One Time Vendor/Customer Creation

Hi,
I have a doubt in creating the "ONE TIME VENDORS/CUSTOMERS".Can anybody help me out in creating them.give me the flow for how to create one tme vendors/customers.
1.creation of group
2.define number ranges
3.creat master data for one time vendors/customers
Give me the flow and T-Codes for that..
Is this flow is rite or give me anything if not?
Regards
Sap Guru
[email protected]
Message was edited by:
SAPGURU

Hi,
1)Creation of Customer Groups is done in OBD2 and OBD3 is used for Vendor Groups.
2) Number Ranges are created in XDN1 for Customers and XKN1 for Vendors. Then you assign these number ranges to Customer/Vendor Groups.
3)You can create Customer Master using XD01/FD01 for Customer Master and XK01/FK01 for Vendor Master.
Assign points if useful.
Regards,
Sajan

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One Time Vendor/Customer Accounts

Hi All,
Can anybody explain the part in quotes.
For all customers or vendors with whom you rarely do business, a special customer and a special
vendor master record should be created. Those master records are for One-Time-Accounts.
"In contrast to other master records, no data specific to a single customer/vendor is stored in the onetime
master record, since this account is used for more than one customer/vendor. Therefore, the customer-specific fields should be suppressed"
Thanks.

Dear,
Generally for regular customers, you create customer at three levels which are
1. General Data
2. Company code data
3. Sales area
IN One time customer you will be able to maintain only at two levels which are
1. Company Code
2. Sales are
Because this one time customer number will be used by many customers who rarely trades with you. General data like address and all are not maintained because all customers have different address and other similar details.
So when you create sales order, invoice or recieving payment at that time only system will prompt you to enter the general data for the customer.
Similar is applicable for one time vendor.
Regards,
Chintan Joshi

Get customer invoice address from one time vendor

Hi All,
I am working on cheque printing.
I have a question with in that.Customer wants if Vendor is one time vendor.
I can identify the one time vendor using 'LFA1-XCPDK is 'X' then the customer invoice assress priting in screen
How can identify the custome invoice address from one time vendor
Please any suggestions are helpful

Hi Tarangini,
I hope it is a third party scenario. Get the sales order number from the purchase order created with that vendor. EKPO table contains PO line item with sales order as the reference document.
From the sales order , get the invoice from VBFA table. Pass this Invoice number to get the customer from (VBRK). Pass this customer to (KNA1) to get the address number. Pass this Address number to ADRC to get the customer address.
Regards,
Sai

Duplicate one-time vendor check

Hello Guys
It's necessary to activate a check whether one-time vendor already exists in the system as usual vendor.
I think such check can be performed either during PO creation while entering vendor address, or during invoice posting while entering bank details, tax code etc.
So please advise if you have any ideas.
P.S. VAT Reg No is not used in our country, instead we use Tax Number 1.
Great thanks.

Hello,
For normal vendor you can maintain duplicate check in OBA5
Application Area F2
Message No.144 for Vendor and 145 for customer, making it as information.
I really doubt there is such control for One time Vendor in the system.
Regards,
Ravi

Print out of RFQ with One Time Vendor

My customer wants print out of RFQs with one time vendor.
As per my understandings as like other vendors this one time vendor data is not stored in any table.This data is in table ADRC. And for one time vendor no master data is there.I can see this one time address in particular RFQ.
Now, my customer wants this one time vendor address to be printed in all RFQs.
Is any body come across this scenario ever ?Please guide my it is urgent.
With Best Regards,
Rajesh

Hi,
The vedor(OTV or Regular vendor) will be decided after the price comparision only.
Once the OTV (account group:CPD/CPDL) is finalised as the final vendor for procurement create a new vendor master record (With A/c group:0001) and maintain Inforecord and source list and create PO.
Maintain all the conditions in the Inforecord from the quotations (you have the update info option from price comparision itself)
regards,
Kannaiah Naidu

PAN number for one time vendor

Hi,
At the time of transaction against one time vendor with deduction of tds at the time of document saving
system are giving error "PAN number not available'"
Can any body infm me where we should update the PAN number for one time vendor as if we update the PAN number in one time venodr cin tab then for every one time vendor system is showing the same number ,
So pl suggest where we should maintain PAN number of one time vendor
I am in ECC6
Regards
Vijay

Hi,
In the Creation of Vendor master data, CIN Tab shows onthe menu bar ther you will assign the PAN number .
If the TAB is not shown , assigned in the t code OMT3E select user screen reference and select New Entries and maintain the user and the counry.
May I hope this will helpfull
Regards,
Kanike

One-Time vendors

We'll soon be implementing the one-time vendor process but I have a potential audit issue.
When the AP clerk enters the bank details of the one-time vendor via MIRO does anybody have a verification process to check that the bank details are correct. As when we set up a normal vendor there is the confirmation process which is handled by a differnt user than the master data clerk.
Many Thanks in advance

I do not know of a standard SAP check on bank details for one-time vendors like there is for 'normal' vendors.
What I probably would try is to automatically set a payment block on every invoice for the one-time vendor.
I would try if this would work via a vendor specific tolerance (IMG: Materials Management / Logistics Invoice Verification / Incoming Invoice / Configure Vendor-Specific Tolerances) where the limits are checked, but the tolerance is 0.
If this fails, you could try a BADI which sets a payment block on the invoice (IMG: Materials Management / Logistics Invoice Verification / Maintain Customer Exits and Business Add-Ins / Maintain Business Add-Ins for Invoice Verification) like BADI MRM_PAYMENT_TERMS.
Regards,
Andre

One Time Vendor Set-up

I have set up a one time vendor in our system, however when an invoice is being entered against the vendor there is no screen coming up requesting the vendors Bank Account Details, the screen coming up is titled Address and bank data but only shows Address data, when I click Edit, the bank selections are greyed out?
Can anyone offer any suggestions please?
Thanks in advnace

Hi,
Please be clear about One-time vendor
http://help.sap.com/saphelp_46c/helpdata/en/53/c98650ca3711d2b494006094b9114a/frameset.htm
http://www.sap-basis-abap.com/fico/purpose-of-one-time-customer-vendor.htm
Regards
GK.
Edited by: Gnana Kumar on Oct 27, 2010 7:32 AM

F110 and one time vendor

Hi All,
I am trying to do payments for one of the vendor under the vendor group One Time Vendor by using F110. But it is not allowing the payment. It is throwing as error as
Customer/vendor does not have any allowed bank details
No permitted payment method exists
I have given correct Bank details and payment method.
Please suggest.
Regards,
S.Sumana

HI,
One time venodr should be included in the F110 because this one time vendor there can be many invoices belonging to different vendors and one payment will be made only.......so in which name check should be printed??
I will recommend to use F-58 (if possible) or F-53...
Regards,
Chintan Joshi...

Vendors: One-time Vendor

Master Data u2013 Vendors: One-time Vendor
Plz. suggest how To control creation of One-time Vendor by creating authorisation groups and assigning to limited users ids.
How to cofigure it.....
Rgds,
Navin

Hi Navin,
One time vendors can only be used for specific vendor account groups. Their is a flag for each account group in configuation for this. If one does not exist you will have to create a new vendor account group.
To create a One Time Vendor use XK01 and select the OTV account group.
When creating say a PO use your OTV account the transaction will prompt you for name, address etc (unlike a normal vendor).
You experienced a problem with OTV's whereby users couldn't be bothered to create permanent vendors and just used the OTV account, so beware of that.
For further inputs refer the links.
[SDN Thread|one time vendor]
[Ont time Vendor|http://www.portal.state.pa.us/portal/server.pt/gateway/PTARGS_0_2_5333_711_208572_43/http%3B/pubcontent.state.pa.us/publishedcontent/publish/global/files/management_directives/financial_management/310_28.pdf]
Regards,
Shyamal

Spl G/L posting to one time vendor not allowed

Hi Gurus,
I have a one time vendor and want to post special G/L posting for it.
Is there a way of doing this? I have used the account grp CPD.
I am also getting the error below:
<b>spl G/L posting to one time vendor not allowed</b>
Regards
Karan

Hi Karan,
As rightly said by Madhu Spl G/l posting to one time vendor is not allowed in SAP
Iam pasting the contents of SAP Note regarding this.
Kamal
29.03.2007 Page 1 of 1
SAP Note Number 19638 - Special G/L transactions on one-time
accounts
Note Language: English Version: 2 Validity: Valid from 11.12.1996
Summary
Symptom
Special G/L transactions, such as down payments, are not supported for
one-time accounts. One-time accounts should be used for one-time
transactions. For down payment, bill of exchange management or similar
transactions for a customer or vendor, you can assume that this is not a
one-time transaction. To post this type of accounting transactions in FI,
you have to create a master record for the business partner.
Additional key words
Cause and prerequisites
Conception of the one-time accounts.
Solution
Do not use one-time accounts if you want to post special G/L transactions.
Source code corrections
Header Data
Release Status: Released for Customer
Released on: 10.12.1996 23:00:00
Priority: Recommendations/additional info
Category: Consulting
Main Component FI Financial Accounting
The SAP Note is release-independent
Related Notes
Number Short Text
867348 Preventing down payment request for one-time customers
814038 SAPF103: you cannot post to one-time accounts (F5265)

Block Purchaisng screen for one time vendor acount group

Hi Experts,
Hope everyone is doing good.
How can we block purchasing screen for one time Vendor account group.
User requirement:
He wanted to maintain only Accounting data for one time vendor but not purchasing data.Though I have suppressed all the Purchasing related fields in Screen layout for Vendor account group but still at the time of creation of one time vendor "create Vendor:purchasing screen is coming"
Is there any option to suppress/Skip this screen "Create Vendor:Purchasing Data" ?
Regards,
Uzair

- Account group is just one of the four factors influencing the field status. (If all the fields are suppressed in a screen the screen will not appear during the creation of the VMR).
- Company Code, Transaction Used and Purchasing Organization are otehr influencing factors.
- Since the field status depend on several influencing factors, Link rules are necessary which determine the instance of the field status if different influencing factors have different effects.
- Hide has priority 1, Display 2, Mandatory 3, Optional entry 4
- Say for e.g. you want a field to be suppresses due to account group but a mandatory entry due to purchasing organization. Instance hide has the highest priority. If a field was suppresses by account group what was specified by purchasing organization becomes irrelevant.
- Display overrides Required & Optional Entry
- Required entry overrides Optional entry

IMG steps for One time Vendor

Hi,
I want to configure one time Vendor, please inform the IMG steps to follow for this.
Thanks in advance.
Regards,
Vinay

Steps:
1.     Need an account group: SPRO-FINANCIAL ACCOUNTING-Vendor accounts-master data u2013 preparations for creating vendor master data-define account group with screen layout for vendors. Here we need to give the account group code, and name and also need to select the one time vendor check box. Once we select the check box the field status are set for the one time vendor
2.     Create number ranges u2013SPRO-FINANCIAL ACCOUNTING-Vendor accounts-master data u2013 create number ranges for vendor accounts. Give the number range or we can also select any exisiting number range and assign to the vendor account group.
3.     Assign number ranges: SPRO-FINANCIAL ACCOUNTING-Vendor accounts-master data-Assign number ranges for vendor accounts.
4.     Vendor creation: EASY ACCESS-Accounting-Financial accounting-accounts payable-master records-FK01. Usually we donu2019t give the address and other details for one time vendor. But it depends on the client requirement.
Thanks & Regards
vinila

Message no. ME021: One-time vendor not defined

Hi guys,
I create a vendor without problem, but when i try to create a purchase info-record, here is the message i have.
One-time vendor not defined
Message no. ME021
Diagnosis
It does not make sense to allow a one-time vendor in this situation.
Procedure
Check the vendor number you entered.
Can somebody have an idea of what i can do, i'm still a beginner, so if you need more information let me know.
Thanks'

if this starts all of a sudden, then something must have happened in your system.
maybe someone modified coding, maybe someone implemented OSS notes and this is is a side effect. maybe it was just a customizing change (which I dont know) .
I woulod just check the transports done between the date were it worked succesully and the date it started with the porblem.
Check the transports made to your system in SE10 (click the binocluar button there to get a selection screen to search for transports)

Dual control one-time vendors possible?

Dear experts,
Does any of you know if it is possible to have dual control on sensitive fields for one-time vendors?
Thanks.
Jurriaan

Dear Aravind
Thank you for your answer.
I have checked this in our system and it works fine if you change the vendor master data.
However, when you enter the one-time vendor data (bank data) during the creation of the vendor invoice, no dual control is executed by the system.
That is the moment where we want to have that check because for every one-time vendor the bank account has to be entered by the user.
Do you know if that is possible?
Thanks.
Jurriaan

One Time Vendor/Customer Creation

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