Manual Payment

Hello Friends,
My client does not want to use automatic payment and want to use manual payment.
They use following payment method
C- Cheque
D- Deman Draft
T- RTGS
S- ECS
They want to know by which payment method they have made payment.They also don't want to update payment method in vendor master.
My question is which transaction code they should use.
Or is it possible to enter the payment method while making payment if yes how?
Thanks & regards,
Reva Naik

Dear Murli,
If I ente payment method other than check system gives me below mwntioned error
Error: "Enter payment method with which checks are created
Message no. F5442"
I am not able to enter any other payment method than Check method.
DO I have to change any settings.
Please reply.
Thanks & Regards
Reva

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Due date payment restriction during manual payment posting

Hi Team.
We have a requirement to pay bills only after the due date is over,and not before that.
For Ex :- If i have payment terms of 30 days and i am booking invoice on 1st of mar then due date would be 31st of mar.
our requirement is to pay this bill only on or after this 31st march.user should not allowed to post any payment entry before 31st march.
Can some one please give the settings required for achieving this requirement during manual payment entry..
appreciate your help..
Thanks
Vinai

Hi Vinai,
Sorry for giving confusion..It is as simple as below.
1). Manual payment should happen only after the invoice is due....and that too for only one vendor.rest of all vendors should be able to pay as usual before due dates. so we are creating one new payment term for particular vendor and trying to restrict the payment by creating validation.
2). And this restriction should also apply when vendor is configured as customer.
For Ex :- If vendor invoice value is 10,000 where i need to pay, and he is also a customer and has sale value 1000 which i need to receive.
net balance is 9000.
during this vendor & customer clearance also the due date calculation should work.
Please help in building validation logic or any BADI , EXIT' s at lease for first one..
Thanks
Vinai

How to stop clearing open items with manual payment block.

Dear,
Even though we have set "manual payment block" on payment block indicator in OB27,
I can process to clear open items manually in F-44 though.
Actually user wants to NOT allow to clear once payment block's set in an open items.
SAP documentation says,
"Indicator that documents which are flagged with the relevant blocking key cannot also be cleared during manual entry of incoming payments or outgoing payments.".
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Manual payments process

Hello Experts,
We're creating a new local solution (web based) in order to manage "Manual Payments", so, we need to integrate it with our Sap. For this integration we detected 4Outbound Master data interface (from Sap vs Web solution), 1 extraction program for Bank, and 1 inbound interface with releated batch input creation.
Inbound Interface:
Manual Payment accounting (Inbound interface)
An interface is required in order to upload in Sap a file containing manual payment requests.
The program should read an input txt file containing for every manual payment a header row information and two or more rows with detailed item information.
The manual payment document will be created according the document type and transaction type inserted in the header.
Two different transaction types are required:
FB01   Post Document
F-48   Post Vendor Down Payment
The interface should be scheduled to capture every new input file inserted on a local FTP server.
In detail the program must perform the following activities:
1) Read a test input file
2) reate batch input session to post Manual Payment document for every manual payment request (header record ) according transaction code header field (F-48 or FB01)
3) Maintain request history (custom table)
Outbound Interfaces
Vendor master data, Cost Centre master data, Internal Order master data, wbs element master data.
In detail the program must perform the following activities:
1) Select Vendor/CC/IO/WBS element Master Data according defined criteria
2) Create output file.txt
Extraction Programme
Payment Medium for Bank (Outbound interface)
An interface is required in order to create Payment information to the bank via Home Banking .
A similar solution is in charge for Automatic payment , see pgm   ZITFU_RFFOIT_B (FA_DD_451_LIT).
In detail the program must perform the following activities:
1) Read accounting document for manual payment according selection criteria
2) Create DME file
3) Create Letter for Bank and vendor
4) Create Summury list
5) Create return file with Protocol Number vs WEB to confirm payment
Please suggest how to achieve this..
your inputs will be rewarded..
Thanks in advance,
Satya

Hi,
This is not question to give answer, this is requirement for inbound and outbound interfaces
Mainly you have to concentrate on interfaces is
Inbound
What are the selection screen parameter (like company code etc whether it is select option or parameter and is it required or optional) and you need to check with customer that any validation required on selection screen
You need to sit with an abaper to write BDC to update SAP data (you need to decide which fields are required in BDC recording)
You need to decide the input file format (colums, rows, Char or numc and their length)
You need to map input file fields into sap fields
Outbound
What are the selection screen parameter (like company code etc whether it is select option or parameter and is it required or optional) and you need to check with customer that any validation required on selection screen
You neeed to decide the output file format (colums, rows, Char or numc and their length) and you need to decide from which sap fields data should be pick
Where the output file shold palce
Moreover you need to sit with sr abaper to design the document Flow (FDD)
Reg
Vishnu

AP. Adjusting Selected Invoices for Manual Payments

Hi
We have the problem when Adjusting Selected Invoices for Manual Payments:
The system does not prevent user from the adjusting invoices on cleared payments, though in Oracle Payables User Guid is said: "You cannot adjust
invoices on a cleared payment".
Of cause our users forget this when an adjusting.
Have anybody such problem? And how she is solved?
Navigation:
Payments -> Entry -> Payments -> Enter/Adjust Invoices -> Reverse Payment
Best Regards
Anton Turovinin

To print payment advices and payment media you can use transaction F-58. When you enter your bank details and printer details make sure you enter printer name for both the payment media and payment advices. Then it will print both.
Hope this helps.
Shail

Difference postings in customer manual payment

Hi
Has anyone used this option?.. In case of manual payment of customer say from F-28, after choosing open line item if there is a difference in amount from the open line items selected, this can be nullified by offseting the difference amount in a small tab in right hand bottom of the screen "difference posting".
It is not residual payment, partial payment or cash discounts.
The posting that results from this, clears the open line items and creates a new open line item for the difference amount like residual payment but unlike it the new open line item contains the baseline date as document date of the payment not the original invoice.
This is making incorrect interest calculations in such cases. Is there any setting to make these new open items to select baseline date as the date of original invoice.
Let me know..
Regards
Priyadarshini

Hi,
Why don't you edit the baseline date before posting ? Or else you may have to take help of substitution/validation.
Regards
Partha

Alternate Payee Number not capture during Manual payment posting (FBZ2)

Dear Friend,
Appreciate if anyone can help me with below issue.
Scenario:
- Vendor master already been updated with the alternative payee number.
- I have create a vendor invoice with payee data in the field BSEG-EMPFB.
Problem:
When I perform FBZ2 - post outgoing payment and select the invoice created, the payee field was not updated automatically neither based from the original invoice nor vendor master. Furthermore, the field was greyed out during payment posting.
Pls help how can I cantured the payee number based from the original invoice during post outgoing payment.
Thx.

Hi Kiran,
Here is my answer to your Q.
1. Have you given alternate payee in vendor master
- YES, at the genral data->payment transaction and also at alternative payee in doc. I already insert the payee number.
2. While doing FBZ2 in account give the alternate payee and when you go inside it tells no open items found
-NOT exactly, coz i dont use the alternate payee number for choosing open item. I use the same vendor code as per invoice.
3. Click other items and click process open items there you will find the open invoice of the the vendors.
-NOT applicable as i already select the vendor based from the invoice to be made.
When I choose open item during FBZ2, entered the main vendor code as per invoice to be made. In the invoice, the alternate payee number is there already. Just during FBZ2 the field is greayed out, hence the payee number from invoice wav not adopted when manual payment was done.
I notice if i use the FBZ2, the payee field is not open for entry.
Pls help.
Thanks.

Clint requirement manual payment for maultiple vendor ata time through f-53

Hi experts
I have a queiry, the client requirement is he has to pay vendor payments for manuvaly, but the requirement is at a time he want to pay multiple vendors with the use of manual payments.
clint is not using app?
Thanks
madhu

ok
we have chance to pay manualy single shot multiple payments
when the useris posting use f-53, he maintain date, c.code, cur,
bank a/cxxxxxxxx, total payment of openitem value
when come tovedor deatils just select the OTHER ACCOUNTS.
sys will papulate one sreen then u need to main tain all vendor and co.code,doc type later u can select the proces open iltems.
it wiil dispaly the all open line items than we can clear
thanks
madhu

Vendor Master Sensitive Field Confirmation (Account Number field) - Manual Payments

Hi All,
After reviewing a number of threads on this forum around what happens to payments when a vendor has a 'sensitive field' awaiting confirmation I had a a specific question around having the 'account number' as a sensitive field.
I have an instance when the 'Account Number' has been defined a sensitive field. In an example scenario a user has changed the Vendor Bank Account number and it is awaiting confirmation (through using FK08). Whilst it is awaiting confirmation a manual payment is posted against that Vendor, which Vendor Account number is used, the old one or the new one awaiting confirmation?
It also brings about the wider question of, if a sensitive field is awaiting confirmation and a payment is made against that Vendor what value is used, the old one or the new one that hasn't yet been confirmed?
Any insight would be great, thanks.

Hi Johnny
We had a lenghty debate with SAP very recently and the thing is Automatic Payment (F110) wont happen if a Vendor is awaiting confirmation... But manual payments can be done
So, the system does not stop you for manual payments F-53 or 58... It should pick up the latest Account number
br, Ajay M

Rebate-Manual payment is not allowed for this agreement type

Hi,
While processing the Rebates, after the Sales cycle till Billing document, when i i try to process the partial settlement it is givin a message as "Manual payment is not allowed for this agreement type"
could you please suggest.
Regards
AS

Hi AS
If you want to do manual payment then in VB)2 select the Agreement type and then in that agreement type check wheather Manual rebate order type has been assigned or not and Manual payment has been checked or not . If they are not maintained and Checked then maintain the rebate document type and check the box Manual accruals and then you can do Manual Payment for that agreement
Regards
Srinath

Manual payment is not allowed - Order type for payment

Hi
I 'm doing a rebate payment, but when I want to input a manual payment, I get "manual payment is not allowed for this agreement type".
I moved to 'define agreement type' hoping , filling the "Payment procedure" to "C" might resolve this issue. However this gives rise to yet another error :-
Pl. see <a href="http://i168.photobucket.com/albums/u200/masarada/untitled_1.jpg">here</a>
help only shows <a href="http://i168.photobucket.com/albums/u200/masarada/untitled_2.jpg">this</a>
my basic idea is to edit <a href="http://i168.photobucket.com/albums/u200/masarada/untisdxtled.jpg">this with a manual amount</a>
how am I to resolve this ?
Thanks

Hi,
In the screen shot u sent u did not maintain document type for manual payments, in the field partial settlement u have to specify the document type which is defined to make the manual payments, the standard order type defined for manual accruals is R3.once u made the manual payments accrual which r already posted to finance must be reversed, for that u have to check reverse accruals.I hope this will solve ur problem.
kiran vemula

Manual Accruals and Manual Payment in rebates

Hi,
what is the difference between manual accurals and manual payment in a rebate scenario.
1)can someone explain a functional scenario.
2) also iam aware that a credit memo request and then a credit memo is made in case of a manual payment.
what document type(debit memo request or credit memo req) is made in case of a manual accrual and why ?
regards
sachin

Dear Sachin,
In rebate process we ahve Manuall accruals and Posting accruals manually but I don't know about manual payment.
Please go through this SAP help link it will help you about Rebates process detailly in the Sales and Distribution.
http://help.sap.com/saphelp_47x200/helpdata/en/dd/561270545a11d1a7020000e829fd11/frameset.htm
I hope this will help you,
Regards,
Murali.

Extended Rebate Manual Payments

Hello
I am configuring extended rebate processing for my company. We need to use extended rebate processing particularly for the variable key functionality. i have noticed that manual payments are no longer active for extended agreements, but OSS NOTE 1156159 indicates perhaps that the correction will activate manual payments. We do not see this behavior after implementing the correction specified.
Is it possible to create a manual payment when using extended rebates? If so can anyone provide details of how to do so.
If i have a rebate which is volume dependent...say 20,000 items and customer buys 19900 items and sales decides to pay the rebate based on what has been accrued, how can i accomplish this with an extneded agreement?
If anyone has implemented this particular note, what functionality does it provide?

Hello Thomas,
within Extended rebate processing, the manul settlement by VBO2 is not allowed.
Settlement can only be performed by transaction RBT_ENH_VB7.
The purpose of note 1156159 is to allow the modification of payment amount in the credit memo created by periodic partial settlement (by run RBT_ENH_VB7), if it is not transferred to accounting.
Best regards,
Ivano.

External/Manual Payments 'Cancel Payment' question

Hi,
I have a 'how to' question related to the Payroll External/Manual Payments Screen under
Person Form -> Assignment -> Other ->External/Manual Payments or
Person Form -> Assignment -> Other -> QuickPay -> External Payment.
I understand that this screen is used to 'tag' payments made outside of Oracle, such as a manual check [using the 'Check Payment from same bank' option]. However, I don't understand the purpose of the valued 'Cancel Payment'? Also, I don't understand how to use it?
Am I incorrect in assuming that it is used to void an external payment?
Can someone give a brief description of the purpose of this LOV option and how to use it?
A few other questions related to manual payments:
1. How do I tell Oracle that a manual check I paid, and recorded under External/Manual Payments has been voided now?
2. Are there any seeded reports related to external/manual payments? If so, what are they?
Thanks for you help in advance.
Thanks.

Hi
You can Either Use Quick Pay External Payment or Assignments External Payments window to make Pay ment s to the Employee Apart from your Payment Method that you have DEfined .
Make check/cheque payments to employees.
Make cash payments to employees from external sources or petty cash.
Complete the voiding of a payment to ensure that no one can reissue a payment once you have voided it.
The Methods that you can Use while makeing External Or Manula Payments
Check Payment from Same Bank Account: Your check/cheque for the manual payment is drawn on the same bank account that you used for the original payment.
Other Form of Payment :Your manual payment is not made by a check/cheque drawn on the same bank account that you used for the original payment.
Always select this method when you make manual payments in cash.
Cancel Payment: Your payment cannot be reissued.
Always select this method when you want to identify cancelled payments so that you can exclude them from reconciliation
If you enter from the Assignments window, you see the source type and its effective date. The source type is either PrePayments or QuickPay.
If you enter from the QuickPay window, you see only the QuickPay source types. The Effective Date does not display because it is the same date as the QuickPay run. The Type does not display either because it is, by default, QuickPay.
I hope this would Help.
Cheers
Kumar cs

Clear manual payments

Hi,
We have made some manual payments outside of SAP. But how can we clear the outstandings in the vendor accounts.
Can we do this with running a paymentrun or how is this working in SAP?
Thanks,
Br,
Maikel

Hi,
Until and unless the invoices are posted in SAP, we cannot make a payment(manually or automatically).
If the invoices are existing in SAP system, then for payment clearing (manually) in T-Code: F-53 and F-58(with check print-out).
Automatic Payment Program will be done in case of single payment for mulitple invoices (Clearing a set of invoices with one payment) in T-Code: F110
Thanks,
Yandra

Manual payments IDOC

hi guys,
i want to triggre FIPARQ01 IDOC when manual payments run using F-53. Is this possible .
With Regards
Pradeep N

hi ,
yes it is possible . use user exit or badi to impliment this..
please have alook of these links.
https://www.sdn.sap.com/irj/scn/wiki?path=/display/snippets/programtogettheUserexitforanyTransaction+Code
https://www.sdn.sap.com/irj/scn/wiki?path=/display/snippets/progforFindingBADISandUSEREXITS
regards,
navneet

Manual Payment

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