Output PO via fax

Hi all,
I have setup the PO output via fax. In the PO condition record, I have setup the fax number, country code, etc. But I did not see the output device. How does the system know where to send out the PO via fax?
Any idea?
Thanks.
Tom

Hi,
I have always left this to the BASIS people and so I don't know the detail, sorry.
But you do have to have the technical steps completed before you will see the entry that you can use.
So have a word with your BASIS people about FAX servers first.
Steve B

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Sending output / forms via Fax

I am trying to configure the output to send our purchase order form via fax.
I have been been able to sucessfully configure the output via transaction NACE for printing and email. I have followed the same configuration steps for defining the fax, however, I am unable to successfully create the output.
The error I receive in the purchase order is "Error in OPEN_FORM for document 45xxxxxxxx"

No unfortunately it does not provide any additional info. I am thinking of following the instructions in the following SAP Note (397691) so that I have a better picture of the error:
"Symptom
If errors occur when purchasing documents are output, the system generates an error message in the message log of the message overview.However, error message ME142 'Error in OPEN_FORM for document &' contains only the information that an error occurred and not the error cause.With the attached source code, the error cause is also displayed in the error message (for example, missing authorization, terminated connection and so on)."

Report to find out POs sent to supplier via fax or email

All,
Is there any standard report to see POs sent to supplier via fax?
In other words list to see if POs are sent or no.
Please advice.
Thanks

Dear PS,
There is no such Standard report in SAP, you have to develop it yourself.
In ME9F you can do the message output, here you can select according to processing status
you can only know whether a message was created and outputted, but not whether it was sent.
Sending is something a subsystem or a human does. this activity is not recorded in the PO.
if you fax a PO message out of SAP. then the green light in the PO next to the message just tells you that SAP has successfully given the message to the fax server. but it does not tell you whether the fax was successfully send. this can be found e.g. in SOST transaction.
Hope this helps
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Murtuza

Single Output to Multiple Fax Numbers

Hello
I have a scenario where a single output should be directed to 2 Fax #'s. I tried the standard way in SAP via Fax address management and it had option of entering 2 #;s.
However, only 1 is being sent. Do we have some other ways of doing it? Yes, i don't want to
1) Send manually by selecting and re-send
2) Create/Duplicate the Output and assign the second fax #.
Any other ways are highly appreciated.
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Ashwini

Hi,
As per standard you can not send output to two different fax numbers at once in creation mode. If you want u can enter manually in change mode which you are not interested.
The only way is with the help of user exit just try to put some code in output program as per your requirement...
Thanks

Sending forms via Fax

I am trying to configure the output to send our purchase order form via fax.
I have been able to successfully configure the output via transaction NACE for printing and email. I have followed the same configuration steps for defining the fax, however, I am unable to successfully create the output.
The error I receive in the purchase order is "Error in OPEN_FORM for document 45xxxxxxxx"

Hi Farah,
Welcome to SDN!
Check the following notes:
532251
457497
397691
Hope it helps..
Regards
Srikishan

Sending Quotation & Sales Order via fax or email.

Hi Gurus,
Anybody can help me to configure the step by step procedure for sending the Quotation and Sales order to customers via fax/email directly from SAP ?
Thanks
Christine

Hi,
Go to Tcode V/40.Select the output type and select details(CLTShiftF2)
Here in the Default value tab page for the field Transmission medium you can select as Fax or Mail.
Reward points if useful
Regards,
Amrish Purohit

How to send a report output as a FAX ?

Hallo Experts,
How to send a report output as a FAX ?
Suppose if I have all the data in an internal table, I will show it as a normal list OR ALV list output.
In the application tool bar I should have a button, and by clicking it the output should go to the customer as FAX. How can I send it to a FAX ? Any Function modules ?
Please help me with an example program.
Regards,
Matt.

Hi,
Hope the code given below helps you.
FORM SEND_FAX
TABLES DOC2FAX STRUCTURE TEST_DOC
USING COUNTRY
NUMBER.
DATA: SID(5) TYPE N.
DATA BEGIN OF POPT.
INCLUDE STRUCTURE ITCPO.
DATA END OF POPT.
DATA BEGIN OF PRES.
INCLUDE STRUCTURE ITCPP.
DATA END OF PRES.
CLEAR POPT.
POPT-TDCOPIES = 1. " one copy
* POPT-TDDEST = " done internaly by script,
* POPT-TDPRINTER = " do not fill !!!
POPT-TDNEWID = 'X'. " do not reuse old spool request
POPT-TDDATASET = 'TEST'(022). " fill as you want
POPT-TDSUFFIX1 = 'FAX'(023). " fill as you want
POPT-TDSUFFIX2 = SY-UNAME. " fill as you want
POPT-TDIMMED = 'X'. " send now
POPT-TDLIFETIME = 8. " keep 8 days in spool
POPT-TDTELENUM = NUMBER. " number without country code
POPT-TDTELELAND = COUNTRY. " country of recipient
POPT-TDCOVER = 'test fax'(024).
POPT-TDCOVTITLE = 'test fax'(024).
* POPT-TDIEXIT = 'X'.
CALL FUNCTION 'PRINT_TEXT'
EXPORTING
APPLICATION = 'TX'
ARCHIVE_INDEX = ' '
ARCHIVE_PARAMS = ' '
DEVICE = 'TELEFAX' "<<< here we say: fax it !
DIALOG = 'X'
HEADER = HEADER
OPTIONS = POPT
IMPORTING
RESULT = PRES
TABLES
LINES = DOC2FAX
EXCEPTIONS
OTHERS = 01.
* do not bother with exception in sample code
* CANCELED = 01
* DEVICE = 02
* FORM = 03
* OPTIONS = 04
* UNCLOSED = 05
* UNKNOWN = 06
* FORMAT = 07
* TEXTFORMAT = 08
* EXTERNAL = 09.
IF SY-SUBRC = 0.
* arriving here means we could send:
SID = PRES-TDSPOOLID.
IF SID > '00000'.
MESSAGE S433 WITH SID.
ENDIF.
LEAVE .
ELSE.
* do not bother with exception in sample code
MESSAGE A400 WITH 'PRIN_TEXT'.
ENDIF.
ENDFORM. " SEND_FAX
Regards,
Siddarth

How to set a default output device for FAX outputs

Hi Experts,
Business requires to set a default output device for fax outputs ( Medium as 2 Fax medium ).
as fas as print output ( medium as 1 print medium ) is considered we can maintain output device in condition record--> communication
I tried maintaining output device in VP01 for my condition type based on sales org but it did not worked.
Can you please suggest ways to achieve default output device for fax outputs.
Thanks,

Well, obvious solution would be to either update user profiles or change the output from 'process immediately' to 'process by a background job'. Then create a generic user ID with any fax number desired and use that user ID to process the output through the background job.
This is not really an SD question, so if this simple option doesn't work for you, I'd suggest to discuss other custom solution with your ABAP / Basis team.

How to display the status of script sent via fax?

Hi Experts,
I am beginner in ABAP....I am sending a script(complaint) via fax to the user who posts the complaints. But is there any way that I can display whether the fax was succesfully sent/failed.
The applications is a module pool program which in turn call an executable program where we have the logic for the form to be sent via fax.The report of this fax is saved in the SAP outbox but we want to display it to the user as well.
Thanks in advance.....

Hua,
I have attached an example in which a front panel boolean indicator is toggled in the subvi. Also, a front panel stop button is used to stop the loop execution in the subvi. References are passed to the subvi instead of the actual control values.
Without seeing your code I'm not sure what was going on with the globals, but you had to have a data dependency somewhere which was keeping the code from running until after the execution of the subvi. The code must be totally independent of the subvi in order to run. Also, in order for the update to work it would have to be operating in a loop.
Attachments:
Main.vi ‏13 KB
subvi.vi ‏20 KB

How to make a PDF embedded image append a report and send via fax electronically from MS SSRS 2012?

How can I make a PDF embedded image append a SSRS 2012 report and send via fax all electronically? Is this possible?
Thanks in advance for your time!

Hello,
1. The report item Image can be used to display the image which embedded in the report, stored in a database, stored on the report server, or stored elsewhere on the Web.
For example, you can embedded the PDF image in the report and stored as text in the report definition.
2.Reporting Services includes an e-mail delivery extension and a file share delivery extension which you can send report to user or group through e-mail or send the report to a shared location on your network.
If you want to send the report to FAX, you may try to create a custom delivery extension depend on your faxing software.
Reference:Implementing a Delivery Extension
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Fanny Liu
Fanny Liu
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ACH Remittance Advice Via Fax

FI experts,
We are able to configure ACH-CTX, we are able to pay vendors, cerate bank file, print payment advice. Now we are in teh process of automating payment advice to be send via FAX and E-mail. Does anyone knows the steps to configure for fax and e-mail

Jason,
Everything seems to be working great, with teh exception that i can't print, we have added BTE 00002050, 00002060m but still no success, can you guide me thru steps necessary?
to print payment advices for those that will require to print them.
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PO via fax when saved

Hi Gurus,
Can anybody please guide me through the steps of sending the PO via fax to the vendor when the PO is saved in ME21N?
Thanks
Anusha

Hi Anusha/All,
Can you please kinldy let me know if this issue has been solved., if yes please tell me how u have resolved it...I am facing the same problem.Where as i am using cloned program and PDF form to fax transmission.
Your help and reply is highly appreciated.
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Send Payment Advice via Fax & E-mail

Hi,
We would like to send Payment Advices to vendors via Fax & E-mail.
We have put the e-mail and the fax number in the company code specific data of the vendor (i.e. accounting clerk's data) and we have configured the Payment Advice form.
When we make a payment run and select many vendors, we want to be able to:
- send the payment advice for vendor 1, 2 & 3 by fax
- send the payment advice for vendor 4, 5 & 6 by e-mail
The issue is that only 1 PDF is created with the payment advices of all these vendors.
When we want to send it via Fax or e-mail, it will be rejected, because there are different fax numbers/e-mail addresses in 1 PDF document.
Is it possible in a payment run to generate 1 Payment Advice per vendor?
Thank you for your feedback.
Kind regards,
Linda

Hello,
I would like to check
OBY6 - Make sure you have not ticked "No foreign currency exchange rate differences"
OB09 - Make sure sufficient accounts are maintained for account determination with loss and gain accounts.
OBA1 - Check your account determination for different keys
OBYY - Check your account determination in OBYY (probably this must have covered in OBA1)
check also in the configuration in case if have maintained any maximum % rate for foreign exchange differences per company code / per currency.
I would also recommend you to go through
Note 582987 - FB05: Translation postings with missing Customizing
Note 1041579 - Error F5 063 when transferring invoice to accounting
Regards,
Ravi

PO via fax

Hi Gurus,
I had to open this thread again as there were no ressponses on the previous thread. I'm still stuck at where we need to ahve tthe settings in aplce to send the PO viua fax to the vendor. Right now we are sending the PO via emai lto the supplier. Can naybody please help me on this issue
Thanks
Anusha

Hi Anusha,
FAX output is similar to Print output but only the difference is you need to select media as 2 (Fax)
Please fallow the below steps
1. Materials management-> purchasing-> messages-> output control-> message types-> define message types for PO-> maintain message types for PO
2. In above step you can create your own output type or take the existing one and select your output type and click on processing routines in dialog structure and assign you Form against Fax (2)
3. Better to take existing condition table and access sequence
4. Message determination schema:- Materials management-> purchasing-> messages-> output control-> Message determination schema-> Define message determination for purchase order-> maintain message determination schema for purchase order, where maintain your condition type to in control data of existing procedure ( or create new procedure and maintain in it)
5. If you create new procedure assign schema group to purchase order
6. Under message-> text for messages, maintain text Header and item text for your PO document types
7. In MN04 maintain condition record for your output type, select any key combination except EDI and enter media as 2(Fax) for your vendor or doc type.
Regards
Hari

Output PO via fax

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