Triggering a mail when ever a perticular inbound IDOC fails

Hi Experts,
Is there any way I can trigger mails whenevr an inbound idoc fails to update in r3.With reference to workflow etc
Regards,
Arnab

hi,
i think u need to check tcode swu3 for automatic workflow customizing and check in we40 (error AND STATUS PROCESSING) whether the processing code is assigned to the workflow task.
if it is assigned,the workflow will be automatically triggered and the mail will be sent to the user by itself.
ALE error handling uses workflow. A standard task is provided for each message type. Task TS20000051 is used for all BAPIs.
Workflow functions as follows:
A task (work item) is generated for the error handling and stored as a message in the inboxes of the employees responsible.
If one of these employees processes the work item, the standard task method for error handling is started. The user can, for example, restart IDoc processing.
If the IDoc is processed successfully, the work item is deleted from the inboxes of all the employees involved.
For this procedure to function, the employees responsible for a particular message type and partner (sender or receiver) must be defined as follows:
1. A hierarchy of organizational units (for example, "sales office") and positions (for example, "customer officer for customer X") is created and employees are assigned to it.
2. The standard tasks for error handling (for example, an error related to an inbound sales order) are assigned to the relevant organizational units or positions (for example, "sales office").
3. The organizational unit, position or employee responsible for dealing with the error are specified for each partner and message type in the partner profiles.
If an error occurs, the system determines:
1. The employees responsible using the staffing schedule of the organizational unit or position linked to the standard task.
2. The employees defined in the partner profiles (using position, user ID, or organizational unit).
3. The employees appearing in both groups represent those who will receive a work item in their inboxes.
regards,
pankaj singh

Similar Messages

Mails whenevr an inbound idoc fails

Hi Experts,
Is there any way I can trigger mails whenevr an inbound idoc fails to update in r3.With reference to workflow etc
Regards,
Arnab

Hello Arnab
On SAP release >= 6.20 you have the standard report RSEIDOCA available which can be scheduled in background.
Unfortunately SAP did not provide an e-mail notification mechanism for this report but only workflow. For our company I created a ZRSEIDOCA report having this e-mail function. For more details please refer to
ALE Error Message Handling
e-mailing: How to sent out an email to the Managers OUTLOOK express account
Regards
Uwe

Prevent the Output Message when creating PO from inbound IDOC

Hi SAP Gurus,
In my project, I have to create PO from inbound IDOC (PORDCR) with a specific Document Type ('099').
Requirement: These PO should not generate the output message while the others (Doc Type # '099') do.
I have the Z fuction module which call BAPI_PO_CREATE for posting IDOC and it works fine.
In the existing system, there are some set up that trigger the output message type for PO (output NEU) when using ME21 or ME22, as a result my PO created with output message.
Can you please advise if there are some way (User Exit?) that prevent the output message in this scenario (specific PO Type) without touching the current Condition setup?
I'm new in MM and really need help!
Thanks,
Elaine.

Hi Vinod,
I really appreciate your anwer. I'm going to explore this with my functional consultant.
Just like to have more questions:
1. Is it easier if we change the existing condition table instead of creating a new routine?
2. There are two forms for routine 101 (FORM KOBEV_101 and FORM KOBED_101). Can you explain to me why we need 2 here for what purpose of each form.
3. In the debug mode by using WE19 to post inbound IDOC, I change the SY-SUBRC = 4 and PO created without output message. Is it the right direction? Anything else I need to pay attention to?
Thanks again.
Regards,
Elaine.

Inbound idoc failing to reach SAP system.

Hi All,
We are upgrading our SAP system from release 700 to 730. Post upgrade we have identified that idocs which are supposed to reach SAP as inbound are failing in Biz Talk with below message.
Error details: Microsoft.ServiceModel.Channels.Common.XmlReaderParsingException: The segment name is not valid for the IDOCTYP, Release, or CIMTYP. Segment name: E2EDT37003GRP IDOCTYP: SHPMNT03 Release: 700 CIMTYP: . Ensure that your message xml validates against the operation schema.
This happening for only one inbound idoc which is using SHPMNT03 idoc.Whereas other inbound idoc which is using /AFS/ORDERS05 idoc is reaching SAP without any issues. I am bit confused why this is happening for idoc SHPMNT03.
Please let me know your thoughts.
Thanks,
Gowrinath.

Hi Ramya,
Thanks for your response.
In Biz Talk schema is designed for 700 release idoc.Whereas our system is upgraded to 731 release.
Hotfix is for Biz Talk. Can't we implement any solution in SAP side.
Thanks,
Gowrinath.

Inbound IDOC Failing

HI All,
We are upgrading our 4.6C system to ECC6.We have EDI interface.We are sending and receiving IDOCs through Webmethods.
We are testing inbound IDOCs.IDOC (ORDERS03) got generated in webmethods properly, but it got reached ECC6 system with error message 51.
IDOC in ECC6 system didn't created properly.All data segments didn't filled with data.
Can you please tell me, why it got happened?Do we need to change any setting in terms of port defenitions, RFC destinations?
Kindly let me know.It is urgent.
Regards,
Srinivas.

Hi Ramya,
Thanks for your response.
In Biz Talk schema is designed for 700 release idoc.Whereas our system is upgraded to 731 release.
Hotfix is for Biz Talk. Can't we implement any solution in SAP side.
Thanks,
Gowrinath.

ERecruiting - Triggering of mail when candidate status changes

Hi All,
Is an email generated from the system, when a candidate status is changed?
Say for example if the Activity of an candidate is changed to "Status Change - Rejected", will an email will be generated?

Hello,
some general thoughts at the beginning:
Candidates do not have a rejected state. Candidate states are profile locked and profile released. Only applications and candidacies have a rejected state. It is very important for a technical view to have the obect types in e-recruiting very clear or you will get into big trouble sooner or later.
SAP delivered workflows are examples. They do not fit a production environment. Also the sap delivered activity and process customizing is an example (and no good one) you will have to design this according to the business needs in the project.
For the workflow question. It is possible to trigger a workflow by activity creation and activity completion. For status chage activities ths is the same as they are completed directly and never have status planned. The BOR object ERC_ACTIV contains both events, activtycreated is triggered directly, activitycompleted needs a note to run properly.
It is also possible to trigger a workflow by a status change of an object. The super BOR object ERC_OBJECT contains a statuschanged event, which is raised for all status changes of NA, NB, NC, ND and NE objects.
For rejection there are basically 2 scenarions.
Scenario 1
When rejecting a candidacy by creating a rejection activity you trigger a workflow based on the activity to create the corresponces activity automatically. You can either send it directly or just create it to allow the user to have an individual text. (I do not go into details of this workflow according to the chosen application-candidacy-relation, that would go to far at this point).
Scenario 2
When rejecting a candidacy directly in minimum data entry you do not have a status change activity as the status is set directly. In this case you have a workflow which is triggered directly by the status chang which again creates (and sends) the correspondence activity.
Of course you need checks to ensure the two workflows are not mixed.
Kind regards
Roman

Send mail to a specific user group when an Inbound Idoc processing fails

I am using standard Message type DEBMAS, but the process code is customed (say ZDEBM as the function module is customed). Can you tell me what configurations are required to activate the error notification message to a user when the inbound idoc fails?

hi,
i think u need to check tcode swu3 for automatic workflow customizing and check in we40 (error AND STATUS PROCESSING) whether the processing code is assigned to the workflow task.
if it is assigned,the workflow will be automatically triggered and the mail will be sent to the user by itself.
ALE error handling uses workflow. A standard task is provided for each message type. Task TS20000051 is used for all BAPIs.
Workflow functions as follows:
A task (work item) is generated for the error handling and stored as a message in the inboxes of the employees responsible.
If one of these employees processes the work item, the standard task method for error handling is started. The user can, for example, restart IDoc processing.
If the IDoc is processed successfully, the work item is deleted from the inboxes of all the employees involved.
For this procedure to function, the employees responsible for a particular message type and partner (sender or receiver) must be defined as follows:
1. A hierarchy of organizational units (for example, "sales office") and positions (for example, "customer officer for customer X") is created and employees are assigned to it.
2. The standard tasks for error handling (for example, an error related to an inbound sales order) are assigned to the relevant organizational units or positions (for example, "sales office").
3. The organizational unit, position or employee responsible for dealing with the error are specified for each partner and message type in the partner profiles.
If an error occurs, the system determines:
1. The employees responsible using the staffing schedule of the organizational unit or position linked to the standard task.
2. The employees defined in the partner profiles (using position, user ID, or organizational unit).
3. The employees appearing in both groups represent those who will receive a work item in their inboxes.
regards,
pankaj singh

How to raise mail notification when ever the new event is added to calendar list in sharepoint 2010?

Hi experts, I need guidance or the way how we can raise mail,
When ever the new item is added / updated / deleted / cancelled to a calendar list in SharePoint 2010.
Shall we achieve it through using SharePoint designer 2010.
If its help to fix the requirement.
Thanks and Regards,
Dhayanand Kalimidi

>I need to send the mail before 1 week from the date
This is different requirement. Initially you said you want send email when item is added / updated / deleted in list. For this you can use default alert to send instant email as suggested before.
Now if you want to send reminder email then you can use designer WF and calculate the due date by using variable. Refer this link for your ref:
http://mysharepointchronicles.wordpress.com/2012/11/05/sharepoint-list-with-workflow-email-reminder-set-to-send-30-days-from-created-date/
http://social.msdn.microsoft.com/Forums/sharepoint/en-US/3211ee00-92de-47f1-b611-4c9609f92ab7/how-do-i-set-sharepoint-2010-to-send-a-reminder-email-a-month-after-a-date-already-listed?forum=sharepointdevelopmentlegacy
Remember event receiver can not send reminder email or scheduled email so for this either use designer WF or create timer job.
Hope it could help
Hemendra:Yesterday is just a memory,Tomorrow we may never see
Please remember to mark the replies as answers if they help and unmark them if they provide no help

Inbound idoc ordsp fm:IDOC_OUTPUT_ORDRSP

my problem is that idoc fails when it comes in as a response of ORDCHG when user changes the delivery date in PO outbound idoc triggers with message type ORDCHG. Vendor sends the response as a confirmation of order via inbound idoc message type ORDRSP. it fails at that movement and gives an error ME 790(material number differ from .............) it is comparing the value of segment E1EDP19 qualifier 001 field IDTNR with ekpo-matnr &ekpo-ematn.
NOTE: there is value in segment and it is correct value. but when inbound idoc fails it is taking blank value in fekpo and comparing with ekpo-matnr &ekpo-ematn and giving an error ME 790
and when we reprocess the same failed idoc without any changes in it via WE19 it posted successfully
one more thing i noticed in all failed idoc that segment E1EDK02 qualifier 002 not got populated which contains vendor acknowledgement number.
but when we reprocess it in WE19 without doing any changes it posted sucessfully.
thanks in advance.

You say that "when we reprocess the same failed idoc without any changes in it via WE19 it posted successfully". What about if you reprocess the same iDoc via BD87 ? If you are using the same Function Module, this shouldn't happen, unless you have some very specific userexit code around the user or transaction type.
Cheers, Paul.

Creating Work Flow Item for inbound Idocs

Hi experts,
I'm just trying to create a work item in sap inbox when inbound idoc fails and gets the status 51 .Documentation says no need for any extra setup,it works with standard SAP tasks & Idoc system process codes which are all preconfigured.
I'm assiginig a user id in the partner profile.I do get a work item when there is syntax error in the inbound idoc segments(like wrong sequence of segments...), but not when idoc fails,due to idoc errors.Am i missing something.Users want a workitem when it fails,so they can reprocee/edit etc.Please help.
Thanks in advance,
Rajj

Thanks for the response.I know this task and i could see a event triggered in the event log,but no work item created in my inbox.What should i do to get the work item in my inbox.should i change this task or assign this to some thing else.
Thanks,
Rajj

Message variant is missing in INBOUND IDOC.

hi,
Any one can help on this issue?
The sender has confirmed that message variant was filled in outgoing file.
However, When we received this Inbound IDOC, the message variant is blank.
I still am confused by two questions:
1. The function module which insert record into table EDIDC and EDIDD, is same as the function module which post this IDOC to sap module(normally we maintained it in WE57)
2. We normally need to maintained in WE57, but also need create one processing code, what is relationship between WE57 and processing code(WE42)

Hi,
Message Type/Message Variant needs to be maintained in WE20 ( Partner Profiles). In case of inbound IDOC ( receiving the data other systems) Data processing/posting will happens via function module. the function module will attach to the process code.
Process Code : The IDoc interface uses the process code to find the business process which controls the conversion of the IDoc into the SAP document.
The Process code will assign to the function module in WE42, the same function module will assign to the Message type and Idoc type in WE57
In a short summary, The Function module required to post the Idoc/update the data in SAP. However the Function module should process specific to the Message type and Idoc type only. It means the settings is required to identrify the correct function module to process the Inbound Idocs.
Whenever there is a problem with ALE setting the message 64 will trigger, it means the IDOC is ready to transfer to the application ( process through FM ).
Thanks,
Kiran.

Inbound IDOC for Invoice failing at segment-E1EDK28- Incorrect BankAccNumbe

Hi SDNers,
We have EDI - Invoice/Invoice Processing.
Inbound Idoc failing at segment E1EDk28.
This is because in segment E1EDK28 ,
1. The field ACNUM has the value for Bank Account Number as N111111A.
2. This is incorrect.
3. This field should have had the value for account number as 0000N111111A.
4. But for some reason the pre-zerou2019s are removed .
5. When we check the process code IDOC_INPUT_INVOIC_FI, and IDOC_INPUT_INVOIC_MM, and the table LFBK the value is saved as 0000N111111A.
But why in IDOC it is getting seen as N111111A?
Please guide as to where i need to look for the solution or fix.
Where should i look for the fix for this issue.
Regards,
SuryaD.
Edited by: SuryaD on Nov 24, 2009 7:01 PM
Edited by: SuryaD on Nov 25, 2009 9:21 AM

Hi Navitha,
Thanks for your response.
I had checked the exits to see if the field ACNUM is changed anywhere while debugging.
It wasn't getting changed anywhere.
In fact the user and the ticket creator had the assumption that the Vendor Bank Account number (in case of the Inter company billing) is maintained in vendor master (XK03) or LFBK or KNBK.
the y thought IDOC is picking the ACNUM from one of the above three place.
They were checking the Bank account number from the above 3 places and since here it was maintained as 0000N111111A while in IDOC it was showing as N1111111A they had all this confusion.
In fact the IDOC segment E1EDK28 picks the ACNUM from SPRO->Financial Accounting-> Banking->home bank.
Here we checked and found that the Bank Account Number was maintained as N1111111A and we changed it to 0000N1111111A and the IDOc segment E1EDK28 picked it correctly.
Issue got resolved.
Thanks for your input.
Regards,
SuryaD.
Edited by: SuryaD on Nov 25, 2009 10:29 PM

Handling of Error(s) for Inbound IDOCs

Hi Gurus,
I have an requirement where we need to handle and correct the error if inbound IDOC fails. This inbound will be for Account Document posting.
Please let me know how to handle this issue.
Thanks in advance.
Regards,
Gajanan

<b>Hi,
smells like workflow task.
DI Information
Message type
INVOIC
IDOC type
INVOIC01, INVOIC02
X12 transaction set
810
Edifact message type
INVOIC
Workflow in case of error
TS 0000 8056</b>
Executable program
IDOC_INPUT_INVOIC_FI
Regards,
Clemens

Mail to be triggered when IDOC fails

Hello experts,
I have created a responsibility and added list of user to it. I have been to WE20 and assigned responsibility to one of the logical system and message type "ORDERS". Whenever an IDOC with message type "ORDERS" fail, respective persons of responsibility shall get mail.
Please let me know what all I need to do.
Thanks,
Krishna.

Hi,
You can achive this in the following way,
1. create a custom workflow to send mail
2. go to Transaction WE42 and select your process code
3. Open the process code by double clicking
4. Here you can find the funtion module ( Identification field ) to process the inbound IDOC.
5. select the button attached with Identification
6. You can find there are several box..
    Select the 'Idoc' Box
7. Here you can find the
   Object Type
   Start Event
   End event
   Success Event
    You can can maintain the requrired event here which will trigger if any idoc failed.
    e.g.
    Object Type                         IDOCHRMD
    Start Event                         INPUTERROROCCURRED
    End event                           INPUTFINISHED
8. link this start event with your custom wokflow.
9. When ever the idoc fails event INPUTERROROCCURRED will trigger and this will start the custom workflow.
Hoping that this will help you.
Thanks and regards,
SNJY

When ever create new version specified User should get intimation Mail

Hi,
My requirement is when ever user create new DIR version, system should send some intimation Mail to specified user.
If it's not possible in standard system, Pls let me know it is possible through development or not.
Thanks & Regards,
Sunny

Does the specific user, u want to send the mail, keeps changing?
At the time of creation of a DIR if reqd value is maintained in User Responsible then he'll get the mail in his SAP Inbox stating "The Document for which u r responsible has been created/modified".
For this certain linkages in workflow needs to be activated.
If you want to send the mail in specific format with some more details, then u may use messages functionality of DMS in which mails are sent based on Document Type & Status combination.
Another option is using workflow. For this u need to define a simple workflow task which can be triggered based on status. you need to maintain this task in Status settings.
Points Appreciated.

Triggering a mail when ever a perticular inbound IDOC fails

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