Pending PO's report

Question

Hi Everyone!
Well, my requirement is to develop a pending PO's report.
Since am new into abap am a bit confused as to which tables should i search for the GRN and PO numbers, coz i have to extract all the po's who have their items partially delivered even.
I was also suggested to go for bapi but i don't know where to find relevant FM and how should i use in my report.
Could anyone help me please...
Thanks a lot in advance.
Regards,
Parwez.

Answer 1

Hi
See this sample code
this is nothing but the open/pending Po report
*& Report  ZMM_PO_REPORT
REPORT  ZMM_PO_REPORT message-Id yb
       NO STANDARD PAGE HEADING
       LINE-COUNT 60(1)
       LINE-SIZE 230.
       D A T A B A S E  T A B L E S   D E C L A R A T I O N
TABLES: lfa1,           " Vendor Master
        t161,           " PO Doc Types
        t024,           " Purchase Groups
        ekko.           " PO Header
               T Y P E S  D E C L A R A T I O N S
Purchase Orders Main Structure
TYPES: BEGIN OF s_po,
        ebeln TYPE ebeln,           " PO No.
        ebelp TYPE ebelp,           " PO Item
        bstyp TYPE bstyp,           " PO Category
        bukrs TYPE bukrs,           " Company Code
        bsart TYPE bbsrt,           " PO Type
        lifnr TYPE lifnr,           " Vendor No
        ekgrp TYPE bkgrp,           " Purchase Group
        waers TYPE waers,           " Currency
        bedat TYPE etbdt,           " PO Date
        txz01 TYPE txz01,           " Material Text
        werks TYPE ewerk,           " Plant
        lgort TYPE lgort_d,         " Storage Location
        matkl TYPE matkl,           " Material Group
        menge TYPE bamng,           " PR Quantity
        meins TYPE bamei,           " UOM
        bprme TYPE bbprm,           " Price Unit
        netpr TYPE netpr,           " Net price
        peinh TYPE peinh,           " Price Unit UOM
        pstyp TYPE pstyp,           " Item Category
        knttp TYPE knttp,           " Account Assignment Category
       END OF s_po.
Purchase Orders History Structure
TYPES: BEGIN OF s_account,
        ebeln TYPE ebeln,           " PO No.
        ebelp TYPE ebelp,           " PO Item
        gjahr TYPE mjahr,           " Fiscal Year
        belnr TYPE mblnr,           " PO Invoice No
        menge TYPE menge_d,         " PR Quantity
        wrbtr TYPE wrbtr,           " Price in Local Currency
        dmbtr TYPE dmbtr,           " Price in Foreign Currency
        waers TYPE waers,           " Currency
        shkzg TYPE shkzg,           " Dr/Cr Indicator
       END OF s_account.
Purchase Orders History Structure(Item Sum)
TYPES: BEGIN OF s_inv_sum,
        ebeln TYPE ebeln,           " PO No.
        ebelp TYPE ebelp,           " PO Item
        menge TYPE menge_d,         " PR Quantity
        wrbtr TYPE wrbtr,           " Price in Foreign Currency
        waers TYPE waers,           " Currency
       END OF s_inv_sum.
Purchase Orders Main Structure
TYPES: BEGIN OF s_rep,
        lifnr TYPE lifnr,           " Vendor No
        ebeln TYPE ebeln,           " PO No.
        ebelp TYPE ebelp,           " PO Item
        bstyp TYPE bstyp,           " PO Category
        bsart TYPE bbsrt,           " PO Type
        ekgrp TYPE bkgrp,           " Purchase Group
        waers TYPE waers,           " Currency
        bedat TYPE etbdt,           " PO Date
        txz01 TYPE txz01,           " Material Text
        werks TYPE ewerk,           " Plant
        lgort TYPE lgort_d,         " Storage Location
        matkl TYPE matkl,           " Material Group
        menge TYPE bamng,           " PR Quantity
        meins TYPE bamei,           " UOM
        bprme TYPE bbprm,           " Price Unit
        netpr TYPE netpr,           " Net price
        peinh TYPE peinh,           " Price Unit UOM
        pstyp TYPE pstyp,           " Item Category
        knttp TYPE knttp,           " Account Assignment Category
        name1 TYPE name1,           " Plant
        orewr TYPE netpr,           " To be Invoiced Price
        curr  TYPE waers,           " Inv Doc Currency
       END OF s_rep.
           D A T A  D E C L A R A T I O N S
DATA: gv_title1 TYPE sylisel,            " Report title
      gv_dial.                           " Color flag
            C O N S T A N T S  D E C L A R A T I O N S
CONSTANTS: c_x                VALUE 'X',   " Flag X
           c_h                VALUE 'H',   " Debit
           c_vgabe TYPE vgabe VALUE '2'.   " Transaction Type
     I N T E R N A L  T A B L E S  D E C L A R A T I O N S
DATA: i_po    TYPE STANDARD TABLE OF s_po WITH HEADER LINE,
                             " Purchase Order
      i_inv   TYPE STANDARD TABLE OF s_inv_sum WITH HEADER LINE,
                                     " PO Invoice Values
      i_rep   TYPE STANDARD TABLE OF s_rep WITH HEADER LINE,
                                 " PO Invoice Values
      i_ekbe  TYPE STANDARD TABLE OF s_account WITH HEADER LINE.
                           " PO Invoice Values
                 S E L E C T I O N  S C R E E N                      *
SELECTION-SCREEN BEGIN OF BLOCK b1 WITH FRAME TITLE text-001.
SELECT-OPTIONS: s_lifnr FOR lfa1-lifnr MATCHCODE OBJECT kred,
                s_ebeln FOR ekko-ebeln MATCHCODE OBJECT mekk,
                s_bsart FOR t161-bsart,
                s_ekgrp FOR t024-ekgrp,
                s_bedat FOR ekko-bedat.
SELECTION-SCREEN END OF BLOCK b1.
                  I N I T I A L I Z A T I O N                        *
INITIALIZATION.
              A T  S E L E C T I O N - S C R E E N                   *
AT SELECTION-SCREEN.
Validate the screen fields
  PERFORM validate_screen.
               S T A R T - O F - S E L E C T I O N                   *
START-OF-SELECTION.
Fetch main data
  PERFORM fetch_data.
               T O P - O F - P A G E                                 *
TOP-OF-PAGE.
Header of the List
  PERFORM header.
               E N D - O F - P A G E                                 *
Footer
END-OF-PAGE.
  ULINE.
               E N D - O F - S E L E C T I O N                       *
END-OF-SELECTION.
Display the Report Output data
  PERFORM display_data.
At Line-Selection
AT LINE-SELECTION.
When double clicked on EBELN display the details of Purchase Doc
  PERFORM line_sel.
*&      Form  validate_screen
Validation of Selection Screen fields
FORM validate_screen .
Validation of Vendor Number
  CLEAR lfa1-lifnr.
  IF NOT s_lifnr[] IS INITIAL.
    SELECT lifnr UP TO 1 ROWS
        INTO lfa1-lifnr
        FROM lfa1
        WHERE lifnr IN s_lifnr.
    ENDSELECT.
    IF sy-subrc <> 0.
      MESSAGE e000 WITH 'Invalid Vendor'(002).
    ENDIF.
  ENDIF.
Validation of PO Number
  CLEAR ekko-ebeln.
  IF NOT s_ebeln[] IS INITIAL.
    SELECT ebeln UP TO 1 ROWS
        INTO ekko-ebeln
        FROM ekko
        WHERE ebeln IN s_ebeln.
    ENDSELECT.
    IF sy-subrc <> 0.
      MESSAGE e000 WITH 'Invalid Document Number'(003).
    ENDIF.
  ENDIF.
Validation of PO Document Type
  CLEAR t161-bsart.
  IF NOT s_bsart[] IS INITIAL.
    SELECT bsart UP TO 1 ROWS
        INTO t161-bsart
        FROM t161
        WHERE bsart IN s_bsart.
    ENDSELECT.
    IF sy-subrc <> 0.
      MESSAGE e000 WITH 'Invalid Purchase Document Type'(004).
    ENDIF.
  ENDIF.
Validation of Purchasing Group
  CLEAR t024-ekgrp.
  IF NOT s_ekgrp[] IS INITIAL.
    SELECT ekgrp UP TO 1 ROWS
        INTO t024-ekgrp
        FROM t024
        WHERE ekgrp IN s_ekgrp.
    ENDSELECT.
    IF sy-subrc <> 0.
      MESSAGE e000 WITH 'Invalid Purchasing Group'(005).
    ENDIF.
  ENDIF.
ENDFORM.                    " validate_screen
*&      Form  fetch_data
Fetching the PO related data from Database Tables
FORM fetch_data .
  CLEAR i_po.
  REFRESH i_po.
  SELECT a~ebeln            " PO No.
         b~ebelp            " PO Item
         a~bstyp            " PO Category
         a~bukrs            " Company Code
         a~bsart            " PO Type
         a~lifnr            " Vendor No
         a~ekgrp            " Purchase Group
         a~waers            " Currency
         a~bedat            " PO Date
         b~txz01            " Material Text
         b~werks            " Plant
         b~lgort            " Storage Location
         b~matkl            " Material Group
         b~menge            " PR Quantity
         b~meins            " UOM
         b~bprme            " Price Unit
         b~netpr            " Net price
         b~peinh            " Price Unit UOM
         b~pstyp            " Item Category
         b~knttp            " Account Assignment Category
    INTO TABLE i_po
    FROM ekko AS a JOIN ekpo AS b
    ON a~ebeln = b~ebeln
    WHERE a~ebeln IN s_ebeln AND
          a~lifnr IN s_lifnr AND
          a~ekgrp IN s_ekgrp AND
          a~bsart IN s_bsart AND
          a~bedat IN s_bedat.
  SORT i_po BY ebeln ebelp.
  break-point.
  IF NOT i_po[] IS INITIAL.
Fetch the PO History/Invoice Details from EKBE Table
    CLEAR i_ekbe.
    REFRESH i_ekbe.
    SELECT ebeln           " PO No.
           ebelp           " PO Item
           gjahr           " Fiscal Year
           belnr           " PO Invoice No
           menge           " PR Quantity
           wrbtr           " Price in Local Currency
           dmbtr           " Price in Foreign Currency
           waers           " Currency
           shkzg           " Dr/Cr Indicator
     INTO TABLE i_ekbe
     FROM ekbe
     FOR ALL ENTRIES IN i_po
     WHERE ebeln = i_po-ebeln AND
           ebelp = i_po-ebelp AND
           vgabe = c_vgabe.
    IF sy-subrc = 0.
      SORT i_ekbe BY ebeln ebelp.
      LOOP AT i_ekbe.
        IF i_ekbe-shkzg = c_h.
          i_ekbe-wrbtr = i_ekbe-wrbtr * -1.
        ENDIF.
        MODIFY i_ekbe.
      ENDLOOP.
  break-point.
Sum up the Item wise Invoice totals
      LOOP AT i_ekbe.
        AT END OF ebelp.
          READ TABLE i_ekbe INDEX sy-tabix.
          SUM.
          MOVE-CORRESPONDING i_ekbe TO i_inv.
          APPEND i_inv.
        ENDAT.
        CLEAR i_inv.
      ENDLOOP.
      SORT i_inv BY ebeln ebelp.
        break-point.
    ENDIF.
  ENDIF.
Move the Vendor Name and Invoice Values to I_rep Internal Table
  LOOP AT i_po.
    MOVE-CORRESPONDING i_po TO i_rep.
    CLEAR i_inv.
    READ TABLE i_inv WITH KEY ebeln = i_po-ebeln
                              ebelp = i_po-ebelp.
    IF sy-subrc = 0.
      i_rep-orewr = ( i_po-menge - i_inv-menge ) * i_po-netpr.
      i_rep-curr  = i_inv-waers.
    ELSE.
      i_rep-orewr = i_po-menge * i_po-netpr.
      i_rep-curr  = i_po-waers.
    ENDIF.
  break-point.
Get the Vendor Name
    CLEAR lfa1-name1.
    SELECT SINGLE name1 FROM lfa1 INTO lfa1-name1
      WHERE lifnr = i_po-lifnr.
    IF sy-subrc = 0.
      i_rep-name1  = lfa1-name1.
    ENDIF.
    APPEND i_rep.
    CLEAR  i_rep.
      break-point.
  ENDLOOP.
  SORT i_rep BY lifnr ebeln ebelp.
  DELETE i_rep WHERE orewr LE 0.
  break-point.
ENDFORM.                    " fetch_data
*&      Form  display_data
Display the Report Output data
FORM display_data .
  DATA: lv_flag,               " New Flag
        lv_rec TYPE i.         " No of Records
  CLEAR lv_rec.
  IF i_rep[] IS INITIAL.
    MESSAGE e000 WITH 'No Data found'(022).
  ELSE.
    LOOP AT i_rep.
Toggle Color
      PERFORM toggle_color.
      IF lv_flag <> space.
        NEW-LINE.
      ENDIF.
At New Purchase Document
      AT NEW ebeln.
        WRITE:/1 sy-vline, 2(10) i_rep-ebeln INTENSIFIED OFF.
        lv_flag = c_x.
        lv_rec = lv_rec + 1.
      ENDAT.
      WRITE: 1 sy-vline,
            12 sy-vline,13(4)   i_rep-bsart,
            17 sy-vline,18(10)  i_rep-lifnr,
            28 sy-vline,29(35)  i_rep-name1,
            64 sy-vline,65(4)   i_rep-ekgrp,
            69 sy-vline,70(10)  i_rep-bedat,
            80 sy-vline,81(5)   i_rep-ebelp,
            86 sy-vline,87(40)  i_rep-txz01,
           127 sy-vline,128(9)  i_rep-matkl,
           137 sy-vline,138(1)  i_rep-pstyp,
           139 sy-vline,140(1)  i_rep-knttp,
           141 sy-vline,142(4)  i_rep-werks,
           146 sy-vline,147(4)  i_rep-lgort,
           151 sy-vline,152(13) i_rep-menge UNIT i_rep-meins,
           165 sy-vline,166(3)  i_rep-meins,
           169 sy-vline,170(15) i_rep-netpr CURRENCY i_rep-waers,
           185 sy-vline,186(4)  i_rep-waers,
           190 sy-vline,191(5)  i_rep-peinh,
           196 sy-vline,197(4)  i_rep-bprme,
           201 sy-vline,202(15) i_rep-orewr CURRENCY i_rep-curr,
           217 sy-vline,218(4)  i_rep-curr,
           222 sy-vline,223(7)  i_rep-bstyp centered,
           230 sy-vline.
      NEW-LINE.
      hide: i_rep-ebeln.
    ENDLOOP.
    ULINE.
    FORMAT COLOR OFF.
    WRITE : /2 'Total Number of Purchasing Documents:'(025) COLOR 3,
                lv_rec COLOR 3.
  ENDIF.
ENDFORM.                    " display_data
*&      Form  header
Write the Report Header
FORM header .
  FORMAT RESET.
header
  WRITE:/1(230) 'LIST OF PURCHASE DOCUMENTS PER VENDOR'(006) CENTERED.
  SKIP.
  FORMAT COLOR COL_HEADING.
  ULINE.
  WRITE:/1 sy-vline,2(10)   'Pur.Doc.No'(006) CENTERED,
        12 sy-vline,13(4)   'Type'(007),
        17 sy-vline,18(10)  'Vendor'(008) CENTERED,
        28 sy-vline,29(35)  'Name'(009) CENTERED,
        64 sy-vline,65(4)   'PGrp'(010) CENTERED,
        69 sy-vline,70(10)  'Doc.Date'(012) CENTERED,
        80 sy-vline,81(5)   'Item'(011),
        86 sy-vline,87(40)  'Material Short Text'(024) CENTERED,
       127 sy-vline,128(9)  'Mat.Group'(013),
       137 sy-vline,138(1)  'I',
       139 sy-vline,140(1)  'A',
       141 sy-vline,142(4)  'Plnt'(014),
       146 sy-vline,147(4)  'SLoc'(015),
       151 sy-vline,152(13) 'Quantity'(016) CENTERED,
       165 sy-vline,166(3)  'UoM'(017),
       169 sy-vline,170(15) 'Net Value'(018) CENTERED,
       185 sy-vline,186(4)  'Curr'(019),
       190 sy-vline,191(5)  'Per'(020),
       196 sy-vline,197(4)  'Unit'(021),
       201 sy-vline,202(15) 'To be Invoiced'(023) CENTERED,
       217 sy-vline,218(4)  'Curr'(019),
       222 sy-vline,223(7)  'Doc.Cat'(026),
       230 sy-vline.
  ULINE.
ENDFORM.                    " header
*&      Form  toggle_color
This routine alters the color of the records in the list
FORM toggle_color.
  IF gv_dial = space.
    FORMAT COLOR COL_NORMAL INTENSIFIED OFF.
    gv_dial = c_x.
  ELSE.
    FORMAT COLOR 1 INTENSIFIED OFF.
    CLEAR gv_dial.
  ENDIF.
ENDFORM.                    " toggle_color
*&      Form  LINE_SEL
*When double clicked on EBELN field display the details of Purchase Doc
FORM line_sel.
  CASE sy-lsind.
    WHEN '1'.
      DATA: lv_field(20),
            lv_value(10),
            lv_bstyp like i_rep-bstyp.
      clear: lv_bstyp,lv_value, lv_field.
      GET CURSOR FIELD lv_field VALUE lv_value.
      IF lv_field = 'I_REP-EBELN'.
        IF NOT lv_value IS INITIAL.
          READ LINE sy-index FIELD VALUE i_rep-bstyp
                                   INTO  lv_bstyp.
         READ CURRENT LINE FIELD VALUE i_rep-bstyp INTO lv_bstyp.
          if lv_bstyp = 'F'.
            SET PARAMETER ID 'BES' FIELD lv_value.
            CALL TRANSACTION 'ME23N' AND SKIP FIRST SCREEN.
          elseif ( lv_bstyp = 'K' or lv_bstyp = 'L' ).
            SET PARAMETER ID 'VRT' FIELD lv_value.
            CALL TRANSACTION 'ME33' AND SKIP FIRST SCREEN.
          elseif lv_bstyp = 'A'.
            SET PARAMETER ID 'ANF' FIELD lv_value.
            CALL TRANSACTION 'ME43' AND SKIP FIRST SCREEN.
          endif.
        ENDIF.
      ENDIF.
  ENDCASE.
ENDFORM.                    " line_sel
Regards
Anji