PDF review workflow

I am trying to find a solution for exporting a PDF from any of the CS5 suite of products that would allow the designer to export the PDF with commenting enabled rather than having to take the extra step or opening the PDF in Acrobat X and saving with commenting enabled. Our account executives and client have only Reader and currently use the sticky note feature to review and comment on layouts. But viewing and printing these comments can be cumbersome. It's much easier for them when they are able to use the drawing tools which print on the document itself. I've checked in the presets for exporting to PDF but haven't found it to enable this feature. Please let me know if anyone has a solution or automated way of achieving this.

Hi Nathan,
When you add a comment to an online review, you aren’t really changing the PDF file that is sitting on the review server. Comments (any annotation is a comment) live on a separate layer and can be added over the existing PDF without changing the underlying PDF. They are store in a separate data base independent of the PDF file.
Digital Signatures on the other hand require the PDF be modified as part of the signing process. Acrobat (or Reader) has to go into the PDF and build a hole for the signature. Browser based reviews can’t handle that operation. If you allow someone to write to the PDF on the server it opens a security vulnerability, and you also have the problem that occurs is two people are trying to write at the same time it would corrupt the file.
The bottom line is you cannot sign a PDF as part of a browser based review. If you have ever signed a file in the browser, what you’ve really done is create a local copy in the temp store and sign that. You might have noticed that if you don’t save the file (there is a flaw in the UI workflow that you are not prompted to save a part of the browser signing experience) then when you go back to view it online ther is no signature. When you do save, all that is happening is you are copying the local temp file to a location and name of your choosing.
Steve

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Not sure if you used "E-book Tags" in InDesign or in Acrobat "Add tags to document".
Are they both the same?

Acrobat Pro 9 SharePoint PDF Review Remote Service Authentication

I am using Adobe Acrobat Pro Extended 9.4.3 (as part of the Technical Communication Suite 2.5). I am hosting PDF reviews on our company SharePoint server. In the past, I haven't had any problems doing this.
However today I cannot connect, and a "Remote Service Authentication" dialog box (see below) appears everytime I try to connect to a PDF review. This is the same for both reviews I have started, or for reviews others have started. Also, I have full permissions for the SharePoint Document Library.
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Yes, I initiated the review. When I initiated the review, I saw a different dialog for entering my username and password. That took my credentials and uploaded the PDF to SharePoint.
I don't remember seeing RSA dialog (see the image I attached to the first post) when I created the review, only when I opened the PDF after the review was generated. At that point, I did select to save the credentials, but it didn't seem to save them (since everytime the dialog appears it is blank).
I had another one of our tech writers test it before sending it to the rest of the team, and he was able to access the review and put in test comments. He never saw the dialog. At that point, I looked at other reviews that I had initiated in the past, and was unable to add comments to those either (at least for the ones that didn't have a deadline). So I am pretty sure it is something that has changed on my system in the last few weeks. Perhaps a Microsoft Security update?

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I am new to RH. I have imported a folder of HTML files (used in an Eclipse Help plugin) into RH9 for HTML as a project. My goal is to produce a PDF document.
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I have tried exploring the CSS specified in the Generate PDF flow, but I am unable to make changes, perhaps due to my massive state of confusion. So I'm losing hope that I could manually tweak to CSS that I think I use in the Generate PDF flow to appear like the "PDF Review" flow. I specified the same CSS used in the Eclipse Help system, but evidently there must be some defaults built into the Eclipse viewer that are not specified in the CSS we use.
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Here's what I think is happening. You say PDF review is good but printed documentation gives wrong styles. You also say you assume PDF review uses the Stylesheet (CSS) for each topic, yes it does. Now if that is giving the correct styles it tells you that is what you need when you generate printed documentation.
When you use a Word template you will get very different styles unless you have set up the template to mirror your CSS. Using the Map to CSS option you have two choices, you can select None when each topic will be printed according to the CSS attached to the topic or you can select one of the CSS files available in the project.
I suspect that if you select the None option, you will get the same as you are seeing in the PDF review.
If your document is not going to be worked on by anyone, such as a training department using it as a based document, then the CSS options are fine. If others will be working on it, then the Word template option is better as lists will be true lists and headings will be true heading styles.
See Printed Documentation on my site.
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@petergrainge

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1] At the beginning of the article I say "This topic was originally produced for RH HTML X3 but has been revised for RH X5. Changes in RoboHelp 6 and 7 were minor so the article remains good for those versions. Some additional output options were added to RoboHelp 8 and I will be updating the article for those."
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See www.grainge.org for RoboHelp and Authoring tips

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Hi Antti,
thank you for your advices. I submit this Idee under
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I'm sorry but I don't.
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Hi
I want some inputs about the best way to setup Zero step or a No review Workflow in ATG BCC so any projects assigned to this workflow will get published to any targets configured till Production with out any user intervention. I do not need any Review or Approval in my case?
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Wanted to share my resolution to a recent problem. Some review participants with Adobe Reader 9 were unable to connect to the review server (SharePoint), and could not see the Shared Review Information Bar (which displays the options to Check For New Comments or Publish Comments). Other reviewers had no trouble at all.
We confirmed that the server location was properly setup via the wizard in Acrobat Pro 9. The reviewers had correct permissions in SharePoint. They uninstalled and reinstalled the latest version of Reader, downloaded directly from the Adobe site. All to no avail.
What finally made a difference was a change to Internet Explorer settings. The SharePoint site was in our company intranet, but it was not consistently recognized as an intranet site. Therefore it did not automatically rely on the reviewer's Windows authentication settings when joining a PDF review. Adding the root URL of the SharePoint server to the Intranet Zone, and allowing automatic login, cleared up the problem.
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One way to annotate PDF file in SharePoint is to check it out to local drafts.
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Let me preface this by saying I'm not a designer, so this question may be something that would normally be obvious to those of you with more experience.
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Unless your clients have color calibrated monitors and set up color
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PDF Forms Workflow

Hi,
I'm not really sure if this is the right place for this question, but here is what I'm trying to accomplish for a project I'm currently working on.
Workflow:
Customer uploads a PDF document to the website
What should happen is PDF document should be converted to image format (PNG / JPEG is fine), customer can review the images of the uploaded document and rotate the images accordingly so that they are right side up
The images created from the uploaded PDF documents are combined together to create a new PDF
I have a PDF Forms document that has a lot of fields that need to be populated with data from the database
Finally, the images PDF and the PDF Forms pdf are combined to create a complete PDF document
All this has to be totally automated. I'm working on a Windows Web Server 2008 with Microsoft SQL Server 2008 and programming is currently being done in C# on the .NET 3.5 Framework
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The auto-creation of images from the uploaded PDFs, creation of new PDF with all the images of the uploaded PDF documents. How can I automated the creation of the images and how to create a new PDF document with these images?
What is the best possible way to populate the PDF forms document with the data from the database. I'm really new to working with PDF Forms, so I have absolutely no idea how to update the form fields with the dynamic data. As I mentioned before I'm programming in C#.
Firstly what i'm trying to accomplish, is it actually possible.Second what kind of tools would you recommend for the proposed solution. I have looked into the Adobe Live Cycle solutions, but I'm not really sure how I would use that.
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Hi,
The reason I need to convert it to png/jpg and back to pdf is that I need to header and footer info onto the documents uploaded and that changes from client to client.
As far as having them rotate the documents, I wish that were the case, but all the customers that we get are pretty much computer illiterate, getting them to upload and actually enter data on the website itself is a challenge. So I never really considered that possibility.
I'm not necessarily looking to spend that much money on buying extra software as I already have too much money invested in this product. I'm definitely open for more suggestions as well as open source solutions.
Any other ideas on how to accomplish the above?
Thanks for your help

Disappearing Sticky Note Comments in Acrobat 9 PDF Reviews

I'm using Acrobat 9 Pro (version 9.3.2) and the reviewers are using Reader 9, and all of us are on Windows XP SP3. I'm distributing PDFs for online review using a SharePoint site (SharePoint Server 2007).
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If your cursor is still in the comment field when you publish, you'll get a message saying that a new comment was published, but the contents of the sticky note are missing from the other reviewers' views. They can accept the new comment and the metadata for the sticky note will appear, but the comment will be missing.
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This same behaviour has been observed for replies to sticky notes.
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Fei Min Lorente
[Signature Deleted by Host]

None listed . Here is a screenshot.
cid:[email protected]
Cheers
Hope Newman

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We have released a patch for the comments missing issue caused after the updation of Acrobat/ Reader 11.0.09.
Kindly refer to the document and download the patch from: http://helpx.adobe.com/acrobat/kb/11009-missing-comment-or-hung.html
Regards,
Rave

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YO!
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YO!
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PDF review workflow

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