Matching records in Import Manager

Dear experts,
I'm using SRM-MDM Catalog 3.0 and I need to create different catalogs using the same records, distinguished only by some fields like Catalog name, Category and supplier.
But because Iu2019m using same product ID, when I try to import the new records I can only update or replace the fields, which was not the idea.
Does anyone know if this scenario is possible?
Thanks in advance.
Best regards,
Andreia Nascimento

Hi Andreia,
For importing new records with same Product ID. In Import Manager under Match Records tab Your Matching fields: should be combination of Product ID, Catalog Name, Category and Supplier rather than Product ID only. This will result in importing new records rather than update or replace the fields.
Regards,
Mandeep Saini

Similar Messages

Import Manager Match Records question

Hi
I am following the below file
https://www.sdn.sap.com/irj/sdn/go/portal/prtroot/docs/library/uuid/a0a9cee4-9cd1-2a10-62b6-ea2acb06a5a3
Till 5.2 I have done it successfully
while proceeding through the match records
i.e.
In Import Manager, Match Records------> Default Import Action
is not active to create Records
35 of 35 ->None->None--->SKIP (its inactive)
pls check this screen shot
http://www.flickr.com/photos/11212307@N08/2555733854/
why it is inactive , where should I have to check
Any Help pls
Thanks
manian

Hi,
i have got your Problem, you could come to know if you try this
Create an Excel file as below
Category Type Attribute Value
PC Text A 10
PC Text B 11
Now during import this Taxonomy:
First Map your Source Category Field with your Target Name Field when Select Categories as Destination Table
So in MDM Data Manager: when select Categories as destination Table you will GET PC as Value there.
Noe 2nd step Select Categories( Attributes) as your Destination Table here Map Source Attribute and Type Fields with corresponding Target Destination fields.
If you skip this 2nd step and just go for Saelcting Categories(Text Values) as your Destination table , the problem you describe is come into picture.coz that attributes are not available into MDM data Manager.thats why even for Update All Update Options it is showing 0 Record.
Hope it will clear your doubt,
Rewards if useful.....
Mandeep Saini
Edited by: Mandeep Saini on Jun 6, 2008 9:51 AM

Import Manager Issue

Hi,
I have a bunch of records which have similarities in the description field of the source file and I need to consolidate all such records and add a separate ID to all such records in a different field. Example data is like this.
1 Rajani Kumar
2 Roman Rytov
3 Rytov Roman
4 Rytov R
5 Kumar Rajani
Here,1&5 represent the same Record for Rajani Kumar
and 2,3 & 4 represent same record for Roman Rytov.
So, I need to give an Id into a different destination field - A for Rajani Kumar(that is for 1&5 records)and B for Roman Rytov (that is for 2,3 &4 records).
Any solutions for this scenario while importing the records using Import Manager? Which is the best method ??
Regards,
RK

The process your are describing is a de-duplication process. For this exercise you need first to define a matching strategy and then implement this in MDM 5.5. This concepts has been demonstrated in a similar scenario identifying duplicate customers. Since this is rather extensive example I will only describe the highlights of what was done.
Based on the customer definition, a set of matching strategies was defined, each representing a specific matching scenario (e.g. one such strategy is: a matching consisting of : VAT number + Street + Name + Postal Code fields is assigned a Match Rage of 100, Match Group = Vat Number and Match Type = Matched.) Each element was initially assumed a weight (e.g. Vat Number = 34 ,street = 14 etc..) and the criteria was set to match results > 60 to be Match, result between 30 and 60 to Dubious and result <30 as Not matched.
For each of the above strategies a specific map was constructed based on the corresponding matching criteria per each strategy. Once these maps configured, the records for the de-duplication process are imported with this import only updating pre-defined fields for each of suspect matched records recording the Match Rate, Match Group and Match Type.
Once completed (all imports run ) you can see the MDM client all the matched records and group/sort them by Match type and grouping finally if you wish , merging the duplicate records while maintain their remote key information.
Kevin

Import attributes thru import manager

Hi,
What are are steps to import the attributes and LINK them to records through import manager. Is there some blog or articles refer please. Excel file with supporting different attribute types (numeric,coupled and text) will help along with steps to import the attributes import manager.
Is linking of attributes to records is possible through import manager?
Thanks
Edited by: SDN POWERED on May 21, 2009 9:59 AM

Hi,
In order to work with the Taxonomies, you need to perform the following steps:
1. Import Categories
2. Import Attributes
3. Attributes values.
4. Attribute links
Please refer to the links below to understand the Taxonomy import process step by step:
Master Data Management Import Manager - Taxonomy Data (Splitting Into Hierarchy) u2013 Part 1:
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/30aa1447-80a1-2a10-e483-a76087bcb12f
Master Data Management Import Manager - Taxonomy Data (Attributes) u2013 Part 2:
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/6090d0bd-1da7-2a10-468f-bdd17badb396
Master Data Management Import Manager - Taxonomy Data (Attribute Text Values) u2013 Part 3:
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/8090941f-a5a7-2a10-3ba6-b4af5ec6d97b
Master Data Management Import Manager: Taxonomy Data (Attribute Links), Part 4:
https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/308c62a2-5faa-2a10-fda6-fa4aa7169734
Hope this helps.
Thanks and Regards
Nitin Jain

Import Manager - Match records clarification

Hi
In the Import Manager, Match records I would like to have two different fields as match criteria, where I want to gave OR condition betweeen them, how do I achieve the same.
quick response would be appreciated.
thanks & regards
Alexander

In the Import Manager under the tab "Match Records" all possible matching fields are listed in the "Mapped destination fields" box. With double click you can define them as matching fields, they show up then in the "Matching fields" box. An "OR" combination of fields exists, when each entry is displayed in a separate line, an "AND" combination of fields exists, when two entries are displayed in the same line. You can acchieve this by marking entries and pressing then the buttons "Combine" => two entries in one line or "SPlit" => each entry in one line.
After changing the entries, the matching is started again. In the matching results, you can see then, whether records have a 100% match (each of the selected fields) or a partial/conflict match. Partial and conflict matches mean, that at least one of the compared fields match.
This is described in detail in the Data Manager Guide.
Hope, this helps, Klaus

Add button inactive in Match record step in Import manager

Hello,
In the Main table, I want to see the country data as 'US; United States' in country field.
I have made both 'country code' and 'country description' as display fields in the country flat lookup table.
When I load country code and country description from import manager from an excel file, the 'Add' button in Match records step is inactive for both the fields.
How can I do the matching in import manager without sacrificing my requirement of showing country as 'US; United States' in main table ?
Thanks,

answer to this question is already available in forum.

Match Records - Import manager

Dear Experts,
When there is a table with NO DATA init, the match records options work diffrently.
This could be because matching record allways tries to compare source with destination values.
As here the destination table is blank i guess this could be the reason i am not able to judge the outcome.
Lets say i have 3 fields.
name        dept   cost
adapter    IT        20
adapter    IT        20
when i try to import the above data..
matching fileds : name
active     match type      default import action
2 of 2        NONE                 CREATE
Now if i chk the DM i can see only 1 record.
Is this behaviour correct!!! please educate me if i am missing something.
I would like to know how matching records work on a empty table.
Kind Regards
Eva

Hi Eva,
if 2 fileds selected INDIVIDIALLY.
1st field values are duplicated and second field does not have duplicate.
all the records where 1st field duplicates are present ARE NOT IMPORTED.
Yes, your understanding is partial correct, i mean new record will not imported(gets created into MDM) but it can be imported with updated fields with conditions (Partial or conflict) only
Now, when i need to push some data to a table which has data already.
-> it first chks the Matching fields comparision 'within' source fields data first.
-> then it compares the result data and Destination data
See as suggested above, if you select matching field as single field or Multiple fields selection with combined option then it worka as single match for these records if it finds already existing match for the combination of these fields only in that case you will able to update else result in newly created records.
If you go mutliple fields selection with Individual Option, I mean you will able to create new record only if all of these records fields has distinct values e.g. Suppose
Existing record in MDM
Name dept rating
adapter elec 30
will create new record only if your source file has below record.
Name dept rating
adapter1 elec1 40
else if you have any of the record for which any of the fields has same value it will only update the records based on condition as below:
Exact. All the individual value matches are Equal. e.g. source file has values adapter elec 30
Partial. At least one value match is Equal and at least one Undefined;   e.g source file has values adapter 20
here one value is equal adapter, one value is not defined value for dept is null in your source file
Partial. At least one value match is Equal and no value matches are Not Equal e.g source values as adapter elec1 40
Conflict. At least one value match is Equal and at least one value match is Not Equal. e.g. Src value as adapter elec 40
@Sudhanshu, M i right or not. Your understanding is correct. Imported records would be only one of these 1 a d, 1 a z , 2 a b
For more understanding Please refer page 347-348/432 of import Reference guide
http://help.sap.com/saphelp_nwmdm71/helpdata/en/4b/72b8e7a42301bae10000000a42189b/MDMImportManager71.pdf
Figure 220. Multiple matching fields (SKU and UPC) and Figure 221. Multiple matching fields (SKU and Mfr. & PartNo.)
Hope it clarifies both of you.
Regards,
Mandeep Saini

Partial match for Value Mapping in Import Manager

Hello Experts,
We have a import map which is used to do mass insert of data into the main table. This is done as & when required by the end user.
We have a qualified lookup field which has a flat lookup filed as the Non-Qualifier. This flat lookup field is refering to a Lookup Flat table, which has mulitple dispay fields like Code,Name, Status etc. (14 fields in total) where as only the Code is the unique field.
We have only the unique field in our source file which we use for the import. Since we have only a part of the display fields in the source, the automap functionality in the Value maping section doesn't work. It becomes very tedious for the user to manually map all the values for this field.
Is there any way by which we can convert the source or target values in the import map, so that we can map the values using the Automap feature?
Your help & suggestion for alternate approach is highly appreciated.
Thanks in advance.
Regards,
Uday
P.S. We are using SAP MDM 5.5 SP6.

Hi Uday,
No need to enable remote key mapping for QLT. Please execute the below steps(stated with an example) -
1. Among all the fields in the referenced lookup table, identify the lookup fields and the tables they are looking up .
For eg.If you have a lookup field as 'Country' as one of the fields, look up table will be 'Countries'
2.For the identified lookup tables, set 'key mapping =Yes' in Console.
For eg, For Country Lookup table ,set Key mapping to 'Yes'
3.Import values into Lookup table (Import manager)/ Remote key update -
In import manager, select source (local file) and destination as Countries flat table.This Table will be haing 2fields - Code and description.Clone the 'Code'field and map it to Remote key field in destination hierarchy.Map code and description to equivalent destination fields. Select 'Code' as matching field > Perform import into lookup table.
Check if the records in countries table are updated with remote keys(in Data manager> right click on a record> select 'Edit key mappings' > view key mapping for the record)
3.Import to Qualified table/Auto value mapping -
Now, in the import map for qualified import , map the source field and destination field (of lookup type), all the values of this field will automatically map.
Similarly, refresh remote keys mappings for all the lookup tables first and then you can see auto mappings of values happening for the lookup fields.
Regards,
Vinay M.S

Identifing duplicate master data records using the MDM Import Manager

hi all
I read the Topis "How to identify duplicate master data records using the MDM Import Manager</b>"
i tried to create import maps and to set rules. but when i import them it creates the new vendor records for each rule with rest of the fields blank.
when i import vendor data all the three fields i.e Match rate , match type and match group are blank.
My Question is :
I am getting vendor data from SAP R/3.
In which source (in lookup xml file or data xml file) do i have to include these above three fields and how all the rules will be reflected in repository?

Hi Sheetal
Here we go when do you Import any data (vendor master) please follow the following steps;
1. First of all apply the map to the source data
2. In the Match Record tab there are 3 possiblities
   a.[Remote Key] : Checks the current source rec with
     repository along with all the fields - This is
     default
   b.Remove [Remote key] - by double click the same; and
     choose any single fields like Vendor Number or
     name - Then the current record will be matched
     with the repository based on the field.
   c.Instead of single field you can choose combination
     also.
3. Based on the Match results, match class will be set
   automatically;
   a. None
   b. Single
   c. Multiple
4. Then Match Type
    a.Exact-All the individual value matches are Equal.
    b.Partial-At least one value match is Equal and at least one Undefined; no value matches are Not Equal.
    c.Conflict-At least one value match is Equal and at least one value match is Not Equal.
5. then chek the Import status and Execute the import.
Hope this helps you.
cheers
Alexander
Note: Pls dont forget reward points.

Delete records during import new records. Filtering / matching?

During SRM MDM Catalogue import we are making use of the Import Server component.
We defined one Port to import all supplier catalogues. In the port, we enter the Import map which is to be used for all suppliers. All suppliers deliver their catalogue in a predefined and fixed format.
The functionality we want to achieve is more or less described at help.sap.com:
http://help.sap.com/saphelp_srmmdm20/helpdata/en/30/96cbb9f3cd40b5bfc4cef178880e66/content.htm
At this moment we do not succeed in getting this done. The following example illustrates the issue:
Current catalogue
Supplier        Supplier part.no.
1000            8000
1000            8001
1000            8002
1001            8001
1001            8001
1001            8002
Supplier 1000 comes with a new file containing the current assortment.
1000     8000 has not changes
1000     8001 is changed (update)
1000     8002 no longer exist and is not part of the new file.
During record matching we have the combined matching fields Supplier and Supplier part.no.
A filter on all suppliers has the side effect that the other 4 products are deleted from the catalogue (so also 3 products from supplier 1001).
A filter on only supplier 1000 is not wanted, because we would then need an individual import map for all suppliers. The result of this would also be: as many Ports, Import Server Ready folders and Import maps as we have suppliers in the catalogue.
Wanted situation: How can we determine that entry 1000 u2013 8002 needs to be deleted? (Without help of multiple Ports, Ready folders and Import maps).
We are looking forward to be receiving your reply.

The answer is given in Patch 4.
Note 1292931. https://service.sap.com/sap/support/notes/1292931
After this patch dynamic filtering can be done. See copy text from note below.
For more info look at article on SDN Using Dynamic Record Filtering in MDM Import Manager. https://www.sdn.sap.com/irj/scn/go/portal/prtroot/docs/library/uuid/d0245870-0adf-2b10-46a8-ca9dcf8e1a4d
We have not yet implemented it but is seems to solve the problem.
Kind Regards,
Job Jansen
Extract Note 1292931:
MDM Import Manager:
Enhanced: Support for dynamic source/destination filter. Added a virtual value "[Mapped Values]" into the matching fields filter. When this value is selected, ImportManager and MDIS will substitute it with all the map values of the lookup field during record matching. This creates a generic map that supports source/destination filters that are based on map values instead of fixed values.
Edited by: Job Jansen on Mar 19, 2009 3:36 PM

Maximum Number Of Records Import Manager can handle.

Hi Guys,
I want to know the maximum number of records Import Manager can import / handle at a time.
Thanks in advance .
Best Regards,
Ramchandra Kalkar.

Amol,
The reference guide lists the limit at 50,000 records.
My experience is that this is not necessarily the case. To me it seems as though the maximum import depends somewhat on the number of fields you are trying to import. Meaning you can probably import 50,000 records if the file only contains two columns/fields, but if the file contains many columns/fields you probably will encounter difficulty trying to import 50,000 records at a time.

How to add hyperlinks in Import Manager

Dear MDM-gurus!
I really tried hard to find the solution, but couldn't find it here or in OSS.
We already have a repository with more than 50.000 items.
What I'd like to do is to add hyperlinks to PDF-files in the internet to each item.
For this we got an excel-file from the supplier with the supplier part number in one column, the PDF-link in another column and the .
In Data Manager I was able to add links manually or also with importing entries of the excel-file. Importing from excel takes a LOT of time. I don' t know why:
- Fields to import: Hyperlinks
- Key fields: Supplier part number.
--> Action: Update all single matches.
How can I import hyperlinks in Import Manager, make the mapping and then update the records faster? E.g. I could not find the field "URL <Hyperlink> [Qual]" in Import Manager
Thanks for your help and best regards,
Henning

Resolved!
I accidently oversaw the URL fields in Import Manager in table catalog items.

Blank Screen in Import Manager under Import Status Tab

Hi Experts,
Problem: Blank Screen in Import Manager under Import Status Tab.
I have opened import manager with source file(excel & xml) and i have also did mapping from source fields to destination fields and also seleted display/key field in match records tab and refreshed it. when I select Import Status tab. I am not able to see any details/status regarding the map which i have done. when i click on excute button.. the source file is sucessfully import and pop up dailogue box shown. I have also checked in Data Manager and data was visible.
But.. at Import Status Tab in import manager.. i am not able to see any details.. it is just showing as white blank screen.
If any one know the solution could you please help me out.
Thanks
Bharat

Hi Bharat,
As per New MDM Release we have to Install MDM 7.1 servers on 64 bit machine and GUI's can be installed on 32 machine, whreas if you are using MDM 5.5 Version then 32 bit machine can be used.
Now as you said that you have sucessfully imported the excel file and then you have mapped the filed after that without any error you got the ready to import screen to import the data into MDM database then processwise there is no problem as far as screens are concern i will suggest you please un-install MDM Import Manager GUI and then again install it, your problem would be solved.
If it doesnt please do let us know.
Thanks and Regards
Praful.

Set Key Field in Import Manager

Hi All,
I have 2 fields in my source file(name,category) .category(look up Field) is the key field and name(display Field) is the matching field.
I got file like this......
Name                  category
1                           A
1                           B
1                           C
While importing i got an error stating that Import failed. The destination record was referred to by multiple source records. Duplicate source records should be merged before importing them.
Import action: Update (All Mapped Fields)Source record no: 1
But in this case my key field is Category based on category then these 3 records will be 3 different records.
Please let me know the use of Set Key field in the Import Manager and how it works?

Hi,
It's not about set of key field in MDM Import Manager but the reason is that you can not select more than 1 category(Lookup Taxonomy) in maintable for one record. thats why error is coming because for this Property Multi-valued always No.
Even, you can try this in Data Manager manually create three Category A, B and C in taxonomy mode on selecting Sub table Categories, then on selecting main table, when you select category field(which is lookup to categories table)for a particular record you could able to select only one category A, B or C.
i would suggest make a Attribute of type text having three values A, B and C and mark this as Multi-Valued in Attribute Detail and link this Attribute with your category. in this way you can attach three values A, B and C with your Record.
Other thing you can do,make this category field as (Lookup Hierarchy not lookup taxonomy) in main table to Subtable(Hierarchy) then for this field in main table you can set Property Multi-valued = Yes in MDM console and then after Import using MDM Import Manager finally only one record will get created in Data Manager as:
Name Category
1         A;B;C
Hope it will Help you,
Rewards if Useful.....
Mandeep Saini
Edited by: Mandeep Saini on Jun 20, 2008 8:46 AM

Reuse of MAP in Import Manager

I am trying to reuse a MAP created to load KNA1 table in Import Manager in the same server. The Source file name and file type (.xls) is the same, as well as the original worksheet name. While the Import Manager is matching records, it is abending w/ following msg - Error sig:
AppName: importmanager.exe; Appver 1.0.0.1; ModName: importmanager.exe; ModVer: 1.0.0.1; Offset: 004e9c90
Thanks

Sure, this is possible. Remember that map/syn files are useful when you know in advance nothing has changed, that is, when automating the process (via batch/server processing).
One example might be if MDM is expecting numeric value, whereas in the past you used a text value. You might not be changing the source data, but you have made the MDM Repository more restricted.
Perhaps you should review which changes have taken place, something might be escaping your sigh
I hope this helps
Regards
Alejandro

Matching records in Import Manager

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