Payment Run Control Totals

Dear SAP Friends,
After doing the payment run for more than one company codes, payment methods, vendors.
In which table and field I could find the total of all payments to send the control total file to Bank.
We are creating EDI820 file for all the payment details and EDI831 for control totals to bank.
Points will be assigned for great help.
Regards,
Paul

Hi Paul,
Table: REGUH : Settlement data from payment program
Table: REGUT : TemSe - Administration Data (provide data relating to payment made through idoc, ACH etc)
Table: PAYR: Payment Medium File (gives details of check generated)
Hope this helps

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Help! Unreconciled Stopped Payment affecting Control Totals

All,
I have an issue in Oracle Cash Management (Bank Recon) where a stopped payment was reconciled which created a Receipt Line and updated the Amount in the Line Totals. This created an imbalance between the Control Totals and the Line Totals, so the line was unreconciled. However, this did NOT update the Line totals and that Receipts line is still there. How can I remove this line?
All responses highly appreciated!

Hi Paul,
Table: REGUH : Settlement data from payment program
Table: REGUT : TemSe - Administration Data (provide data relating to payment made through idoc, ACH etc)
Table: PAYR: Payment Medium File (gives details of check generated)
Hope this helps

Control totals

Dear SAP Experts,
Is is possible to send email to bank with control total amounts with (or seperate) our EDI 820 file of payment run. How can we make it possible, will it be manual or automatic procedure.
Please advise,
Thanks & Regards,
Paul

Hey
see u have to create two mapping for ur scenario.the first one is the usual mapping u have for EDI(guess this must be inbuilt if ur using seeburger)
then create second mapping which will have only one files <Total>
now create a interface mapping for this too.
now if bank is outside ur landscape then u can't use Mail adapter,u have to use either FTP or HTTP,or SOAP etc.(u have to ask the bank in this regard as to what will be most suited for them,suppose the choose HTTP)
now create a receive CC using HTTP adapter and configure it so that its pointing to the bank's URL.
now create a receiver agreement for this too,in receiver determination,u will have two entries,one for the normal EDI using the EDI mapping and the second for the Total filed using the mapping u created in IR.
u need to create interface mapping for this too.
activate ur scenario and it will work.but before that as i said,u need to consult with bank as to in what format they want the total to be delivered.
thanx
Ahmad

E-mail Control totals

Dear SAP Experts,
Is is possible to send email to bank with control total amounts with (or seperate) our EDI 820 file of payment run. How can we make it possible, will it be manual or automatic procedure.
Please advise,
Thanks & Regards,
Paul

Hi Meher,
Thank you for your fast answer.
Unfotunately, I have already been awared of that solution. I am looking for a way to control the e-mail adderess without creating conditions.
I found the way to control the fax number using enhancement VN000001 function EXIT_SAPLV61B_001.
I did not find such a way for the e-mail address.
If you know of such way I would be glad to learn about it.
Again, thank you very much.
Bst regards
Shlomo Assouline

Save automatic vendor payment run reference in clearing account assignment

Hi,
When executing an automatic vendor payment run, the run is identified with two fields:
- Run date
- Identification
When the payments are posted, the vendors are cleared and an offsetting entry is posted onto the respective clearing account for each vendor. So if there is 100 vendors in the payment run, there will be 100 line items on the clearing account.
When multiple payment runs are made on the same day, it is hard to separate the line items for each payment run, during the banking process. Each payment run appears with it's total payment amount on the bank statement and should be cleared against the corresponding line items on the clearing account and that's where it becomes hard to easily select the line items that add up to the payment amount.
Unless of course, the assignment field on the clearing account would hold the run date and identification of the payment run.
Has anybody encountered the same business scenario and found a solution for it?

Question closed due to lack of replies.

Payment run issue

Hi,
When payment run of a doc for 2009 is carried out cheque is printed but clearing no. has not been assigned in system.
Please let me know what needs to be done in this situation.

We've had that happen before. We use F110 to produce all of our checks. Under the status tab, the log displays Posting Orders: # generated, # completed. And one day for one run, those numbers did not match. The check was created but there was no clearing doc number created. We also noticed an errror in the BASIS log SM13. We had to void the check - I think with tcode FCH9 - so that the payment program would pick up the invoice(s) again.
In the future if you don't want that to happen again, then under your check variant, under the Output control section, there is a setting "Payment Document Validation". Before using it, please read the F1 help on that setting to make sure that it fits your process. Otherwise, we monitor our SM13 log daily to more quickly flag when a posting update does not happen.
Cindy

Duplicate payments in Payment list of F110 payment run

Hello all,
We had run APP trhu F110 payment run was as expected with amount 100000 EUR but when we checked payment list (EDIT- Payment - Payment list) there are duplicate entries and total is showing as 200000 EUR.
Following are onservations
1) In SAP posting made correctly to all vendors with a total of 100000 EUR. So no double payments posted in vendor account
2) Payment list is showing amounts with a doument numbers. Duplicate payments also having document numbers but which are not exists in SAP
3) Documents posted with doc type ZP in sap is not in serial i.e 1,2,3,4 Its posted like 1,3,5,7... the document no 2,4 can be seen in the payment list
4) Also I checked log for the payment run and I found one warning message as "Check whether a duplicate payment medium has been created"
5) Also status of payment run is "Posting orders: 1,174 generated, 605 completed"
6) I also checked setting in FBZP which is also correct
We need to correct the DME file with correect postings
If anyone has faced issue then please share your inputs
Thanks & regards

Dear Rajan,
the payment document validation works as follows:
If you select this parameter, a form is only printed if the related
payment document has already been posted.
Note that it is not advisable to schedule the payment program and the
data medium programs to run at the same time, if you want the system to
be able to carry out validation of the payment documents - because the
system does not start posting the documents at the same time as the
program runs, and in order to ensure that the payment program generally
finishes its run before all the payment documents have been posted, the
payment medium program (started after the payment program) would display
in the error list any documents that have not (yet) been found.
As a result double payments are not possible as no payment media is
created if the payment document is not posted. The items are still
open and are selected in the next payment run again.
If the payment document validation is not used, the payment media is
created but the open item is not cleared as the payment document is
not posted. In this case you have to clear the open items manually
(if a repeat update is not possible) to avoid double payments.
dear Prashant,
It is normal that if the automatic payment does not pay all the items, You can find them hanging into sm13.
However, in general, when this happens you could try to use the edit >
payments > after termination > draw up again option, if it is
available. If there is an entry in SM13, as in Your case, you should process it.
But sometimes the System does not allow to do it.
Anyway the only problem I can see is the one reported by the note 545340:
When the payment program is terminated, it may be the case that not all
payment documents exist on the updated database while the entries
already exist in the tables REGUH and REGUP. However, this basic
procedure has the advantage that the payment media can already be
created for the purpose of fast forwarding to the bank when for example
the payment documents update is delayed.
For this problem please refer to the Note 545340 point [4]
that answers to it.
Furthermore please be aware that:
as I told You in the beginning, If the payment program does not pay
all the invoices contained into the payment proposal, It will depend on
the fact that during the payment proposal run time and the payment
proposal time, something changed respect one of the selected invoices.
This means that one document number was NOT posted even if It is
contained in the tables REGUH and REGUP.
Please be informed payment data tables REGU* are used by only payment
program and no need to take any corrective action and should not be a
problem with auditors.
So You can pay the invoices manually or by the next automatic payment
run without any problem.
I hope now the System behaviour is more clear.
Mauri

Vendor master - restricting posting and allowing payment run

Hi,
We have a list of Vendors which needs to be deleted.
Our requirement is that we have certain Vendors who have open items, so our requirement to restrict further postings to the Vendor but allow the open items for Payment run.
Is there a possibility in SAP for such facility?
Thanks in advance.
Regards,
Srinivas

Hi,
Good morning and greetings,
There is an option to achieve your requirement without blocking the vendor.
Step No.1 : Establish a purchasing block for the vendor and that would mean no purchases can be made from the vendor and in turn no open items. Please go through the following link for more understanding.
http://help.sap.com/saphelp_erp2005vp/helpdata/en/53/c9866eca3711d2b494006094b9114a/frameset.htm
Step No.2 : There are chances that user can still use FB60 to create invoice for vendor...to control that, create a validation rule in OB28 stating that no entry can be posted for the vendor code...if it is going to be for a set of vendors then create a set ID using GS01 for those set of vendors and call the set ID in OB28...This step would arrest the open item being created for the vendor.
In this way, the vendor master would be still open for making payments for the existing open items, but no new open items would come for the vendor.
Once the open items are cleared, delete the vendor once and for all.
I am sure this would meet your requirement.
Please reward points if found useful
Thanking you
With kindest regards
Ramesh Padmanabhan

FI F110 payment run multiple payment documents for same vendor l

We have an issue where a F110 automatic payment run creates two payment documents for the same vendor multiple open items in the same run. The payment method for all the open items is the same. I am not able to identify the logic based on which system bifurcates these open items to create two different payment documents. It is standard SAP functionality and we do not have any additional customization.
I have also checked criteria mentioned in FBZP Payment method in company code Payment per due day but does not seem to be relevant. If you have any pointers in this context request you to share the same at the earliest.

Hello,
In FBZP we have below setting for grouping of items in company code payment method.
1.Single payment for marked line item: Single payment will be created for every line item if this check box is selected.
2.Payment per due day: One payment document is created for all the invoices which are due on specific due date.
Please check if any of above option is selected here.
We have also control at vendor master:
Vendor master data > Company code > Payment data > Automatic payment transactions > individual payment.
If check box is selected then every vendor or customer item is paid separately during automatic payment transactions.
Thanks!
Raju

F110 Payment run authorisation for release of funds

Hi All,
we are in the process of streamlining our SAP banking process with Westpac's integrated banking system.
Specifically the AP and payroll process. Under the current system we upload the payment file to their online system and we then have two signatories who sign in and authorise the release of funds online.
Under the new process, we want to remove any manual handling of the payment files. It is assumed that the authorisation for the release of funds is done in SAP and there is no online signature for the release of the funds.
The only way i can think of to do this is by controlling access the payment run process and have our signatories process one element of the payment run each I.e.
1)    AP clerk creates the payment proposal
2)    Signatory 1 executes the payment proposal
3)    Signatory 2 Executes the print of the payment run (this stage produces our output file which is sent directly to the bank)
However, this seems a little clunky and our signatories are not necessarily SAP users. does anyone have suggestions for a more elegant solutions to this?
many thanks
Phil.

Please work with you Security Team. The solution for this is:
1. Create Three differenet Roles
For Scenario 1) AP clerk creates the payment proposal
Solution. Give in Role 1
Key        Action
02         Edit parameters
03         Display parameters
For Scenario 2) Signatory 1 executes the payment proposal
Solution. Give in Role 2
11         Execute proposal
12         Edit proposal
13         Display proposal
14         Delete proposal
15         Create payment medium proposal
For Scenario 3) Signatory 2 Executes the print of the payment run (this stage produces our output file which is sent directly to the bank)
Solution. Give in Role 3
21         Execute payment run
23         Display payment run
24         Delete payment run payment data
25         Create payment media of payment run
26         Delete payment orders of payment run
31         Print payment medium manually
to See the above option follow the below path:
T-Code F110>Enviornemnt>Authorization
Hope this helps.
Please let me know if you have any questions.
Regards,
Vivek Srivastava

Error in printing sum value of DME file in Automatic Payment Run

Hi All,
We are in the process of upgrading from R/3-4.0B to ECC6.0.
In Automatic Payment run in transaction F110, when the spool is generated, the sum values is displaying in correctly. It is displaying and printing as actual value/100 for example if total of all the line items is 1000000, the sum value displaying as 10000 and in words also prints as ten thousands.
Kindly let us know how to fix the issue, if any one has come across with similar issue.
Thanx & Regards
Ashok

Hi VVR,
I got the following errors:
Err     Message text
003    Item is blocked for payemnt
007    Error in creating the payment doc, read job log.....
But if we have a look at the job log it is showing for all the 50,000 items... how to find where the problem is???
thanks.

Cap on Maximum value of payment in single payment run (F110)

Hi All,
we have a requirement to put a cap on maximum value of payment in payment run in F110. Kindly suggest me how we can do this.Is there any sta
Thanks & Regards
Deepak Garg

Hi Deepak,
Please find below the answers to your queries.
1.Let us suppose that you have already posted a document with a payment method C( say for 255000 Euros). Later you go configure your company code specific payment method C and stipulate a limit of 250000 Euros as maximum amount . The maximum amount stipulation does not bind this invoice item which was created earlier. This item can be paid via payment method C. The maximum limit applies to documents posted after completion of your configuration.
2.In standard SAP payment amount limit is per payment method level, and cannot be set at payment run level.
The alternative option would be adding a "user exit" with the help of ABAP Team for this specific purpose. The second alternative, though not practicable, would be reviewing the proposal run and making the necessary changes to restrict the total payment amount.
Warm regards,
Murukan Arunachalam

Re-running Payment run

Here is confusing and a challenging one for you.
We use the tcode F110 to pick up the to-be paid documents, create a proposal, and then run the payment for them.
We had 5 documents that were to be paid. Ran F110. Proposal worked fine. However 3 documents were cleared without corresponding checks, and the remaining two had checks against them.
We know why the checks were not created for 3 documents.
We used FBRA to reset the clearing documents( with no corresponding checks), and voided the other two checks using FCH8.
We then re-ran the same payment run, and this time it printed all the checks. But used the original clearing documents( ones that we had reset using either FBRA or FCH8). As a result, the original to-be paid 5 documents were not cleared against, and when we created a new payment run, these 5 documents were again picked up.
We had to do the same few months ago; the only difference was that we voided checks/reset the clearing documents, deleted the proposal from the original payment run and created a new payment run.
Any insight?

Hi Karthik,
The tables REGUH, REGUP and PAYR are only reflecting what we can see in the transactional screens .
My question is more business process issue. Clearing/voiding and then re-issuing should have triggered new clearing documents. And even if it uses the same old clearing documents, atleast the system should have cleared the open items.
So much so, although the checks have been issued, none of the accounts - G/L cash account and the subledger accounts have been posted to. So our cash account is overstated by the total check amount that has been issued.

F110 payment run - split vendor invoice

Dear,
For some vendors, the payment of the invoices should be split over 2 bank accounts.
Currently they clear the invoice via transaction FB05 and split the amount over 2 bankaccounts for this vendor. Then we do the payment run.
This works fine but they loose a lot of time with this process.
Now we are looking for a process to avoid the clearing but split the amount during the payment run over 2 bankaccounts.
Are there some userexits where we can manipulate the REGUH/REGUP tables to do the manipulations by ourselves or is there a standard SAP approach to accomplish this ?
wkr,
Andy

Hi Andy,
Did you find the solution for the above requirement?
Vendor 1012 has a total amount of 100 euro.
60 % should be paid to account 1 (=60 euro)
40 % should be paid to account 2 (=40 euro).
Even I am trying to find the solution for the same requirement?
Kindly reply/
Regards,
Sravan

Change Value of the Payment Run (F110)

Hi,
Can someone help me??.....
In a customer that has a payment term with a Settlement Discount that pays on time, when we run the F110 (Direct Debit Run) we do not want to apply the settlement discount amount to the amount of the Direct Debit run, so the user pays the full amount. We will locate the amount of the settlemetn discount into a the customer account (in a special g/l indicator, like we are saving that money for them) and the settlement discount will not be posted.
1º How can I modify the total amount in the F110 (Direct Debit Run)?, is there any user exit? so we can change the full amount of the
2º How can we not post the Settlement Discount in the F110 (Direct Debit Run)?. Could it be with a G/L Substitution or via user exit modifing the REGUH and REGUP table.
3º The posting into the customer account with the special G/L will be with a Z program that will identify this cases and post the correct G/L.

Hi
The cleanest way is to remove the settlement discount set up from the master. Any way you are using a Z program to post the settlement discount into teh customer account.
Altering amounts in a automatically generated Payment Run is usually frowned on by Audit and the like.

Payment Run Control Totals

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