Make Sent messages go to different folder??

How do I get a sent message to automatically go to a particular folder other than the Sent folder?

I don't think you can. However, you could set up Mail Prefs to automatically BCC yourself, then make a rule that said "if sender=you, then move message to such-and-such folder". The shortcoming of this approach is that if you have other BCC recipients besides yourself, that information, which would normally be visible in messages in the sent folder, would be lost. However, if you know how to do apple scripting, when that message arrived, rather than move it, maybe you could launch an apple script that moved any messages in the sent folder to such-and-such folder (which would be occurring only one at a time).

Similar Messages

Multiple Sent Messages for my .Mac account

For some reason I have two sent message mailboxes for my .Mac account. One is under the Sent grouping, i.e.:
Sent ->
-- Account 1
-- .Mac
-- Account 3
And another one listed with my .Mac folders. Both have the same contents. Any suggestions on how to get rid of the second?
Cheers!

Hi MrWynnm, you're welcome.
I don't see anything strange there. If Store sent messages on the server is OFF, the mailbox you see within the standard Sent group should correspond to the local ~/Library/Mail/Mailboxes/Sent Messages ([email protected]).mbox folder, whereas the folder you see within the .Mac account group should correspond to a (totally unrelated) mailbox stored on the server and cached locally in ~/Library/Mail/Mac-username/Sent Messages.imapmbox.
That explains why you see two mailboxes in Mail, BUT it doesn't explain why they both show the same contents. Try this:
1. Quit Mail.
2. Make a backup copy of the ~/Library/Mail folder, just in case something goes wrong. You can do this in the Finder by dragging the folder to the Desktop while holding the Option (Alt) key down, for example. This is where all your mail is stored.
3. Open Mail, delete the mailbox that appears under the .Mac account group... and let me know what happens...

Duplicate Inbox after trying to solve Gmail duplicate sent messages...

.. was trying to solve the problem of duplicate sent messages with Gmail email on the BB Curve 8350. In following instructions from this message board, I instead ended up with duplicate INBOXES. Now, when I unregister and re-register my gmail account on my phone, it creates a new icon. This has resulted in my original problem being multiplied by four. What I mean is, now I have duplicate sent messages in TWO DIFFERENT INBOXES. Originally, my gmail account went to the main Inbox on the phone. I cannot delete the main message system.. HELP!

It seems I found a bug!
I now understand what happens, although don't know the reason. The symptoms are caused by the "Auto-Expunge" feature on Gmail. I disabled it and fooled around the options and this is what I discovered:
When I set "the message will be archived when disappear from the last visible folder", the message is archived whenever I try to move the sent messages to any other folder than the "Sent" one;
When I set "move the message to trash when disappear from the last visible folder", the message is deleted and moved to trash whenever I try to move it from the "Sent" folder to any other.
In other words, for some awkward reason, Lion's Apple Mail is not handling folder-to-folder operations and Gmail thinks that the messages has been removed from the last visible folder and does with it whatever it was instructed to, which is either to archive or move to trash.
Since by disabling Auto-Expunge Gmail waits for the client to take the action, it seems that Apple Mail is sending the wrong command or sending it on the wrong timing.
I wonder is Apple is aware of this.
Any suggestions?

Message rule for sent messages

Hi,
I have successfully converted and repaired all my Outlook Express mail to Apple Mail 3.5 with Emailchemy. I have aprox 450 folders and 5000 mails. I have used more than 200 rules to organize my incoming messages but I cannot find the way to store "sent messages" in the right folder. I don´t want to store my replies in sent messages. I need my reply inside the folder where the message rule previously stored my incoming message. is it possible?
Warmest regards,

There are several possibilities.
The simplest of course is not to bother. When you reply to a message, Mail puts a link (a little anti-clockwise curved arrow) in the status column of the original message, and clicking on that brings up the reply.
You could set up Smart mailboxes. This would leave the replies in the Sent mailbox, but also make them visible in the appropriate Smart box. The rules for the various Smart boxes would have to be designed to pick up both original messages and replies.
If you really must get the replies into the same folder as the originals, you will need some sort of Applescript. You could for example have a Mail rule, fired by any incoming message, which runs an script to look at all messages in the Sent box, and identifies the box to move each to. How is your scripting?
Another script-based possibility is to have a script to generate the replies. Since it would know which box it was working from, it would know which box to put the reply in, and it would require less maintenance (as your requirements change) than the previous.
Perhaps the best solution for you, requiring the least effort, would be to use the Mail option to automatically CC (or BCC) yourself. The resulting copy is an incoming message - so your 200 rules should pick it up and move it to the appropriate mail box.
AK

Sent messages not appearing/sent box

I too am finding at times and it seems to be when the message doesn't go out immediately, that it think it goes but doesn't appear in the SENT box although some do receive the message.
I really don't want to BCC myself in everything I send.
Mac mail has given me more problems since July/12 than Outlook did in 10 years.

Hi Bronco_6
What do you mean by .Mac Mail? If you mean using a web browser to access your mail, then by default it does not save items in your Sent Messages folder. This is a Mailbox Behaviour preference that you can set by clicking on the Preferences text at the top right of the web page.
If you are talking about using a .Mac mail account in the Mail application on OS X then that's of course a different issue. It should work by default.
You may mean a combination of both. It took me a while to spot that messages sent via the Web page didn't end up in the Sent folder within Mail.app. Instead they appear in Sent Messages under the .Mac folder.
Hope That Helps.

Can't retrieve sent messages from my Desktop Mail application

Hi,
Whenever I use a computer away from home to send email, I always click the option to save the sent message in the sent folder. Then, when I get home, I used to retreive those messages from the iDisk icon on my Mail, and then move that message to my sent folder on my Mail, in my desktop at home.
But now, I don't know why, when I drag them to the sent folder in my desktop, these messages just disappear. There is NO way I can move them to my sent folder on my desktop. I tried several things, but I admit I am not good at all with computers, so here I am ... It's funny because I tried to drag those sent messages to my Inbox folder and it worked, but I want to move them to my sent folder, as I used to do.
Thanks for your help!

ok lets see if my solution fits my undertsanding of your problem.
A .Mac account is essentially an IMAP account. This means that Mailboxes and the Mail in them is replicated identically on the Server every time you synchronize (either manually or in Preferences). Mail is deleted when you do it manually, or automatically - again as part of Preferences. Mail you send through the browser should be replicated on your desktop Mail.app next time you synchronize.
If you create a Mailbox under your user account, this Mailbox is replicated on the server. If however you create an Mailbox that is "On my Mac", and move mail to it, you are effectively moving it off the server and onto your desktop, which may explain why it is disappearing.
Realistically with a .Mac account you should not have to drag Sent Items anywhere.
Because it is a .Mac account, check these things.
In Mail.app on your desktop:
1) Preferences/Accounts/.Mac Account/Mailbox Behaviors. Check "Store Sent Messages on the Server and then an option for deleting them. This will ensure Sent Messages remain on the server.
2) Preferences/Accounts/.Mac Account/Advanced. Check Automatically Synchronize Changed Mailboxes if you want the Server to be updated immediately. Leave it blank and mail will be updated when you log on and off and if you Synchronize manually.
Through .Mac
1) Log onto .Mac through the browser - to Mail. Go to Preferences/Composing and ensure that "Save sent messages to" - (Sent Messages) is checked. Save your settings.
Send one test mail using Mail.app and then one through the browser. Your sent mail should appear in the Sent Mail folders on both Mail.app and the server, and you should not have to drag sent mail from or to anywhere.

Filing Sent Messages with Original Email

I am looking for a way to quickly (script or built-in feature) file all my sent messages automatically into the folder where the rest of the 'incoming' messages have been stored.
Important to note - I do not use rules - I file all my e-mails manually into various clients and projects file and would like to find a way to have the sent messages pulled into these same message folders.
I would really like to avoid sorting the 5,000 + e-mails manually - any help is appeciated!

poohpassion wrote:
I understand I would need to use. But I can not for my organizational purposes,
I don't understand this.
so I am hoping there is a script out there that has been created or another way to tell apple mail to automatically send the sent messages to the file where the rest of the 'thread' is located.
define thread. there should be some way top tell a message what to look for. if you are moving messages from inbox around by hand there is no way to do that.

How to make a copy of the IMAP Sent messages when the Sent folder file can not be found?

My Thunderbird works fine. I can also see messages sent in the Sent folder but I wonder are the sent messages only saved in the IMAP server. For the backup purposes I would like to copy the file of the Sent folder but I can not find a local file for it.
In /home/me/.thunderbird/44g5fxvp.default/ImapMail/mail.[mymail].fi I do have files
Archives-1.sbd
Archives.msf
Deleted Messages
Deleted Messages.msf
Drafts.msf
INBOX
INBOX.msf
inbox_old
inbox_old.msf
msgFilterRules.dat
Sent.msf
Templates.msf
Trash.msf
Trash.sbd
I.e.the Sent.msf esists but there is not file named Sent. Am I looking from a wrong place? Are my Thunderbird settings or preferences wrong? Is there something obvious I have missed?
What is the most convenient way to make a local copy of the Sent folder messages if Thunderbird does not make a local copy of it?
Information about my system:
Application Basics
Name Thunderbird
Version 31.0
User Agent Mozilla/5.0 (X11; Linux x86_64; rv:31.0) Gecko/20100101 Thunderbird/31.0
Application Build ID 20140721092545
Enabled Plugins about:plugins
Build Configuration about:buildconfig
Memory Use about:memory
Mail and News Accounts
account3 (imap) mail.[mymail].fi:993 SSL/TLS Normal password smtpa.[mymail].fi:465 SSL/TLS Normal password true

re: the Sent.msf esists but there is not file named Sent
That is because they are not stored on your computer they are stored on the server. The Sent.msf file is just an indexing file and does not store emails.
re INBOX, INBOX.msf, inbox_old, inbox_old.msf
These subscribed folders have been synchronised to get a local copy onto your computer in your Thunderbird profile folder.
You need to do the same with the 'Sent folder.
* https://support.mozilla.org/en-US/kb/imap-synchronization#w_configuring-synchronization-and-disk-space-usage
then go into 'offline' mode to stop further synchronising.
Then you can right click on selected emails and save as .eml files in a folder external to Thunderbird.
You can also copy or move emails into a suitable folder in Local Folders. These folders keep emails on your computer, they are not modified by the server, they do not synchronise with any IMAP mail account.

"Sent Messages" folder not receiving new sent mails after a server change

My provider just moved my account to another server. The IMAP accounts needed to be re-established on my wife's PC in her program. So we know the files are all there on the new server.
Funny thing is that it's not working on Mail on my iBook. And when these changes took place, my sidebar contents in Mail changed on me. I have sent some mail to various places since this happened, but none of these new mails have copies which are saved in my "Sent Items" or "Sent Messages" folders. So I have no record now of anything new since the change happened. I DO have copies of mail in there that are pre-change.
I checked my preferences for mailbox behaviors, and the "Store Sent Items on the Server" is checked, so I'm not sure what's up.
For the record I'm running OS X 10.4.7 and Mail 2.1.
I have deleted and re-established my two email accounts in Mail in order to make them re-establish new links with the server, so I'm seeing my folders, but no new mail sent is showing up in my Sent Messages folder.
I would appreciate if anyone knows if there could be an issue with Mail, my new host's servers, or what. It looks like a Mail issue to me, since my wife's PC is reading everything fine (and she is running Thunderbird as her client).
Thanks!
iBook G4 Mac OS X (10.4.7)
iBook G4 Mac OS X (10.4.6)
iBook G4 Mac OS X (10.4.7)

You're welcome.
I don't think it's your fault. Different IMAP servers use different naming conventions, and the Mailbox > Use This Mailbox For command is meant to let you tell Mail which folder should be used for what purpose, but you shouldn't have to use it just to prevent your mail from being lost. At the very least, Mail should be able to use its own default Sent Messages folder without you having to do anything. I don't know why Mail fails to do this properly so often.
Worse yet, not only does Mail sometimes fail to use the Sent Messages folder that's already there, but it doesn't even warn you that it's failing to save your sent messages as you've told it to.

Sent messages aren't saved in the Sent Items folder in Outlook 2013

When we send a message in Outlook 2013, a copy of the message should be saved in the Sent Items folder by default. If Outlook doesn’t save a copy of the sent message, it may be caused by any one of the following
reasons:
The “Save copies of messages in the Sent Items folder”
option in Outlook is disabled.
The save location for sent messages was changed to another folder.
There is a custom view set on Sent Items folder, or the view on
Sent Items is corrupt.
Outlook Data File may be damaged.
To resolve the issue, use the appropriate method for your situation.
Enable the Save copies of messages in the Sent Items folder
option
To configure Outlook 2013 to save copies of your sent messages in the Sent Items folder, please follow these steps:
1. Click File tab > Options.
2. Click Mail on the left pane.
3. Scroll to the Save Messages section, select the check box before “Save copies of messages in the Sent Items folder”.
4. Click OK.
If it is the replying message that is not saving to the Sent Items folder, we need to disable the “When replying to a message that is not in the Inbox, save the reply in the same folder” option in the location mentioned above.
If you’re using an IMAP account, please also make sure you didn’t select the “Do not save copies of sent items” in Account Settings. To check this, Please refer to the following steps:
1. In Outlook, click File tab > Info.
2. Click Account Settings > Account Settings, and then double-click your IMAP account to open the
Change Account wizard.
3. Click More Settings button.
4. Under Sent Items heading, clear the check box before “Do not save copies of sent items”.
5. Click OK and click Next to complete the configuration.
Make sure there is no rule or anything else to redirect sent messages to other folders
To check if it is caused by Outlook rules, please follow these steps:
1. In Outlook 2013, click Home tab.
2. Click Rules > Manage Rules & Alerts.
3. In the rules list, check if there is any rule that applied to the sent messages may cause this issue.
In addition, some rules may be corrupt or hidden and we cannot see them from the rules list. We need to use the MFCMAPI tool to find and delete the corrupt/hidden rules. To do this, we can use the following steps:
1. Download MFCMAPI tool from: http://mfcmapi.codeplex.com/
2. Start MFCMAPI tool.
3. Click Session menu >
Logon, select the Outlook profile you are using and click OK.
4. Double-click the mailbox that contains the inbox rules that you want to delete.
5. A new window will open. In the new window, expand
Root Container or Root – Mailbox, and then expand
Top of Information Store or IPM_SUBTREE.
6. Right click on Inbox and select
Open associated contents table.
7. In the Inbox window, locate and then right-click the items that have the
IPM.Rule.Message message class, and then click Delete Message.
To identify a specific rule, you’ll have to select the rule in the top pane in MFCMAPI and then scroll down in the lower pane and look at the
Property name(s) column. Find the ptagRuleMsgName property name and check the value against the rule name you were trying to delete in Outlook.
8. In the Delete Item dialog, select
DELETE_HARD_DELETE from the Deletion Style drop-down menu.
9. Click OK.
Reset the view settings on Sent Items folder
If you accidently changed the view settings on Sent Items folder, this may cause some sent messages not visible in the folder. To check if you’ve set any view settings on Sent Items folder, please follow:
1. In Outlook, select Sent Items folder.
2. Click View tab from the Ribbon.
3. Click View Settings button. If you notice the
Reset Current View button is clickable, it means the view settings for Sent Items have been changed before.
4. Click the Reset Current View button and then check the Sent Items folder again.
Scan and repair the Outlook Data File
To repair the .pst file, please follow:
1. Find and start the Inbox Repair Tool in the following path:
For Outlook 2013 on a 32-bit version of Windows:
<disk drive>\Program Files\Microsoft Office 15\root\office15
For Outlook 2013 on a 64-bit version of Windows:
<disk drive>\Program Files(x86)\Microsoft Office 15\root\office15
2. In the Inbox Repair tool, click Browse to locate the PST file by using the Windows file system.
3. Click Start.
4. After the analysis scan has completed, it will present you with a scanning report and options for the next step. Click Repair button.
To repair the .ost file, since this type of data file is a copy of information saved on your mail server, we can just delete the OST file and restart Outlook to re-create a new one.
For more information about repair Outlook data files, please refer to this article:
Repair Outlook Data Files (.pst and .ost).
If you have any comments on this topic, please feel free to post here.
Please click to vote if the post helps you. This can be beneficial to other community members reading the thread.

Same problem here, connecting to a Groupwise (not latest) server. Whenever Mail.app 3 tries to upload/save a new messsage to the server, it would not save and completely lose the message!
I found slightly more information by turning off the "Save to server" option for Sent and Drafts, created a new message that I saved as draft, and then tried to manually move items to the Drafts or Sent folder on the IMAP server.
The error I received was: The message <message> could not be moved to the mailbox <mailbox>-<account>. The IMAP command "APPEND" (to <mailbox>) failed with server error: APPEND NotJunk.
To my inexperienced eyes, it looks like the latest version of Mail changed it's default IMAP handling commands that may be incompatible with older IMAP servers. Anyone else have more insight or know how I can get back Mail.app 2.x from Tiger?

Saving sent mail to a different IMAP folder?

I'm in the process of consolidating several IMAP accounts into one, in the hopes of improving Mail.app's performance (most notably by decreasing the number of mailboxes that make up my unified inbox).
Overall it should work but there's a problem: I want to be able to continue sending mail from multiple email addresses, saving each sent message to my single account's sent mail folder on the IMAP server. I'm not sure how to do this. I can set up several "dummy" POP accounts to allow sending from multiple addresses, but then the sent mail is just saved locally. I can keep multiple IMAP accounts and turn off automatic checking, but then I'm still checking all those mailboxes when I look in my unified inbox or sent mail folder.
The simplest approach would simply be a way to define several "from" addresses in Mail.app and send them all through the same account...but I don't see any way to do this.
Any ideas? Thanks.

The question is, are you trying to solve an actual problem that you have? If you're experiencing performance issues, it could be that there is something wrong with the index, which you can re-create as follows:
1. Quit Mail.
2. In the Finder, go to ~/Library/Mail/. Make a backup copy of this folder, just in case something goes wrong -- e.g. by dragging it to the Desktop while holding the Option (Alt) key down.
3. Locate Envelope Index and move it to the Trash. If you see an Envelope Index-journal file there, delete it as well.
4. Move any "IMAP-", "Mac-", or "Exchange-" account folders to the Trash. Note that you can do this with IMAP-type accounts because they store mail on the server and Mail can easily re-create them. DON'T trash any "POP-" account folders, as that would cause all mail stored there to be lost.
5. Open Mail. It will tell you that your mail needs to be "imported". Click Continue and Mail will proceed to re-create Envelope Index -- Mail says it's "importing", but it just re-creates the index if the mailboxes are already in Mail 2.x format.
6. As a side effect of having removed the IMAP account folders, those accounts may be in an "offline" state now. Do Mailbox > Go Online to bring them back online.
Also, go to System Preferences > Network > Show: Network Port Configurations, and make sure that the configuration used to connect to Internet appears at the top of the list.
Note: For those not familiarized with the ~/ notation, it refers to the user's home folder, i.e. ~/Library is the Library folder within the user's home folder.

Message not saved in sent messages folder

Hi everybody,
When I send a mail by the Collaboration Launch Pad and check the option: "Save copy in Sent Messages Folder" I get this error:
"Message has been sent, but could not be saved in the sent messages folder; check the mail server entry in your user mapping data."
Please is anybody there who can help me to properly configurate that option or tell me how to remove it from the body?
Thanks in advance,
Antonio

Hi Antonio,
Saving the mesage means writing that e-mail in the senders "sent item" folder in the mailbox. Thus make sure that the users mail server name and user and password is correct for the system Exchange.
Also check SAP Note 738965.
Also there is this this specific port that should be open on the SMTP server for the mail to be saved in the "sent items" folder. I dont remember what port is it. Will try to figure out and let you know.
Also make sure that your Exchange transport has the sent items folder name.
Akhilesh
Using telnet check that the SMTP server can be reached on port 25. If not then there is no way you can save the messages in the sent items folder using the collaboration tools.
Message was edited by: Akhilesh Mahto

"sent messages" folder on my iPhone 4s

Emails sent from my mac are not showing up on my iPhone 4s. I am using an email address hosted by godaddy and it's an IMAP account.
In settings / mail / accounts / advanced / sent mailbox: I see the "sent messages" folder and it is checked (on the server). But in my email app, that folder does not appear.
Can someone help me on this? I want to be able to see the emails I send from my mac on my iPhone (I can see iPhone sent emails on my mac)
Hope this makes sense.
Thanks!!
Matt

Basics from the User Guide are restart, reset, restore.

Change 'Sent' Messages folder?

How do u change the folder in Mail.app?
I'm having a problem across two computers and @me: between my desktop and @me the Sent mail is synchronized, but between my laptop and @me and me desktop it isn't. I checked the folder names for my sent mail and see the following:
Desktop-> 'Name on Server: Sent Messages'
@me-> 'Save Sent Messages to 'Sent'
Laptop-> 'Name on Server: Sent Messages (mac)'
So it seems that 'Sent Messages' = 'Sent'.
The question is how, do I change it on my laptop in Mail.app? In @me->Mail->Prefs-> I can see a list box which will let me adjust between 'Sent' and 'Sent Messages (mac)' but I don't see this same option in Mail.app
tia.

You're welcome.
I don't think it's your fault. Different IMAP servers use different naming conventions, and the Mailbox > Use This Mailbox For command is meant to let you tell Mail which folder should be used for what purpose, but you shouldn't have to use it just to prevent your mail from being lost. At the very least, Mail should be able to use its own default Sent Messages folder without you having to do anything. I don't know why Mail fails to do this properly so often.
Worse yet, not only does Mail sometimes fail to use the Sent Messages folder that's already there, but it doesn't even warn you that it's failing to save your sent messages as you've told it to.

Mail sent messages folder

I am using IMAP accounts from three different Macs (2 OSX6, 1 OSX8) , 1 iphone, 1 iPad
Unfortunately the use how to save sent messages on server is not overall consistent.
In addition to the "sent" folder I have also "sent items", "sent messages" which have been cretaed by mail client apps.
Where can I set up the Mail Apps that sent mails are not only saved on the server, but also always in the same "sent" folder?
Thanks
Urs

It's pretty easy to choose your Sent folder.
1. On the lefthand folders panel, select the folder that you want to use as your "Sent" folder.
2. With that folder selected, choose Mailbox from the top menu
3. Near the bottom of the dropdown menu, select "Use This Mailbox As"
4. Select "Sent Mailbox"
Voila! Now all your sent e-mails will be stored in the folder of your choosing. You can also change the behavior of other folders, such as Drafts, Junk, Trash, etc.

Make Sent messages go to different folder??

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