Notification when Bid Invitation is Published

Hi,
We are using SRM 5.0 classic scenario.
We have a requirement to send an email to some specific users, when a bid invitation is published. I suppose, the email is triggered to vendors by default.
The specific users are determined from bid invitation document.
Is there any way to configure this via. Alert Management? I checked in Event Schemas but there is nothing for 'Bid Invitation Published'. Can we add this as an entry there?
What are the steps to activate this alert?
Anybody worked on Alert Management, please share the steps.
Any alternative ideas other than using Alert management are also welcome. (like we thought of writing code to send mail in DOC_SAVE badi, but we needed to verify whether Bid got published, as this badi is called before saving document).

Hi,
In define event schema for the business object 'BUS2200' there will on schema 'RFQ' defined in the standard. For the schema RFQ there is an event called PUBLISHED already available in the standard. Here if you do not make any entry tthe alerts will go as soon as bid is published. If you put a value say 1, alert will trigger after 1 hour from the bid publication.
If you still have any doubts, please upda the threa and do reward points for helpful answers.
Thanks
RRK

Similar Messages

Notification when bids have been accepted / rejected / returned

Hi experts,
We are implementing SRM 7.01.
We'd like to send notifications to the bidders when their bids have been accepted, rejected, or returned.
I have done the following customizing:
1. In the customizing "define event schema"
   Object Type BUS2202
   Event Schema QUOT
   maintained the following entries:
   event: ACCEPTED, REJECTED, RETURNED
   event category: ALERT
   event subcategory: SRM_QUOTATION
2. In the customizing "define transaction type"
   to Trans. Cat BUS2202, Trans. Type QUOT,
   assigned event schema "QUOT".
However, when I accept or reject a bid as a purchaser, no alerts to bidders seem to be triggered.
I have checked transaction ALRTDISP to display alers, but there are no entries with alert category "SRM_QUOTATION",
except for those which were generated by test run with report RSALERTTEST.
I also tried event category NOTIFIC instead of ALERT hoping to get e-mails, but this didn't work either.
I would really appreciate your help.
Best regards,
Mio

Mio
Have u configured alerts or notifications for bids .Appreciate if u provide any pointers to the alert /notifications Configuration details
Thanks,
Monica

Bid Invitation (Notification and Output)

Hi Gurus,
I have no clue how to manage Output / Messages for Bid Invitations. I need the system to do the following:
1) Send email notification to Bidders in the bid invitation and also a notification when I make changes to the bid Invitation - How and where do I configure the message
2) Post a notification on a portal
3) Print the bid Invitation with all the attributes (to bidders who cannot respond electronicaly), so that the same can be posted to the vendor and then the purchase can perform surrogate bidding.
Regards,
Abdul

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Bid Invitation not automatically sending change notification email

Hello,
I have the folowing issue with the email output bid invitations in SRM 5.
In Define actions for document output I set BBP_PD_BID to Processing when saving document. This work fine for new Bid Invitations, but when I make a changes after publishing no new output is generated for change notifications.
When I manually select 'Inform bidders and send out bids', the origional email is re-output and not the change version of the smartfotm text ('We would like to draw your attention to the'..... and not "The following bid invitation has been changed")
Is the auto output of change notifications for bid invitation standard? I though it was as I saw it set up in a different system.
Thanks in Advance,
Kyle

Thanks for your reply. I am aware of the custom smartform functionality.
It looks like the auto output is not standard as per this sap help page:
http://help.sap.com/saphelp_srm50/helpdata/en/a7/81b463611c124d8c9d2c5bd8d17b34/content.htm
When I saw auto output of changes before before it must have been an enhancement.
Regards,
Kyle

Alert for Bid Invitation

Hello Folks,
We have a requirement were alerts needs to be sent to Bidder i.e. 24 hours before the deadline (time/limit) as maintained under Bid Invitation.
For this the following configuration is doneu2026
Maintain the event and event schema for Bid Invitation (BUS2200). Under Event schema you specify the triggering event: No Bid Submitted, Published_Again etc. and also the deadline value.
Then assign this event schema to transaction type Bid Invitation.
Then maintain the Alert category SRM_BID_INV for Bid invitation here you specify the recipient either fixed one or role specific.
Currently the triggering event set is No Bid Submitted for alert category SRM_BID_INV and the deadline value is minus 24.
Issue 1:
When a Bid Invitation already published, reaches its deadline limit i.e. 24 hours before the deadline limit. System should trigger alert and notify bidder that only 24 hours remaining to react hence please submit the bid.
Currently this alert is not getting triggered for the deadline. Does it have something to do with Negative Deadline value?
Issue 2:
A new triggering event u201CPublish againu201D was set with deadline value Zerou201D0u201D.
Now when a bid Invitation was published again system sends alerts to the Bidder notifying of the changes which is correct.
But then system is sending the same alert thrice. How can we control this so that only one alert is sent per Object ID.?
Issue 3:
As specified earlier we had set up the recipient for Alert Category either on a fixed basis or role specific.
As a result of this every alert for Bid Invitation is routing to the same list of recipients.
Wanted to know, is there any other way apart from implementing Badi or setting rules to determine the recipient at runtime for a particular Bid invitation.Only these recipients should be notified via alert.
Awaiting for your response.
Thanks & Regards,
Yatin

rawat may be useful for you
Bidder Alert Notifications By Ramakrishna Rallapalli
http://wiki.sdn.sap.com/wiki/display/SRM/Blogs
br
muthu

Bid invitation changes are not updating

hi
when im creating a bid invitation and publishing the bid ,and when im changing the partner ie requester
and it publishing the same bid invitation its showing the same partner ie the prevoius requester
please help to solve this problem

Hi ,
Actually we cloned standard bid process (bus2200) to PP process and when we r working with
standard bid process with stragic purchaser role and making changes to published bid , the changes r updating but in pp proceess the changes r not updating
pls help me i will be thankfull to u
Edited by: eswar syam on Jan 14, 2009 10:05 AM

PO from Bid Invitation Contains Faulty account assignment

Hi All-
We are working on SRM 5.0 Extended Classic Scenario SP6. Currently we are facing the following issue:
Process Steps:
1.) Create a Shopping cart with one line item and account assignment.
2.) Shopping cart goes to the sourcing cockpit
3.) The Buyer adds a new Line item to the Bid Invitation and publishes it
4.) Vendor Quotation comes in and Buyer Accepts it
5.) Buyer tries to create a PO out of the accepted Bid.
6.) PO Checked - No Error Found and the PO is ordered.
7.) In the PO transfer to R/3, the following errors occur
a.) " Purchase Order Item 0002 still contains fault ac assignments"
b.) " Purchase Order 820000XX : Enter Commodity Code"
These Errors can be found in RZ20 as a backend application error in the Purchase Order section.
Has anyone faced a similar problem, if yes, do you know what the fix or OSS Note is? Or is there something that i am missing?
Please throw some light !
Thanks,
Sundeep

Hi Sundeep,
This problem looks to be a program error. SAP suggest few notes for the account assignment errors. However i could not found out any relation for this error w.r.t commodity code.
The related OSS notes are as under :
Note 1000184 - Account assignment error when document transfer to back end
Note 966323 - Service Item: Not able to create PO in ERP backend
The note 1000184 is more relavent in your case and other related notes are mentioned in that note which may resolve your issue.
Hope this note will definitely come to your help.
Please let us know the outcome for further help.
Rgds,
Teja

Querry on Bid Invitation processing and comparision

Hi
Can anyone tell me how to get multiple line items in a Bid comparision list if a bidder has sent the multiple line items .
where are they are viewed at the time of display Bid fuctionality.
I would like to see all the line items which one bidder has sent to the purchaser .Because currently only first line item is only getting displayed.
Can anyone please suggest what has to be done on this point.
Regards
Sairam.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Bid Invitation attributes and weighting function

Attributes are transferring to Weighting section. This did not haqppen in the past.
During bid invitation creation the dynamic attributes that are used are
automatically transferred to the weighting function. Along with this
there is a message that is displayed "Specify the parameters of
weighting function". This never happened in the past before
implementing ECC 6 Enhancement pack 5, SAP_BASIS Component: Support
Pack 7 for 7.02, and SAP Kernel: 720 patch 115.
I found note 1662288 but it is applicable to server 701 and 702. Our
server is 550.

Hi,
1. make sure email set up is done as per note 455140. To send e-mails after bid is published for the bid invitation transaction 'BID' attach relevant event schema. This will take care of sending mails whenver bid invitation is published or changed.
2. Provide the role BBP_EC_SUS_BIDDER to the bidders to enable them to see bid invitaions and send bids from SUS portal. For this you also need to enable SSO (single sign on) between EBP and SUS. Please refer the below link for further information.
sending RFQs from SRM EBP to SRM SUS
3. It is possible to down load the Bid invitation. Further update the mail id of the bidder with your id so that you can receive the bid invitation smartform. This you can take a print out and send it to bidders. You can make config setting in SPRO 'define actions for document output' to send the bid invitation smartform.
Hope this clarifies all your doubts here.
rgds,
RRK

Status of Bid invitation and BID

Hello All
What are status ( ALL STATUS) header / technical status of Bid Inviatation and Bid response existing AND THEIR IMPORTANCE ?
for example
Bid Invitation
created
published
Bid
accepted
approved ( do we really require bid response approval)
Muthu

Hi,
For Bid Invitation
1. Held Bid
2.Awating Approval. --Bids are subjected to Approval
3.Published.
I think created is not there
For Bid
1. Accepted
2. Rejected
3.Unprocessed Bids --Bids submitted by the vendor but due date is there for processing
In SRM 7.0 only Bid Response is there.In this supplier has to click the button stating whether he is participating in the Bid.
Regards
G.Ganesh Kumar

Adding External Requirements to existing Bid Invitation

We have a need to add external requirements to existing Bid Invitations. For example, I go to sourcing cockpit, choose 2 shopping carts to add to work area, select create bid invitation and it creates a bid invitation successfully for all line items of external requirements selected in the work area. Lets say the next day, another external requirement comes in and I want to add this new shopping cart to existing bid invitation. how do i do this? Requirement is to link this new shopping cart to the existing bid invitation. Adding a new line item, or changing qty, etc. does not do this. the shopping cart must be linked to the bid invitation.(i.e. the history tab should have every shopping cart linked to the one bid invitation). I have researched the submit to grouping functionality and this does not meet this requirement as far as I can tell. If you think it will, please elaborate.
SRM SERVER 550
Classic
Plan driven procurement
Thanks in advance,
Justin

Hi Justin,
Once you have created BID invitation and published it,it is possible for adding any new requirement into the created BID.I even looked at option of copying BID and adding this new requirement into the copied BID but it does not behave in the way you are looking.
Although I am looking in extended classic scenario system still I feel that in standard enviornment system should ideally behave in the way it is designed currently.
So,I donot think the way you are looking at is possible.
regards,nishant
please reward point if this helps

Buffer Table Not Up To Date Short Dump When Publishing Change Version of Bid Invitation

Hi experts,
We are running SRM 5.5 with Support Level 16.
We have a bid invitation for which a user is trying to publish a Change Version. This bid contains two bid outlines, with one line item in each bid outline:
ITEM 1: HIER (Bid Outline)
ITEM 2: Line Item
ITEM 3: HIER (Bid Outline)
ITEM 4: Line Item
However, upon clicking on the Check or Publish button, the system throws a CX_BBP_PD_ABORT exception short dump. The reason for the exception given in ST22 is "Buffer table not up to date".
Due to organisational system security restrictions, I am unable to copy-paste the dump from ST22, so I will be typing out some of the details here.
Transaction: BBP_BID_INV
Program: SAPLBBP_PDH
Screen: SAPLBBP_BID_INV_1000
Termination occurred in the ABAP program "SAPLBBP_PDH" - in "BBP_PD_ABORT". The main program was "SAPLBBP_BID_INV".
In the source code you have the termination point in line 73.
Active Calls/Events
(formatted below as "No: Type: Name")
24: Function: BBP_PD_ABORT
23: Form: ABORT
22: Form: ITMADM_UPDATE
21: Form: ITMADM_MAINTAIN_SINGLE
20: Form: ITEM_F_CHECK_FROM_WTAB
19: Form: ITEMLIST_F_CHECK
18: Function: BBP_ITEMLIST_CHECK
17: Form: PROCDOC_DB_CHECK
16: Form: PROCDOC_CHECK
15: Function: BBP_PROCDOC_CHECK
14: Form: SSIS_DOCUMENT_CHECK_COMPLETE
13: Form: STATUS_SET_AND_INTERNAL_SAVE
12: Form: PROCDOC_UPDATE
11: Function: BBP_PROCDOC_UPDATE
10: Form: CHANGE_VERSION_UPDATES_ACTIVE
9: Function: BBP_PDCV_UPDATE_ACTIVE
8: Form: PROCDOC_CHECK
7: Function: BBP_PROCDOC_CHECK
6: Function: BBP_PD_BID_CHECK
5: Form: FCODE_DOCUMENT_CHECK
4: Form: FCODE
3: Function: BBP_BID_PROCESS
2: Form: PROCESS
1: Module (PAI): PROCESS
The ABORT subroutine is being called in Step 22 (ITMADM_UPDATE), at the following line:
* parent guids have to be identical ...
if gt_itmadm-parent <> w_itmadm-parent.
perform abort.
endif.
Upon tracing the variable values in the ST22 dump, it appears the program terminates when processing line 3 (i.e. the second Bid Outline). It appears that the first Bid Outline processes fine.
In the iteration for Line 3, the dump provides that gt_itmadm-parent contains the GUID to the Change Version document header, whereas w_itmadm-parent contains the GUID to the original Bid Invitation document header, resulting in a mismatch and subsequently program termination.
We have tried to replicate this bid invitation in our Development environment, but when executing, both gt_itmadm-parent and w_itmadm-parent contain GUIDs to the Change Version document header, hence the program does not abort.
Any suggestions would be greatly appreciated.
Thanks!
Best regards,
Kwong How

Hi Janu,
For Note 1561750, I have looked at the Correction Details and observed that it makes changes to an IF-ELSE block, but will result in the same path of code execution as before. I.e., the Note changes the code from "IF a THEN b, ELSE c" to just "c", but according to my code trace, we are already executing the "ELSE c" block in its current state.
We will look further into Note 1877600. The unfortunate situation here is that since we are unable to replicate this issue in our Development/QA environment, and the Note description does not explicitly fit the situation we are facing, we need to be very sure that the Note can address the issue before bringing it into Production.
Otherwise, we will raise a message as suggested.
Thank you so much for your help!
Best regards,
Kwong How

Multiple Insert in Doc Save Badi when publishing Bid Invitation

Hi to all experts,
Currently i need to track changes in bid invitation. What i did is using doc save badi to get the value (bbp_bd_bid_getdetail) and compare them with the value i save in a cutom table.
Then the problem come in. Even if there is no changes, the badi will still cause an insert into my custom table. I used the debugger to go through the code and it never go to my insert statement.
However once i finishing running the dubugger, my custom table will have a new entry...
Why is this happening? IS it due to the different GUID in the bid invitaion?
Points will be awarded generaously, thanks again for reading.

Hi Disha and Marcin,
Thank you so much for your prompt replies. I have awarded points. We are using SRM 5.5.
Correct me if I am wrong, I have thought of using the doc_change badi but how do I confirm the changes should user cancel the transaction?
Hi Marcin,
I am new to this term LUW, please elaborate more on this.I have checked and confirm no other program or badi called my function modules.
I have suspected that the badi was called n-times and insert a line into my custom tables. I tried using modify in place of insert so that such problem can be avoided but this was not successful with saving longtext.
What I notice is after the system undergo a patch, the doc save badi started to behave in this way?
Please kindly advise, all SAP experts! Thank you!

Send e-mail to Vendors when Close Bid Invitation

I have a issue with SRM.
In Process BID Invitation, when the Bid is close by the button action "Close", Is possible to send an e-mail to the selected vendors, advising them about the closure of the BID invitation? Can I do this thru any BADI or another solution?
I think that in Auction, when I CLOSE them, an email is send to the vendors. Am I correct about this?
Can anyone please tell me how I can solve this problem?
This problem can be the Configuration? Is a SRM Problem or ABAP Problem?
Modaration Please, if this question is an incorrect forum, check and move to the appropriate.
Regards and tks a lot!
Edited by: Edgard Henrique Balam on Oct 29, 2008 8:21 PM

Hi Henri,
This blog may be useful for you.
I think it is possible if you have event which you desired
Bidder Alert Notifications
You can try.
Muthu
Edited by: Muthuraman Govindasamy on Oct 31, 2008 5:55 AM

Error when creating Bid Invitation

Hi all,
I am getting RABAX_STATE error when posting bid invitation shown below
What has happened?
The following error text was processed in the system SRM : An exception that could not be caught occurred.
The error occurred on the application server xxxxxxxx and in the work process 1 .
The termination type was: RABAX_STATE
The ABAP call stack was:
Function: BBP_PD_ABORT of program SAPLBBP_PDH
Form: EXECUTE of program CL_ACTION_BID_PUB_OUTPUT_BBP==CP
Form: PROCESS of program CL_ACTION_BASE_BBP============CP
Form: ON_SAVE of program CL_EVENT_HANDLER_BBP==========CP
Form: FIRE_SAVE_EVENT of program CL_EVENTS_BBP=================CP
Form: ACTIONS_ON_SAVE of program SAPLBBP_PD
Form: PROCDOC_SAVE of program SAPLBBP_PD
Function: BBP_PROCDOC_SAVE of program SAPLBBP_PD
Function: BBP_PD_BID_SAVE of program SAPLBBP_PD_BID
Form: DOCUMENT_SAVE of program SAPLBBP_BID_INV
What can I do?
If the termination type was RABAX_STATE, then you can find more information on the cause of the termination in the system SRM in transaction ST22.
If the termination type was ABORT_MESSAGE_STATE, then you can find more information on the cause of the termination on the application server xxxxxxx in transaction SM21.
If the termination type was ERROR_MESSAGE_STATE, then you can search for more information in the trace file for the work process 1 in transaction ST11 on the application server xxxxxxxx. In some situations, you may also need to analyze the trace files of other work processes.
If you do not yet have a user ID, contact your system administrator.
Error code: ICF-IE-http -c: 300 -u: STPURCHASER -l: E -s: SRM -i: XXXXXXXX -w: 1 -d: 20070305 -t: 155508 -v: RABAX_STATE -e: UNCAUGHT_EXCEPTION
HTTP 500 - Internal Server Error
Your SAP Internet Communication Framework Team
Please let me now what could be the reson for this.
Regards,
Ravi

Hi
Please do the following steps.
When you are using the Internal ITS,you need not run the report W3_PUBLISH_SERVICES.(only SIAC_PUBLISH_ALL_INT )
ALso pls check the foll:
-->activate the services through SICF tcode.
> Go to SICF transaction and activate the whole tree under the node Deafult host>sap>bc>gui>sap>its.
>Also maintain the settings in SE80>utilities>settings>internet transactuon server-->test service/Publish.
Table TWPURLSVR should have entries for the / SRM server line as well as gui and web server.
Could you please review again the following steps ?
Did you check that ICM was working correctly (TA SMICM) ?
1-Activate the necessary ICF services
With transaction SICF and locate the
services by path
/sap/public/bc/its/mimes
/sap/bc/gui/sap/its/webgui
2- Publish the IAC Services
With Transaction SE80 locate from
the menu Utilities -> Settings ->
Internet Transaction Server (Tab) ->
Publish (Tab) and set On Selected
Site = INTERNAL.
3- Locate the Internet Services SYSTEM and WEBGUI.
Publish these services with the Context
Menu -> Publish -> Complete Service
4- Browse to http://<server>:<icmport>/sap/bc/gui/
sap/its/webgui/! and login to the
webgui.
Hope this will help.
Please reward suitable points.
Regards
- Atul

Notification when Bid Invitation is Published

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