in advance.

You say that "when we reprocess the same failed idoc without any changes in it via WE19 it posted successfully". What about if you reprocess the same iDoc via BD87 ? If you are using the same Function Module, this shouldn't happen, unless you have some very specific userexit code around the user or transaction type.
Cheers, Paul.

Creating Work Flow Item for inbound Idocs

Hi experts,
I'm just trying to create a work item in sap inbox when inbound idoc fails and gets the status 51 .Documentation says no need for any extra setup,it works with standard SAP tasks & Idoc system process codes which are all preconfigured.
I'm assiginig a user id in the partner profile.I do get a work item when there is syntax error in the inbound idoc segments(like wrong sequence of segments...), but not when idoc fails,due to idoc errors.Am i missing something.Users want a workitem when it fails,so they can reprocee/edit etc.Please help.
Thanks in advance,
Rajj

Thanks for the response.I know this task and i could see a event triggered in the event log,but no work item created in my inbox.What should i do to get the work item in my inbox.should i change this task or assign this to some thing else.
Thanks,
Rajj

Handling of Error(s) for Inbound IDOCs

Hi Gurus,
I have an requirement where we need to handle and correct the error if inbound IDOC fails. This inbound will be for Account Document posting.
Please let me know how to handle this issue.
Thanks in advance.
Regards,
Gajanan

<b>Hi,
smells like workflow task.
DI Information
Message type
INVOIC
IDOC type
INVOIC01, INVOIC02
X12 transaction set
810
Edifact message type
INVOIC
Workflow in case of error
TS 0000 8056</b>
Executable program
IDOC_INPUT_INVOIC_FI
Regards,
Clemens

Inbound IDOC should trigger a WF

Hello WF Gurus,
I have a unique requirement here. I am getting Order changes data from legacy system in an Inbound idoc.
This Should trigger a mail to the approver with the order change data .
If the approver approves these changes, this should flow back to the lefgacy system in the form of an outboutbound idoc which will carry order no. and the approval status.
I am concerned about the 1st part here as using the BO - BUS 2012/2032 will not help as even though this is for Order change, the idea is to use the idoc to shoot the mail on idoc receipt and not on order change.
The secon option is to use the BO - IDOC. However this may trigger a WF mail for every inbound idoc which is obtained.
Please guide as to what should the BO that should be used here . And what should be my approch for this interface.
Regards
Dukhi Atma

Hi viji,
Thanks for your reply.
I have not yet used any BO . I hope to use BO - IDOC.
basially, i am asking if using BO-IDOC makes sense uin this scenario or do we have
some other BO ?
Will the idoc data be accessible at the start condition level ?
Means can i check a field of the idoc or idoc segment and trigger or not trigger my WF ?
e.g lets say sales org.
Can i set as start condtion like
IF idoc-data-sales org = "IN01'
Trigger WF.
ENDIF.
Please let me know, if this makes sense .
Regards
Dukhi Atma

When idoc failes for inbound sales orders then how to trigger a mail notifi

Hi All,
When idoc failes for inbound sales orders in SAP then i would like to send an email notificaiton to particular user id. Could you please let me know the settings for this requirement.
Thanks in advance..

Closing thread as there are no replies

Mail to be triggered when IDOC fails

Hello experts,
I have created a responsibility and added list of user to it. I have been to WE20 and assigned responsibility to one of the logical system and message type "ORDERS". Whenever an IDOC with message type "ORDERS" fail, respective persons of responsibility shall get mail.
Please let me know what all I need to do.
Thanks,
Krishna.

Hi,
You can achive this in the following way,
1. create a custom workflow to send mail
2. go to Transaction WE42 and select your process code
3. Open the process code by double clicking
4. Here you can find the funtion module ( Identification field ) to process the inbound IDOC.
5. select the button attached with Identification
6. You can find there are several box..
    Select the 'Idoc' Box
7. Here you can find the
   Object Type
   Start Event
   End event
   Success Event
    You can can maintain the requrired event here which will trigger if any idoc failed.
    e.g.
    Object Type                         IDOCHRMD
    Start Event                         INPUTERROROCCURRED
    End event                           INPUTFINISHED
8. link this start event with your custom wokflow.
9. When ever the idoc fails event INPUTERROROCCURRED will trigger and this will start the custom workflow.
Hoping that this will help you.
Thanks and regards,
SNJY

Receiving error msg in user's mailbox for both Outbound and Inbound IDocs

Hi,
Whenever specific IDoc (Inbound/Outbound) gets failed then the user/org unit assigned in its partner profile should get those error messages in their inbox.
To achieve this for Inbound Idoc I have performed following set of steps:-
1. Created an object and attached it under IDOCAPPL using 'SWO1' and I have set that object type as 'To imported'.
2. I have assigned that object type to event 'ERRORINPUTOCCURRED' and standard tasks '00008068' (Inbound processing error), '00008074'
(Inbound Syntax error), '20000051' (IDoc Application Inbound error), '300000207' (Error during Inbound processing of SYSTAT01) using transaction 'SWETYPV'.
3. I have created an organisation unit with two positions and different jobs where each job has been assigned to specific tasks. User has also been assigned to specific jobs.
4. At the end of this I have assigned this org. unit to IDoc's partner profile.
But this process does not seem to be working we are not receiving any mail in agent's inbox. If someone has done similar kind of thing in past, please let me know the correct step for both Outbound and Inboud IDoc.
Thanks in advance.
Supriya

Hi,
Try this for inbound IDOC
Go to transaction WE42
Give the process code that you gave in the partner profile (WE20)
Select that row and press the details button (F2).
Next to the "Identification" field there will be push button which has the tool tip "ALE table"
Press that button
In the resulting screen..
In the IDOC section..
Give the following..
object type - "new business object that you created"
Start event - INPUTERROROCCURRED
End event - INPUTFINISHED
Hope this works..
Thanks,
Naren

Workitem is not generating for an Inbound Idoc

Hi All,
The problem I am facing, when inbound idoc is processing in SAP, if there are any errors occurred, it would generate a work item and that will be sent to user Inbox (SBWP) as per the workflow. Here it is not generating a work item for an inbound idoc where is there is an error. So user is not receiving work item mail to inbox, to check about the idoc error. This idoc has been processed through the function module.
Could you please let us know your input on this issue.

Hi Hitu,
The problem could be at multiple places.
To debug check the workflow which sends the workitem to the user when an error occurs.
Check if this workflow is getting triggered when the error occurs. If yes, then check the step whre this workflow fails.
Else, check the event linkage of this workflow and check if the associated event is getting triggered or not. If yes, check if the event linakge is active for the workflow.
There could be other places as well to diagnose the error.
Check if these inputs gives you some direction.
Regards,
Saumya

Mails whenevr an inbound idoc fails

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