Payment run workflow

My company has asked me to modify the payment process so that after the payment proposal is generated, a workflow would start. This workflow would route any payments in the proposal that are over $25K to someone for additional approval. Once the approval is received the payment process can continue. We are currently on version 4.6C but are upgrading to ECC 6.0 by June of 08. Do you know if this type of functionality is possible?

Well, rag rao, you have come to the wrong place then. This is a voluntary service so don't expect people to respond 'urgently to your requests. The other issue is, you are asking for step by step guide to design a workflow, are you aware that there is <b>plenty</b> of this info on SAP Help!
Finally, I think you should come clean and say to your employer/team lead that you have no workflow skills but will need more time to develop.

Similar Messages

Vendor invoice workflow approval & Payment Run

Hi All,
I have this scenario happened (only happened in 3 documents):
1. Based on workflow log, user managed to release and approve vendor invoice (in FY2009)
2. Payment Run is executed against this invoice and posted (in FY2010)
3. The end result is:
    a. BKPF status is "V" (Parked Document)
    b. VBKPF - no record for the invoice
    c. Can't displayed the invoice under "Parked Document"
Any possible explanation how this can happen?
Thanks a lot for your attention and time,
Tony

Hi experts,
any suggestions?
Regards,
Elena

Vendor payments release workflow!!!

Hi all
Can somebody explain to me how we setup standard workflow so that all vendor invoices greater than 100.000 can be blocked for payment automatically & released by some other user?
I tried to give the document type "KR" to the workflow variant & tried to do invoicing for the vendor. But I do not how I could release that blocked invoice...Is there any specific tcode or I have to go to the proposal & change the blocked reason from P to 'space'.
Thanks for all your time....

Hello Morgan,
Payment Release Process
Purpose
For each workflow variant, you can specify the amount from which a payment release should be triggered.
You can differentiate between one, two, and three-level release. This enables between one and three people to be involved in the release procedure, thus supporting both dual and triple control.
Prerequisites
You have made the following settings in Customizing:
Release approval procedure
(document type and amount for each workflow variant)
Assign persons with release authorization
In order to do this, you must first create release approval groups that can be entered in the customer and vendor master records.
Depending on these criteria and the release level, you can assign release authorizations in the form of organizational objects (job, position, organizational unit) in Customizing. If you do not define any criteria (such as release approval groups), the system takes the initial value of these criteria when the payment program is run. For example, if the system was unable to determine the release approval group, the release approval procedure and the employees with release authorization are determined on the basis of release approval group zero.
Process Flow
Minimum requirements:
The payment release function must be activated.
The relevant document type must be defined.
An item containing the following specifications must be created for employees with release authorization:
Workflow variant
Initial release approval path
Initial level
Maximum amount
Employees with release authorization can also be determined and assigned by user exits at each stage of the release approval procedure.
Result
If, when the payment run is made, the system could not determine an employee with release authorization, then it sends a message to the inbox of every person who has been assigned the task "payment release". Only after all these people have released the payment will the payment block be removed.
If a line item is refused for release, it is forwarded to the clerk who entered it for correction. After the document has been changed, the payment release procedure begins again. If changing the line items necessitates further actions, these must be defined within the Workflow component. The event CHANGED has been preconfigured for this purpose in the standard workflow model. If you run this event, the system assumes that the line item was rejected for payment. However, the item is NOT forwarded for correction to the clerk who entered it.
If an item is cleared before it is released, the payment release procedure is terminated (event CLEARED).
===========================================================
Workflow settings: The standard system contains several workflow models for payment release: One workflow framework (WS00400012) and three sub-workflows. In Customizing for Financial Accounting, you can specify which sub-workflow should be used when the workflow framework is run. You can also enter your own sub-workflows. They must however send and receive the same data from the workflow framework as the workflow models do.
You can use the standard sub-workflows (WS00400011, WS00400021, and WS00400022) to carry out a one, two, or three-level payment release procedure. If you require more than three release levels, you can copy the workflow models, enhance them and then enter the enhanced workflow definition in Customizing for Financial Accounting.
Event Linkage for the Event CREATED
If an amount requires a payment release, the event CREATED is triggered when a document is posted.
In this case, you must go into the workflow framework in the Workflow Workbench and enter the event linkage for this event, as described below:
Data for Event Linkage
Object type
BSEG
Event
CREATED
Receiver type
WS00400012
Receiver module
SWW_WI_CREATE_VIA_EVENT
Check Function
Receiver type
FM (function module)
Global
X
Enabled
X
Standard Tasks for the Event CREATED
The standard system contains two standard tasks that are triggered from the workflow mailbox and used in the workflow models.
Payment release (line item)
Change (line item)
Creating and Assigning Organizational Objects for Payment Release
You must assign organizational objects (organizational units, jobs, positions) to the standard tasks. These organizational objects can be created either in Personnel Planning and Development, via the Workflow Workbench, or in Customizing for Financial Accounting (assignment of release authorization to employees).
When you create organizational units, you must assign them to jobs or positions. You can then assign users to the positions.
Examples for assignments:
Organizational unit X < Position Y < User
Organizational unit X < Job Y < Position Z < User
In Customizing for Financial Accounting, you can assign organizational objects to the workflow variant, the release approval path, the release approval level, and the amount. These objects then release the amount depending on these criteria.
The organizational objects for payment release defined in Customizing for Financial Accounting are automatically assigned in the background to the standard payment release task (TS00407862).
The organizational objects for changing line items after they have been rejected for payment must be assigned to the standard task "Change line item" (TS00407864), either in Personnel Planning and Development, or via the Workflow Workbench. Alternatively, you can define the task as a general task (Additional data -> Classification).
Changing Line Items
The workflow models described above all contain a pre-configured event (CHANGED), which triggers other events in the same fashion as a rejection does. This event can be triggered by change documents. You must define it via the Workflow Workbench.
Hope I had been able to help you. Please assign points.
Rgds
Manish

Sending an email when the payment run its finished

Dear experts,
I need to generate an email to only one recipient when the payment run its finished (F110).
Can you help me with this?
Points will be rewarded.
Rgs.

Hi
If its just sending an email this can be achieved.
An ABAP program can be developed to trigger this email and the same can be attached in the print programs tab of Automatic payment run with proper variant.
But, if an workflow needs to be triggered then its a very huge task.
Check if there is any standard SAP workflow for the same, i think there isn't any like that.
Let me know if you require any further details.
Kalyan
Assign points if helpful

Can not fiend the payment run 02.09.2009 in transaction F110

Hello Experts,
Can you solve following problem - We have a problem where the end user can not fiend the payment run 02.09.2009 in transaction F110
Tha payment run has been executed and document is shown in log SM37, But payment is not med....further user has to made the payment manually....we have also check with workflow there we have seen that order is posted to bank.
I can not find the reson why the payment run is not shown in F110...and after running the payment run successfully why the payment is not mede....
Thanx
BR
Vaibhav Dhabe...

Hello Stacy,
Thanx for reply but the print program you mention above is not there...please suggest what I can do next to this
BR
Vaibhav

IDOC Output for Payment Run through F110

Gurus,
I am trying to generate IDOCS for the payment run through F110 transaction. I have setup the following but still unable to generate the IDOCS.
- Bank partner setup with IDOC PEXR2001 and message PAYEXT.
- House bank configuration.
Can anyone help me with the complete set of instructions to generate the idocs?
Thanks in advance,
Rishi

Hi
Have you done House Bank Configurations (FI12) and APP settings (FBZP)
Are you using workflow concepts in this Scenario.
Please check these 2 settings may be problem with these settings.
Thanks
Chandra

FPY1 - Approval of Payment Run for Refunds

Hi everyone!,
We would like to be able to approve an entire Payment Run (FPY1) for refunds before creating the Payment Medium (DME).
We already know that the approval for a refund processed through the transaction FPY1 can be done Individually by document/s with a workflow. However, is there any other workflow that could be used for approving an entire Payment Run?
Thanks in advance for your help.
Cordially
Victor Goyo
SAP Consultant

Thanks Bill for your quick response,
Unfortunately, simulation in this case couldn’t work because it’s not really a proposal, and the total amount could change when the payment run is executed in real mode.
Best regards
Victor Goyo

Approval Process between Payment proposal and Payment run(F110)

Hi All,
We have a requirement on the approval process in Automatic Payment Run.
Requirement is a person runs the payment proposal and the details are to be send to the Approver. Once the approver reviews the details in the proposal run, he can either approve or reject the payment run.Once approved then only payment need to be executed.
Is it possible to build a approval workflow between proposal or payment run?
if manual approval is happening outside SAP, is it possible to provide a stop payment run until it is approved?-or it only through security?
Is there any possiblity to attach documents to the each and every proposal run?
Understand this is a common requirement everyone is having...Looking out for solutions
Can you please provide SAP standard or a customised solution?
Regards,
Suresh

Hi Suresh,
Welcome to SDN Forums!
According to me there is no standard workflow system for payment proposals approvals.
Have you tried with the authorisation concept?
In F110, go to menu item -> Environment -> Authorisations
Assign the activities to users according to your requirement.
Please check with your ABAP & BASIS collegues.
REgards,
Srinu

Eliminate vendor in payment run

Dear Experts,
We are placing workflow in f110 between edit proposal and payment run. the purpose is that the workflow goes to manager and he can approve and reject vendors for payment. After Manager reject one vendor we have set payment block in FB02 for the relavent documents.
Now the problem is payment run is posting documents for all vendors inspite of payment block in fb02 after rejection. APP works on changes in document after deleting and recreating proposal. Now kindly help me to eliminate the rejected vendors in payment run after approval.
Best Regards,
Mohan

Experts,
I got in SDN that BTE 1830 will be the right choice to use in my case to exclude the vendor in payment run. I tried this with my abaper but unable to call. We set break point in pament run but it is not stoping anywhere. Any suggestions to set break point and make it sucessful?

URGENT---Automatic payment run-Vendor open item clearing

When I run the payment program, it ran without any error, however, the vendor account was not cleared. The balance in GL and Vendor account remains the original amounts. And the Vendor line items which were supposed to be cleared thru F110, are now showing as Open items.
please give me the TCODES to look in.
Please help.
Thanks in advance
Sharath

Dear Sharath,
To check whether your payment run has actually generated any payment document or not, please follow the following steps:-
(1) Go to transaction SE16/ SE16N and table REGUH, give the "payment run ID", "run date" and "Proposal Indicator as blank".
     It should show the payment document.
(2) If (1) above show payment document, then go to table REGUP and check the invoices paid.
   If invoices are there in REGUP, then there might be some issue in the payment document updation in the system which you can check via transaction SM12. (For this just check in table REGUV, whether payment documents created and posted are equal or not for the payment run.)
(3) if (1) do not show any payment document, that means payment run has not made any payment.
    In this case, you create a new payment run and in the parameters select the error logs display also and in free selection give the document number you are expecting to be paid off by the payment run. This might help you to know the reason of non payment by cheking the proposal log/ payment run log.
I hope that this should assist you
Regards,
Gaurav

Unable to capture in payment run

Hi gurus,
I have a credit note that won't capture in the payment run, f110. I have an invoice that should have written off that credit note but it didn't set it off.
Now I'm wondering why the payment run won't pick the credit note? And won't make any payment for the invoice?
Regards,
aki

Dear Aki,
F110 is used only for generating payments. Th credit note that u have generated have vendor debited in it. in payment run u can not ajust two invoices having opposite vendor balances. Either use manual claering to knock of two vendor documents with oppsite balances or go for manual payment, where in u can choose the invoices.
Regards,
Ajay

AP Payment Run Process

Hi,
Please provide an overview of AP payment run process.
Thanks,
Teo

Hi,
APP ( T.code F110) is used to make payments enmasse for one or more vendors/customers.
We can also group vendors/customers for more than 1 co.code for payments.
The entore config for APP is done in capsule T.code FBZP.
Here are the steps:
1. Set up paying and sending co.codes( In case of cRoss co. payments paying and sending co.codes will ahve to be different)
2.Set up a payment method for country and co.code 1 each for outgoing and incoming payments.
3.Define house banks and set up bank accounts for payment method with relative ranking.
4.In F110 :
define the parameters like co,code;vendors etc
craete and edit a payment proposal where you can select the open items to be paid
create and run a payment run
Hope this helps.
I would also recommend to go thru SAP help and also search this forum for further notes and specific queries in F110.
Pls assign points if this info was helpful.
Thanks,
Vamsi

Payment run

For a Vendor the following 3 are the document identified with a posting keys in a Payment Run.
21      Vendor A/C       Dr.
50     Expense A/C
21      Vendor A/C       Dr.
50     Expense A/C
31      Vendor A/C       Dr.
40     Expense A/C
Unable to make payment to the Vendor in the payment run.
For this Vendor there is a open item of -700
Even though there is open amount, Is it because of the posting with the Vendor Dr.posting that payment is not made ?
How to identify the exact reason why this Vendor is not paid.
What exactly needs check at the following for identifing the reason for not payment:
Vendor Master
Vendor Balances
Payment Run
Payment configuration

Where did you get this document informations from?
well, to do payments with F110 you will need to fill parameters correctly and certify that you have no "Payment Proposal" run before without "Payment Run".
The two documents wrote displays Debit Memo documents. these documents will be deduced of normal invoices. Did you check these data? Have you seen some payment block or correct payment medium?
Reply me with the payment log text, please.
Assing me poits as way to say thanks.
Rgds

Save automatic vendor payment run reference in clearing account assignment

Hi,
When executing an automatic vendor payment run, the run is identified with two fields:
- Run date
- Identification
When the payments are posted, the vendors are cleared and an offsetting entry is posted onto the respective clearing account for each vendor. So if there is 100 vendors in the payment run, there will be 100 line items on the clearing account.
When multiple payment runs are made on the same day, it is hard to separate the line items for each payment run, during the banking process. Each payment run appears with it's total payment amount on the bank statement and should be cleared against the corresponding line items on the clearing account and that's where it becomes hard to easily select the line items that add up to the payment amount.
Unless of course, the assignment field on the clearing account would hold the run date and identification of the payment run.
Has anybody encountered the same business scenario and found a solution for it?

Question closed due to lack of replies.

Clearing of Open items - Critera - Auotomatic Payment Run

Dear Friends,
We have configured the Automatic Payment Run in the system and are in the process of maintaining the integration with the Bank. When we import the Electronic Bank Statement, we find that instaed of 'Value Date' some otehr reference gets populated in the assignment field in the line item for Bank Clearing Account, thus rendering it difficult to perform automatic clearing of open items. The first question is how to check what information is getting populated and why? Is there a way to find it out ?
Another thing is that we have been advised to maintain the substitution rule so that instead of some other reference, the Value Date gets substituted in the Assignment Field? Need the help of experts in finding out which information gets populated in the Assignment Field and second what is the method and config maintainence required for defining the Substitution Rule so that the Value Date gets captuerd in the Assignment Feild and which would help in perfroming the automatic clearing of open items.
Thanks in advance!
Regards,

Hi,
Thanks for the prompt response. In FF.5 while importing the Bank Statement, the box for "Assign Value Date" was checked and in the GL Master of the Bank Clearing Account, the Sort Key has also been defined as 027 (Value Date). Even then in the line item posting for Bank Clearing Account, the reference from Document Header Text (Field Name BKTXT) gets populated in the Assignment Feild. Now the issue is that this field needs to be substituted with the value date. How to define the Substitution Rule? Another issue is what should be the second criteria defined in the system for clearing the Open Items in the Bank Clearing Account, since for the same value date there could be two identical items and only one may be cleared from the bank and other one may be outstanding?
Help from experts who have configured e banking would be highly appreciated.
Thanks!
Regards

Payment run workflow

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