Monthly Trial Balance Comparitive

Hi
Can somebody guide me with an SAP TCode where if I give a range of Periods (Months), I will get a trial Balance Monthwise; That is GL Account-wise Figures for January (2007 for example) in one column, Febrary Figures in the 2nd Column, March Figures in the third Column;
Thanks in Advance
Regards
Siddique

Thanks Mr. Bhatia; But I am sure there is a Tcode available in SAP which is not in the regular reporting tree; I am just looking for that Tcode;
Thanks once again;
Regards
Siddique

Similar Messages

Trial Balance Report not showing in months

Hi All.
A client is trying to run a trial balance, wanting it to display in months.
He chooses monthly report, but it still gives just one total amount.
The company he is running is a seconday company.
He ran the report in the main company and it works fine..it shows the trial balance in months.
Edited by: Jerusha Lala on Feb 18, 2010 8:17 AM

Hi Jerusha,
Have a look at the Posting period. The reason could be the posting period was set up with "Year" instead of 'month'.
If the posting period was set up with "Year", when a transactions is recorded, they will all belong to eg: 201001.
If the posting period was set up with "Month" and subperiod=12, then when a transactions is recorded, they will be split into 201001, 201002, 201003 etc etc ... 201012.
When positing period is not set up correctly, you will find out very soon that the standard financial report, eg: Profit and Loss will not split the information in the period as expected when running Monthly, Quarterly.
Note that XL reports that make use of Financial period, to get Monthly figure will not work as well.
Regards,

Trial Balance

Hi All,
I have a query regarding the Trial balance Report.
When i run the trial balance for the period 01-04-09 to 31-12-09, I get certain figures for the accounts. When i run the Sales analysis report and the purchase analysis report, I get certain figures as well.
Now I would like to know and check whether the sale figures and the purchase figures are correct or not? How do I compare the result of the sale analysis with that of trial balance for the same period? Please guide.
Thanks,
Joseph

Hi Joseph
The basic principle of making sure that the G/L account balances to its corresponding item group or warehouse is quite simple:
1. Never post journals to these accounts unless absolutely necessary.
2. Make sure the account determination is correct and that all transactions types are fully understood in terms of their impact on the trading stock account as well as on the moving average calculation. Remember that these 2 work hand in hand and any transaction that updates or relies on moving average will typically post an entry to the trading stock account.
I must also mention at this point in time that 2005A (I am not sure of 2005B) had issues with the updating of stocks which was fixed in 2007A. The major changes are in the way that SAP handles negative stock. In the old versions, negative stock was posted at zero cost, while in 2007A it will use the last known cost and do price adjustments automatically if the new stock purchased, which now makes the on hand positive, was at a different cost.
From your last response, it would appear that your first problem relates to not having the correct sales return account for each item group. Please change this and then run a query on all sales credit notes to determine which cost on which line was supposed to post to which trading stock account. Next post a journal, preferably one per month, to reallocate the value of the credit notes (cost of sales value) to the correct trading stock account/(s).
Next check that no other manual entries or any service documents (purchases or sales) were posted directly against the trading stock accounts. Reallocate as necessary.
Next try to run the sales analysis for one item group and one month at a time, also run the stock audit report for the same item group and month and compare.
If you still find major differences on the above then let me know. My address for mailing is exposed under my profile. I will send you some queries to run that join the stock movement tables, document tables and allow you to compare to the journal table.
Kind regards
Peter Juby

AP Trial Balance - File is massive and takes a long time to open up

Hello,
We are upgrading from 11.5.10 to 12.1.3 and are running into some serioud problems with the Accounts Payables Trial Balance report in Detail Mode.
1. The Report takes upwards of 10 minutes to open up - and in many cases does not.
2. On further research we see that the report output file is > 500MB whereas comparable 11i Trial Balance files are only 19MB.
3. We tried running in various formats Text, PDF, HTML with no luck.
4. In fact HTML and Text formats gave “Authentication failed” errors when we tried to open the report.
My questions are:
1. Why is there a such a large increase in file size? Is this expected going to R12?
2. Is there a way to speed up the opening of the large files or create smaller files? - (summary mode, and smaller date ranges are not options as per business needs). Even a 2 month date range give the same problems.
3. We noticed that the XLA_TRIAL_BALANCES table has 36,521,125 records...LARGE.
4. We compared the ap_liability_balance records between 11i and R12. We have 29,171,382 in 11i and 37,769,034 in R12. But this is expected as we purge regularly in 11i production and I don't think this difference (about 30%) in the size of the tables should cause such a large difference in the size of the report files (nearly 2000%!!!).
5. Why are we getting Authentication failed errors? Just for these reports?
Of course we opened an SR, but you know how SRs go :-) and this is a time critical project with our deadlines nearing.
Any help or pointers from the experts here is greatly appreciated.
Thanks
Edited by: user11992646 on Jan 27, 2012 2:12 AM

Hi Hussein,
Thanks for your prompt reply and my apologies for the substantial delay in mine.
We did some trouble shooting since then.
We repolved the problem by choosing a pdf format instead of the seeded RTF format. This opened up the output in a couple of minutes because the pdf formatted output was about 50mb vs the RTF output which was 300MB+.
But the ORIGINAL problem still remains. The xml tagged .out file is still huge with a size of nearly 1gb!
My earlier questions here now boil down to the following questions.
Q1. Is the huge XML Publisher's .out file expected in R12? It really is massive! The text file from 11i was just 19MB
Q2. Oracle does not seem to offer the option to format the output in plain text ...We see PDF, RTF but no plain ugly text. I would expect plain text file to be much smaller. How can we get the output in plain text?
1.Yes our stats are upto date. Let me emphasize that we do not have a performance problem with the report itself. The issue we are having is opening up the output.
2. The authentication error is resolved. It was because of formatting the reports incorrectly.
3. We did not use the usual tuning procedures such as tkprof because we do not have a performance problem.
4. We checked the OPP file and there are none. I reiterate, The report does complete without issues. It is just that the output takes a long time to open up in the RTF
I will appreciate if others can share any experiences if you have faced this situation and how you have handled it.
Thanks in advance for your time!

GL Trial Balance Report Query with date Effectivity

We have a requirement to show the GL Trial Balance report with Effective dates as Parameters.
Current Analysis:
The Journals get updated with corresponding CCID in GL_BALANCES table when the Journal is posted. GL_BALANCE is SOB specific, if the SOB has month as period then the balances in GL_BALANCES would get updated against the month(period).
To overcome the period problem, we explored the option of using a View based on GL_JE_HEADERS and GL_JE_LINES for 'Posted' Journal Batches of a SOB. We are checking whether the GL_JE_HEADERS.default_effective_date lies between the :p_from_date and :p_to_date which is sent to the Report as a parameter. The above idea does not return expected data when the custom Trial Balance Report is run.
Following is the Query we have written for it:
SELECT cc.segment4 ACCOUNT, bal.code_combination_id,
bal.begin_balance_dr
+ SUM (NVL (gljel.accounted_dr, 0)) opening_bal_dr,
bal.begin_balance_cr
+ SUM (NVL (gljel.accounted_cr, 0)) opening_bal_cr,
ffv.description,
(SELECT SUM (NVL (gljel.accounted_dr, 0))
FROM gl_je_headers gljeh,
gl_je_lines gljel,
gl_code_combinations gcc
WHERE gljeh.default_effective_date BETWEEN :p_from_date
AND :p_to_date
AND gljeh.je_header_id = gljel.je_header_id
AND gljel.code_combination_id = gcc.code_combination_id
AND gljel.period_name = gljeh.period_name
AND gljel.set_of_books_id = :p_set_of_books_id
AND gljeh.status = 'P'
AND gljel.status = 'P'
AND gljeh.actual_flag = 'A'
--AND gljel.code_combination_id =
-- bal.code_combination_id
AND gcc.segment4 = cc.segment4
GROUP BY gcc.segment4) c_dr,
(SELECT SUM (NVL (gljel.accounted_cr, 0))
FROM gl_je_headers gljeh,
gl_je_lines gljel,
gl_code_combinations gcc
WHERE gljeh.default_effective_date BETWEEN :p_from_date
AND :p_to_date
AND gljeh.je_header_id = gljel.je_header_id
AND gljel.period_name = gljeh.period_name
AND gljel.code_combination_id = gcc.code_combination_id
AND gljel.set_of_books_id = :p_set_of_books_id
AND gljeh.status = 'P'
AND gljel.status = 'P'
AND gljeh.actual_flag = 'A'
AND gcc.segment4 = cc.segment4
GROUP BY gcc.segment4) c_cr
FROM gl_period_statuses per,
gl_code_combinations cc,
gl_balances bal,
gl_je_headers gljeh,
gl_je_lines gljel,
fnd_flex_values_vl ffv,
fnd_flex_value_sets ffvs
WHERE cc.chart_of_accounts_id = :p_chart_of_accts_id
AND bal.currency_code = :p_currency
AND bal.actual_flag = 'A'
AND bal.period_name = per.period_name
AND cc.template_id IS NULL
AND cc.code_combination_id = bal.code_combination_id
AND per.set_of_books_id = :p_set_of_books_id
AND per.application_id = 101
AND :p_from_date BETWEEN per.start_date AND per.end_date
AND gljeh.period_name = per.period_name
AND gljeh.default_effective_date <= :p_from_date
AND gljeh.je_header_id = gljel.je_header_id
AND gljel.period_name = gljeh.period_name
AND gljel.set_of_books_id = :p_set_of_books_id
AND ffv.flex_value_set_id = ffvs.flex_value_set_id
AND ffvs.flex_value_set_name = 'JSWEL_ACCOUNT'
AND gljeh.status = 'P'
AND gljel.status = 'P'
AND cc.summary_flag = ffv.summary_flag
AND cc.segment4 = ffv.flex_value
AND gljeh.actual_flag = 'A'
AND gljel.code_combination_id = bal.code_combination_id
GROUP BY bal.begin_balance_dr,
bal.begin_balance_cr,
cc.segment4,
ffv.description,
bal.code_combination_id
The problem is that not all expected columns are being queried. Kindly advise as appropriate.
Note: I have also posted this thread on the Financials forum. Posting here to present the query to a larger audience with the expectation that my query would be answered.
Thanks & Regards
Sumit

suggest to create customize TB report.

GL Trial Balance Report with Effective Dates as Parameters

We have a requirement to show the GL Trial Balance report with Effective dates as Parameters.
Current Analysis:
The Journals get updated with corresponding CCID in GL_BALANCES table when the Journal is posted. GL_BALANCE is SOB specific, if the SOB has month as period then the balances in GL_BALANCES would get updated against the month(period).
To overcome the period problem, we explored the option of using a View based on GL_JE_HEADERS and GL_JE_LINES for 'Posted' Journal Batches of a SOB. We are checking whether the GL_JE_HEADERS.default_effective_date lies between the :p_from_date and :p_to_date which is sent to the Report as a parameter. The above idea does not return expected data when the custom Trial Balance Report is run.
Following is the Query being used:
SELECT cc.segment4 ACCOUNT, bal.code_combination_id,
bal.begin_balance_dr
+ SUM (NVL (gljel.accounted_dr, 0)) opening_bal_dr,
bal.begin_balance_cr
+ SUM (NVL (gljel.accounted_cr, 0)) opening_bal_cr,
ffv.description,
(SELECT SUM (NVL (gljel.accounted_dr, 0))
FROM gl_je_headers gljeh,
gl_je_lines gljel,
gl_code_combinations gcc
WHERE gljeh.default_effective_date BETWEEN :p_from_date
AND :p_to_date
AND gljeh.je_header_id = gljel.je_header_id
AND gljel.code_combination_id = gcc.code_combination_id
AND gljel.period_name = gljeh.period_name
AND gljel.set_of_books_id = :p_set_of_books_id
AND gljeh.status = 'P'
AND gljel.status = 'P'
AND gljeh.actual_flag = 'A'
--AND gljel.code_combination_id =
-- bal.code_combination_id
AND gcc.segment4 = cc.segment4
GROUP BY gcc.segment4) c_dr,
(SELECT SUM (NVL (gljel.accounted_cr, 0))
FROM gl_je_headers gljeh,
gl_je_lines gljel,
gl_code_combinations gcc
WHERE gljeh.default_effective_date BETWEEN :p_from_date
AND :p_to_date
AND gljeh.je_header_id = gljel.je_header_id
AND gljel.period_name = gljeh.period_name
AND gljel.code_combination_id = gcc.code_combination_id
AND gljel.set_of_books_id = :p_set_of_books_id
AND gljeh.status = 'P'
AND gljel.status = 'P'
AND gljeh.actual_flag = 'A'
AND gcc.segment4 = cc.segment4
GROUP BY gcc.segment4) c_cr
FROM gl_period_statuses per,
gl_code_combinations cc,
gl_balances bal,
gl_je_headers gljeh,
gl_je_lines gljel,
fnd_flex_values_vl ffv,
fnd_flex_value_sets ffvs
WHERE cc.chart_of_accounts_id = :p_chart_of_accts_id
AND bal.currency_code = :p_currency
AND bal.actual_flag = 'A'
AND bal.period_name = per.period_name
AND cc.template_id IS NULL
AND cc.code_combination_id = bal.code_combination_id
AND per.set_of_books_id = :p_set_of_books_id
AND per.application_id = 101
AND :p_from_date BETWEEN per.start_date AND per.end_date
AND gljeh.period_name = per.period_name
AND gljeh.default_effective_date <= :p_from_date
AND gljeh.je_header_id = gljel.je_header_id
AND gljel.period_name = gljeh.period_name
AND gljel.set_of_books_id = :p_set_of_books_id
AND ffv.flex_value_set_id = ffvs.flex_value_set_id
AND ffvs.flex_value_set_name = 'JSWEL_ACCOUNT'
AND gljeh.status = 'P'
AND gljel.status = 'P'
AND cc.summary_flag = ffv.summary_flag
AND cc.segment4 = ffv.flex_value
AND gljeh.actual_flag = 'A'
AND gljel.code_combination_id = bal.code_combination_id
GROUP BY bal.begin_balance_dr,
bal.begin_balance_cr,
cc.segment4,
ffv.description,
bal.code_combination_id
Kindly suggest if I am missing anything. I am sure that the great guns here can help me out.
Thanks
Sumit

suggest to create customize TB report.

Trial Balance Report Tcodes

Hi Experts,
My user wants to know if SAP can generate a Trial Balance Report by G/L Accts, Cost Center and Profit Center. Please let me know the transaction codes.
I also checked some like: F.01 (Financial Statements), or
S_ALR_87012277, or S_ALR_87012279 or S_ALR_87012301 but the user wants to include the cost center and profit center. Are there any transaction codes to match these given tcodes?
Thanks a lot!

Hi
Usually what Trial Balance means is the list of GL account balances.
In this scenario, it seems that your user wants a list of balances per PC and CC. For this you need to execute PC reports and CC reports. There are many standard reports available.
My client also uses PC reports for monthly reporting.
Rgds
N W

OINM not balancing to trial balance (JDT1)

I have written a report that produces sales and purchases per item from the OINM table using the InQty, OutQty and Price fields. The quantities are 100% correct but if I compare the total sales figure to the trial balance figures I get different results. It balanced for the previous month but is out for this month.
My question: Can the OINM table be used to accurately calculate the sales and purchases figure? If so, what is the best way?
The scenario that seems to cause my figures not to balance is the following:
A delivery is done at zero value and then invoiced at the correct value. This transaction sometimes reflects at a zero price on the delivery and invoice transaction in the OINM table, causing my report not to balance.
Any help will be much appreciated.

In your case, I don't think there are any ways to get the correct balance through this table. You may only get those right total through financial transactions, i.e. A/R ans A/P tables.
Thanks,
Gordon

Trial Balance opening & closing balance changing.

Hi
In this financial year, we closed the all the period upto mar-11.The closing of balance of all items is correct. But, now for april month I am running the trial balance, the closing balance of Mar-11 is not tally with the opening balance of apr-11.
I want to know changing of account type say fior eg., from. liablity to expenses, or revenue to assets in the mid of the year for account segment values, what the impact.
Can any one helping me.
Regards
Zunaitha.J

Hello.
When you say balances do not tally it is because the difference has gone to Retained Earnings account. This is probably due to an incorrect account account definition (Expense instead of Asset or something alike).
This means that you have to find which is the wrong account, set it's balance to zero WHILE IT'S DEFINITION IS STILL WRONG and then reverse the correction journal whith the account already in it's correct definition.
Octavio

Trial Balance and/or FSG for different period than calendar

Hi
We have a calendar which is from Jan 08 to Dec 08. We need to have a Trial balance from April to March.
How can this be done from General ledger
Thanks
Ninad

Ninad,
The issue you are pointing out here is that your accounting year that is setup in oracle is between Jan to Dec but your desired reporting accounting year is between Apr to Mar. Meaning all the year end activity that happens in Dec ideally should happen in March. Is that correct?
One way is to mirror another set of books and have calendar setup between Apr to Mar. This is a pain to maintain two setup of books but works OK if you use consolidation feature to transfer all the balances as is. You can report trial balance or FSGs off of that SOB.
Or if you know what happens in year end closing in your system (apart from standard oracle processes for retained earnings account among others), you can change the reports to show that balances in the month of Mar or Apr rather than in Jan.
Thanks
Nagamohan

Crystal Report Trial balance

Dear All,
I am trying to build a Trial Balance in Crystal report using the followings SQL Query as under :
SELECT T1.[TransId], T1.[Line_ID], T1.[Account], T0.[AcctName], T0.[GroupMask], T1.[Debit], T1.[Credit], T1.[FinncPriod], T1.[RefDate] FROM OACT T0 INNER JOIN JDT1 T1 ON T0.AcctCode = T1.Account
To a very much extent I am able to extract the correct data for the financial period. Now I also want a column of Opening balance to be shown in this report.
For example if I run the report for monthly basis the following should be shown :
Opening Balance Debit Credit Closing Balance
hence if suppose I run the report from 1st August 2009 to 31st August 2009 my report is generating wrong balances as closing balance of 31st June 2009 is not reflected in the report but the debit and credit balance is showing correct for the said period.
Do I need to create some formula in Crystal Report or is there a way to modify the above SQL query.
Any early response would be appreciated.
Regards,
Kamlesh

hi kamlesh,
Why you are going for crystal reports ?
Standard report seems to fulfill your requirement Financial Reports ---> Trial Balance.
Check this link
How to get opening balance of a g/l account using query ?
It will give you idea how to get opening & closing balances.
Hope it helps.
Jeyakanthan

Daily trial balance

Hi Gurus,
Please assist with your suggestions on the following matter:
My client requires to generate a dialy trial balance. The challenge I am having is that GL Account balances are only analysed periodically in the standard SAP Reports. i.e. monthly as opposed to daily
Please advice on how best I can define the daily trial balance where I can specify the specific dates as selection criteria using SAP standard tools as much as possible.
Regards,
Praveen

Hi Diwakar, try like this,
S_ALR_87012310
Use thistransaction code& select dynamic selection
in dynamic selection you activate Posting dtae,
posting date give as a input what ever date you want.
kindly reward if helpful.
cheers,
Hema.

Trial Balance with specific transaction code

Hi all,
I want to print the trial balance showing balances of all the GL after considering only choosen (specific) transaction code.
Please help..
Thanks
Sanjeev

Hi Sanjeev,
Use Transaction Code F.08 for Trial Balance or "G/L Account Balances"
The G/L account balance list shows the following monthly figures:
o   balance carried forward at the beginning of the fiscal year
o   total of the period or periods carried forward
o   debit total of the reporting period
o   credit total of the reporting period
o   debit balances or credit balances at the close of the reporting period
Assign point if useful
Regards
Sandeep Acharya

FBL3N balances smae as to Trial balance

Dear Experts,
can you please explain me in FBL3N what the balances shows its not matched in TRIAL BALANCE for the particular GL..
Example GL 450082 balance shows for month of march 31 st RS 10000 and in Trial Balance GL 450082 it shows Rs 12000 for month of march 31 st
Can you plse explain why it shows the diference
Thanks in Advance
Bhaskar...

Hi,
The most possible reason for this is switching on line item display after some postings made to the said GL.
Other reasons could be:
1) Please make sure that, you are running FBL3N for the period 01.03.2010 to 31.03.2010 only, by choosing all items and date range in the selection screen. And now you check with FS10N for the same GL for the March period only---
Note: Dont check the balances with end date (as on 31.03.2010).
If line item display is the issue, then first block that GL account for postings and run program RFSEPA01 in SE38 and then unblock the same. This will fix the issue.
Thanks,
Srinu

Trial Balance or GL Balances

Hi Dear Gurus,
Is there any way to see the trial balance for more than 12 months. For ex. We want to see the trial balance from 01.01.2007 to 31.03.2008 (for 15 months) Our Fiscal Year is 2007 (April '07 to March '08)
Thanks in advance.
BSR

BSR,
This can be done by exporting & combining two trial balances or GL balances first you have to extract from 01 Jan 2007 to 31 March 2007 and then of your fiscal year 2007.
This may help you to come out with some result you require.
Regards
Ali

Monthly Trial Balance Comparitive

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