Major Mail Problems!

Hi all, (Mac Mail 1.3.11 (v622) ) OSX10.3.9
i've been having some major mac Mail problems for a while now, with no clear understanding on how to resolve them. It may be the case that i am managing my mail all wrong, so any correctional advice would be welcome too.
I receive a lot of graphics pic files through from work as well as sending them, so for me it is relatively important that i keep a lot of the emails over the past 6 months to a year on my machine. When i say a lot it might only actually be a 3mb jpeg pic a day.
Anyway, a while ago i started to get this message come up when tried to access new email
"...The message from "Mr X" <[email protected]> concerning “Emailing: xxxx.jpg ” has not been downloaded from the server. You need to take this account online in order to download it."
This seemed to happen for a lot of the emails, even ones that didn't have any attatchments to them. I posted here a good while ago about it, and discovered from someone else that quitting mac Mail, and then opening it again at the email that you just quit from, would open the particualr email you wished to see!!!!!
I've been doing this process for a while now, but find it to be very irritating. Over the period of this problem, i have wiped my machine, and reinstalled OSX, hoping that it would sort this out, but with no luck.
Now i have to admit, that i don't really understand the whole mail server thing. I would have thought that any past mail i download is then stored onto my mac, enabling me to access it any time, so long as it is there in my mailbox. Also, i have backed up mailboxes, a few times, but agin this dis not seem to solve the problem.
Today, the Mail decided to do it's own backup process, so i left it to it. It cleared my mailbox and left my with 300 random emails left. I needed to access some of the past few weeks emails, so then had to re-import the backup mailbox containing something ridiculous like 7000 emails!
when i click on one of them, it requires that i "You need to take this account online in order to download it." but then i quit the application and then open it again, and it's there!!!
If anyone can help me with this i'd be most grateful as it's driving me up the wall! Even some helpfull tips in maintaining a healthy mailbox would be welcome.
Thanks
AstroBhoy

This incorrect error message indicates an "overstuffed" mailbox issue which means the mailbox has approached or exceeded the recommended size limit or has some corruption.
All email clients have limits and the recommended mailbox size limit for Jaguar and Panther Mail is 1 GB and for Tiger Mail, 2 GB. This problem is much more common with Jaguar and Panther Mail and has all but been eliminated with Tiger Mail which uses a significantly different mbox filing structure for each mailbox.
An "overstuffed" mailbox issue can occur at any mailbox size with Jaguar or Panther Mail but is more likely to occur depending on the number and size of message attachments contained in a mailbox and especially as a mailbox approaches or exceeds 1 GB in size.
Since you regularly receive and send a lot of graphic file attachments, you should utilize user created "On My Mac" location mailboxes to sort received and sent messages by category. This can be done on a monthly basis with the emphasis on not allowing a mailbox to approach or exceed anywhere near 1 GB in size and it is also a good idea to use the Rebuild Mailbox function on the most active mailboxes on a regular basis - once a month or so depending on activity.
Before upgrading to Tiger, I didn't allow any mailbox to exceed 500 MB or so in size and used the Rebuild Mailboxes function on the most active mailboxes once a month or so and never experienced this problem.
Regarding the problem with this account's Inbox mailbox, quit Mail first and using the Finder go to Home > Library > Mail > this POP account named folder (named by the user name and incoming mail server for the account) > INBOX.mbox.
Move the INBOX.mbox to the Desktop.
When re-launching Mail, a new and empty INBOX.mbox will be created automatically by Mail within the account named folder. This will allow the Mail.app to function properly again with this mailbox and not risk losing any new messages received with this account while working on the old INBOX.mbox moved to the Desktop to recover the existing messages.
Control-click on the old INBOX.mbox moved to the Desktop and at the menu window that appears, select Show Package Contents.
List the package content file names and size of each providing this information here. This information is required to determine the next steps to take to recover the existing messages.

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