Open Items(urgent)

Hi,
Before implementing the sap,,,we have 10 items,out of them 5 items have been cleared,and 5 open items are pending for clearing.after implementing sap system is showing all 10 items as open.how can we solve this problem????

It all depends on how you loaded them.
If you loaded 5 cleared items as open items, they will show as open items.
If you want them to show as cleared, you will need to manually clear them.
However I would question why you would want to load cleared items.

Similar Messages

Clearing vendor open items - URGENT !

Hi all,
We are facing an issue when clearing the vendor account F-44.
When we compare FBL1N and F-44, there are 8 line items appearing in FBL1N but in F-44 there are only 6 line items appearing.
Please guide me as to how to proceed on this and let me know the reason for those 2 line items not appearing?
It is very very URGENT !
Regards
Karpagam

Hi Karpagam,
The remaining two line items might be related to special G/L transactions. Select the special G/L indicator related to those two line items along with normal transaction ticked in f-44, you will get all your 8 line items as desired.
Assign points if useful.
Regards,
Dwarak.

Open items for purchase order its very urgent

hi
my requirement is to write extract program for purchase order(me21) to extract only open items.
please provide sample code its very urgent.
thanks in advance.
points will be rewarded.
thanks
hari prasad reddy

check the below report :
REPORT ZMM_OPEN_PO_REPORT no standard page heading
 line-size 255
 message-id zwave.
======================================================================
Program Name : ZMM_OPEN_PO_REPORT *
Description : This report displays all Open PO Items and output *
 would be PO Number,Material number and so on *
Author : Seshu *
Date : 01/24/2007 *
MODIFICATION HISTORY *
DATE | AUTHOR | CHANGE # | DESCRIPTION OF MODIFICATION *
--|||--
01/24/07| Seshu | DEVK921979 | Initial *
D A T A D E C L A R A T I O N P A R T ***
type-pools
type-pools : slis.
Tables
tables : ekko, " Purchase order Header
 ekpo, " Purchase order Item
 marc. " Material with Plant data
Internal table for output.
data : begin of i_output occurs 0,
 ebeln like ekko-ebeln,
 matnr like ekpo-matnr,
 end of i_output.
ALV Data declaration.
data : v_repid like sy-repid.
ALV Function Module Variables
DATA: gs_layout type slis_layout_alv,
 g_exit_caused_by_caller,
 gs_exit_caused_by_user type slis_exit_by_user.
DATA: gt_fieldcat type slis_t_fieldcat_alv,
 gs_print type slis_print_alv,
 gt_events type slis_t_event,
 gt_list_top_of_page type slis_t_listheader,
 g_status_set type slis_formname value 'PF_STATUS_SET',
 g_user_command type slis_formname value 'USER_COMMAND',
 g_top_of_page type slis_formname value 'TOP_OF_PAGE',
 g_top_of_list type slis_formname value 'TOP_OF_LIST',
 g_end_of_list type slis_formname value 'END_OF_LIST',
 g_variant LIKE disvariant,
 g_save(1) TYPE c,
 g_tabname_header TYPE slis_tabname,
 g_tabname_item TYPE slis_tabname,
 g_exit(1) TYPE c,
 gx_variant LIKE disvariant.
data : gr_layout_bck type slis_layout_alv.
Ranges
ranges r_eindt for eket-eindt.
initialization.
v_repid = sy-repid.
start-of-selection.
Get the data from EKKO ,EKPO and MARC Table
perform get_data_tables.
end-of-selection.
display the data in the form of ALV
perform display_data.
*& Form get_data_tables
 Get the data from EKKO,EKPO and MARC Table
FORM get_data_tables.
clear : i_output.
refresh : i_output.
fill the dates in ranges
r_eindt-low = sy-datum - 7.
r_eindt-high = sy-datum + 14.
r_eindt-option = 'BT'.
r_eindt-sign = 'I'.
append r_eindt.
Get the data from EKKO,EKPO and EKET Tables
select aebeln bmatnr into table i_output
 from ekko as a inner join
 ekpo as b on aebeln = bebeln
 inner join marc as c on cmatnr = bmatnr
 inner join mara as d on dmatnr = bmatnr
 inner join eket as e on eebeln = aebeln
 and eebelp = bebelp
 where c~beskz = 'E'
 and c~werks = '1000'
 and d~mtart = 'FERT'
 and b~loekz = space
 and b~elikz = space
 and e~eindt in r_eindt.
if sy-subrc ne 0.
message e000(zwave) with 'No open purchase order found'.
endif.
ENDFORM. " get_data_tables
*& Form display_data
 text
FORM display_data.
Fill the Fiedlcat
PERFORM fieldcat_init using gt_fieldcat[].
CALL FUNCTION 'REUSE_ALV_GRID_DISPLAY'
 EXPORTING
 I_INTERFACE_CHECK = ' '
 I_BYPASSING_BUFFER =
 I_BUFFER_ACTIVE = ' '
 I_CALLBACK_PROGRAM = v_repid
 I_CALLBACK_PF_STATUS_SET = ' '
 I_CALLBACK_USER_COMMAND = g_user_command
 I_CALLBACK_TOP_OF_PAGE = ' '
 I_CALLBACK_HTML_TOP_OF_PAGE = ' '
 I_CALLBACK_HTML_END_OF_LIST = ' '
 I_STRUCTURE_NAME =
 I_BACKGROUND_ID = ' '
 I_GRID_TITLE =
 I_GRID_SETTINGS =
 IS_LAYOUT = gr_layout_bck
 IT_FIELDCAT = gt_fieldcat[]
 IT_EXCLUDING =
 IT_SPECIAL_GROUPS =
 IT_SORT =
 IT_FILTER =
 IS_SEL_HIDE =
 I_DEFAULT = 'X'
 I_SAVE = g_save
 IS_VARIANT =
 IT_EVENTS =
 IT_EVENT_EXIT =
 IS_PRINT =
 IS_REPREP_ID =
 I_SCREEN_START_COLUMN = 0
 I_SCREEN_START_LINE = 0
 I_SCREEN_END_COLUMN = 0
 I_SCREEN_END_LINE = 0
 IT_ALV_GRAPHICS =
 IT_ADD_FIELDCAT =
 IT_HYPERLINK =
 I_HTML_HEIGHT_TOP =
 I_HTML_HEIGHT_END =
 IT_EXCEPT_QINFO =
IMPORTING
 E_EXIT_CAUSED_BY_CALLER =
 ES_EXIT_CAUSED_BY_USER =
 TABLES
 T_OUTTAB = i_output
 EXCEPTIONS
 PROGRAM_ERROR = 1
 OTHERS = 2
IF SY-SUBRC <> 0.
MESSAGE ID SY-MSGID TYPE SY-MSGTY NUMBER SY-MSGNO
 WITH SY-MSGV1 SY-MSGV2 SY-MSGV3 SY-MSGV4.
ENDIF.
ENDFORM. " display_data
*& Form fieldcat_init
 text
 -->P_GT_FIELDCAT[] text
FORM fieldcat_init USING e01_lt_fieldcat type slis_t_fieldcat_alv.
DATA: LS_FIELDCAT TYPE SLIS_FIELDCAT_ALV.
Purchase order number
CLEAR LS_FIELDCAT.
LS_FIELDCAT-FIELDNAME = 'EBELN'.
LS_FIELDCAT-ref_fieldname = 'EBELN'.
LS_FIELDCAT-ref_tabname = 'EKKO'.
LS_FIELDCAT-TABNAME = 'I_OUTPUT'.
ls_fieldcat-seltext_L = 'Purchase Order'.
ls_fieldcat-seltext_M = 'Purchase Order'.
ls_fieldcat-seltext_S = 'Purchase Order'.
APPEND LS_FIELDCAT TO E01_LT_FIELDCAT.
Material #
CLEAR LS_FIELDCAT.
LS_FIELDCAT-FIELDNAME = 'MATNR'.
LS_FIELDCAT-ref_fieldname = 'MATNR'.
LS_FIELDCAT-ref_tabname = 'EKPO'.
LS_FIELDCAT-TABNAME = 'I_OUTPUT'.
ls_fieldcat-seltext_L = 'Material'.
ls_fieldcat-seltext_M = 'Material'.
ls_fieldcat-seltext_S = 'Material'.
APPEND LS_FIELDCAT TO E01_LT_FIELDCAT.
ENDFORM. " fieldcat_init

URGENT---Automatic payment run-Vendor open item clearing

When I run the payment program, it ran without any error, however, the vendor account was not cleared. The balance in GL and Vendor account remains the original amounts. And the Vendor line items which were supposed to be cleared thru F110, are now showing as Open items.
please give me the TCODES to look in.
Please help.
Thanks in advance
Sharath

Dear Sharath,
To check whether your payment run has actually generated any payment document or not, please follow the following steps:-
(1) Go to transaction SE16/ SE16N and table REGUH, give the "payment run ID", "run date" and "Proposal Indicator as blank".
     It should show the payment document.
(2) If (1) above show payment document, then go to table REGUP and check the invoices paid.
   If invoices are there in REGUP, then there might be some issue in the payment document updation in the system which you can check via transaction SM12. (For this just check in table REGUV, whether payment documents created and posted are equal or not for the payment run.)
(3) if (1) do not show any payment document, that means payment run has not made any payment.
    In this case, you create a new payment run and in the parameters select the error logs display also and in free selection give the document number you are expecting to be paid off by the payment run. This might help you to know the reason of non payment by cheking the proposal log/ payment run log.
I hope that this should assist you
Regards,
Gaurav

Open items clearing urgent plz

Hi Friends,
Ihave one problem we have to clear vendor payments on 31.03.2008 but unfortunatuly it was done on 02.04.2008 then we realize and river it in FBRA after that we are clearing on 31.03.2008 but there is problem the clearing amount is showed in open items and cleared items also before 01.04.2008 the clearing amounrt is not decreased to the total amount
tell me the solution how we slow this problem
how it decrease form the total amou of open items
Thanks
Jyotsna
Edited by: jyotsna devi on Apr 5, 2008 7:59 AM

Hi,
In FBRA there are two options 1. reset and 2. reset and reverse. You must have chosen first option so the documents had been reseted but not reversed. Please reverse the clearing document. after reversing you will get open items back to original value.
try it.
Regards,
Kedar

Inter company AR/AP open item clearing - Urgent

Hi,
my client is having 3 company codes, these companies exchange goods/services for which intercompany vendor and customer is billed.when it comes to clearing of open items in intercompany vendor/customer client demands some automated approach to reconcile the vendor/customer line items in another company(both company codes are in the same instance) and also to clear these line items.
i have two questions in this regard,
1. Is this possible to reconcile (match) the line items of vendor in another company code with line items of customer in own company code.
2. If answer to above question is yes, how i can automate this process.
thanks in advance for the help

Hi Santosh,
The answer to your question is yes. This is what you need to do.
Execute transaction code OBYA, when prompted, type in 1st coy code, say A and then 2nd coy code, say B. This would take you to the "Maintain FI Configuration: Automatic Posting - Clearing Accounts" screen.
In the first frame, where you have
Posted in : A
Cleared Against : B
Under Receivable
Debit Posting Key : 01
Account Debit : Account Number (The account can be a G/L account, a customer account or a vendor account)
Under Payable
Credit Posting Key : 31
Account Credit : Account Number (The account can be a G/L account, a customer account or a vendor account).
In the second Frame
Posted in : B
Cleared Against : A
Under Receivable
Debit Posting Key : 01
Account Debit : Account Number (The account can be a G/L account, a customer account or a vendor account)
Under Payable
Credit Posting Key : 31
Account Credit : Account Number (The account can be a G/L account, a customer account or a vendor account).
So, if you are using the Customer/Vendor approach, company A must be set up as both a Customer(Use Txn Code XD01) and a Vendor(USe Txn Code XK01) in Company B and vice versa.
Once you have completed this set-up, you can then use transaction F.13 and/or F13E to carry out your automatic clearing.
However, if you intend to use the G/L approach, then the account numbers would be Inter-coy G/L account for each coy code as defined in the chart of accounts.
I hope the above helps.
Do not forget to award the points please.
Regards,
Jacob

Open Item available in FBL5N but not in F-28 & F-32 - URGENT.

Hi Gurus,
I have a problem in customer open items. I am able to see open item in FBL5N but while generating document in F-28, this document no is not available.
Please let me know what are the reasons at the earliest.
Thanks in advance for the same.
Regards.

Please check if dates are ok, multiple cocd is not present,
also in F-28 only one document type is not selected, even document date , posting dates can be different , which is not available in FBL5N, anyother fields if selected, also currency, FBL5N may have multiple currencies.
Also note when in FBL5N
Selection: Normal Items
There are two things
Items are displayed from documents that have neither a special document status, nor do they portray a special G/L account transaction.
so in F-28, if you don't give special G/L account it will take all also note special document status.
you can probably down both list and check one-to-one in excel and let us know what exactly the difference is. what is document type of that transaction
Regards
Jitesh

Foreign curr reval for open items - questions - very urgent

Hi all,
Can anyone explain me the account determination for open item exchange rate difference postings?
1.     What are the accounts meant for under tab Exchange rate difference realized (Loss, Gain)
2.     What are the account meant for under tab valuation (val loss 1, val gain 1 and Bal sheet adj 1)
3.     Accounts under translation tab (Loss, Bal sheet adj loss, Gain, and Bal sheet adj gain)
Also,
When I run F.05 for open item reval
1. Do I need to run customer and vendor open items as well by selecting the customers and vendors and checking the Valuate customer open items and Valuate vendor open items? Even though I have customer and vendor recon accounts in my g/l accounts selection and checked the Valuate g/l open items box
2. We check Reverse postings with reversal period as next period (for example if reval is done for period 3 then reversal period is 4), why do we need to reverse the postings.
Your help in this regard is highly appreciated and rewarded with points.
Thanks in advance,
Kumar

Dear Kumar,
About the acct determination for transaction KDF: open item exchange rate diff:
When you revaluate i.e. run the F.05 transaction for open items any loss is posted to the Val.loss 1 and any gain is posted to the Val.loss 2 account with its offset credit or debit to the Bal.sheet adj.1 account.
Now this is a provisional recognition of the FX difference. So long as the items remains open it will be revaluated in every period and a posting will be made. Now when you finally clear this open item e.g. pay the vendor or receive pymt from customer, the system will calculate the FX gain/loss at that time once again. This is the Exchange rate gain/loss realized. Thus, the accounts used will be those under tab Exchange rate difference realized (Loss, Gain)
The Accounts under translation tab is used in the scenario where you are maintaining more than once local currency e.g. 2nd local currency as 30. In this case you would want to translate your FX valuation to this 2nd local currency.
Regarding F.05 transaction:
1. Yes you will need to check the customer/vendor and GL open items to valuate them all. Since the customer and vendor reconciliation account are tied up to AR and AP, the program does not recognize them as a pure GL account.
2. You need reversal so that tracking of your fx valuation is easy. E.g:
You have open item in EUR and your local curr is USD. Lets us say ex rate is USD:EUR is 1:1.50 and open payable item is EUR 100
Open item in EUR-----Open item in USD--
Diff
Period 1: -
100--150--
0
Period 2: fx rate 1:1.60--100160--
loss of $10
Period 3. fx rate 1:1.30--100130--
gain of $30 over period 2.
If you don't choose the reversal postings, the system will record both the loss of 10 and the gain of 30 netting to 20. However, if you choose the reversal posting, the system will reverse the $10 loss in period 3 and just take the revaluation based on the period 1's rate i.e. difference btw 150 and 130 USD i.e. $20.
I hope this explains you the concept. Thanks,
Vishal.

URGENT PL - Transfer of open items to new GL account

Hi
I am in middle of a crucial situation.
My situation is like this. My current GL account is non-open item managed account. I have some thousands of line items for this account. I would like to open a open item managed account for a different purpose. I would like to transfer all these balances to the new GL account. Please note that it is not just transferring of balance. It must be transfeered each line item wise, instead of transferring a single balance. I have one more old account with the same scenerio which is a open item managed account and which should be transferred to a new account which is also a open item managed account.
My base requirement is to transfer all the current account open items to new account open items as line items instead of total balance. Is there any way to do so.
Please note that when we use F-04 with Transfer posting with clearing option, it will clear all the current line items in the old account and post the net balance to the new account. This is not what I want. In the new account, I would like to see all the line items also as open items.
Please suggest me. Full points will be awarded for the right suggestion.
Thanks and Regards
Raj

Hello Raj,
This is only possible with program FAGL_SWITCH_TO_OPEN_ITEM which is available from ECC6.0 EP3.
See note 175960.
Regards, Kyoko

Credit check agianst 'open items'.. urgent

Hi gurus,
When you set the credit check against open items or oldest open items, suppose the check limit is exceeded: then... what exactly gets blocked?
Does the sales orders and deliveries in which that oldest item lies, gets blocked? or... the customer is not allowed to book further orders?
Thanks
-Prashant

Hi,
It depends up on your configuration, if you have set the error message or status block for your Credit group of the Sales order then the Order will not be saved or it will be blocked, if you have this configuration for your delivery credit group then delivery will be blocked or not saved.
Regards,
Murali

Urgently: data provided by t.code FBL5N for open items ....

Hi All,
Data provided by t.code FBL5N for open items, are different from data provided by t.code S_ALR_87012168 for the same customer ...
I can't understand what could it depend on.....
Could anyone help me?
Thanks
Gandalf

Hi
This transaction:S_ALR_87012168 is the same for open items but for this report you need to schedule diary for updating this Evaluations.
For configure this Evaluations go to: Information System > Tools > Configure.
I hope this can help you.
B. Regards
Cristina

Vendor Open items Authorisation

Hi Peers!
Is there any report were i can authorise the payments to which vendor and which invoice i can pay today like that.
Ex: Say my higher authority wants to select the open items vendor wise to pay the due. so that i will check that invoices and pay through outgoing payment.
Pls reply soon, Its urgent
Thanks
Murali

Hi
There are so many age wise analysis reports are there for analysing the customers or vendors open items. out of those, F.41 for vendor open items there you can find all the relevant data including business area level also satisfied because in some cases higher management wants the particular business area wise required for analysis. similarly f.21 for customers.
I hope it will be suffice your requirement.
Regads
madhav

Vendor open items aging list - Reg.

Hi,
My client is requesting a transaction in SAP which can be used to produce a Vendor open items aging list and the output should be exactly the same as it is for the Customer open items aging List (transaction S_ALR_87012178). Moreover, It is essential for him to have only one line per vendor. He does not want to find a report in the accounts payable side that looks like the one which he mentioned for the accounts receivable side.
Since this is an urgent ticket, can any body help me in this regard.
Thanks,
Prasanna
Moderator: Please, search before posting

Dear expert
Reference from sdn forum
You can customize the vendor report to show the items overdue per vendor by using the following steps
1. Create a form using T Code - FKI4
In this form ( two-axis structure) provide the details for each column as per your Client requirement - Due from 0 - 30 days
etc. You can create a column (using formula method) at the end by adding the previous columns, this will give you total
amount of overdue items for each vendor
2. Create a report using T Code - FKI1
Based on the Form created in the above step. Make additional selections based on client requirements like document type,
company code, account type, currency etc. Execute the report.
The following link will give provides detail steps for the creation of the aforementioned form and report.
Re: AR aging report (summary by customer)
Vendor Aging Report
Regards
Ajeesh.s

Vendor open item clearing issue

Hi sap gurus,
i have a very urgent issue that;
when we take the report fbl1n we see two open item for a spesific vendor;
1- 100 usd (debit)
2- 100 usd (credit)
however when we try to clear these two open items from t.code f-44 which clear each other the system says "no open item found"
i checked from table BSIK and see that there are two open item. fbl1n report shows two open item, but why i cannot clear it from f-44?
this is very interesting to me!
thx for your help.

i have solved the problem,
the open items were in payment list in F110.
we deleted payment list and the problem has been solved.

Open Items Count not matching in FBL3N

Hi All,
Kindly help with below urgent issue:
My client is using the Bank Reconciliation process (Manual). They have done the reconciliation for the SBI bank till 10th April 2014. They are using only three accounts : Main bank, Payment and Receipt Account.
Now want a clarification in in the FBL3N report, when they see the Payment account.
The issue is as follows:
1. When the user sees the Open Items as on 10.04.2014, he can see 17 items.
2. But when he sees All Items Posted till 10.04.2014, he can see 16 open items. Once Items less that got cleared on 24th April.
So if it got cleared on 24th April, it should show in the Open Items also when the users tries to see All Items posted till 10th April 2014.
I have attached all the necessary screenshots.
Below is the user comment " In FBL3N, If you see the GL 2000151052, in open item dated 10.04.2014, it shows 17 items. But with all item from 01.04.2014 to 10.0402014, it shows 16 items."
Kindly advice.

Hello,
Yes. You are right. All items would show all the documents that have posting date in the given range.
Even if you create a document today with pas posting date, it would come in all items list.
If a document is cleared on a particular day, it would come in cleared list as on that date. If you give one day before, it would show as open item.
Technically, an item is open and cleared on clearing date.
EG: At 10 am, item is open. You clear the item after 10 am, status would be cleared after 10. Since SAP dont track clearing time, item would be shown as cleared as on clearing date.
Note: All items option will always show current status of the item. If you want the status as on particular date, please try open items at key date/cleared items at key date options.
Post a doc on 15.04.14 with posting date 01.04.14, clear it on 16.04
Open items option as on 01.04 or 15.04-Shown open
Cleared item option as on 01.04 or 15.04- No result, as on 16.04, cleared
All items as on 01.4 to 15.04 (Run on 15.04) -Shows Open, Run on 16.04 with same dates-Shows cleared (Current status)
You can try posting one document and run with different options to understand better.
Hope the concept is clear
Thanks,
V V

Open Items(urgent)

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