Paragraph styles in notes mode

This might sound like a small problem, but it's driving me crazy. Somehow, somewhere, the InCopy files I am working on have a "default" setting in notes mode so that notes always appear as ALL CAPS and boldface. This is true for notes added by the comp that are already in the file when I receive it and for notes that I have added myself.
Considering all contact I have with the comp is via notes in the file, I don't want to continue to use this paragraph style (since in emails, this would be equivalent to "shouting"). I have been applying a "basic" paragraph style using the paragraph style palette to all of my new notes or any responses I add to existing notes, but it's somewhat time consuming to do that! Is there a way to change this globally in the file? I've looked in every palette, menu, Edit>Preferences, etc., and I can't seem to find anything helpful in the application or in the InCopy online knowledgebase files.

The notes that comp added to the file are in boldface/all caps. If I want to edit the note (adding a reply, for example), I type in my reply. Then I select the text of the note.
Then I open up the "Paragraph Styles" palette.
Then I click on the paragraph style [basic paragraph].
The selected text in the note is then formatted in roman font, not all caps.

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Apply character or paragraph styles to notes and to do's in Mail ?

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In the preferences menu, under "composing" There is an option for "Create Notes & To Do's in:" With the options being "On My Mac" and "[email protected]".
I did not have this set properly, and changing it meant that selecting text in a note and making a to do gave me the option of putting it in my local calendars.
However, when I select text from an e-mail it still puts it in my "[email protected]" calendar.
Partial fix --> Still not exactly what I want to see.

Clicking a Paragraph Style Does Not Apply Style to Text

I just switched from a PC to a brand new MacBook Pro (OSX Lion 10.7), and I bought InDesign CS5.5. I have been using CS4 on a PC for a couple of years and had no issues. For some reason, I cannot apply Paragraph Styles by placing my cursor in the text and clicking the Paragraph style. It highlights the clicked style for a moment, and then de-highlights all the styles, but does not apply any changes. The only way I can apply a Paragraph Style right now is by right clicking the style and selecting "Apply..." from the drop down menu. It's very puzzling. I was wondering if anyone had any experience with this. I also have Microsoft Office: Mac 2011 installed on the laptop if that makes a difference to anyone. Any help would be greatly appreciated, since I typeset and edit for my living, and this problem is slowing me down a bit.

Neither. Let's say I click into a paragraph. The current style will be highlighted. If I click on another style (or even attempt to re-apply the same style by clicking on it in the styles pane), it momentarily highlights the new style, then flashes a little bar underneath (like the one that shows up if I were to try to re-organize the styles list by dragging a style to a different pace in the styles list), then all the styles become unselected, but no changes have been applied to the paragraph in question. Very definitely not normal. It is almost as if the pane assumes that I am attempting to drag the style even when I am merely clicking on it. Very weird.

InDesign CS4 - Paragraph Style - Justification not applying

Hello,
I am in college and Indesign is the software we use for our projects. The version we have is CS4. This is the second project where I've had an issue with the justification. I can use the justification icons at the top to move the text where I want it after applying the paragraph style, but this causes the little override + to show up and that's not allowed. My instructor says we should use the style itself. I'm happy to do that and have found the justification area in the paragraph style setup, however, no matter what justification I specify (with the text highlighted and preview enabled), the text does not move. I've also set it, applied it then gotten back to the document just in case it was a preview-only error but it still doesn't change.
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Do you mean this justification tab?
If so, I think it's purpose is to set the behavior of how single-word paragraphs are displayed when full justification is applied. In the previous screen shot, the third line of the paragraph is a single word (Obitatur), and all of the text is set to Full Justify (if you hover your cursor over the justification icons at the top of the screen, it's the one that reads: Justify all lines). Here, you can see that all of the letters are justified across the text frame, because Single Word Justification is set to Full Justify. Here are a few other examples:

Imported paragraph styles are not the same as in original document

I am using InDesign CC 9.2 x64
I have document with a whole series of master pages and paragraph styles. I wanted to move these into a blank document, along with a few pages from the original document.
In the new document I loaded master pages and paragraph styles and all seemed to go fine. I moved a few pages into the document and the paragraph styles don't seem to come up the same. There seems to be larger line spacing than in the original document, but I can't find what the problem is,
This is really annoying, as the whole point of paragraph styles is that they assure consistency!
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thanks!

Another potential problem is that when you move things into a new document that has attributes like styles or master pages with the same names, but different definitions. The definitions in the receiving document will be used. This can show up on styles based on [Basic Paragraph] where the definition of [Basic Paragraph] does not match, too.

TOC Paragraph Style will not update!

Ok, this one is getting wearing. I have put a TOC into my thesis and successfully reformatted TOC 1 to be Tiered Numbered (Tier 1).
However, when i try to reformat TOC 2 to Tiered Number (Tier 2) it does it but it will not stay permanent (And i dont always get the option to Redefine Style from Selection, it seems like it does when it wants to). If i do the reformat of the paragraph style to Tiered Number (Tier 2), then save, then close & reopen, TOC 2 is back to Tier 1 not Tier 2 again. Same if i make the change then deselect the use of TOC 2 and reselect, it returns to Tier 1. Very irritating. Anyone any ideas?
Its not very easy to explain so feel free to ask questions, i will do my best to answer them.
Cheers
Rowan

I never faced this behavior but I know that the TOC style Headings are predefined.
Maybe it would be safer to create new ones, not redefine the original ones.
Yvan KOENIG (from FRANCE jeudi 19 mars 2009 18:24:24)

How do I use multiple paragraph styles in one line?

I'm working on my thesis in APA style. I'm creating a Table of Contents with the help of Pages. When you get to Level 3 in APA headings (no problems with Levels 1 and 2) it needs to look like this:
[0.5in Indent] Masculinities in higher education. For men, the college experience.... (paragraph starts on same line as the heading).
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Pages 5

As the name implies, paragraph styles are not intended to be used on a unit smaller than a paragraph. Therefore if you want the TOC to be automatically generated then you need to have distinct paragraphs... as you specify the APA style with the content and heading continuous then you will have to manually create the TOC.

Changes to [No Paragraph Style] causing unwanted style overrides

Hi fellow InDesigners
I'm using InDesign CS6. I'm working with long documents that were originally created in previous versions (CS4 and possibly earlier). My standard workflow for these jobs is to do the bulk of the text formatting in a newly created, bare-bones, single column document. First, I load the paragraph and character styles from the template, and when I'm done I copy and paste the formatted text back into the template for final layout and typesetting. This used to work fine in CS4, but in CS6, all my paragraphs show the plus sign in the Paragraph Styles panel, indicating that they have been overridden. They should be identical, since I imported the styles from one file to the other. The overrides include drop cap alignment, and even more obscure things like 'IdeoSpaceBehavior' and 'Diacritic Positioning'.
It seems likely to me that this problem is due to Adobe having changed the definition of the mysteriously ubiquitous '[No Paragraph Style]' style between versions. The template file has carried over the definition from CS4, but the newly created working files have the new definition, and since [No Paragraph Style] is not included when importing styles from one document to another, the inconsistency remains. Copying and pasting text with no overrides in one document, shows overrides in the other.
So the simplest solution I can think of, would be to change the [No Paragraph Style] in the template to match the definition of new CS6 documents. Is this even possible? My Googling thus far suggests that [No Paragraph Style] is pretty much untouchable.
Is there nothing for it but to create the template files again as new documents in CS6?

No worries Michael. Yes, I vaguely remember the change too.
My understanding is, [No Paragraph Style] is very much a style—a paradoxically named style to be sure, but a style nonetheless. Check out the [Basic Paragraph] style definition by double clicking on it in the Paragraph Styles panel. It's style definition is: '[No Paragraph Style] + next: [Same style]'. That's it. Minion Pro 12 point, with auto leading—and every other conceivable paragraph attribute—all handled by [No Paragraph Style]. Adobe needed some defaults, and that's what [No Paragraph Style] is—just a default style. You can never escape it either, since every style, no matter what it's based on, has [No Paragraph Style] as its most senior ancestor.
So that's essentially my problem. Adobe has, in their wisdom, changed the [No Paragraph Style] style between versions, so that a document originally created in an earlier version and a document created in CS6 have different [No Paragraph Style] settings. I'm pretty confident this is the cause of my problems.
Lots of my paragraph styles inherit from other styles. Why would I not want that? My custom 'Paragraph' style has lots of other styles based on it—from typesetting variations, to quotes, lists, etc. But the 'Paragraph' style itself is based on [No Paragraph Style]. As I said, you can't really escape [No Paragraph Style].

GREP for changing paragraph style?

Okay folks, I have another one for all you smart people out there. I think GREP can be used to change formatting in the following instance, but I have no idea how to set it up.
I have a very long document, essentially a phone book-type listing of names, phone numbers, addresses, well over 150 pages' worth. The paragraph styles are fairly simple, only two per listing. The name/phone number is bold with a right hand tab with leader dots to a phone number that is flush to the right side of the column. The following lines are flush left, not bold, but indented 6pts. I've placed the text file and assigned the entire thing the NameListing paragraph style. I'd like to use GREP to find the address lines and change them to the NameListingAddress paragraph style.
Here's a screen shot to give you an idea. The left column is formatted correctly with both styles, the right column is "raw", all paragraphs formatted with the NameListing paragraph style.
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THANKS again! --Dina

If your intent here is to use the character style to trigger a variable, as I belive it is based on your other thread, you MUST apply the character style up to the first tab to pick up the text at the start of the paragraph. There are two approaches to automating the formatting after that, but it may be too late for you to be much help.
In cases where every listing has the same number of lines it makes sense to use a unique paragraph style name (not necessarily format -- base on on another) for each lline and make it its own paragraph. Set up "next styles" to rotate through the list so each line is assigned the correct style based on the style of its predecessor. You get the rotation to sart over by making the first line style the next style for the last line. This works for manual entry and can be applied to an entire block of placed text in a single operation by selecting the text, then right-clicking the name of the first style to be applied and choose Apply <stylename>, Then Next Style.This ONLY works if you have exactly the same number of paragraphs in each listing.
The other option is to use forced line breaks instread of paragraphs and use one style for the entire listing. Set a left indent and negative first line indent, create a character style for the part of the first line that you want to appear in your header and apply it Up To ^t^n (that's a little-known trick -- if you enter more than one character in the trigger for a nested style it will activate on the first instance of any of the characters listed that occurs, so for example if you enter the word cat, your style will end on the first, c, a or t that appears inthe paragraph. ^t is the metacharacter for tab, and ^n is for forced line break) so that the style will end at either the tab, if present, or the forced line break if there is no tab (if you use a right-indent tab instead of a regualr right aligned tab [tricky to do a leader, but that's another discussion] substitute ^y for the ^t), then add a nested Line Style for one line. That line style should use a second character style that is based on the first character style you created for the name text and has no other attributes if you want the line to be the same from end to end. Sounds more complex than it is, and will work for listings with variable lenghths. The trick is to repalce your paragraph returns with forced line breaks, and will require a little thinking.
If using separate paragraph styles for each line, you'd use the same technique of a nested style up to a tab for the first line, but there is no need to get fancier since it will apply to the whole line if there is no tab. The paragraph style, in this case, would carry all of the bold and size formatting (and no need for any indents), and the character style would be nothing more than a name that will allow you to use it in the variable.

Problem setting paragraph style using FindChangeByList

am trying to apply a paragraph style using FindChangeByList. I can apply character styles but not paragraph styles.
I need to apply the paragraph style "price" to every paragraph that begins with a "$"
I have tried it everyway I can think of.
any suggestions?

Hi Carolyn,
Try something like this (assuming JavaScript, and also assuming that the paragraph style is not in a paragraph style group):
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Ole

How to know if a applied paragraph style has changed

in Applescript, is there a propertie to know if a applied paragraph style in not "the original"
==> title become title+
Thanks

One way to do it in Applescript:
tell application "Adobe InDesign CS6"
          tell document 1
                    tell page 1
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-- paragraph 1 has no style overrides
                                        return style overridden of paragraph 1 --> false
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end tell

Paragraph styles indesign

assigned font in paragraph style does not assign to test when style is applied

just checked and there was a character style. Not sure how I did that one. Thank you very much.

Copy Paragraph Style doesn't do its job all the time.

If I have a paragraph style in pink, I will select that text, copy paragraph style and paste it onto another selection of text, turning it pink also.
Usually, if I past the style onto a selection of text in the MIDDLE of a sentence, it will turn the whole sentence pink.
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The button for Copy style or paste style is not working. So I tested it using a numbered list with paragraphs.
First:
I went to text I wanted to match to others, used the menu bar and drop-down lists for "Format" / "copy character style". Then I went to the other ordered list and selected the new text and used the drop-down list "format" / "paste character style" and it worked... Matched font, size, color etc.
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Paragraph Format for Notes, Tips & Warnings With Graphics

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I am using FrameMaker Version 8.0p277 (the Technical Communications Suite version). My colleagues all have FrameMaker 8 (not the Tech Comm Suite version) and I need to share my template with them.
I appreciate any and all suggestions,
Cheryl

Cheryl Bowsher wrote:
I have been reading Publishing Fundamentals and it says you can create a paragraph format that uses the Frame Above Pgf & Below Pgf and Graphics Frames to create a Paragraph Style for Notes, Tips, Warnings, etc. that includes lines above and below and a graphic to the side.
I am attaching a FrameMaker file that shows what I have been able to accomplish and also shows what I really want. To look at this file, save it and rename, dropping ".text" from the file name.
I am using FrameMaker Version 8.0p277 (the Technical Communications Suite version). My colleagues all have FrameMaker 8 (not the Tech Comm Suite version) and I need to share my template with them.
I appreciate any and all suggestions,
Cheryl
Hi, Cheryl:
Search Google for "siliconprairie autotext" (without quotes) for an inexpensive tool, and "reficons" (without quotes) for a free tool. They both are useful for this kind of thing.
HTH
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Peter
Peter Gold
KnowHow ProServices

Problem applying Paragraph styles in CS4 InDesign

I boughtCS4 InDesign for Windows perhaps six months ago, and it worked fine with Windows XP. I have recently installed Windows 7 and find that the paragraph styles won't always work. Of ten when I try to use the shortcut for paragraph style the paragraph in question turns pink with small squares in it. If I undo the application of paragraph styles it goes back to text. I am using Times New Roman as the major font. However, I have tried other fonts and they won't work in paragraph style either.
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Well, here's the situation now. But before describing it, let me thank Peter
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font. (I did the same for two other book manuscripts this past summer,
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Paragraph styles in notes mode

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