Payment advice sent by e-mail, payment media file to be created before

dear all
We have implemented e-mail as a way of sending out the payment advices automatically to suppliers.
Currently we execute the payment run, generate the payment media (which at the same time creates the payment advices and sends them out by e-mail) and then we import the file into our bank system, where payments have to be approved by a finance manager.
We occasionally have the problem that the payments are not approved on the banking system on time - however the payment advices have already be sent by e-mail because the printout program does it at the same time as the payment file is created. Previously, because the payment notes were sent by post, we only sent them out after confirming that the payments had been actually executed in the banking system.
What the finance department is asking for is whether the payment advices can be sent by e-mail only after the payments have been approved at the bank (and for this to happen the payment file has to be generated in a previous step) - Is there any way of achieving this?
thank you

Hi Rafael,
For this you will have to do the following.
Frist check with the ABAPer that whether there is any std. Program or function module in the system that can sends mail.
1) With the help of ABAPer create a SAP Script form as per the requirements of Client as Payment Advice.
2) Do the Configuration required for the Correspondence.
3) You will have to develope a Z program or functionmodule to shoot mail as soon as the APP is completed. This you will have to do with the help of ABAper.
4) Last but not the least you wil haveto maintain the email addresses of the vendors in their master record.
Regards
JS

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Hi,
We would like to send Payment Advices to vendors via Fax & E-mail.
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When we make a payment run and select many vendors, we want to be able to:
- send the payment advice for vendor 1, 2 & 3 by fax
- send the payment advice for vendor 4, 5 & 6 by e-mail
The issue is that only 1 PDF is created with the payment advices of all these vendors.
When we want to send it via Fax or e-mail, it will be rejected, because there are different fax numbers/e-mail addresses in 1 PDF document.
Is it possible in a payment run to generate 1 Payment Advice per vendor?
Thank you for your feedback.
Kind regards,
Linda

Hello,
I would like to check
OBY6 - Make sure you have not ticked "No foreign currency exchange rate differences"
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Payment advice config for Manual outgoing payments

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I am looking for the configuration steps for the payment advice in case of manual outgoing payments. We are not using APP.
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Dear
1.Please try this t.code FBE1 after payment is made
2.If not - configuration for correcpondence in OB77. OB78 .Create report variants.
Then in F-53 , after process open items, generate the payment advise .
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Hi,
Would someone know if it's possible to have different payment advice according to the payment method?
It seems that the payment advice is country dependent and has no link with the payment method.
If I try to add a form in "next form" and I suppress the "form for the advice payment", I do not succeed in printing the form anymore.
Does someone have any idea?

Hello Ronan,
Payment Program is normally configured for the combination of Payment Country and Payment Method.
Payment Advise Note is configured for the combination of Company Code and Payment Method.
So, you can have multiple Layouts for Paymeny Advices for different Payment Methods within the same Company Code.
Hope this answers your query.
With Regards
Vijay Gajavalli

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Dear Gurus,
My client wants to send the payment advice generated by the automatic payment program (F110) to his vendors through Email and/or Fax
ie at the end of the APP run, the payment advice should be sent through Fax or mail by the system.
Pl let me know the config steps to make this possible
Regards,
Rishikesh

Hello,
Go to transaction code FIBF
Settings ==> Process Modules ==> ... of an SAP Application
Process: 00002040
Ctr: Blank
Appl.: FI-FI
Function Module: SAMPLE_PROCESS_00002040
You can copy the function module to "Z" function module and modify it accordingly. Then you can use your customized FM here.
This triggers an email of payment advice, provided if you have maintained Email Address in the Vendor Master "Address" Tab and the Standard Communication Method is "INT - Email"
You can see the email that is being triggered / delivered in transaction code SOST.
To deliver the emails settings in SCOT are being completed by Basis consultants and the gateways must have been opened. Except production environment, normally the gateways are closed in development or QA environment in order to avoid sending wrong payment advices outside.
Thanks,
Ravi

Sending Payment Advices Via E-mail or Fax

SAP Gururs,
We recently implemented ACH payment method, we are sending ACH payment advices via e-mail or fax. However the need to maintain various e-mails or a combination of e-mail and fax is necessary.
Example #1
I have 2 e-mail address one for our purchase department and the other for the vendor I only want the vendor to receive payment advices, the other e-mail is use to send other information to vendor. How do I control this type of scenario.
Example #2,
I have a fax number and E-mail, but vendor wants payment advice to be send via fax and not e-mail. I did this testing by selecting the "Do Use Communication for e-mail" but I still got an e-mail and not a fax.
Example # 3,
I have various fax numbers 1 use for payment advices, the other to send other information to other users to the vendor such as matrixes, price disputes etc. how can I control this.
Does any one has any additional information on these topics I will truly appreciate.

Hello,
Go to transaction code FIBF
Settings ==> Process Modules ==> ... of an SAP Application
Process: 00002040
Ctr: Blank
Appl.: FI-FI
Function Module: SAMPLE_PROCESS_00002040
You can copy the function module to "Z" function module and modify it accordingly. Then you can use your customized FM here.
This triggers an email of payment advice, provided if you have maintained Email Address in the Vendor Master "Address" Tab and the Standard Communication Method is "INT - Email"
You can see the email that is being triggered / delivered in transaction code SOST.
To deliver the emails settings in SCOT are being completed by Basis consultants and the gateways must have been opened. Except production environment, normally the gateways are closed in development or QA environment in order to avoid sending wrong payment advices outside.
Thanks,
Ravi

Vendor Payment Advice - idoc PEXR2002

Dear guru,
My customer would like to receive a payment advice from the bank regarding the vendor payments done.
It means that after processing the F110 and sent the payments to the bank, we will receive an acknowledgement idoc from the bank in order to inform us that all payments have been correctly processed.
I have seen that the idoc PEXR2002 can be used as "payment advice" with message type REMADV for instance. But all the cases that i have seen concerned customer payment advices sent directly by them.
Is anyone know if it is possible to use this idoc in order to retrieve the payment information for vendor and not customer?
If yes, where can we retrieve those information in SAP? Besides the table AVIK/AVIP, can we check the payment advice integration somewhere else (reports, financial document)? because in our case we just want to retrieve the confirmation of payments but there wont be clearing between payment/vendor invoice because it will have been already done at F110 processing.
I hope this is clear enough.
Thanks a lot for you help
Guillaume

Hi Afzal,
For sending Payment advice by E-Mail, "You need to copy SAMPLE_PROCESS_00002040 and adjust it to write code as per your requirement. This BTE runs for each payment advice note to be sent and in the module, it is mentioned 1=print, 2 = Fax and I=mail, so you can set your priority, that if an E-Mail address is maintained in the vendor master, send mail or if no E-mail address is maintained send Fax, and if both are not possible shoot a Print.
From Configuration side, you need to maintain the Z copy of SAMPLE_PROCESS_00002040 in FIBF transaction under the Process module of a customer without country or application indicator.
SAP Note 836169 - Consulting: Payment advice notes by email or fax.
Regards,
SAPFICO

Vendors are not able to open Payment advices send through SAP

Hi,
We regularly send payment advices to our Vendors thorugh Payment programme F110. but all of sudden many of vendors are facing issue while opening PDF File.
Some of them are getting Error as "Adobe reader could not open file because it is either not supported file or because file has been damaged(it was sent as an email attachment and wasn't correctly decoded) while some of them are receiving Blank attachment.
Also when we try to send same file to internal id's and our personal Id's we are able to open same. So this is not sap problem as file leaves sap correctly.
Also one more observation is when correct file is received by us the file size is of 8KB while same when received by Vendors its only of 1 KB i.e it consist of only disclaimer and no PDF File
Please let me know solution for this at earliest as many vendors are facing this issue.
Regards
Tanuja Naik

HI,
We had also checked settings at our Mail server and our security software trend Micro and mails are seen to be properly send through same.
Actually we Shifted from Exchnage Server 2003 to 2007 in month of February. After that these Problems started Cropping up.
and Now that its almost a month, this has become serious issue.
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022-67782645

Payment Advice transaction F110.

Hi All,
I have copied and modified the form F110_IN_AVIS. From transaction F-43 I am creating a document and from transaction F110 running payment advice.The form is working fine in development but in quality it is not picking data from REGUH table.The company code is CMY and payment method is D and T .When again tested in development same problem is there,data is not getting picked up.There is no changes in configuration side. The payment advice is send as mail to the clerks email id in the vendor correspondance accounting.Now the mail is also not getting generated,but the data is getting entered in REGUH. The print program is RFFOEDI1.
Please guide why the data is not getting picked up and how to resolve it.
Thanks,
Niketa

Hi
Once form is attached to Program and it worked once in Devlopment and not working in Quality means nothing wrong from the form point of view
There should be some misunderstanding between F-43 and F110 transactions from functional point of view, so that the data is not getting transfered from F-43 to F110.
So take the help of the functional consultant in this regard and solve it.
<b>Reward points for useful Answers</b>
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Anji

FI - Payment Advice SAPScript to email

The standard SAP program RFFOUS_T runs a SAPScript to create the Payment Advice form. Is there a way to get to to PDF and email it to the vendors? Right now it just prints out then they mail it.
Thanks,
David

No, that's not how you do it. The functionality is built in to the payment advice generation program.
David, you need to implement process BTE's 2040 and 2050 (transaction FIBF). This will allow you to email your payment advices to vendors as PDF attachments. 2040 controls the switch to method 'INT' and the setting of the address (see below) and 2050 controls the format (such as the title).
2040 Example
* This function module is used for BTE 00002040 to send payment
* advice notifications via e-mail for EFTs.
TYPE-POOLS SZADR.
DATA: LS_ADDR1_COMPLETE TYPE SZADR_ADDR1_COMPLETE,
        LS_ADSMTP_LINE    TYPE SZADR_ADSMTP_LINE.
* Default - Print payment advice
* Default layout in config is Z_CHK_ADVICE_LZ for checks
C_FINAA-NACHA = '1'.
* Check for vendor payment and wire transaction
CHECK: I_REGUH-LIFNR NE SPACE,
         I_REGUH-RZAWE EQ 'T'.
* Switch to the EFT advice
C_FINAA-FORNR = 'Z_EFT_ADVICE'.
* Check that address number is available
CHECK I_REGUH-ZADNR NE SPACE.
* Read complete address of vendor/customer
CALL FUNCTION 'ADDR_GET_COMPLETE'
       EXPORTING
            ADDRNUMBER     = I_REGUH-ZADNR
       IMPORTING
            ADDR1_COMPLETE = LS_ADDR1_COMPLETE
       EXCEPTIONS
            OTHERS         = 4.
CHECK SY-SUBRC EQ 0.
* Check that e-mail address is available
LOOP AT LS_ADDR1_COMPLETE-ADSMTP_TAB INTO LS_ADSMTP_LINE
       WHERE ADSMTP-SMTP_ADDR NE SPACE
         AND ADSMTP-REMARK    EQ 'EFT'.
    EXIT.
ENDLOOP.
CHECK SY-SUBRC EQ 0.
* Choose message type 'I'nternet and fill email address
C_FINAA-NACHA = 'I'.
C_FINAA-INTAD = LS_ADSMTP_LINE-ADSMTP-SMTP_ADDR.

Split spool for payment advice

Hi expert,
I would like to send payment advices to vendors via FAX.
I run the payment program, which triggers a background job and produces 1 spool with payment advices for all the selected vendors.
The faxes cannot be sent. They are blocked because there are many different fax numbers in the spool.
How can I create 1 spool per vendor?
Do you have any experience?
Thank you for your feedback.
Kind regards,
Linda

Hello,
As stated above, if you give 99 lines, it will create a separate payment advice after 99 lines.
Restricted to : you can give the number of line limit.
Payment advice note upwards of ... lines (Check this radio button)
The number of lines on the payment medium where note to payee information for the business partner can be stored is restricted. In the event that more lines are required, a payment advice note is displayed on the payment medium and a separate payment advice note created.
In that case, irrespective of number of vendors, a new payment advice gets generated after 99 lines. I mean if a vendor is having 120 line items, then for 99 one payment advice and 21 lines another payment advice gets generated. I have not tested this. You may please be required to test this.
Regards,
Ravi

Send payment advice by email. SAMPLE_PROCESS_00002040 / 50

Dear all,
we using the BT FM SAMPLE_PROCESS_00002040 for sending emails in PDF form to email addresses of the vendor. We are able to create the entry in SOST and send it by email.
Now we have two additional requirements:
1. We want to use the email address on Correspondence Tab LFB1-INTAD - Clrk's internet instead of the email adress of the general date (SZA1_D0100-SMTP_ADDR) because the e-mail address in the general data is already used for logistic correspondence.
2. We want to create the email and additionally the printout. Can we realize this in the coppy of SAMPLE_PROCESS_00002040 or SAMPLE_PROCESS_00002050 and how?
I would appreciate all possible ideas and suggestions please
cheers
Detlef

This is for the email sending in the 2040 BTE function:
* This function module is used for BTE 00002040 to send payment
* advice notifications via e-mail for EFTs.
TYPE-POOLS SZADR.
DATA: LS_ADDR1_COMPLETE TYPE SZADR_ADDR1_COMPLETE,
        LS_ADSMTP_LINE    TYPE SZADR_ADSMTP_LINE.
* Default - Print payment advice
* Default layout in config is Z_CHK_ADVICE_LZ for checks
C_FINAA-NACHA = '1'.
* Check for vendor payment and wire transaction
CHECK: I_REGUH-LIFNR NE SPACE,
         I_REGUH-RZAWE EQ 'T'.
* Switch to the EFT advice
C_FINAA-FORNR = 'Z_EFT_ADVICE'.
* Check that address number is available
CHECK I_REGUH-ZADNR NE SPACE.
* Read complete address of vendor/customer
CALL FUNCTION 'ADDR_GET_COMPLETE'
       EXPORTING
            ADDRNUMBER     = I_REGUH-ZADNR
       IMPORTING
            ADDR1_COMPLETE = LS_ADDR1_COMPLETE
       EXCEPTIONS
            OTHERS         = 4.
CHECK SY-SUBRC EQ 0.
* Check that e-mail address is available
LOOP AT LS_ADDR1_COMPLETE-ADSMTP_TAB INTO LS_ADSMTP_LINE
       WHERE ADSMTP-SMTP_ADDR NE SPACE
         AND ADSMTP-REMARK    EQ 'EFT'.
    EXIT.
ENDLOOP.
CHECK SY-SUBRC EQ 0.
* Choose message type 'I'nternet and fill email address
C_FINAA-NACHA = 'I'.
C_FINAA-INTAD = LS_ADSMTP_LINE-ADSMTP-SMTP_ADDR.
BTE 2050 controls the output format, but since you can only specify one output medium, I'm not sure you can get it to print the spool immediately and still email the PDF. You might try setting the 'print immediately' indicator in the BTE, but I don't think it will work (though I haven't tried it or checked the code). If it doesn't, the email'd spools wil still be available so you can use a post-processing step to print them out.

Reg: Payment advice

Hi,
   This is pradeep a newly joined member. I want to know how to get the payment advice number and I want to know how to get the field for the payment advice number and where the payment advice number is stored in SAP.
Warm regards,
Pradeep

Hi Ravinagh,
   I am pradeep u replied to my mail, but I don't know whether u r technial or funcional guy I don't know. If you are technical person then you can help me.
         I have another doubt about internal tables. If I have two internal table suppose you take BKPF and BSEG we cannot use inner join because bseg is a cluster table so we can one use <b>for all entries</b> so I have taken separate internal table and got the data but now I want to get data into another internal table. I tried but I am not getting it. If you can help me it will be a great help.
warm regards,
Pradeep

No Payment details in Check/payment advice note

Hi Experts,
I have done configuration for FBZP payment program. When I do payment proposal, there are no errors in the log, posting document is getting generated. But when I execute RFFOUS_C through SE38 and look for check/payment advice printing, the payment details are not getting included in check/payment advice, only standard forms and payment summary is displayed with current date and correct check number.
Can any expert suggest me where could be the problem. Early reply is very much appreciated.
Thanks
Srinivas

Hi,
Thanks for your reply. I have maintained form in said place and flagged the said check boxes and also maintained proper print controls. Because of this I could see the maintained form in spool but the problem is after successful payment run the payment details are not getting derived in the form.
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Email of Purchase Order and Payment Advice

Good Morning All
We wish to implement the emailing of payment advice documents to our vendors. However, we are not sure if the changes to the vendor master data required for this will also mean that purchase orders for that vendor will also be emailed. Does anyone know if this is the case or not?

Having done some testing I agree that the requirement for condition data for purchase order output makes it possible to email remittances and not purchase orders i.e. by not creating the MN04 condition data. However, in my testing, when I assigned an email address to the vendor for the purposes of emailing purchase orders, the payment advice produced by the next payment run was also emailed. I'm sure I must be missing something as, if nothing else, this would imply that the vendor would offer the same email address for both purposes. In desperation we are wondering whether we need to maintain multiple email addresses and use the standard number for purchase orders and somehow identify one of the other addresses as that to be used for the remittance.

Payment advice sent by e-mail, payment media file to be created before

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